HomeMy WebLinkAbout4.11 EmGlenPkPhII Cnslt CO CITY CLERK
File # 600-30
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June '17', 2003
SUBJECT: Emerald Glen Park, Phase II Consultant Services Change Order
Report Prepared by (Rosemary Alex, Parks and Facilities
Development Coordinator)
ATTACHMENTS: 1) Proposal Cost Information
2) Proposed Change Order
RECOMMENDATION: ~,~~ Approve Change Order #3 for Additional Services
FINANCIAL STATEMENT: Original Contract for Design Services $152,500
Approved Change Orders #1 and #2 $27,290
Proposed Change Order #3 $24,720
Total Revised Contract Amount $204,510
Sufficient funds are available within the project budget
DESCRIPTION: On December 18th, 2001 the City Council approved an Agreement
with Carducci and Associates to complete design services for Emerald Glen Park, Phase II. The scope of
work included design related services through the project's bidding process. With the award of contract
for construction approved at the June 3, 2003 City Council meeting, Staff is seeking additional services
through the construction phase of the project.
The services that Carducci and Associates will provide include site visits, attendance at project meetings,
responding to .requests for information and review of shop drawings to ensure design intent is met.
Further detail is provided on Attachment 1.
A summary of the change orders approved to date by the City Manager and the proposed change order
follows.
Change Order #1, Master Plan Update $1,500
Change Order #2, Additional Design Services $25,790
Future Activity Center - Provide design and coordination for accessible
parking, electrical and communication utilities.
Scoreboard - Design services for scoreboard at Little League Field.
Temporary Parking - Revise design from gravel lot to asphalt lot with striping
signs and wheel stops. Expand size of the lot for overflow parking.
Water Feature - Provide additional mechanical design and drafting related to
COPIES TO: Carducci and Associates
ITEM NO. ~
G:\COUNCILLa, genda Statements\2003\6-17 EG Carducci Change Order.doc
art component. Add sanitary sewer connection and extend potable water line.
Irrigation and Planting - Add irrigation design for additional planting north of
Central Parkway and at entry to temporary parking lot.
Proposed Change Order #3, Additional Services during Construction Phase $24,720
Scope of work per Attachment 1
Total Change Order Amount $52,010
Percentage Over Initial Contract 34%
As per the Consultant Services Agreement change orders in excess of twenty-five percent (25%) of the
initial contract price shall require City Council approval. The first two change orders were under the 25%
cap therefore did not require City Council approval. The third change order currently proposed would
exceed the 25% cap and does require City Council approval (Attachment 2).
RECOMMENDATION:
It is the recommendation of Staff that the City Council approve the Change Order #3 for Carducci and
Associates in the amount of $24,720.
Page 2 of 2
ADDITIONAL SERVICES REQUEST Carducci & Associates, Inc.
Construction Administration Services 555 Beach Street, 4th Floor
Emerald Glen Park, Phase 2 San Francisco, CA 94133
Dublin, CA 05/07/03
REVISED 6/4/03
Task Principal Associate
$125 $85
Field Visits {12) 24 72
Hours Subtotal 24 72
Cost Subtotal $3,000.00 $6,120.00
Task Cost Subtotal $9,120.00
Submittals, shop drawings, RFI, revisions 8 60
Hours Subtotal 8 60
Cost Subtotal $1,000.00 $5,100.00
Task Cost Subtotal $6,100.00
Landscape Architectural Services (Sub) Total $15,220.00
3 Estimated Reimbursable Expenses
Civil Engineer (Submittals, shop drawings, RFI) $1,500.00
Water Feature Designer (4 Field visits, Submittals, shop drawings, RFI) $4,000.00
Electrical Engineer (3 Field visits, Submittals, shop drawings, RFI) $2,000.00
Structural Engineer (Submittals, shop drawings, RFI) $2,000.00
Estimated Reimbursable Expenses Cost (Sub) Total $9,500.00
~ Additional Services Request Cost Total $24,720.00
- -r'
&
CITY OF DUBLIN
CONTRACT CHANGE ORDER NO. 3
PROJECT: Emerald Glen Park, Phase II PAGE 1 OF 1
TO: Carducci and Associates
AGREEMENT DATED December 18,
2001 between Carducci and Associates
and the City of Dublin
You are hereby directed to make the herein described changes from the scope of services or do the following described work not included
in the scope of services on this contract.
NOTE: This change order is not effective until approved by the City. Manager
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed
price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no
allowance will be made for idle time.
Change requested by: City of Dublin
The last percentage shown is the net accumulated increase or decrease from the original fee in the Agreement.
1. Carducci and Associates for a total not to exceed $24,720 based on their scope of work dated June 4, 2003 for
additional construction administration services (attached hereto).
ESTIMATED COST INCREASE $24,720
SUBMITTED BY: APPROVAL RECOMMENDED BY APPROVED BY
Rosemary Alex Date: 06/ /03 Diane Lowart Date: 06/ /03 Rich Ambrose Date: 06/ /03
Parks & Facilities Develop. Coordinator Parks & Community Services Director City Manager
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved,
that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the
work above specified, and will accept as full payment therefor the prices shown above.
Accepted, Date Consultant: Carducci and Associates
By Title
ATTACHMENT #2
CITY OF DUBLIN
EXHIBIT "A" CHANGE ORDER FORM
DATE: 6/6/2003
PROJECT NAME: Emerald Glen Phase II
CIP #: 95600
CONTRACT NO. #03-05
CHANGE ORDER NO. 3
PERCENT COMPLETED 100%
CONTRACTOR: Carducci and Associates
CONTRACT AMOUNT: $152,500
CONTRACT CHANGE ORDERS: AMOUNT CONTRACT CHANGE ORDERS: AMOUNT
CHANGE ORDER #01, Master Plan 1,500.00
CHANGE ORDER #02, Additional Services 25,790.00
CHANGE ORDER #03 Construction Services 24,720.00
TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS: $52,010.00
ADJUSTED CONTRACT AMOUNT: $204,510.00
PROGRESS PAYMENTS MADE:
PAYMENT #01 18,289.43 PAYMENT #12 6,000.00
PAYMENT #02 9,748.06 PAYMENT #13 1500
PAYMENT fl03 9,812.96 PAYMENT #14 1500
PAYMENT #04 9,000.00 PAYMENT #15
PAYMENT #05 131.24 PAYMENT #16
PAYMENT #06 14,875.39 PAYMENT #17
PAYMENT #07 1,000.00 PAYMENT #18
PAYMENT #08 7,553.85 PAYMENT #19
PAYMENT #09 51,830.38 PAYMENT #20
PAYMENT #10 2,415.35 PAYMENT #21
PAYMENT #11 20,474.58 PAYMENT #22
145,131.24 154,131.24
TOTAL ACTUAL PAYMENTS: $ 154,131.24
ADJUSTED TOTAL CONTRACT: $204,510.00
REMAINING BALANCE ON CONTRACT: $50,378.76
RECOMMENDATION: APPROVED APPROVED APPROVED
DENIED DENIED DENIED
SIGNATURE:
Supervising City Manager Mayor
Dept Head
ATTACHMENT #2