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HomeMy WebLinkAbout06-24-2003 Adopted CC MinutesAn adjourned regular meeting of the Dublin City Council was held on Tuesday, June 24, 2003, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 6:03 p.m., by Mayor Lockhart. ROLL CALL PRESENT: Councilmembers McCormick, Oravetz, Sbranti, Zika and Mayor Lockhart. ABSENT: None. FLEDGE OF ALLEGIANCE Mayor Lockhart led the Council, Staff and those present in the pledge of allegiance to the flag. ADOPTION OF HNAL 2003-04 GOALS & OBJECTIVES 6:04 p.m. 3.1 (100~80) City Manager Richard Ambrose presented the Staff Report. The 2003-04 G&O include those FY 2002-03 objectives that Staff anticipated would not be completed by June 30, 2003. Those objectives that were expected to be completed by the end of FY 2002~03 were not included in the 2003~04 G&O program. Staff presented a report identifying those objectives originally estimated to be completed by the end of FY 2002-03, but which are now expected to be completed after June 30, 2003. These include: Community Development 1. High Develop a 5-Year Affordable Housing Program 2. High Resolve Final Boundaries of Sports Park in Eastern Dublin 3. Complete Commercial Linkage Fee Study C~T¥ COUNC'~L ADJOURNED REGULAR MEETING (BUDGET & CIP) PAGE 415 The City Council ranked #$ High. Economic Development 1. High Evaluate the need for specific area business associations within Dublin 2. Develop economic incentive strategy for Central Business District The current projects are moving ahead without any additional incentives and are slated for FY 2005-04. The City Council ranked #2 High. Culture & Leisure 1. High Prepare an update to the 1994 Parks & Recreation Master Han The City Council agreed to keep this one ranked High. Heritage & Cultural Arts 1. High Install plaques on all City~owned artwork Transportation 1. High Work with the developers of the Lin property to adopt a specific alignment of Fallon Road from I~ 580 to Bent Tree Drive 2. High Update the Eastern Dublin Traffic Impact Fee (TID 3. High Update Tri~Valley Transportation Council Strategic Expenditure Plan (SEE'), together with the other 6 agencies in the TVTC In order to properly track the progress of these objectives, it is appropriate for the City Council to consider adding these objectives to the 2003-04 G&O program. On motion of Vm. McCormick, seconded by Cm. Zika, and by unanimous vote, the Council prioritized those G&O that are to be carried over and adopted the FY 2003~04 G&O as amended. Mayor Lockhart explained that she was going to deviate somewhat from the agenda and allow people to make their comments related to Budget requests at this time. Sandie Hare, DUSD Assistant Superintendent for Educational Services, stated she and Beverly Heironimus came to update the City on accomplishments and ask for continued support. DUSD is fast becoming a world class system. She discussed what the City's contributions have done. They now have 1 computer for every 3 students in grades 1 - 12. In the words of Laurel & Hardy "this is a fine mess you've gotten us into". VOLUM~E 22 ADJOURNED REGULAR NEETING (BUDGET & CIP) j~:~ne 24~, 2003 PAGiE 4.!6 Significant budget cuts the last few years have not allowed them to update teacher and staff computers and this has created lack of computer support. They anticipate that they will have another $1 .¢ million dollar cut in this years' budget. The current level of funding provides for 2 technicians. They requested that the City continue the funding and rather than match funds for student computers, that we match funds for teacher and staff computers and replacement of aging equipment. Dublin is the envy of all districts. They hope to continue to make the School District a source of pride for the entire community. Vm. McCormick commented she learned more tonight than she has ever learned about this program. There has never been a performance report. She would like to know more. The money given to other groups account for the money and provide a report to the City. She is not opposed to this, but feels a lack of information. John Sugiyama always says he won't be back asking next year. She has asked before if he can give us a plan. When will you develop a program to maintain these technicians? Cm. Oravetz clarified we just want to know what we are buying. Ms. Hare explained that there are three technicians in the district. The City funds 67%, or 2 of the $ technicians, and they work on all the computers. She discussed the way they address work orders for computer support. Cm. Zika stated the first time they came and asked for $100,000 for technical support, it was stated this was going to be a one time only deal. When does this gravy train stop and when can we believe what they are telling us? Every year they are back again. Ms. Hare stated the School System is one of the key indicators in a community. Cm. Zika stated he did not question this, but the School District needs to be responsible for themselves. The City must fund police and fire and other services. Ms. Hare stated they are exploring other avenues for significant sources of funding to make sure they have the funding in place within a year and a half. Cm. Zika asked if they have ever submitted a request to Tri-Valley Community Fund? Ms. Hare stated they have many organizations within the School District who do go to the TVCF for support. C~'T¥ COUNCIL MINUTES VOLUME 22 ADJOURNED REGULAR MEETING (BUDGET & CiP) j~e 24~ 20{}3 PAG]~ 4~ ? Mayor Lockhart talked about the original program and stated we are protecting our investment with technicians to keep our investment up and running. This didn't come about by the School District, but was as a result of former Mayor Houston coming up with a program for us to provide the computers and making a commitment in the first place. Cm. Sbranti agreed that it is important that the School District work out a plan so it can become a self-sustaining program. The $ technicians are running around like mad. No business would have 1,¢00 computers and only $ technicians. Beverly Heironimus stated their cuts were made mid-year. This is significant and they were told they had to cut as much as SGO0,O00. They had to start planning budget cuts. They are now in the process of planning next year and their best estimate is they have to cut $1.G million or 5% of their resources. They are working on a plan for these very important technicians to fund. State revenue is very insecure right now. Cm. Oravetz commented that the City's job is fire and police, but if we don't have a good school system, the community goes down. We have to look at this as a community goal, so they can still come and ask for money. They may be told no at some point in time. Ms. Hare stated she would be happy to provide a written report as she was not aware that we needed this. They will not sacrifice learning for technology. They can live without technology if they have to. If the techs are not funded, the technology system will digress to where it was 4 or 5 years ago. They are short computers for staff and teachers that are on a par with the student computers. The need for student computers has been met. The partnership is powerful, because it brings more people in as stakeholders. The system set up originally with DPIE has worked out very well. City Manager Ambrose clarified that we have not included any funding for purchase of hardware in the budget. We estimate that we will spend about $19,500 this year. Lawrence Kohl, Pacific Chamber Symphony addressed the Council and stated they had really made a difference with bringing professional music programs to Dublin. They get all kinds of letters from the kids. They get to see professionals and orchestra performances and children are learning musical concepts. They ask that we continue the program and expand funding so they can hit just about every elementary school in Dublin. They would also like to provide clinics for the junior high kids. Vm. McCormick asked about the full budget for the orchestra. C~TY C©'UNC~L M~iNUTES ¥©LUME 22 ADJOURNED REGULAR MEETING (BUDGET & CiP) Cm. Zika asked what they do for Pleasanton. Mr. Kohl stated they perform concerts for Pleasanton. Vm. McCormick clarified a section that said 20% of the educational budget is devoted to Dublin. Mayor Lockhart stated if they are going to include private schools in the process, there is also Quarry Lane and St. Philip's. Mr. Kohl stated they felt maybe some of the smaller schools could go to the larger schools. They picked the two largest of the private schools. Anita Huster, DPIE, provided Councilmembers with a copy of the marketing folder for DPIE and stated this is what she takes to businesses. It contains information on membership, grants, programs, how they raise funds and mutual business educational partnerships. They hope to have a golf tournament coming up and she invited the City Council to please participate if they wish. This year they have teacher grants with teachers working together outside their classroom. This year they've had $74,000 in requests and all they had to give was $14,000. They are really focusing on their fundraisers and the two they will focus on is student art and their golf tournament. They have fine tuned DPIE to run more like a business. They are ready to do a lot more marketing. They want to get a minimum of 35% of businesses to become members. They are raising the bar and setting higher goals. She stated they are grateful for past funding. Cm. Zika asked if next year, the City could have a budget with numbers. He asked why the School Board did not fund DPIE this year? Beverly Heironimus stated their budget committee very reluctantly cut this from the budget. They are very passionate about this and will move forward. Mayor Lockhart stated this is the kind of thing that is beneficial for the community, and stated she hopes we can count on the Chamber of Commerce for support of DPIE this year. They could be the perfect conduit to help DPIE stay afloat. Cm. Zika expressed surprised that this is a program that makes money for the School District and they cut their funding. C}{TY C©UNC~L V©LEi}~iE 22 ADJOURNED REGULAR MEETING (BUDGET & CLIP) Cm. Sbranti commented getting students on the board serving with a non-profit is a very valuable experience for the students. Tom O'Malley, Tri-Valley Business Council, stated Vision 2010 continues its work with affordable housing and trying to define the needs, so the community understands the need and why it is so important. They have done several community presentations advocating affordable workforce housing. There were 210 projects turned in for science fair. This is the 5th of 7 years that team members have placed in finalists. They will be working for state and federal funding and involving executives of top companies. They've recently concluded several agricultural tours. This year agricultural land will go beyond the feasibility stage. Water districts are looking at crop production and looking at 12 commodities and business plan. Mayor Lockhart commented on the 2002-03 budget, their request is pending from Pleasanton and Contra Costa County. Mr. O'Malley stated they received Pleasanton last week and are still trying to get Contra Costa County. They haven't given up trying. Mayor Lockhart asked about in kind contributions and if these are in addition to what the cities gave? Mr. O'Malley stated these were services donated in addition to contributions. Mayor Lockhart asked about the 2003-04 budget and ff this is confirmed? Mr. O'Malley stated they will be going up to San Ramon tonight and they are just in the process of going to the cities. Mayor Lockhart asked if they have a fall back plan or priorities of which projects will be worked on. Mr. O'Malley responded they will continue within the agricultural enhancement plan to prioritize and may have to go out and solicit from others in the community. Mayor Lockhart talked about concern of subcommittee prioritization. She likes the idea of the study on salaries and jobs in the varying communities so we can get a better picture of how we related to each other to strengthen the region. This will give us a big C;{TY COUNCIL M~NUTES V©LUME 32 ADJOURNED REGULAR MEETING (BUDGET & CIP) ~.~'~e 24, 2003 ?AG~, 4,20 picture and will strengthen our diversity because all of us don't necessarily have agriculture in our communities. Shawna Brown with Child Care Links thanked Vm. McCormick for coming to their annual recognition banquet in May, and thanked the Council for ongoing support of services. They request continued funding as well as one time special project funding. She discussed the services they offer. Dublin has a unique challenge in that they have a very limited number of child care providers as compared to the other communities. This is particularly so in eastern Dublin. This will be further exacerbated with the growing population. They would like to recruit child care workers in eastern Dublin and serve as a link to make a child care center happen. Mayor Lockhart stated we are getting ready to look at public semi/public opportunities in the east and she asked if Ms. Brown would be interested in participating in this. There is a meeting tomorrow here at the Civic Center at $ p.m. Ms. Brown stated she would be interested as this is her role to bring resources together to fund a child care base. Also, availability of infant care is limited; 60% of their requests are for infant care. As the economy starts to get better, this demand will increase. She discussed their recruiting and training program that they request additional funding to cover. They would market this at community events. Cm. Sbranti asked what work is done with businesses and employers? Do you offer incentives or education on providing child care on site or maybe within a shopping center. Ms. Brown advised that Sybase provides on site child care. She speaks, at Chamber functions. They offer lots of services to employers free of charge. Mayor Lockhart talked about the various needs when you look at child care within a shopping center. Ms. Brown stated child care is very expensive to operate in a shopping center retail space. She discussed pending legislation AB 51 General Plans and Child Care Centers and AB $05 Child Care Facility Incentives. Cm. Zika stated this is a moneymaker. He questioned the money they are requesting and the number of providers they plan to train. Their budget is ambitious. 'VOLU}/IE, 22 ADJOURNED REGULAR MEETING (BUDGET & CIP) ~' ~°~ '~ ':~ 2,003 PAGE 4.2! Jeff Baker, Tri~Valley One-Stop Career Center director, thanked the Council for past support. He gave a refresher about who they are and how they serve Dublin residents through East Bay Works. The Tri~Valley One~Stop Career Center is one of 14 located in the County and serves the Tri~Valley. They serve local businesses and all job training seekers. They helped Safeway hire 2 50 employees. They do OJT, on the job training and can pick up someone's salary for the first 90 days. They are networked throughout the County, so they can help employers find a qualified workforce. They ask for continued support. Cm. Sbranti stated he was impressed with the job they did coming into Dublin High School. He questioned what type of community marketing they do such as festivals and having a booth. Mr. Baker responded they do go to job fairs and do things with Las Positas College. East Bay Works does a lot of outreach with high schools and community service organizations, and connects with many of the libraries. If there are large layoffs, they go out to companies to see how they can help. Cm. Oravetz questioned the 2125 poverty line figure Mr. Baker had mentioned earlier. He asked if this is $212:3 per month, or what. Mr. Baker stated it is $21.23 per hour and this is an eligibility amount for this program. Vm. McCormick commented they are asking for $10,000 and they have registered 500 Dublin residents. Mr. Baker stated they have provided services to Dublin residents 940 times. They use a bar code system. Cm. Zika asked about the County cutting their funding significantly. Mr. Baker stated it was to have been cut 130%, but in Alameda County as a whole they didn't get hit very badly this past year. Lynne Baer, Dublin Fine Arts Foundation (DFA), thanked the Council for continued support of their programs. This years' request will finish the Art in the Parks program which they started in 1995. This is exciting. C'[TY C©UNC2L MiNUT'blS V©L~_iPv2E 22 ADJOURNED REGULAR MEETING (BUDGET & CIP) PAGi~] Cm. Sbranti asked if this would be an ongoing program as we develop new parks. Mr. Ambrose stated this program was sponsored by DFA with matching contributions from the City. Ms. Baer clarified they will complete all the parks in existence this year. Hopefully it will continue with new parks as they develop. Mayor Lockhart thanked her on behalf of the residents of Dublin. They have given us value which otherwise probably wouldn't be there. She appreciates what the Foundation has done. David Haubert member of the Dublin Unified School District Board commented as a single Board Member, he promised that the needs presented earlier and the budget crisis they are in is very real. Their budget was very different than what you see tonight. Last night was a blood bath. It was not pretty. They are in dire straights. DPIE was a very difficult decision. They hope to operate like a business and be self-sustaining. They will continue to support by virtue of space and continue net positive. Mr. Haubert commended City Staff on such a great budget document. He stated he would like to see a way found to improve, enhance or speed up Emerald Glen Park. He was happy to learn it has been pushed up an entire year for completion, and happy we will complete fields much sooner than otherwise under original plan. He reiterated the challenge if there is any way to include some play equipment on the piece on Persimmon and speed up delivery of community center and aquatic center, he would offer any support he could provide for any of the parks that need additional renovation. He stated he appreciates the feedback he has gotten from the City Council on parks so far. John T. Collins, Sr., Allegheny Drive read a statement: "When Ifirst started doin$ the research that the committee and staff had not done because it was "too labor-intensive and the safe& hazard presented by these vehicles was self-e~denI so no research was needed'; I almost Save up early when I found thal, althoush it didn't make the top ten, accidents caused, at least parIially, by "obscured vision" was number eleven on the Iisl of most common causes of fataI crashes in the United Stated compiled by the National Yishway Traffic Safety Administration. But I continued my research by loo]o'n$ into the information present on accidents where obscured vision was involved And thal is when I found that obscured vision wasn't What I was loolo'n$ for. obscured vision, in the uniform codin$ system for the NHTSA accident reportin$ documents, turned out to be vision impaired senerally althoush not exclusively, by weather ¥©LuME 22 ADJOURNED REGULAR HEETING (BUDGET & CIP) PAGE 423 conditions (I.E. Fo~ rain, slee6 snow~ hail) althoush other thinss, such as smoke from a fire or small oil droplets lcaMn$ from an oil tank truck~ could also fit into thc clasmfication. The extreme hazard caused by the obstruction to vision caused by these "biS ugly) (words used by one of our ciO: councilmen at theJune 17~ 3003 council m¢¢tin~) vehicles do not. In fac~ there were less accidents caused by obstruction in the rcpor~ I gave you council members at the last meetin~ than there were fataltics (SIC) caused by the obscuration of vision in the whole of the U.S. In 1999. (the last year for which I could find complete compilations in my research) H appears, that if you were really concerned about the saf¢~v issue, you might be be#er served rescinding this law~ and puCn'n$ in one against the back-yard barbecue, because of the smoke hazard Asain I l~g of you, stick with the evil you know. The bad current ordinance is beller than the worse one waiting only its readinss to become law. Rescind it while you still can. Remember what Benjamin Franklin said "It is common for men to give pretended reasons instead of one real one." Respectfully~ John T. Collins, Sr." Mayor Lockhart thanked everyone for sharing comments related to the Budget. RECESS 7:51 p.m. Mayor Lock_hart called for a short recess. The meeting reconvened at 7:59 p.m., with all Councilmembers present. PUBLIC HEARING - 2003-04 UPDATE TO THE FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2002-03 - 2006~07 7:59 p.m. 6.1 (330~40) Mayor Lockhart opened the public hearing. City Manager Richard Ambrose presented the Staff Report. Each year, the City Council adopts or updates the City's Five-Year Capital Improvement Program (CIP). The CIP addresses the City's public infrastructure needs over a five-year period. Projects are identified within four major categories: General, Community Improvements, Parks and Streets. The Planning Commission has reviewed the CIP Update and determined that the projects are in conformance with the City's General Plan. Additionally, the Heritage Sc Cultural Arts and Parks Sc Community Services Commissions have reviewed those projects within G~I'Y ~C©~dNG~L M~N~iT~S V©LUME 22 ADJOURNED REGULAR HEELING (BUDGET & C~P) their respective purview and have unanimously approved the project priorities as recommended by Staff. The Proposed Five~Year CIP Update includes projects costing a total of $153,812,617, including costs incurred in prior years for those projects that are a part of the CIP. Projected costs for the remaining 4 years of the CIP timeframe total $83,321,284. The CIP identifies projects that are wholly or partially unfunded during the CIP timeframe in the amount of $211,918,770, for which $21,988,318 in restricted funds has been collected or obligated by the City or other agencies, leaving a net shortfall of $189,930,452. The recommended CIP appropriations for FY 2003-04 total $31,100,999. The CIP Update includes the development of the Emerald Glen Activity Center, which would provide for the installation of a temporary modular building at EG Park to function as a service center providing a convenient location for eastern Dublin residents to register for programs. It would also provide offices for Parks & Community Services Department Staff and restrooms with convenient access to the children's play area. In light of the current economic uncertainty and the high cost of operation ($160,000 per year), Staff recommended that the City Council reconsider funding this project in FY 2003~04. In order to meet the need for a restroom close to the children's play area of the park, however, Staff proposed the installation of a portable restroom unit that would suffice until the Recreation Center/Aquatic Center complex is complete in fall of 2007. The estimated cost of the restroom unit is $20,000-$44,000 with annual operational costs ranging from $2,000 ~ $6,000. Included in the CIP is a request for funding from the Tri-Valley Community Television (CTV) Board to relocate and expand the current CTV studio and upgrade much of the existing equipment with new digital technologies. It is estimated that the project will cost approximately $1.8 million, and it is proposed that the cost be divided equally among the Cities of Dublin, Livermore, Pleasanton and San Ramon, resulting in a total City contribution of $450,000. The City previously contributed $20,000 for its share of the design phase of the project, thereby reducing the FY 2003-04 contribution to $430,000. A capital grant from AT&T will be used to partially offset the City's total contribution by $80,000. Cm. Sbranti questioned the $60,000 placeholder for the public safety memorial project, and asked about Fire Station 18. Is it complete and ready to go? CITY CO~iNC~L MINUTES V©LL~ME 22 ADdOURIqED REGULAR MEETING (BUDGET & CIP) P/%G}~B 425 Mr. Ambrose stated the CIP for the public safety memorial project included the $45,000 that would be fundraised, as well as the City's contribution of $15,000. Mr. Ambrose stated the City's expenses are primarily for construction management. The developer is required to build Fire Station 18 and there is a fairly substantial punch list of items to be completed. The Council discussed prioritizing the projects listed on Page 27, related to the Downtown Improvement Implementation. Mr. Peabody stated the committee never looked at the priorities. Their last charge was devoted solely to the monument design. Cm. Sbranti suggested that we may want to hold off on the gateway archway project. Mr. Ambrose suggested completing the design of the gateway arch and then take the construction portion amount and move it to 2004~05 and move the rest to the Village Parkway improvements. Mayor Lockhart asked questions about the amphitheater at Emerald Glen Park. Ms. Lowart explained the status and discussed the Community Center, Recreation Center and the Aquatic Center plans. Cm. Sbranti stated financially and in terms of staff management, we don't want to be under construction with both the Fallon Sports Park and Emerald Glen Park. The Council discussed the Activity Center, space for Parks & Community Services Staff, and temporary restrooms facility. Cm. Sbranti discussed a Schaefer Ranch project. Also, with regard to a Transit Center neighborhood park, this will fall outside of the timeline we are talking about. Mr. Ambrose stated this is so close to the old alignment of Dublin Boulevard and close to Camp Parks that this may not be the best location for a park and we may want to defer consideration of a transit center park to the future. '~t,.~ ~ .~ ~_ · ADJOURNED REGULAR MEETING (BUDGET & CIP) Mayor Lockhart commented she noted recently on Foothill Road, just before you get to the high school in Pleasanton, there is a small sign on a pole which shows the speed cars are traveling. On some of our major arterials, this might be a good idea. Cm. Sbranti asked if connecting Dublin Boulevard to Fallon Road will happen this year? Mr. Thompson stated no, but we are working on a design for the interchange before we extend the road. Gleason will probably be built this year. They have their permit. Mr. Ambrose advised that the improvements for Fairway Ranch are included in 2005~ 04. Cm. Sbranti asked about the timing for the traffic signal at Dublin Boulevard and Inspiration Drive. Mr. Ambrose advised that, as shown in the CIP, we start the design this year and construct the signal next year. Mayor Lockhart asked for comments on St. Patrick Way. Mr. Ambrose stated the timing will be dependent upon development that occurs within that area. We are working with the owners of the Cor~O~Van site. We have just received a revised application for the private development for the BART property. Cm. Sbranti discussed a scenario of everything moving forward around St. Patrick Way. Would we have the ability to accelerate that project? Mr. Ambrose stated yes, we could. Richard Guarienti commended Staff on an excellent CIP Plan. When it was presented to the P&CS Commission, they did an excellent presentation. He has walked the Iron Horse Trail many times. He would like the City to look at what is mentioned in the Downtown Improvement Implementation and taking part of that for improvement of sidewalks as one part of pedestrian improvements. We could also extend Alamo Canal trail from bike path to multi-use trail. Mayor Lockhart closed the public hearing. Vm. McCormick questioned the separate action required for the CTV funding. C}-TY C©UNC~.L ?¥¢INE/TES V©LUME 22 ADJOURNED REGULAR MEETING (BUDGET & CiP) PAG~5 4.27 Mr. Ambrose clarified that letters received from other groups are part of the operating budget, but this is for capital funding. Vm. McCormick stated she felt having to move is probably bad news for CTV but that it will really turn out good for them. They provide a good service for our community and they have had a need for a new facility for a long time. She stated she supports our involvement and contribution toward this. Mayor Lockhart also commented that she has read their packets and we have a Board comprised of residents who are very tuned in to the Cities and the residents they serve. She stated she is impressed with the amount of detail work they have done and impressed with the way they operate. They have been exceptional at putting this together and she stated she has faith they know what they're doing. Nancy Pennell Chair of the Board for Tri-Valley Community TV, stated what they are doing is extremely exciting and it will benefit all four cities. They couldn't ask for a better landlord than the Pleasanton School District. They were originally devastated when the School District asked them to relocate, but this is probably the very best thing that could have happened to them. They will have a new studio and digital equipment. The cities representatives worked very hard on this. On motion of Cm. Zika, seconded by Cm. Oravetz and by unanimous vote, the Council adopted (with changes to Downtown Improvement Implementation Project and the Emerald Glen Activity Center Restroom) RESOLUTION NO. i37- 03 ADOPTING THE 2003-04 UPDATE TO THE 2002=2007 F~VE=YEAR CAPITAL ~aPROVE~aENT PROGRA~a PUBLIC HEARING FISCAL YEAR 2003-04 ANNUAL BUDGET & HNANCIAL PLAN 9:16 p.m. 6.2 (330-20) Mayor Lockhart opened the public hearing. City Manager Richard Ambrose presented the Staff Report. Each year, the City Council adopts the City's Budget and Financial Plan. This year's proposed Preliminary Budget and Financial Plan for Fiscal Year 2003-04 includes total recommended appropriations of $75,464,079; allocated to the following areas: C~T!,/ C{}L~NC~L M~iNUTES ADJOURNED REGULAR HEELING (BUDGET & CIP) Operating Budget $37,618,854 Capital Projects 31,100,999 Internal Services Fund 1,484,152 Appropriations to Reserves General Fund 880,530 Re stricted Funds 4,129,544 First Time Homebuyer Loan 250,000 TOTAL 2003-04 APPROPRIATIONS $75,464,079 The Preliminary Budget is funded by $64,917,175 in current year projected revenues. The Budget also includes the use of $7,527,081 in restricted reserves for other activities and $3,019,823 in General Fund reserves for the Senior Center, Senior Center Van, CTV Studio Remodel, Emerald Glen Fire Station No. 17, Downtown/Open Space, and Capital Projects carry~overs and net operating transfers of $22,330. The Budget also includes a carryover of $603,514 in the projected 2003-04 year~end surplus for capital projects that were not completed in FY 2002-03. Including Net Transfers to the General Fund of $22,330 and appropriations from prior years' reserves, Staff projected a 2003~04 net year-end surplus of $880,530 in the General fund. In accordance with Council direction, Staff placed all of the Community Group requests in the Current Service Level Budget, with the exception of Pacific Chamber Symphony, Tri~Valley Business Council and TriNValley Business One~Stop Career Center. These three requests are shown in Higher Service Levels. The Budget and projected surplus do NOT include any proposed revenue reductions or revenue restructuring by the State of California. The situation in Sacramento continues to change. Those community groups/organizational requests that are identified in the 2003-04 Budget include: Dublin Substance Abuse Dry Grad Night $ 3,500 Red Ribbon Week $ 2,500 Every 15 Minutes $ 4,000 Dublin Unified School District Computer Technician Support $125,000 Bay Area Buy Recycled Paper Campaign Operational Contribution $ 2,000 Alameda County Green Business Program Operational Contribution $ 1,500 Child Care Links Current Service Level Operational Contribution $ 15,000 Higher Service Level Operational Contribution $ 3,500 C!~TY C~IUN(HL MP~L~TE$ VOLUME 22 ADJOURNED REGULAR MEETING (BUDGET & CIP) PAG-~ 429 Emergency Services Network of Alameda Co. Operational Contribution $ 1,000 Dublin Fine Arts Foundation Operational Contribution $ 26,250 Pacific Chamber Symphony HSL 4 school sites $ 10,000 HSL 3 additional school sites $ 5,000 * Tri~Valley Community Television Operational/Capital Contribution $ 55,584 Dublin Partners in Education Operational Contribution $ 10,000 Service Corp. of Retired Executives (SCORE) Operational Contribution $ 400 Tri-Valley Convention & Visitors Bureau Convention/Area Marketing $ 62,231 Tri~Valley Business Council Tri~Valley Visioning Program -$ 25,000 Tri~Valley One-Stop Career Center Operational Contribution $ 10,000 Total Amount Requested = $362,465 Total Amount Recommended = $357,465 · Not recommended For Funding A total of 30 Higher Service Levels (HSD were identified in the Budget, for a total cost of $880,84¢. These include: City Council Total - $14,000 Dublin Leadership Program $10,000 Every 15 Minutes DSAC $ 4,000 Central Services Total - $ 5,000 City Newsletter $ 5,000 Legal Services Total ~ $42,300 Historical District SPA - Donlon Way $ 4,500 Alameda County Courthouse Review 10,500 Streetscape Master Plan 1,800 Scarlett Court SPA 10,800 Parks -RFTA GP Study 14,700 Administrative Services Total ~ $¢5,000 Indirect Cost Rate Study $25,000 GASB Infrastructure Assessment 40,000 Non-Departmental Total - $125,000 Computers For Our Schools Project $125,000 Street Tree Maintenance Total - $50,529 Child Care Total ~ $$,500 Recruitment and Retention Programs $ 3,500 Housing Programs Total ~ $20,000 Housing Needs Study Fund $20,000 Cultural Activities Total ~ $21,1 O0 Cultural Arts Classes $ 6,100 Pacific Chamber Symphony ~ Base Contribution 10,000 Pacific Chamber Symphony - Enhanced Contribution 5,000 C~T!¥~ C©~NC~L M~N~jTES VOLUME 22 ADJOURNED REGULAR MEETING (BUDGET & C!P) Heritage Center Total - $10,350 Expanded Programs & Exhibits $10,350 Cemetery Total- $4,000 Family History Signs $ 4,000 Parks & Community Services Total - $28,267 Summer Enrichment Program $ 4,039 Expansion of The Guide & Maps 1,055 Tennis tournament 1,073 Increased Clerical Support 22,100 Community Development Total - $482,000 Historical District SPA- Donlon Way $107,000 Alameda County Courthouse Review 40,000 8treetscape Master Plan 25,000 Scarlett court SPA 70,000 Parks - RFrA GP Study 240,000 Economic Development Total ~ $35,000 Tri~Valley Business Council $ 25,000 Tri-Valley One-Stop Career Center 10,000 TOTAL HSL COSTS $ 885,846 At the June 17, 2003, city Council meeting, the Council approved an increase to the Park Maintenance Budget by $3,100 to help fund improvements requested by Dublin Little League. The Park Maintenance budget and total appropriations shown in the preliminary budget should be adjusted by this amount as part of the Council's final budget deliberations. In summary, Staff recommended that the City Council utilize the projected surplus as follows: I. Re serve s allocated in the Adopted Budget $1,03 O, 112 1) Open Space/Downtown $373,640 2) Affordable Housing 373,640 3) Reserve for State Budget Cuts 282,832 Sub-Total: $1,030,112 II. Carry Forward of Capital Improvements currently under construction 603,514 III. Unallocated reserves that could be used in the event of State Budget cuts that impact cries $2,095,598 IV. Fiscal Year 2003-04 Reserve for Economic Uncertainty 880,530 C~T¥ C©tJNC~L V©LL-ME 22 ADJOURNED REGULAR MEETING (BUDGET & CIP) ~ne 24~ PAG]~, 431 Staff recommended that the City Council, after receiving the Budget overview 'from Staff, review Preliminary Budget by Program; close public hearing; determine which Community Groups/Organizations funding requests should be funded by FY 2003-04 determine which Higher Service Levels should be funded for FY 2003-04; determine appropriate use of projected 2003-04 surplus; and adopt Resolution approving 2003-04 Annual Budget. Cm. Zika asked if the State could pass a law saying they get all the VLF money? Mr. Ambrose stated the trigger was pulled on Friday. The Republicans have indicated they will either sue to stop the trigger or put an initiative on the ballot to eliminate the car tax altogether. This will be a significant loss to the City. Mr. McClintock originally had promised that the cities would be held harmless. Cm. Zika stated the State could come in and grab the whole property tax amount just like they did a few years ago with ERAF. Mr. Ambrose advised that we haven't seen any breakdown on the vehicle they will use to reduce our property tax funds. Cm. Oravetz stated the VLF funds for us are $2 million or about 5% of our budget. For a lot of cities, this represents more than 50% of their budget. Mr. Ambrose stated it is 5.4% of our budget, and to put it into perspective, it will cost us about $2 million to operate the new fire station services. Our property tax growth this year was really significant. Mr. Ambrose reviewed General Government° Cm. Zika asked what the Every 15 Minutes program is. Assistant City Manager Joni pattillo explained the details of how this program will work. It is Operation Prom Night with an added portion. Vm. McCormick asked how the Newsletter is distributed. Mr. Ambrose stated it is mailed to all residents. Vm. McCormick requested that additionally it be put online. C!KEY C©UNC~L M'~NUTES V©LUME 22 ADJOURNED REGULAR MEETING (BUDGET & CIP) J~.m.e 2& 2803 Mr. Ambrose reviewed Public Safety. Vm. McCormick commented under Animal Control Services, we have fewer animals, but have 20% increase in costs. Mr. Ambrose advised that retirement costs are going up 47% this year for animal shelter personnel. This is one component. The County Administrator discussed this with City Managers. Amy Cunningham stated there are also several operating costs associated with the shelter and building costs are going up substantially. The majority of staffing by the Sheriff's Department are civilians. Vm. McCormick discussed the huge jump in numbers of service calls for Fire Services, 2 years with 0, then 58, then it jumps to 209. Sheldon Gilbert reported that we moved dispatch last year and the way statistics are tracked will be apples to apples from this point forward. The calls were categorized differently. Mr. Ambrose reviewed Transportation. Cm. Zika discussed the street landscape maintenance and asked about the cost increase for use of recycled water. Mr. Ambrose explained that in those irrigation areas where we are using recycled water, sprinklers have a tendency to overspray and DSRSD wants to make sure we are watching and inspecting the sprinklers and system carefully. We need to sit down with District staff, as one of the selling features was that recycled water would cost us less. We weren't counting on additional inspection costs and also, the pressure, which is less is causing problems. Cm. Sbranti asked if this always required weekly inspections. Maintenance Superintendent Bob Cantrell stated the District requires us to do a weekly assessment of each system where we use recycled water. We have to do an annual inspection walk through with a representative from the District of each irrigation control that uses recycled water. The inspection requirement began last year. CITY C©~SNCiL Mi{N-~dTE$ ADJOURNED REGULAR HEETING (BUDGET & CIP) J~ne 2& 2©03 PAG!B X~.33 Cm. Oravetz asked if this is the purple pipe, and is it breaking down already? Mr. Cantrell advised that this is not the issue° It is health and safety inspection standards. Mr. Ambrose stated we anticipate 57,000 irrigation inspections within our City. The Council agreed that Liaison Committee conversations need to take place. Mr. Ambrose reviewed Health & Welfare. Mayor Lockhart asked about a connection regarding a housing needs survey and the salary survey to be done by the Tri-Valley Business Council. Mr. Peabody advised that we are trying to find out the real need and to put the money to work. Senior housing needs? First time homebuyer related to new employees? Some information, we may get from our commercial linkage fee study. We have very little information to go by and we don't have detailed experience. Salary information from major employers will be helpful. Mr. Ambrose reviewed Culture & Leisure Services. Cm. Zika thanked our Librarian for innovative scheduling. We get 2 more hours a week for no more cost. Mayor Lockhart asked with regard to signs at the cemetery, if we could add some more informational signs, working with the service clubs. People would like to know more and spend time reading those. Ms. Lowart stated the money in the HSL was just to replace the signs that were damaged. The Heritage Center Director has just designed a brochure to get support and offset costs for exhibits. She has an aggressive campaign planned. There has been communication with DHPA for their support for additional projects. Cm. Sbranti asked about looking at land acquisition or expansion of cemetery beyond the study. Ms. Lowart stated this is only looking at expansion of the Pioneer Cemetery on property that DHPA owns across the creek. C;iTY C©UNC~_L M~N~ITES 'VOLUME 22 ADJOURNED REGULAR MEETING (BUDGET & C!P) J~ae 2,4~ 2003 Mayor Lockhart commented on the suggestion for not funding the HSL on the symphony and asked why? Mr. Ambrose stated it is difficult to compare our programs with other communities. Private schools have a lot of students that are outside the community. They have their own funding sources and are not funded by the taxpayers. Ms. Lowart stated there hasn't been a lot of communication with the City regarding what their program is. We would like to work more closely with the symphony to make sure needs are being met. Our goal is to have them work more closely with us so we know how the money is being spent. Cm. Sbranti and Cm. Zika stated they are comfortable with funding only the $10,000 and requested some accountability for how the money is spent.. Mr. Ambrose reviewed Community Development. Mayor Lockhart asked about the Alameda County Courthouse review. Do we have the proposal yet? Mr. Peabody advised that we have a site plan which was received last week. We will take a look at what they have proposed. It is a complicated situation and we need to evaluate it. We have enlisted a consulting architect to review their drawings. Our objective has not changed any, but it is now time to 10ok at the project. We will attempt to talk to the County at length about their proposal and look at suggestions on improving the project and start the process of the Site Development Review, which goes to the Planning Commission first and then eventually to the City Council. Cm. Oravetz asked where we are on the traffic study for IKEA? Mr. Ambrose stated he anticipates that it will be done in about a week. The project will go through a series of reviews. Mayor Lockhart asked on the streetscape master plan, will the consultant also work with the Heritage & Cultural Arts Commission on placement of public art. Mr. Peabody responded the majority of work is more dealing with Public Works and Community Development on where to place trees, location of sidewalks, etc., dealing with major street development. There may well be possibilities for public art and the CITY C©UNC~L 5/.~N'UTES V©LEi'ME 22 ADJOURNED REGULAR MEETING (BUDGET & C!P) H&CA Commission could be brought in at the appropriate time. The major focus of this study will be public rights~of~way, plants, materials, locations of boxes, etc. Cm. Sbranti discussed money allocated for economic development indicates no increase for service level. Will we need to allocate more money for incentive programs? Mr. Ambrose stated it will come up later and we will do a budget adjustment. Impact fees, if adopted, would go toward developing infrastructure. A lot of the details have to be worked out. Mayor Lockhart asked questions about the $62,231 funding for the Tri~Valley Convention & Visitors Bureau. Is this a firm figure if all cities don't participate? If San Ramon decides not to fund their portion, what happens with the funding? Mr. Ambrose stated the City Managers met with Amy Blaschka, Executive Director and reviewed the request. San Ramon was not originally part of this. If San Ramon does not fund this program, staff will be reduced. There will be no significant request for additional funds. As far as we can tell, this represents all their requested funding for the year. Cm. Sbranti asked if staff can independently verify the data submitted? Mr. Ambrose stated the Economic Development Directors are ex-officio members of the board and they review the data. We can't verify the numbers. Cm. Sbranti stated he felt it would be a question of whether to give them the money to market Dublin versus us marketing ourselves. Mayor Lockhart stated this goes to building regional cooperation. If our region benefits in the long run, we all benefit. The end result is you have a stronger region and we are just developing this now. This should be weighed in the overall consideration. Vm. McCormick brought up dividing the amount for open space and asked when do we do this. Mr. Advised that Staff will present a report related to property negotiation price once we get closer with consultant making initial contact with property owners to let them know this process is underway and they could expect some different property acquisition C~T¥ C©IJNC}iL ~¥(ILU}~!E 22 ADJOURNED REGULAR MEETING (BUDGET & CIP) PAGE scenarios, hopefully sometime late this summer. We are working with the Park District as they have expertise in this area. Vm. McCormick stated she doesn't want us to lose sight of this fund. Mr. Ambrose explained that other resources may be utilized for acquisition in addition to our funds. Cm. Sbranti agreed about importance of looking at this fund and dividing the pot. No testimony was entered by any member of the public relative to this issue. Mayor Lockhart closed the public hearing. Mayor Lockhart requested that the City Manager come back to the City Council if uncertainty is more OR less after cuts from State, so they will know what's available. On motion of Cm. Sbranti, seconded by Cm. Oravetz, and by unanimous vote, the Council (with the $:3,100 adjustment to the Park Maintenance Budget), adopted RESOLUTION NO. i38- 03 ADOPTING A ~UDGET FOR THE C~TY OF DUBLIN FOR F~SCAL YEAR 2003-04 ~ ADOPTION OF A REVISED APPROPRIATIONS IJMIT FOR FISCAL YEAR 2002-03 10:41 p.m. 8.1 (330-20) Administrative Services Director Carole Perry presented the Staff Report. Each year, the City Council is required by State Law to adopt an Appropriations Limit in conjunction with the annual Budget process. The 2002-03 Limit was calculated and adopted by Resolution No. 112-02 on June 24, 2002. At the time the Limit was adopted, final information relating to the population for the City of Dublin and the amount of Non-Residential Assessed Valuation, both of which are used in the calculation of the Limit, was not available. Now that the information is available, it was recommended that the Council adopt a Revised Limit for FY 2002~03. C~T'Y COUNC;~L M~NUI'ES VOLUME 22 ADJOURNED REGULAR HEET!NG (BUDGET & CIP) PAGE 457' On motion of Cm. Zika, seconded by Cm. Sbranti, and by unanimous vote, the Council adopted RESOLUT~OH HO. t39 = 03 ADOPTING a REVISED APPROPRiATiONS L~t~T FOR F~SCAL YEAR 2002-03 OF $9i,99i,69i ADOPTION OF AN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2003~04 10:43 p.m. 8.2 (330-20) Administrative Services Director Carole Perry presented the Staff Report. Each year, the City Council is required by State Law to adopt an Appropriations Limit in conjunction with the annual Budget process. The 2003-04 Appropriations Limit is calculated by multiplying the adopted Limit for the prior year by a factor reflecting growth increases. On motion of Cm. McCormick, seconded by Cm. Oravetz, and by unanimous vote, the Council adopted RESOLUT~OH HO. t40- 03 ADOPTING AN APPROPR~AT~OHS L~g~t FOR FISCAL YEAR 2003-04 OF $100,i51,354 AUTHORIZATION TO BID CONTRACT 03 ~ 13 BRAY COMMONS 10:45 p.m. 8.3 (600~35) Parks & Facilities Development Coordinator presented the Staff Report. As approved in the 2002-07 Capital Improvement Program, design of the 4.8-acre Neighborhood Park in Dublin Ranch Area G will begin in FY 2002~05, and construction will be complete in FY 2003~04. Preceding the community design process and City Council approval of the Conceptual Plan, the Landscape Architectural Consultant has completed the construction documents for park construction. CITY COUNCIL MINUTES VOLUME 22 ADJOURNED REGULAR MEETING (BUDGET & CIP) PAGE 438 Ms. Alex discussed alternates for bidding purposes. Mayor Lockhart asked if we could go with potable water. Ms. Alex stated we could potentially save some costs there. We would have to redesign the irrigation system. We would have the potential to expand our window for watering time. There is a little more flexibility. We could probably reduce the size of the meter and reduce the size of the booster pump. We may save $40,000 ~ $50,000. Mr. Ambrose explained that we will request a base bid and alternates with prices identified for the 3 options. The City Council can then pick and choose how to award the bid. Cm. Zika asked what would be involved with redesigning the watering system. Can you only water with reclaimed water at night? Ms. Alex stated we want to limit the amount of exposure of the water to human contact. We would have to have the irrigation person recalculate pressures and determine that a 2" line would work in the park and provide a backflow preventor. There is not a whole lot involved. Cm. Zika stated he is concerned about this cost and then inspection costs. Public Works Director Lee Thompson stated on a recycled water meter, the savings are you don't have to pay a connection fee to DSRSD. There is an offsetting cost with going with recycled water. The Council agreed to leave it alone for now. On motion of Cm. McCormick, seconded by Cm. Oravetz, and by unanimous vote, the Council authorized Staff to advertise for bids. 2002-03 BUDGET MODIFICATION WITH REGARD TO ARTICLE XIII B OF THE STATE CONSTITUTION 11:00 p.m. 8.4 (330-20) Finance Manager Fred Marsh presented the Staff Report. Each year, the City Council takes action to protect the ability to utilize reserves in future years, without the risk of exceeding the State mandated Appropriations Limit. The State CIiTY COUNC}iL MINUTES 'VOLU?~J2'E 22 ADJOURNED REGULAR MEETING (BUDGET & CIP) .J~.~.e 2,4~ 2.083 P.AG~ 4S9 constitution establishes a limit on the amount of annual appropriations that can legally be made from Proceeds of Taxes. On motion of Cm. Oravetz, seconded by Cm. Sbranti, and by unanimous vote, the Council authorized appropriations to Reserves, any revenues in excess of budgeted expenditures as of June :30, 2005, as outlined in the Staff Report. OTHER BUSINESS 11:01 p.m. Mr. Ambrose advised that the date for the National Night Out BBQ, July 22ua, conflicts with the CTV$O City Council live call in show. He asked if the Council had alternate dates they would be available for the call in show. The Council requested that Staff try to reschedule the live call in show for July 14% Mr. Ambrose advised that the City received a letter today from the Chamber of Commerce inviting the City to participate in the Tri~Valley Day at the Fair on July 2~a, and to split the cost of flowers for the winner of the horse race. Mayor Lockhart requested that Staff set up a DSRSD liaison meeting. Mayor Lockhart thanked Staff for such a great job on the budget. CLOSED SESSION 11:04 p.m. 1. PERSONNEL ~ Government Code Section 54957.¢(a) - Conference with Agency Labor Negotiator Richard Ambrose, City Manager ~ Unrepresented City Employees: Assistant City Manager City Engineer Administrative Analyst II Administrative Aide Assistant Civil Engineer Administrative Analyst I Associate Civil Engineer Administrative Technician Associate Planner Assistant Planner Recreation Supervisor Community Safety Assistant C}iTY C©UNC~L M'~NUTES ADdOURNED REGULAR MEETXNG (BUDGET & CIP) June 24, 2003 Senior Administrative Analyst Engineering Technician I Senior Civil Engineer Engineering Technician II Senior Planner Finance Technician I Administrative Services Director Finance Technician II Assistant to the City Manager Heritage Center Director Building Official Information Systems Technician City Clerk Office Assistant I Community Development Director Office Assistant II Economic Development Director Preschool Instructor Finance Manager Public Works Inspector Information Systems Manager Recreation Coordinator Parks & Commtmity Services Director Recreation Technician Parks & Facilities Development Manager Secretary Planning Manager Secretary to City Manager/Deputy City Clerk Public Works Director/City Engineer Senior Finance Technician Housing Specialist Senior Office Assistant Parks & Community Services Manager Senior Building Inspector Parks & Facilities Development Coordinator Heritage & Cultural Arts Supervisor Geographic Information System Coordinator Code Enforcement Officer REPORT ON CLOSED SESSION ACTION Mayor Lockhart advised that there was no reportable action. ADJOURNMENT 11.1 There bein$ no further business to come before the Council, the meetin$ was adjourned at 11:30 p.m. C~iTY C©L}'NC~L M~N!iliTES V©LiiME 22 ADJOURNED REGULAR MEET]lNG (BUDGET