HomeMy WebLinkAbout4.06 Civic Ctr Modifications Accpt Work
STAFF REPORT CITY CLERK
File #600-35
CITY COUNCIL
DATE:June 18, 2013
TO:
Honorable Mayor and City Councilmembers
FROM:
Joni Pattillo, City Manager
SUBJECT:
Acceptance of Work – Contract No. 12-12, Civic Center Modifications Project
Prepared by Herma Lichtenstein, Parks and Facilities Development Manager
EXECUTIVE SUMMARY:
Work has been substantially completed on Contract No. 12-12, the Civic Center Modifications
Project, and Staff is seeking City Council authorization to accept the improvements.
FINANCIAL IMPACT:
The total appropriations for Civic Center Modifications Project (CIP #930006), including the
project carry-over, is $1,042,410, which is available in Fiscal Year 2012-2013. This project
included technology and building improvements to convert records storage areas into productive
work space. Out of the current available funding, $464,334 is allocated for building
improvements. The original contract amount was $272,898 and change orders totaled
$104,137 for a total construction cost of $377,035. The project is funded from carry over
appropriations and General Fund appropriations.
Improvement Budget $464,334
Original Contract Price $272,898
Total Change Orders $104,137
Total Construction Cost $377,035
RECOMMENDATION:
Resolution
Staff recommends the City Council adopt Accepting Improvements under Contract
No. 12-12, the Civic Center Modifications Project; and, authorize Staff to accept a maintenance
bond in the amount of $37,704.
ITEM NO. 4.6
Page 1 of 2
Submitted By Reviewed By Reviewed By
Parks and Community Administrative Assistant City Manager
Services Director Services Director
DESCRIPTION:
The 2012-2017 Capital Improvement Program (CIP) includes the Civic Center Modification
Design and Construction Project (Project No. 930006). The work undertaken with this project
included Americans with Disabilities Act (ADA) upgrades to the public counters in City Hall and
Police Services, and reconfiguration of several office and cubicle areas to create additional work
spaces without expanding the building footprint. The project also included outfitting several
conference rooms and the Regional Meeting Room with modern audio-visual equipment. This
has provided for more flexibility and productive meetings with resources readily available such
as GIS data and City information systems and databases, as well as expanded video
conferencing abilities. Since the new equipment is built-in, the City will no longer have to spend
staff time setting up portable equipment in various rooms.
Contract No. 12-12 was awarded by the City Council to Agbayani Corporation on October 16,
2012. Subsequently, at the January 15, 2013 meeting, the City Council approved several
change orders including an expanded flooring scope to re-carpet the public areas of City Hall
and Police Services. Construction is substantially complete with the exception of final
modifications at the Police Services Counter. This area is due to be installed the first week of
June.
Staff is requesting that the City Council authorize the City Manager to accept the improvements.
The City presently holds a performance bond to provide the necessary security for the
performance of the work involved. As the work is now complete, the performance security
requirement can be reduced, in accordance with authority contained in Section 66499.7 of the
Government Code, to an amount necessary to guarantee warranty of the work for a one-year
period following acceptance of the work. The Contractor will provide a new maintenance bond
in the amount of $37,704, which is 10% of the final contract amount ($377,035), and is sufficient
to cover the one-year warranty period.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Upon final acceptance a Notice of Completion will be filed with Alameda County.
ATTACHMENTS:
1. Resolution accepting improvements under Contract No. 12-12 the
Civic Center Modifications Project
Page 2 of 2
RESOLUTION NO. XX - 13
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
ACCEPTING IMPROVEMENTS TO CIVIC CENTER MODIFICATIONS PROJECT
CONSTRUCTION CONTRACT 12-12
WHEREAS,
Agbayani Corporation entered into a contract with the City of Dublin to construct
the Civic Center Modifications project in accordance with plans and specifications on file with the
City Engineer;
WHEREAS,
said improvements have been completed in accordance with said plans and
specifications, and any approved modifications thereof, to the satisfaction of said City Engineer of
the City of Dublin; and
WHEREAS,
as a condition of said contract, Agbayani Corporation is required to warranty the
improvements for a period of one year following acceptance of the work by the City of Dublin; and
WHEREAS
, the improvements are now completed, and the original performance bond
security requirement can be reduced, in accordance with the authority contained in Section 66499.7
of the Government Code of the State of California, to an amount found necessary to guarantee
maintenance of the completed work for the aforesaid one-year period.
NOW, THEREFORE,RESOLVE
the City Council of the City of Dublin does
1. To authorize the City Manager to approve and accept the improvements completed for
said project, subject to the aforesaid one-year warranty; and
2. The aforesaid performance bond security requirement be reduced to the amount of
$37,705 upon acceptance by Staff of the replacement maintenance bond as security for the
aforesaid one-year maintenance period; and
3. The said original performance bond posted in connection with the work involved in the
construction of said Facility be hereby released upon acceptance of said warranty.
PASSED, APPROVED AND ADOPTED
this 18th day of June, 2013, by the following
vote:
AYES
:
NOES
:
ABSENT
:
ABSTAIN
:
______________________________
Mayor
ATTEST
:
_________________________________
City Clerk