HomeMy WebLinkAbout7.4 Housing Element Consultantor
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DATE:
TO:
FROM:
STAFF REPORT
CITY COUNCIL
July 16, 2013
Honorable Mayor and City Councilmembers
Joni Pattillo City Manager""'
CITY CLERK
File #600 -30
SUBJECT: Consulting Services Agreement with Veronica Tam & Associates for the
preparation of the 2014 -2022 update to the General Plan Housing Element
Prepared by Mamie R. Delgado, Senior Planner
EXECUTIVE SUMMARY:
State law requires that the General Plan Housing Element be updated by January 31, 2015 for
the 2014 -2022 planning period. The current Housing Element was adopted in 2010 for the 2007-
2014 planning period. Staff is proposing to enter into a Consulting Services Agreement with
Veronica Tam & Associates to assist with the preparation of the Housing Element update.
FINANCIAL IMPACT:
Funds for a consultant to assist with the Housing Element update and related environmental
review have been approved under the Fiscal Year 2013/2014 Community Development
Department Budget.
RECOMMENDATION:
Staff recommends that the City Council receive the report; and adopt a Resolution approving a
Consulting Services Agreement with Veronica Tam & Associates to prepare the 2014 -2022
update to the General Plan Housing Element.
Submitted By
Director of Community Development
DESCRIPTION:
Reviewed By
Assistant City Manager
Each governing body (i.e. City Council) of a local government in California is required to adopt a
comprehensive, long -term general plan for the physical development of the city. The housing
element is one of the seven mandated elements of the local general plan. Housing element law,
enacted in 1969, mandates that local governments adequately plan to meet the existing and
projected housing needs of all economic segments of the community. The law acknowledges
that, in order for the private market to adequately address housing needs and demand, local
Page 1 of 3 ITEM NO. 7.4
governments must adopt land use plans and regulatory systems which provide opportunities for,
and do not unduly constrain, housing development. As a result, housing policy in the State rests
largely upon the effective implementation of local general plans and, in particular, local housing
elements. Housing element law also requires that the Department of Housing and Community
Development (HCD) review local housing elements for compliance with State law and to report
its written findings to the local government.
State Law requires that Housing Elements include the following:
• Housing Needs: Housing element law requires local governments to adequately plan to
meet their existing and projected housing needs, including their share of the regional
housing need. The housing needs analysis includes quantification and descriptive
analysis of the specific needs and resources available to address identified needs.
• Sites Inventory /Analysis: Government Code Section 65583(a)(3) requires local
governments to prepare an inventory of land suitable for residential development,
including vacant sites and sites having the potential for redevelopment, and an analysis
of the relationship of zoning and public facilities and services to these sites. The inventory
of land suitable for residential development is used to identify sites that can be developed
for housing within the planning period.
• Constraints: The element must also identify and analyze potential and actual
governmental constraints to the maintenance, improvement, or development of housing
for all income levels, including housing for persons with disabilities. The analysis
identifies the specific standards and processes and evaluates their impact, including
cumulatively, on the supply and affordability of housing. The analysis determines whether
local regulatory standards pose an actual constraint and must also demonstrate local
efforts to remove constraints that hinder a jurisdiction from meeting its housing needs.
• Program Requirements: Programs are the specific action steps each locality will take to
implement policies and achieve stated goals and objectives. Programs are required to
include time frames, an identification of agencies and officials responsible, a description
of the local government's specific role in implementation and whenever possible, specific
measurable outcomes. Programs and policies should reflect the results of the local
government's evaluation of existing and projected housing needs.
In December 2012, HCD adopted the Housing Element Update Guidance. The Guidance is
intended to streamline the State's review of local Housing Elements and includes a
"completeness checklist" to ensure that local jurisdictions address all statutory requirements.
The streamlined review process is available to jurisdictions that obtained an HCD - certified
housing element in the last cycle and completed basic program implementation. Staff
anticipates that Dublin's Housing Element will qualify for the streamlined update. Dublin's
current Housing Element was certified by HCD in 2010 and basic program implementation has
been accomplished.
Page 2 of 3
SCOPE OF CONTRACT SERVICES:
Staff is proposing to enter into a Consulting Services Agreement with Veronica Tam &
Associates to assist with the preparation of the 2014 -2022 Housing Element update (Attachment
1). The scope of services includes the following:
1) Evaluating the current housing element.
2) Preparing a needs analysis including demographics, income and employment trends;
household characteristics; housing stock characteristics; special housing needs; and
energy conservation.
3) Identifying housing resources and opportunities including an inventory of
vacant/underdeveloped land; financial and administrative resources; and opportunities
for energy conservation.
4) Identifying housing constraints including governmental and non - governmental
constraints to housing production.
5) Revising the housing policy program and quantified objectives.
6) Preparing the draft Housing Element and being the liaison to the State Department of
Housing and Community Development.
7) Preparing the final Housing Element.
As reflected in the scope of services for the Housing Element update, Veronica Tam &
Associates have a clear understanding of the project scope including Housing Element Law and
the recently adopted streamlined process. Ms. Tam has demonstrated the ability to prepare
Housing Element updates that comply with State law in a timely and cost effective manner and
has extensive experience in preparing Housing Elements for other California jurisdictions. The
City previously contracted with Ms. Tam to prepare our current Housing Element.
The timeline for completion of the updated Housing Element is 12 -18 months. Upon approval of
the consulting services agreement, work would begin with data collection followed by public
workshops in fall 2013. A draft of the updated Element is expected to be complete in
winter /spring 2014 and presented to the Planning Commission and City Council prior to
submitting to the State for review. Environmental review would begin while State review of the
updated Housing Element is underway. Upon receiving State acknowledgement of Housing
Element compliance, adoption hearings would be scheduled with the Planning Commission and
City Council. Following adoption, the Housing Element would be submitted to the State for
formal certification.
NOTICING REQUIREMENTS /PUBLIC OUTREACH:
A public notice is not required for approval of a Consulting Services Agreement.
ATTACHMENTS: 1. Resolution approving a Consulting Services Agreement with
Veronica Tam & Associates to prepare the 2014 -2022 update to the
General Plan Housing Element, with the Consulting Services
Agreement
Page 3 of 3
RESOLUTION NO. XX - 13
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * **
APPROVING A CONSULTING SERVICES AGREEMENT WITH VERONICA TAM &
ASSOCIATES TO PREPARE THE 2014 -2022 UPDATE TO THE
GENERAL PLAN HOUSING ELEMENT AND AUTHORIZING THE CITY MANAGER TO SIGN
THE AGREEMENT
WHEREAS, periodically the State of California requires that local Housing Elements be
updated; and
WHEREAS, the existing Housing Element was certified by the State of California
Department of Housing and Community Development (HCD) in 2010; and
WHEREAS, in updating the Housing Element, State law requires that local jurisdictions
perform the following: 1) assess current and projected housing needs; 2) inventory land to
determine the City's ability to meet the Regional Housing Needs Allocation (RHNA); 3) analyze
factors that may constrain the development, improvement and preservation of housing; and 4)
develop housing programs based on the assessment of housing needs, constraints and
resources; and
WHEREAS, a Scope of Services has been submitted by Veronica Tam & Associates to
prepare the 2014 -2022 Housing Element update; and
WHEREAS, as reflected in the Scope of Services, Veronica Tam & Associates has a
clear understanding of the project scope including Housing Element Law and has demonstrated
the ability to prepare Housing Element updates that comply with State law in a timely and cost
effective manner; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
approves a Consulting Services Agreement with Veronica Tam & Associates to prepare the
2014 -2022 update to the Housing Element of the General Plan and authorizes the City Manager
to sign the agreement attached as Exhibit A.
PASSED, APPROVED AND ADOPTED this 16th day of July 2013, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND VERONICA TAM & ASSOCIATES
FOR THE 2014 -2022 HOUSING ELEMENT UPDATE
THIS AGREEMENT for consulting services is made by and between the City of Dublin ( "City ") and Veronica
Tam & Associates ( "Consultant ") as of July 16, 2013,
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide
to City the services described in the Scope of Services attached as Exhibit A at the time and place and in the manner
specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the
Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on July 16, 2013 and shall end on
January 31, 2015, and Consultant shall complete the work described in Exhibit A prior to that date,
unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8.
The time provided to Consultant to complete the services required by this Agreement shall not affect
the City's right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent practitioner of
the profession in which Consultant is engaged in the geographical area in which Consultant
practices its profession. Consultant shall prepare all work products required by this Agreement in a
substantial, first -class manner and shall conform to the standards of quality normally observed by a
person practicing in Consultant's profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services
pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of
this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon
receiving notice from City of such desire of City, reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement
as may be reasonably necessary to meet the standard of performance provided in Section 1.2 above
and to satisfy Consultant's obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant the hourly sum set forth in the
Compensation Schedule contained in Exhibit A, notwithstanding any contrary indications that may be contained in
Consultant's proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the
event of a conflict between this Agreement and Consultant's proposal, attached as Exhibit A, regarding the amount of
compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this
Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments
from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City
in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate
services performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is
based upon Consultant's estimated costs of providing the services required hereunder, including salaries and
benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation
hereunder is intended to include the costs of contributions to any pensions and /or annuities to which Consultant and
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its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions
beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this
Agreement, based on the cost for services performed and reimbursable costs incurred prior to the
invoice date. Invoices shall contain the following information:
• Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
• The beginning and ending dates of the billing period;
• A Task Summary containing the original contract amount, the amount of prior billings, the
total due this period, the balance available under the Agreement, and the percentage of
completion;
• At City's option, for each work item in each task, a copy of the applicable time entries or time
sheets shall be submitted showing the name of the person doing the work, the hours spent
by each person, a brief description of the work, and each reimbursable expense;
• The total number of hours of work performed under the Agreement by Consultant and each
employee, agent, and subcontractor of Consultant performing services hereunder, as well as
a separate notice when the total number of hours of work by Consultant and any individual
employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours;
• The Consultant's signature.
2.2 Monthly Payment. City shall make payments, based on invoices received, for services satisfactorily
performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt
of an invoice that complies with all of the requirements above to pay Consultant.
2.3 Reserved.
2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this
Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by
Consultant in rendering services pursuant to this Agreement. City shall make no payment for any
extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of
compensation provided above either for a task or for the entire Agreement, unless the Agreement is
modified prior to the submission of such an invoice by a properly executed change order or
amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the
amounts shown on the Compensation Schedule contained in Exhibit A.
2.6 Reimbursable Expenses. Payment shall be limited to the hourly rates contained in Exhibit A. No
reimbursable expenses shall be paid.
2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred
under this Agreement and any similar federal or state taxes.
2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement
pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and
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reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of
termination. Consultant shall maintain adequate logs and timesheets in order to verify costs incurred
to that date.
2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or
incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the
Contract Administrator.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and
expense, provide all facilities and equipment that may be necessary to perform the services required by this
Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only
under the terms and conditions set forth herein.
City may furnish physical facilities such as desks, telephone service, filing cabinets, and conference space, as may
be reasonably necessary for Consultant's use while consulting with City employees and reviewing records and the
information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole
discretion of City.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its
own cost and expense, shall procure "occurrence coverage" insurance against claims for injuries to persons or
damages to property that may arise from or in connection with the performance of the work hereunder by the
Consultant and its agents, representatives, employees, and subcontractors. Consultant shall provide proof
satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance
satisfactory in all respects to the City. Consultant shall maintain the insurance policies required by this section
throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid.
Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all
insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required
insurance shall be submitted and made part of this Agreement prior to execution.
4.1 Workers' Compensation. Consultant shall, at its sole cost and expense, maintain Statutory
Workers' Compensation Insurance and Employer's Liability Insurance for any and all persons
employed directly or indirectly by Consultant. The Statutory Workers' Compensation Insurance and
Employer's Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS
($1,000,000.00) per accident. In the alternative, Consultant may rely on a self- insurance program to
meet those requirements, but only if the program of self- insurance complies fully with the provisions
of the California Labor Code. Determination of whether a self- insurance program meets the
standards of the Labor Code shall be solely in the discretion of the Contract Administrator. The
insurer, if insurance is provided, or the Consultant, if a program of self - insurance is provided, shall
waive all rights of subrogation against the City and its officers, officials, employees, and volunteers
for loss arising from work performed under this Agreement.
An endorsement shall state that coverage shall not be suspended, voided, canceled by either party,
reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail,
return receipt requested, has been given to the City. Consultant shall notify City within 14 days of
notification from Consultant's insurer if such coverage is suspended, voided or reduced in coverage
or in limits.
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4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain commercial
general and automobile liability insurance for the term of this Agreement in an amount not
less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit
coverage for risks associated with the work contemplated by this Agreement. If a
Commercial General Liability Insurance or an Automobile Liability form or other form with a
general aggregate limit is used, either the general aggregate limit shall apply separately to
the work to be performed under this Agreement or the general aggregate limit shall be at
least twice the required occurrence limit. Such coverage shall include but shall not be limited
to, protection against claims arising from bodily and personal injury, including death resulting
therefrom, and damage to property resulting from activities contemplated under this
Agreement, including the use of owned and non -owned automobiles.
4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as
Insurance Services Office Commercial General Liability occurrence form CG 0001.
Automobile coverage shall be at least as broad as Insurance Services Office Automobile
Liability form CA 0001 Code 1 ( "any auto "). No endorsement shall be attached limiting the
coverage.
4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage
or added as an endorsement to the policy:
a. City and its officers, employees, agents, and volunteers shall be covered as
insureds with respect to each of the following: liability arising out of activities
performed by or on behalf of Consultant, including the insured's general supervision
of Consultant; products and completed operations of Consultant; premises owned,
occupied, or used by Consultant; and automobiles owned, leased, or used by the
Consultant. The coverage shall contain no special limitations on the scope of
protection afforded to City or its officers, employees, agents, or volunteers.
b. The insurance shall cover on an occurrence or an accident basis, and not on a
claims -made basis.
An endorsement must state that coverage is primary insurance with respect to the
City and its officers, officials, employees and volunteers, and that no insurance or
self- insurance maintained by the City shall be called upon to contribute to a loss
under the coverage.
Any failure of CONSULTANT to comply with reporting provisions of the policy shall
not affect coverage provided to CITY and its officers, employees, agents, and
volunteers.
e. An endorsement shall state that coverage shall not be suspended, voided, canceled
by either party, reduced in coverage or in limits, except after thirty (30) days' prior
written notice by certified mail, return receipt requested, has been given to the City.
Consultant shall notify City within 14 days of notification from Consultant's insurer if
such coverage is suspended, voided or reduced in coverage or in limits
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4.3 Professional Liability Insurance. Consultant, at its own cost and expense, shall maintain for the
period covered by this Agreement professional liability insurance for licensed professionals
performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS
($1,000,000) covering the licensed professionals' errors and omissions.
4.3.1 Any deductible or self- insured retention shall not exceed $150,000 per claim.
4.3.2 An endorsement shall state that coverage shall not be suspended, voided, canceled by
either party, reduced in coverage or in limits, except after thirty (30) days' prior written notice
by certified mail, return receipt requested, has been given to the City.
4.3.3 The policy must contain a cross liability or severability of interest clause.
4.3.4 The following provisions shall apply if the professional liability coverages are written on a
claims -made form:
a. The retroactive date of the policy must be shown and must be before the date of the
Agreement.
b. Insurance must be maintained and evidence of insurance must be provided for at
least five years after completion of the Agreement or the work, so long as
commercially available at reasonable rates.
C. If coverage is canceled or not renewed and it is not replaced with another claims -
made policy form with a retroactive date that precedes the date of this Agreement,
Consultant must provide extended reporting coverage for a minimum of five years
after completion of the Agreement or the work. The City shall have the right to
exercise, at the Consultant's sole cost and expense, any extended reporting
provisions of the policy, if the Consultant cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City prior to the
commencement of any work under this Agreement.
4.4 All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with
insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Consultant
shall furnish City with certificates of insurance and with original endorsements effecting
coverage required herein. The certificates and endorsements for each insurance policy are
to be signed by a person authorized by that insurer to bind coverage on its behalf. The City
reserves the right to require complete, certified copies of all required insurance policies, at
any time.
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4.4.3 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or
shall furnish separate certificates and endorsements for each subcontractor. All coverages
for subcontractors shall be subject to all of the requirements stated herein.
4.4.4 Variation. The City may approve a variation in the foregoing insurance requirements, upon
a determination that the coverages, scope, limits, and forms of such insurance are either not
commercially available, or that the City's interests are otherwise fully protected.
4.4.5 Deductibles and Self- Insured Retentions. Consultant shall disclose to and obtain the
approval of City for the self- insured retentions and deductibles before beginning any of the
services or work called for by any term of this Agreement.
During the period covered by this Agreement, only upon the prior express written
authorization of Contract Administrator, Consultant may increase such deductibles or self -
insured retentions with respect to City, its officers, employees, agents, and volunteers. The
Contract Administrator may condition approval of an increase in deductible or self- insured
retention levels with a requirement that Consultant procure a bond, guaranteeing payment of
losses and related investigations, claim administration, and defense expenses that is
satisfactory in all respects to each of them.
4.4.6 Notice of Reduction in Coverage. In the event that any coverage required by this section
is reduced, limited, or materially affected in any other manner, Consultant shall provide
written notice to City at Consultant's earliest possible opportunity and in no case later than
five days after Consultant is notified of the change in coverage.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain
any insurance policies or policy endorsements to the extent and within the time herein required, City
may, at its sole option exercise any of the following remedies, which are alternatives to other
remedies City may have and are not the exclusive remedy for Consultant's breach:
® Obtain such insurance and deduct and retain the amount of the premiums for such insurance
from any sums due under the Agreement;
® Order Consultant to stop work under this Agreement or withhold any payment that becomes due
to Consultant hereunder, or both stop work and withhold any payment, until Consultant
demonstrates compliance with the requirements hereof; and /or
® Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES. Consultant shall indemnify,
defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents,
and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action
arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal,
state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent
acts or omissions of Consultant or its employees, subcontractors, or agents, by acts for which they could be held
strictly liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply when
(1) the injury, loss of life, damage to property, or violation of law arises wholly from the negligence or willful
misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Consultant or its
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employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or
violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to
defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and
endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and
hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for
damages whether or not such insurance policies shall have been determined to apply. By execution of this
Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of
consideration.
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this
Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System
(PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold
harmless City for the payment of any employee and /or employer contributions for PERS benefits on behalf of
Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on
such contributions, which would otherwise be the responsibility of City.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an
independent contractor and shall not be an employee of City. City shall have the right to control
Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement
and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have
the right to control the means by which Consultant accomplishes services rendered pursuant to this
Agreement.
6.2 Waiver of Employee Benefits. Notwithstanding any other City, state, or federal policy, rule,
regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and
subcontractors providing services under this Agreement shall not qualify for or become entitled to,
and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of
employment by City, including but not limited to eligibility to enroll in the California Public Employees
Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by
City for employer contributions and /or employee contributions for PERS benefits.
6.3 Consultant No A ent. Except as City may specify in writing, Consultant shall have no authority,
express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall
have no authority, express or implied, pursuant to this Agreement to bind City to any obligation
whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws
applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal
assistance from another governmental entity, Consultant and any subcontractors shall comply with
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all applicable rules and regulations to which City is bound by the terms of such fiscal assistance
program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its
employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals
of whatsoever nature that are legally required to practice their respective professions. Consultant
represents and warrants to City that Consultant and its employees, agents, any subcontractors shall,
at their sole cost and expense, keep in effect at all times during the term of this Agreement any
licenses, permits, and approvals that are legally required to practice their respective professions. In
addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the
term of this Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a
person's race, religion, color, national origin, age, physical or mental handicap or disability, medical
condition, marital status, sex, or sexual orientation, against any employee, applicant for employment,
subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or
programs provided by Consultant under this Agreement. Consultant shall comply with all applicable
federal, state, and local laws, policies, rules, and requirements related to equal opportunity and
nondiscrimination in employment, contracting, and the provision of any services that are the subject
of this Agreement, including but not limited to the satisfaction of any positive obligations required of
Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approved by the
Contract Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Consultant may cancel this Agreement upon thirty (30) days' written notice to City and shall include
in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services performed to
the effective date of termination; City, however, may condition payment of such compensation upon
Consultant delivering to City any or all documents, photographs, computer software, video and audio
tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in
connection with this Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement
beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to
this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such
an extension, City shall have no obligation to provide Consultant with compensation beyond the
maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract
Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable
expenses incurred during the extension period.
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8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement
contemplates personal performance by Consultant and is based upon a determination of
Consultant's unique personal competence, experience, and specialized personal knowledge.
Moreover, a substantial inducement to City for entering into this Agreement was and is the
professional reputation and competence of Consultant. Consultant may not assign this Agreement or
any interest therein without the prior written approval of the Contract Administrator. Consultant shall
not subcontract any portion of the performance contemplated and provided for herein, other than to
the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this
Agreement allocating liability between City and Consultant shall survive the termination of this
Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this
Agreement, City's remedies shall included, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work
product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by
Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit
A that is unfinished at the time of breach and the amount that City would have paid
Consultant pursuant to Section 2 if Consultant had completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant's Performance. All reports, data, maps, models, charts,
studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other
documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant
to this Agreement and that relate to the matters covered hereunder shall be the property of the City.
Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement.
It is understood and agreed that the documents and other materials, including but not limited to
those described above, prepared pursuant to this Agreement are prepared specifically for the City
and are not necessarily suitable for any future or other use. City and Consultant agree that, until final
approval by City, all data, plans, specifications, reports and other documents are confidential and will
not be released to third parties without prior written consent of both parties.
9.2 Consultant's Books and Records. Consultant shall maintain any and all ledgers, books of account,
invoices, vouchers, canceled checks, and other records or documents evidencing or relating to
charges for services or expenditures and disbursements charged to the City under this Agreement
for a minimum of three (3) years, or for any longer period required by law, from the date of final
payment to the Consultant to this Agreement.
Consulting Services Agreement between July 16, 2013
City of Dublin and Veronica Tam & Associates Page 9 of 12
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement
requires Consultant to maintain shall be made available for inspection, audit, and /or copying at any
time during regular business hours, upon oral or written request of the City. Under California
Government Code Section 8546.7, if the amount of public funds expended under this Agreement
exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the
examination and audit of the State Auditor, at the request of City or as part of any audit of the City,
for a period of three (3) years after final payment under the Agreement.
Section 10 MISCELLANEOUS PROVISIONS.
10.1 Attorneys' Fees. If a party to this Agreement brings any action, including an action for declaratory
relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to
reasonable attorneys' fees in addition to any other relief to which that party may be entitled. The
court may set such fees in the same action or in a separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this Agreement, the
parties agree that trial of such action shall be vested exclusively in the state courts of California in
the County of Alameda or in the United States District Court for the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is
invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full
force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or
affect the validity of any other provision of this Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement
does not constitute a waiver of any other breach of that term or any other term of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall
apply to and bind the successors and assigns of the parties.
10.6 Use of Recvcled Products. Consultant shall prepare and submit all reports, written studies and
other printed material on recycled paper to the extent it is available at equal or less cost than virgin
paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the
corporate limits of City or whose business, regardless of location, would place Consultant in a
"conflict of interest," as that term is defined in the Political Reform Act, codified at California
Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this Agreement. No
officer or employee of City shall have any financial interest in this Agreement that would violate
California Government Code Sections 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an
employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee,
or official of the City in the previous twelve months, Consultant warrants that it did not participate in
any manner in the forming of this Agreement. Consultant understands that, if this Agreement is
Consulting Services Agreement between July 16, 2013
City of Dublin and Veronica Tam & Associates Page 10 of 12
made in violation of Government Code §1090 et.seq., the entire Agreement is void and Consultant
will not be entitled to any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid
to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to
criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified
from holding public office in the State of California.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview
related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by the Community Development
Director ( "Contract Administrator "). All correspondence shall be directed to or through the Contract
Administrator or his or her designee.
10.10 Notices. Any written notice to Consultant shall be sent to:
Veronica Tam
Veronica Tam & Associates
107 S. Fair Oaks Avenue, Suite 212
Pasadena, CA 91105
Any written notice to City shall be sent to:
City of Dublin
Attn: Community Development Director
100 Civic Plaza
Dublin, CA 94568
10.11 Professional Seal. Where applicable in the determination of the contract administrator, the first
page of a technical report, first page of design specifications, and each page of construction
drawings shall be stamped /sealed and signed by the licensed professional responsible for the
report/design preparation. The stamp /seal shall be in a block entitled "Seal and Signature of
Registered Professional with report/design responsibility," as in the following example.
Seal and Signature of Registered Professional with
report/design responsibility.
10.12 Integration. This Agreement, including the scope of work attached hereto and incorporated herein
as Exhibit A, represents the entire and integrated agreement between City and Consultant and
supersedes all prior negotiations, representations, or agreements, either written or oral.
Consulting Services Agreement between July 16, 2013
City of Dublin and Veronica Tam & Associates Page 11 of 12
CITY OF DUBLIN
Joni Pattillo, City Manager
Attest:
Caroline Soto, City Clerk
Approved as to Form:
John Bakker, City Attorney
T
Veronica Tam, Principal
Consulting Services Agreement between July 16, 2013
City of Dublin and Veronica Tam & Associates Page 12 of 12
EXHIBIT A
Consulting Services Agreement between July 16, 2013
City of Dublin and Veronica Tam & Associates Page 1 of 1
VERONICA TAM AND ASSOCIATES
May 9, 2013
Marnie Delgada
Senior Planner
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Subject: Proposal for the City of Dublin Housing Element Update
Dear Ms. Delgado;
Veronica Tam and Associates, Inc. (VTA) is pleased to submit the attached proposal to prepare
the City of Dublin Housing Element Update for the fifth update cycle due January 31, 2015. We
have already successfully completed eight Housing Elements in the San Diego region pursuant
to the fifth update cycle requirements and are familiar with HCD's current standards for review.
We look forward to working with the City again. Please call me if you have questions or need
additional information.
Respectf ly,
on ca am, AIC
Principal
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Gity of Dublin Housing Element Update
Page 2
Diego and SCAG regions, the Streamlined Review process can shorten review time and limit the
scope of review.
Scope of Work
Task 1: Housing Element Assessment
cask 1.1. Evaluate the Current Housing Element
We will evaluate the effectiveness and appropriateness of the housing programs contained in
the 2009 Housing Element and identify any barriers to implementation. This section will:
• Compare identified goals from the adopted Housing Element to actual accomplishments
during the planning period;
• Evaluate the existing Housing Element's compliance with applicable statutes and current
State housing laws and identify any omissions or deficiencies; and
• Include a discussion of the effectiveness of the City's housing programs and policies.
Task 2: Prepare Housing Element Components
Task21. Needs Ana/ ssIs
We will prepare a complete housing assessment and needs analysis consistent with State
Housing Element law and HCD's new Completeness Review Checklist, The Housing Needs
Assessment will contain the following topics to satisfy Government Code Section 65583(a) and
meet SB 375 requirements:
• Demographics, Income, and Employment Trends: This section will also include an
accompanying analysis of the existing and projected share of regional housing needs for
all income levels.
• Household Characteristics: This section will also discuss housing cost, affordability and
market conditions (including overcrowding and overpayment).
in Housing Stock Characteristics: An analysis of the condition of the existing housing stock
as well as existing assisted housing developments which are eligible to change from low
income housing uses during the next ten years (i.e. at -risk housing). This analysis will
coven housing units deed- restricted as low income housing as a result of public
assistance and density bonus requirements.
• Analysis of Special Housing Needs: Special housing needs of seniors, large, households,
female- headed households, persons with disabilities (including persons with
developmental disabilities per SB 812), the homeless, farmworkers, and extremely low
income households.
• Energy Conservation: An analysis of opportunities for energy conservation.
Data Sources
The 2010 Census contains only limited data on population and housing characteristics. Detailed
race, household, and other housing characteristics will be updated with the American
Community Surveys (ACS) and other available data sources such as: ABAG /Bay Area Census;
HUD's Comprehensive Housing Affordability Strategy (CHAS); ABAG forecasts dataquick;
Home Mortgage Disclosure Act (HMDA) data; and data from the State Departments of
Employment Development, Finance, and Social Services.
107 S. Fair Oaks Avenue, Suite 212 P (626) 304 -0440
Pasadena, CA 91105 F (626) 304 -0005
City of Dublin Housing Element Update
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iask22- Housing Resources and OpportunAles
VTA will identify housing resources in the City and prepare an "adequate sites analysis" showing
the relationship between the City's RHNA allocation and the dwelling unit capacity and
availability of potential housing sites based on zoning and General Plan policies, requirements,
and limitations.
According to the Regional Housing Needs Allocation (RHNA) prepared by ABAG, the City of
Dublin has been assigned a housing production goal of 2,285 units: 796 very low income units;
446 low income units; 425 moderate Income units; and 618 above moderate' income units. The
RHNA covers a planning period of January 1, 2014 through December 31, 2022. Housing units
built and permits issued since January 1, 2014 can be credited toward the RHNA.
/nventory of Vacant and Underdeveloped Land
The City's vacant and underutilized sites inventory in the 2009 -2014 Housing Element is the
starting point but may not be adequate to accommodate the RHNA of 2,275 units given the
current development trends. We will work with staff to address the adequate sites issues.
F/nanclal and Administrative Resources
VTA will summarize the City's financial and administrative resources available in the delivery of
affordable housing programs.
Opportunities forEnergy Conservatlon
Pursuant to the Global Warming` Solutions Act (AB 32), the Housing Element will review of
opportunities for energy conservation and green building initiatives.
Task2.3. Mousing Constraints
VTA will identify potential and actual governmental and non- governmental constraints to
housing production. This analysis must contain a review of factors that may potentially constrain
the development, improvement, and preservation of housing in the City. Factors to be reviewed
include market, governmental, environmental, and infrastructural constraints. Specifically, VTA
will assess the City's code requirements, permitting fees and processes, and existing design
and development standards from the Zoning Ordinance. VTA will recommend housing programs
to remove or mitigate identified constraints where appropriate, legally possible, and in
accordance with State law and HCD best practices. Given that no significant legislative
changes have occurred since adoption of the 2009 -2014 Dublin Housing Element, we anticipate
the update to this section to be relatively limited in scope.
Task24, Hausind82/ XPradram and Quantified Objectives
Based on the assessment of housing needs, constraints, and resources, as well as past
accomplishments, the housing policy program will be comprehensively revised. We will update
this section to include appropriate housing goals, policies, and realistic quantified objectives
regarding the production, conservation, maintenance, preservation, and improvement of
housing. For each program included in the Housing Element, we will establish the time frame
for implementation, specific objectives, funding sources, and responsible agencies. A summary
of quantified objectives by income group will be provided. The programs will satisfy
requirements of Government Code Sections 65583(b) and (c). We will adjust the quantified
objectives to reflect current market conditions and funding availability.
107 S. Fair Oaks Avenue, Suite 212 P (626) 304 -0440
Pasadena, CA 91105 F (626) 304 -0005
City of Dublin Housing Element Update
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Page 4
Task 3: Prepare and Finalize Housing Element
Task 3.9. Draft Houslno E /ement
We will prepare a Draft Housing Element for review and comment by City staff. The Draft will be
a complete draft and include all of the required components of a Housing Element as described
in Task 2, and will include all tables, maps, and graphics.
The Draft will be revised to address comments from staff to formulate the Public Review Draft
Housing Element, which will be presented before the Planning Commission prior to submitting to
HCD for review.
Deliverables:
• Staff Review Draft Housing Element (electronic copy)
• Public Review Draft Housing Element (electronic copy)
• HCD Review Draft Housing Element (1 hard copy)
• HCD Completeness Review Checklist (one hard copy)
Task 3.2.• Pub lic Meetings
Housing Element law requires that the City demonstrate outreach efforts in developing the draft
Housing Element. HCD interpretation of this requirement Is that special efforts are needed to
outreach to lower and moderate income households and persons with special needs.
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We have included in our scope and budget up, to eight public workshops and public hearings
before the Planning Commission and City Council. Special invitations should be sent to service
providers, community stakeholders, and other relevant parties. We will work with City staff to
develop a schedule and objectives for the public meetings. However, the following meetings are
anticipated:
0 Kick -off meeting with the Planning Commission to discuss the scope of 2014 Housing
Element update, changes in State law since the last update, and potential challenges;
Public workshops to discuss strategies for meeting the adequate sites requirements;
Meetings with the Planning Commission and City Council to review the Draft Housing
Element prior to submittal to HCD for review; and
1 Public hearings before the Planning Commission and City Council for adoption of the
Housing Element.
For the 2009 -2014 Housing Element, 10 public meetings were budgeted but only seven were
conducted. For this round, we have budgeted for eight meetings but anticipate that the Housing
Element update can be completed with fewer meetings.
Task 3.3.• Final Housing E /ement
VTA will prepare a Final Housing Element that will incorporate the changes to the Draft Housingy
Element as required by HCD and City staff and officials. 6
Deliverables:
Final Housing Element (36 hard copies and electronic copy)
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107 S. Fair Oaks Avenue, Suite 212 P (626) 304 -0440
Pasadena, CA 91105 F (626) 304 -0005
107 S. Fair Oaks Avenue, Suite 212 P (626) 304 -0440
Pasadena, GA 91105 F (626) 304 -0005
Tasks
Timellne
Project Initiation /Contract Approval
July 2013
Kickoff and Startup,
July 2013 .
Data Collection and Element Update
August - December 2013
Public Workshops
September - November 2013
Administrative Draft Element
January 2014
Draft Element
February 2014
PC Hearing to Authorize Submittal of Draft HE
March 2014
HCD`Review (1 round of 60 -day review)
March - May 2014
GEQA Document (not included in this scope)
February - May 2014
Planning Commission /City Council Adoption Hearings `
June - July 2014
Note. • Should a second round of HCD review be required, the overall timeline may be extended
by two to three months but still allowing the City to adopt the Housing Element prior to the
January 31, 2015 deadllne.
107 S. Fair Oaks Avenue, Suite 212 P (626) 304 -0440
Pasadena, CA 91105 F (626) 304 -0005 {
107 S. Fair Oaks Avenue, Suite 212 P (626) 304 -0440
Pasadena, CA 91105 F (626) 304 -0005
Veronica Tam and Associates
107 S. Fair Oaks Avenue, Suite 212, Pasadena, CA 91106
P (626) 304 -0440 F (626) 304 -0006
RESUME
VERONICA TAM, AICP
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PRINCIPAL.
Ms. Tam has expertise in the areas
of housing policy
EDUCATION n Planning,
MA, Urban Planning, University of
development and community development planning. She has
p 13' p p $•
California, Los Angeles
over 20 years' experience preparing a range of housing and
BES, Urban and Regional Planning
(Economics Minor), University of
community development plans and studies for urisdictions
p p j
Waterloo, Canada
throughout California.
PROFESSIONAL AFFILIATIONS
RELATED PROJECT EXPERIENCE
American Institute of Certified Planners
American Planning Association
Dousing Elements
Arcadia Hayward
Rocklin
AWARDS
Buena Park Imperial Beach
San Ramon
2009 APACA
Carlsbad Irvine
Seaside
Comprehensive Planning, Large
Jurisdiction: 2008 -2014 Los Angeles
Corona La Canada Flintrid a
g
Simi Valle Y
County Housing E=lement
Coronado La Mesa
Tracy
Del Mar Lawndale
Vista
2009 Los Angeles Section, APACA
Comprehensive Planning, Large
Dublin Lomita
Walnut
Jurisdiction: 2008 -2014 Los Angeles
El Cajon Modesto
j
WestHoll ood
yw
County Housing Element
Escondido Porterville
Los Angeles County
2002 Northern Section, APACA
Glendora PortHueneme
Monterey County
Focused Issues: Contra Costa County
Hawthorne Redondo Beach
San Diego County
Analysis of Impediments to Fair Housing
Consolidated Plans
2001 Northern Section, APACA
Advocacy Planning: East Palo Alto
A le
pp Valle y1 Victorville La Mesa
Simi Valley
Housing Element
El Cajon Long Beach
Orange County
2000 APACA
Glendora SanBernardino
Ventura County
Outstanding Planning: El Cajon ..
n
Huntington Beach Santee
�
Integrated Housing Element and
Consolidated Plan
Pair Dousing Studies
2000 San Diego Section, APACA
Apple Valley/Victorville Long Beach
Simi Valley
Outstanding Planning: El Cajon
Chino Los Angeles -
San Diego County
g ty
Integrated Housing Element and
Lake Forest San Bernardino
Ventura County
Consolidated Plan
Redevelopment Dousing Implementation Plans
Costa Mesa Hawthorne
Port Hueneme
Glendora Porterville
Special Studies
• Regional Housing Needs Allocation Assistance
for the cities of Arcadia,
Lawndale, and Indian Wells
• Marina Affordable Housing Ordinance
• Port Hueneme Zoning revisions for SB2, AB 2634, and SB 520
• San Jose Just Cause for Eviction
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Veronica Tam and Associates
107 S. Fair Oaks Avenue, Suite 212, Pasadena, CA 91106
P (626) 304 -0440 F (626) 304 -0006
RESUME
JESSICA SUIMANJAYA, AICP
r ..;: +
PLANNER
EDUCATION
Ms. Suimanjaya is dedicated to working in the field of
MA Urbanrlaruun& University of
California, Las Angeles
affordable housing planning. She graduated with a Masters in
Urban Planning from the University of California, Los Angeles.
BA Communication studies,
University of Califonua, Los Angeles
Her coursework focused on physical plamling, community
development and housing. Her undergraduate background
PROFESSIONAL ASSOCIATIONS
was in Communication Studies.
American Institute of Certified Planners
AmericanPlann ng Association, Member
VERONICA TAM & ASSOCIATES
SKILLS
As -a planner, Ms. Suimanjaya has contributed to the
Geographic Information systems
preparation of the following reports:
AutoCAD
Photoshop
Microsoft Office
Housing Elements
Windows and MAC
Arcadia Avalon
Coronado Del Mar
Encinitas Escondido
Glendora Hayward
Hesperia Irvine
La Mesa Redondo Beach
Tracy Upland
Vista West Hollywood
Redevelopment dousing Implementation Plans
Costa Mesa Glendora
Pair Housing Studies
Apple Valley Los Angeles
Long Beach Glendale
San Diego County Pasadena
Victorville Ventura County
Consolidated Plats and Annual Reports
Alhambra Camarillo
San Bernardino Ventura County
PRIOR EXPERIENCE
At KWA, Ms. Suimanjaya assisted in the preparation of housing
elements for the cities of Agoura Hills; Brea, Burbank,
Calabasas, Huntington Beach, Huntington Park, and San
Fernando.
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Veronica Tam and Associates €
107 S. Fair Oaks Avenue, Suite 212, Pasadena, CA 81105
P (626) 304 -0440 F (626) 304 -0005
Veronica Tam and Associates
107 S. Fair Oaks Avenue, Suite 212, Pasadena, GA 91105
P (626) 304 -0440 F (626) 304 -0005
RESUME
CREW PASILLAS
PLANNER
EDUCATION
Mr. Pasillas has an undergraduate background in Sociology
BA Sociology,
Minor Environmental Systerns and Society,
with a minor in Environmental Systems and Society..
University of California, Los Angeles
SKILLS
VERONICA TAM & ASSOCIATES
Geographic informationSysterns
Microsoft office
As a planner, Mr. Pasillas has contributed to the preparation of
the following reports:
Housing Elements
Bell Gardens Corona
Coronado Del Mar
El Cajon Vista
Pair Housing Studies
Apple Valley Los Angeles
Victorville
Consolidated Plans and Annual Reports
Apple Valley Long Beach
Victorville
PRIOR EXPERIENCE
While working as a Research Intern for the Task Force on
Homelessness & Mental Health at the City of Fullerton, Mr.
Pasillas assisted in the research of best practices as well as
participated in multiple public outreach campaigns.
As an intern for the Los Angeles River Project Office at the City
of Los Angeles, Mr. Pasillas researched project and funding
proposals and mapped the features of the LA River. He also
contributed to public outreach efforts.
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Veronica Tam and Associates
107 S. Fair Oaks Avenue, Suite 212, Pasadena, GA 91105
P (626) 304 -0440 F (626) 304 -0005
RESUME
FILL TRIM13LE
SENIOR PLANNER
EDUCATION
BA, Humanities,. University of California,
Bill Trimble's professional background includes more than 22
Berkeley
years of local government planning for Iand use and housing.
His work has focused on community -based planning, with an
PROFESSIONAL AFFILIATIONS
American Planning Association
emphasis on public participation. In the City of Pasadena, he
Los Angeles Region Planning History
was responsible for updates of the City's Housing and Land Use
Group
Elements, as well as for various major development projects and
housing- related zoning code amendments. Representing both
his own and other jurisdictions, he analyzed land use and
housing need projections with regional and sub- regional
technical advisory committees.
Veronica Tam & Associates
As a Senior Planner with VTA, Mr. Trimble assists in the
preparation of local housing elements.
Prior Experience
Mr. Trimble served with the City of Pasadena planning staff
from 1990 to 2012, including seven years as a senior planner. He
managed the two most recent updates of the City's Housing
Element and the 2004 update of the Land Use Element. Other
housing- related activities included zoning code amendments,
demography, and projections. His responsibilities ranged in
scale from a fence on a single-family property to the Southern
California region as a whole.
Long participation in sub- regional and regional organizations,
including the SCAG Plans and Programs Technical Advisory I
Committee, encouraged appreciation of the relationships
between local and regional priorities.
Before becoming a local government planner, Mr. Trimble
worked 16 years with college students and faculty in campus
ministry at universities in Los Angeles, New Haven, and
Albuquerque.
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Veronica Tam and Associates
107 S. Fair Oaks Avenue, Suite 212, Pasadena, CA 91105
P (626) 304 -0440 F (626) 304 -0006 �q
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107 S. Fair Oaks Avenue, Suite 212 P (626) 304 -0440
Pasadena, CA 91105 F (626) 304 -0005
City of Dublin Housing Element Update
Page 12
Housing Qualifications
VTA is a consulting firm with the primary focus of providing housing services to local
jurisdictions. Our services include:
e Housing Element
Zoning Code revisions to comply with housing laws
Consolidated Plan and related reports
Analysis of Impediments to Fair Housing Choice
Housing and community development grants administration
Environmental clearance for housing - related projects
Community outreach and education
Inclusionary and affordable housing policies
Special housing studies
Our clients have included rural townslcommunities, suburban and urban cities, metropolitan
areas, and counties. Below is a sample list of our projects within
the last few years. i
Housing Elements
• Alhambra Hawthorne
® Redondo Beach
• Arcadia Hayward
® Rocklin
• Bell Gardens Hercules
N San Diego County
• Buena Park Hesperia
® San Marcos 1
Camarillo Irvine
San Ramon
® Carlsbad La Canada Flintridge
Santee
® China La Mesa
Seaside
Corona Lawndale
Simi Valley
a Costa Mesa Lomita
South Gate
® Dublin H Long Beach
o Tracy
® El Cajon Los Angeles County
Upland
® Escondido Modesto
Vista
a Garden Grove Monterey County
Walnut
® Glendora Port Hueneme
West Hollywood
Consolidated Plans
Alhambra Huntington Beach
Monterey County
® Apple VaileyNictorville a Lake Forest
Sacramento City i
® Buena Park ® La Mesa
Sacramento County
El Cajon a Long Beach
San Bernardino
® Garden Grove ® National City
Simi Valley 1}j
Glendora a Orange County
Ventura County Ig
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107 S. Fair Oaks Avenue, Suite 212 P (626) 304 -0440
Pasadena, CA 91105 F (626) 304 -0005
City of Dublin Housing Element Update
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Page 13
Housing Ordinances
• Carlsbad Zoning Code - Technical Assistance
• Hayward Zoning Code e- Technical Assistance
• Lomita Density Bonus Ordinance
• Marina Inclusionary Housing and Affordable Housing Ordinances
• Port Hueneme Zoning Code Amendments
• South Gate Zoning Code - Technical Assistance
Analysis of Impediments to Fair Housing Choice
Alhambra a Los Angeles San Bernardino
® Apple Valley/Victorviile e Long Beach San Diego County
Chino a Pasadena Simi Valley
® Glendale a Monterey County Ventura County
Grants Administration Assistance
Alhambra N Glendora
Camarillo in Huntington Beach
Our strengths are:
Excellent reputation in the area of housing policy planning in terms of the quality of our
products and our client- oriented attitude. We are often praised by our clients for our
prompt and knowledgeable responses.
Excellent relationship with HCD staff. We collaborate closely with HCD in designing
innovative approaches to address specific issues.
Breadth of experience in our housing services. In addition to Housing Elements, we also
have experience in preparing other state and federal housing reports, such as Housing
Element annual HCD reports, Consolidated Plans, Fair Housing studies, grants
applications, and environmental clearance. We also provide grants administration
services and are familiar with the regulations governing various housing funds. #
Diversity and expertise of our staff: We have seasoned housing planners with
experience in both the private and public sectors. We also have a licensed realtor on
staff.
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Relevant Projects and References
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City of La Mesa Housing Element (2013 -2021) - HCD Certified
The City of La Mesa is largely built out. Future residential development is expected to focus in
the Mixed Use Overlay areas. The Housing Element update demonstrates the City's recent land
use strategies and ability to meet the RHNA in targeted sites.
E
The Le Mesa Housing Element was the first in the San Diego region to receive "certification" for
the fifth Housing Element update cycle. The Draft La Mesa Housing Element received i
certification status from HCD with only one round of review. The Element is now posted on the
HCD website as a model Housing Element:
107 S. Fair Oaks Avenue, Suite 212 P (626) 304 -0440
Pasadena, CA 91105 F (626) 304 -0005
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City of Dublin Housing Element Update
+ Page 14
http : / /www.licd.ca,gav /hid /housing element2 /documents /la mesa draft020212.pdf
Contact: Bill Chopky, Community Development Director
8130 Allison Avenue, La Mesa, CA 91942
(619) 667 -1187
bchop`,Lk ci.la- mesa.ca.us
City of Escondido Housing Element (2013 - 2021)- HCD Certified
The City of Escondido is a community of 144,000 located in the north central portion of San
Diego County. The City prepared the 2013 -2020 Housing Element as part of its comprehensive
update to the General Plan. With a significant RHNA of 4,175 units, the City must balance its
obligation to accommodate this growth, the need to promote jobs- housing balance and
sustainable development, and the community's desire to manage growth. The City is especially
constrained by Proposition S which requires voters' approval of increasing residential densities,
changing or increasing the residential land use categories, or changing any residential property
to commercial or industrial designation. To work with Proposition` S, the Housing Element
devises a sites strategy to utilize only sites with existing residential or mixed use designations to
meet the RHNA. The City received a Finding of Substantial Compliance from HCD on its Draft
Housing Element.
http, / /www.escondido.ar /ci Data /Sites /1 /media /pdfs / Housin /DraftHousingrElement.pdf
Contact Jay Petrek, Principal Planner
201 N. Broadway Avenue, Escondido, CA 92025
(760) 839 -4556
Jpetrek@ci.escondido.ca.us
City of Imperial Beach Housing Element (2013 -2021) - HCD certified
The City of Imperial Beach is a largely built out community, with much of its future residential
growth relying on the mixed use corridor recently adopted by the City. As a small community
and without redevelopment as a tool, the City has limited ability to facilitate affordable housing.
The Housing Element acknowledges the City's obligation under the State Housing Element law,
but also recognizes the limited resources available to the City. Programs In the 2013 -2020
Housing Element focuses on incentives offered by the new Mixed Use zoning, but significantly
scale back commitments to facilitate new construction or rehabilitation of housing.
http : / /www.citvofi b.com /vertical / sites / %7B6283CA4C- E2BD- 4DFA -A7 F7-
8D4ECD543E0F %7D /uploads /071912 Draft IB Housina Element 2013 -2020
Contact: Greg Wade, Community Development Director
825 Imperial Beach Boulevard, Imperial Beach, CA 91932
(619) 628 -1354
awade(@cit ofib.oLg
City of Coronado -2013 2021 Housing Element (HCD certified)
The City of Coronado is one of the most exclusive communities in California. It is a balancing
act to meet the Housing Element requirements, while acknowledging the community's desire to
maintain its character. Furthermore, with the loss of redevelopment funds, the City has limited
ability to develop new affordable housing. The Housing Element focuses on the City's need to
maintain and preserve its current affordable housing inventory with limited resources.
107 S. Fair Oaks Avenue, Suite 212 P (626) 304 -0440
Pasadena, CA 91105 F (626) 304 -9005
City of Dublin Housing Element Update
Page 15
http:l /wvw. Coronado. ca.us /egovldacumentsf1346860073 597686 pdf
Contact: Rachel Hurst, Community Development Director
1825 Strand Way, Coronado, CA 92118
(619) 522 -7338
rhurg@coronado.ci.us
City of Avalon "Dual- Track" Housing Element (2008 -2013 and 2013 -2021) - HCD Certified
The City of Avalon is in the process of updating its General Plan. Due to the schedule of the
General Plan update, the City has delayed in also preparing its 2008 -2013 Housing Element.
VTA was retained by the City of Avalon to prepare the 2008-2013 Housing Element as part of
the General Plan consultant team. In assessing the timing of this update and the City's
budgetary constraints, VTA proposed an innovative approach to prepare a "dual- track" Housing
Element that meets the requirements of two planning cycles - 2008-2013 and 2013 -2021. VTA
worked with HCD to design the structure for this Housing Element.
Contact: Amanda Cook, Planning Director
410 Avalon Canyon Road, Avalon, CA 90704
(310) 510 -0220
piannina�favalon.com
City of La Canada Flintridge Housing Element (2008 -2013) - HCD Certified
VTA was retained by ICF Jones and Stokes, lead General Plan consultant for the City of La
Canada Flintridge, to take over the Housing Element preparation from another consultant.
Housing prices in this foothill community in Los Angeles County are among the highest in the
region. The City is highly constrained by its topography, sewage capacity, and lack of funding
for affordable housing development. As an older, exclusive community, public support for
affordable housing is also limited. We worked closely with City staff, General Plan consultant,
and the City Council to prepare a Housing Element that would give the City the best chance of
receiving certification. To date, we received verbal confirmation from HCD that the La Canada
Flintridge Draft Housing Element Is in substantial compliance with State law when adopted as
revised. The Element is currently posted on the City's website
http: / /www lacanadaflint WggaCg Cit �all /piannina /docs /generaiplan /2010 /draftgeneraipla
n /LCF GP ChM 9 Housing.pdf
Contact: Patricia Bluman, Senior Planner
ICF Jones & Stokes
9775 Businesspark Avenue, San Diego, CA 92131
(951) 852 -5643
pbiuman@icfi.com
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107 S. Fair Oaks Avenue, Suite 212 P (626) 304 -0440
Pasadena, CA 91105 F (626) 304 -0005