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HomeMy WebLinkAbout6.1 FY03-04 CIP UpdatesCITY CLERK File # ❑��❑0-�� AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 24, 2003 SUBJECT: Public Hearing: 2003-2004 Update to the Five Year Capital Improvement Program for Fiscal Year 2002-2003 through Fiscal Year 2006-2007 Report Prepared by: Richard C. Ambrose, City Manager ATTACHMENTS: 1. Draft Resolution 2. Request for Funding of CTV Studio/Office Relocation, Construction and Associated Equipment Replacement 3. Update to Five Year Capital Improvement Program provided under separate cover RECOMMENDATION: 1. Open Public Hearing 2. Receive Staff Presentation 3. Receive Public Comments 4. Close Public Hearing 5. Deliberate 6. Approve Resolution Adopting the 2003-2004 Update to the Five -Year Capital Improvement Program FINANCIAL STATEMENT: The Proposed Five -Year Capital Improvement Program (CIP) Update includes projects costing a total of $153,812,617 including costs incurred in prior years for those projects that are a part of the CIP. Projected costs for the remaining four years of the CIP timeframe (Fiscal Year 2003-2004 through Fiscal Year 2006-2007) total $83,321,284. The CIP identifies projects that are wholly or partially unfunded during the CIP timeframe in the amount of $211,918,770, for which $21,988,318 in restricted funds has been collected or obligated by the City or other agencies, leaving a net shortfall of $189,930,452. The recommended CIP appropriations for Fiscal Year 2003-2004 total $31,100,999. DESCRIPTION: Each year, the City Council adopts or updates the City's Five -Year Capital Improvement Program. This CIP addresses the City's public infrastructure needs over a five-year period. Projects are identified within four major categories: General, Community Improvements, Parks and Streets. Each capital project is described on a separate page, which includes information regarding the project specifics, location and funding. COPIES TO: ITEM NO. H:\C[P\Word Documents for CIP\agenda stmt for FY03-04 CIP.doc e i 0-b3 C Last year the City Council adopted a Five Year C~ for Fiscal Year 2002-2003 through Fiscal Year 2006- 2007. This CIP has been updated to address the following issues: 1. Existing projects have been reviewed and, where necessary, revised to reflect the current project scope and the most recent timing and cost estimates; 2. New projects have been added to address changing needs and priorities of the City. There are 13 new projects proposed in the CIP Update for the remaining four years of the CIP timeframe. The City Council has received the Proposed Five-Year Capital Improvement Program Update. The City Manager's transmittal letter, which is included in the CIP, provides a summary overview of the C~ and highlights the major projects and issues within each CIP project category. Proposed Fiscal Year 2003-2004 CIP Appropriations For Fiscal Year 2003-2004, the CIP Update recommends project appropriations totaling $31,100,999. The All Program Summary Table included in the CIP document identifies this total cost both by C~ project category and funding source. The Fiscal Year 2003-2004 appropriations are included in the Capital Budget of the Annual City Budget and Financial Plan for Fiscal Year 2003-2004. Emerald Glen Park Activity Center The Proposed CIP Update included the development of the Emerald Glen Activity Center (Page 52), which would provide for the installation of a temporary modular building at Emerald Glen Park to function as a service center providing a convenient location for Eastern Dublin residents to register for programs. It would also provide offices for Parks & Community Services Department Staff and restrooms with convenient access to the children's play area. In light of the current economic uncertainty and the high cost of operation ($160,000 per year) Staff recommends that the City Council reconsider funding this project in Fiscal Year 2003-2004. However, in order to meet the need for a restroom close to the children's play area of the park, Staff proposes the installation of a portable restroom unit that would suffice until the Recreation Center/Aquatic Center complex is complete in fall 2007. The estimated cost of the restroom unit is $20,000-$44,000 with annual operational costs ranging from $2,000 to $6,000. Request for Funding of CTV Studio/Office Relocation, Construction and Associated Equipment Replacement Included in the CIP is a request for funding from the Tri-Valley Community Television (CTV) Board to relocate and expand the current CTV studio and upgrade much of the existing equipment with new digital technologies. The request for funding as well as a description of the project is included in Attachment 2. It is estimated that the project will cost approximately $1.8 million. It is proposed that the cost of the project be divided equally among the Cities of Dublin, Livermore, Pleasanton and San Ramon, resulting in a total City contribution of $450,000. Capital funds for CTV needs have historically been distributed equally by the Cities. The City previously contributed $20,000 for its share of the design phase of the project, thereby reducing the Fiscal Year 2003-2004 contribution to $430,000. A capital grant from AT&T will be used to partially offset the City's total contribution by $80,000. Typically, Community Group/Organizational Requests are included in the Operating Budget, however due to the capital nature of the request from CTV, Staff is recommending inclusion of this project in the CIP. Review Process The Planning Commission has reviewed the CIP Update and determined that the projects are in conformance with the City's General Plan. Additionally, the Heritage and Cultural Arts Commission and Parks and Community Services Commissions have reviewed those projects within their respective purview and have unanimously approved the project priorities as recommended by Staff. Recommendation It is recommended that the City Council review the Proposed CIP Update by major project category, ask any questions regarding the proposed projects and receive public input. At the end of the review, it would be appropriate for the City Council to make any modifications that it deems appropriate. Once the City Council has completed its review of the projects included in the CIP Update, it is recommended that the City Council approve the attached resolution adopting the 2003-2004 Update to the Five-Year Capital Improvement Program. RESOLUTION NO. - 2003 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ADOPTING THE 2003-2004 UPDATE TO THE 2002-2007 FIVE YEAR CAPITAL IMPROVEMENT PROGRAM WHEREAS, each year, the City Council adopts or updates the Five-Year Capital Improvement Program, which addresses the City's public infrastructure and facility needs in the following areas: General, Community Improvements, Parks and Streets; and WHEREAS, at this time, the City Council desires to update the 2002-2007 Five-Year Capital Improvement Program to reflect changes and additions that have become necessary during the past year to ensure that the City's capital needs are met; and WHEREAS, the City Manager has presented the Proposed 2003-2004 Update to the 2002-2007 Five-Year Capital Improvement Program to the City Council; and WHEREAS, the Planning Commission has reviewed the proposed projects included in the 2003- 2004 CIP Update and has determined that the public works projects to be constructed are in conformance with the City of Dublin General Plan; and WHEREAS, The Cultural and Heritage Arts Commission has reviewed the 2003-2004 CIP Update and provided input regarding the heritage and cultural art related projects included therein; and WHEREAS, the Parks and Community Services Commission has reviewed the 2003-2004 Update and provided input regarding the park and recreation facility related projects included therein; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby take the following actions: 1. the City Council of the City of Dublin does hereby adopt the 2003-2004 Update to the 2002-2007 Five-Year Capital Improvement Program, which is attached to and made a part hereof; and 2. the items scheduled for implementation in Fiscal Year 2003-2004 shall be included in the Capital Budget of the Annual City Budget and Financial Plan for Fiscal Year 2003-2004. PASSED, APPROVED AND ADOPTED this 24th day of June, 2003. AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk ATTACHMENT 1 Channels 28 ' 29 · 30 SERVTNG DUBLTN~ 'LTVERMORE~ PLEASANTON ~ SAN RAMON SZNCE 1976 Tri-Valley Community Television BOARD OF DZRECTOR$ May 27, 2003 Dublin Honorable Mayor and City Council ValerieBarnes ' ~r~ ~ - ~ . Patrick Hannigan City of Dublin ~_.~.,,.. ~3: ~' ©~ ~¢U i:;~: !. 100 Civic Plaza Livermore Steve Mattos Dublin,-CA 94568 Pleasan ton Dorothy Hearn RE: Request for Funding of CTV Studio/Office Relocation, Sandra Ryan Construction and Associated Equipment Replacement San Rarnon Vince Golla Kathy Stewart Honorable Mayor and City Council, CTV has served the communities of Dublin, Livermore, Pleasanton Members at Large Nancy Pennell and San Ramon since 1976. CTV's growth has been slow, but Rosalind Rogoff consistent, dependent primarily on donations of used video Joan Zehnder equipment supplemented by a modest operating budget (of which 65% is provided by the Cities/subscribers). The current limited- space facility is leased to CTV by the Pleasanton Unified School District. The audience to which CTV provides programming has Board Chairman changed significantly. As the population .has become more diverse Nancy Pennell and sophisticated the four cities now represent a geographical. Executive Director technology hub for the Bay Area. Darla Stevens .i CTV is at a crossroads. The Pleasanton Unified School District has Operations I~anaoer Sheila Tole asked' that CTV move its offices to another building on site. The construction and renovation costs for the new location including new Business lvlanaqer studio construction and upgrade to digital technologies is Bob Bahia approXimately $1.8 million, more than twice than what was budgeted when a renovation of existing space was initially Planned. The Cities of Dublin, Livermore, Pleasanton and San Ramon initially committed to fund the renovation project through an AT&T capital 4663 Bernal Avenue grant totaling $800,000 ($200,000 per City). CTV is now requesting Suite B Pleasanton, CA 94566 that the Cities increase that contribution to $1.8 million ($450,000 Phone (925) 462-3030 per City) to match the increased project costs. Approximately Fax (925) 462-1540 $80,000 has already been spent for the design of the facility with email info@ctv30.org each Citylcontributing $20,000. This amount can be deducted from Tri,Valley Community Television is dedicate~ ATTACHMENT 2 www. crv 3 0. o rg enriching the communities tltrough IocaI tetevi · the total project cost as well as the requested Contribution from each City. CTV recognizes that this is a significant capital contribution by the Cities,: however the Board believes that the project is essential to the futureof CTV and the programming it provides to the Tri-Valley. Additionally, the Board wants the Council to understand that it is committed to contributing financially towards the station's future capital needs. To that end, the. Board recently established a goal to raise $500,000 over the next ten years as a capital reserve that would be used to fund future capital equipment replacement-costs and technology upgrades. This would reduce CTV's reliance on City resources for future capital expenditures. The Board already has taken several steps toward the goal. The Board has consulted with fundraising experts to gain expertise in raising funds, and contracted With a grant writer and researcher to identify probable sources of funding, solicit funds on behalf of CTV, and provide a model for the Board's own solicitation of identified funding sources. In addition, CTV has stepped up efforts to obtain underwriting and sponsorship for its programming, including joining the Chambers of Commerce of the four cities, developing a business plan, and producing promotional materials in print and video media aimed at increasing income. More is in the works. Furthermore, recent additions to the Board's membership have brought increased expertise and experience in fundraising and fiscal matters. The current Board has continued CTV's history of fiscal responsibility and conservative approach. While this project places unexpected financial burden on the Cities and CTV, the Board believes that relocating the studio provides a tremendous opportunity to the cities; to CTV and the audience it serves. For example: A new facility will allow CTV to incorporate more client-paid programming thereby strengthening its self-sufficiency. The new location and studio would allow CTV the ability to generate new and improved programming. In the current facility, client-paid programming is often turned away due to the lack of space and the inability to perform simultaneous projects. Despite this limitation, in FY 2001, client programming generated $98,000. In 2002, that figure increased to $130,000, with demand for airtime' continuing to grow. Quality improvement, quality programming. An improved signal output from the station would be instantly apparent in a new facility. Experienced CTV staff will be able to focus on improving the quality of programming content rather than seeking "Band-Aid" repairs to assure meeting on-air deadlines or critical videotaping commitments. Corporate funding. Increasing program capability and quality would better support opportunities for corporate sponsorship or foundation funding, thus promoting greater self-sufficiency for C'I-V. Easy Access. The new studio location would provide improved access for Tri-Valley residents, businesses and elected officials. The current site is hard to find and parking difficult during business hours. The new location provides direct access from Abbie Street in Pleasanton and sufficient parking is available at this location for CTV operations. A new Cacility is designed to meet the needs of the four Cities for the next 20 years. The added studio space would be large enough to accommodate the educational and governmental programming of the Tri-Valley area, as well as provide the region with a facility that can more easily accommodate ROP instructional training for youth pursuing a career in television. The size of the~current facility prevents CTV from adequately addressing this regional need. The new building would be wired to meet tomorrow's technological needs. Because the new site offers the ability to start from a blank slate, the ability to wire the facility for digital and other advanced programming capabilities would be less costly than upgrading the current studio. Newer, smaller digital equipment would allow CTV to realize greater functionality at a lower cost. Editing is more compact and efficient and allows content to be "repurposed" for numerous needs. Storage space is also dramatically reduced using digital equipment. On behalf of the entire CTV Board, thank you for your consideration of this important project. Respectfully, Nancy Pennell CTV Board Chairperson cc: Tri-Valley Community Television Board Richard C. Ambrose, City Manager Jason' Behrmann, Administrative Analyst