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Home My WebLink About4.1 CC Minutes of 03-23-2013 & 04-02-2013 STAFF REPORT CITY CLERK File # 610-10 CITY COUNCIL DATE:April 16, 2013 TO: Honorable Mayor and City Councilmembers FROM: Joni Pattillo, City Manager SUBJECT: Minutes of the Special City Council Meeting of March 23, 2013, and the Regular City Council Meeting of April 2, 2013 Prepared by Caroline P. Soto, City Clerk EXECUTIVE SUMMARY: The City Council will consider approval of the minutes of the Special City Council meeting of March 23, 2013, and the Regular City Council meeting of April 2, 2013. FINANCIAL IMPACT: None. RECOMMENDATION: Approve the minutes of the Special City Council meeting of March 23, 2013, and the Regular City Council meeting of April 2, 2013. Submitted By Reviewed By City Clerk Assistant City Manager DESCRIPTION: The City Council will consider the approval of the minutes of the Special City Council meeting of March 23, 2013, and the Regular City Council meeting of April 2, 2013. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Draft Minutes of the Special City Council meeting of March 23, 2013 2. Attachment 1 of March 23, 2013 meeting 3. Draft Minutes of the Regular City Council meeting of April 2, 2103 ITEM NO. 4.1 Page 1 of 1 MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN SPECIAL MEETING – MARCH 23, 2013 A special meeting of the Dublin City Council, Heritage & Cultural Arts Commission, Parks & Community Services Commission, and Planning Commission was held on Saturday, March 23, 2013, City Dublin Library, Community Meeting Room. The meeting was called to order at 9:05 a.m., by Mayor Sbranti. ROLL CALL PRESENT: Councilmembers Biddle, Gupta, Hart, Haubert, and Mayor Sbranti Planning Commissioners O’Keefe, Bhuthimethee, Kohli, and Goel Heritage & Cultural Arts Commissioners Minniear, Carr, Tutino, King, Sr., Iharosi, and Deets Parks & Community Services Commissioners Elias, Mack, Totaro, and Ballesteros ABSENT: Planning Commissioner Do, Parks & Community Services Commissioner Boboc and Student Representative Elias PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the City Council, Staff and those present. 1. Public Comments 9:05 a.m. There were no public comments at this time. 2. Joint Strategic Planning Workshop 9:06 a.m. DUBLIN CITY COUNCIL MINUTES 1 VOLUME 32 SPECIAL MEETING MARCH 23, 2013 Mayor Sbranti welcomed those in attendance and asked for self-introductions of the Commissions and Staff, and turned the meeting over to Strategic Planning Consultant Sherry Lund. Strategic Planning Consultant Sherry Lund advised that the City Council, Heritage & Cultural Arts Commission, Parks & Community Services Commission, and Planning Commission would participate in a joint workshop to discuss proposed changes to the Strategic Plan, and the Roles and Scope of the City Council, Staff and the three . Commissions Ms. Lund reviewed the City’s Mission, Vision and Values and Strategic drivers. Meeting notes can be viewed on Attachment 1. ADJOURNMENT 10.1 There being no further business to come before the City Council, the meeting was adjourned at 2:07 p.m. Minutes prepared by Caroline P. Soto, City Clerk. _________________________________ Mayor ATTEST: ___________________________ City Clerk DUBLIN CITY COUNCIL MINUTES 2 VOLUME 32 SPECIAL MEETING MARCH 23, 2013 ATTACHMENT 1 NOTES Special City Council Meeting, March 23, 2013 Heritage and Cultural Arts Commission What is working well today: Consider movement of buildings in Heritage Park.  New public art.  Educational programming at the Heritage Center.  Art work.  Theatre - Dublin High performing arts, dance, etc.  Heritage Center - festivals.  Ideas/Discussion Dublin High’s facility -“Visual and Performing Arts Complex.” Explore relationship  with this new complex. Staff will keep the Commission apprised. Cultural Arts and Visual Arts make the community look more vibrant; good for  business, also. This leverages branding. Pieces of art are not the end. We could better promote the art we have, e.g., tour  of places, and periodically highlight on the web site. Could the City partner with DSD to have space for visual arts?  Think about all new facilities as multi-use. Leverage and integrate cultural arts,  exhibits, etc. - not just parks. There could be small exhibits, smaller uses in multi-use facilities. Camp Parks - would like permanent museum space. Could also have traveling  art shows. Could leverage these with the business community. Museum space could be anywhere in the City that can accommodate this use.  Should the City consider an alternative performing arts venue? The school may  sometimes be limiting to types of usage. This could be maybe 150 seats. The Commission should explore whether performing arts should be added - not  only visual art. Social media promotion could be used. We want to engage it and do it right.  Examples: the Farmer’s Market and Splatter. Opportunities: Camp Parks, National Food building. o Bankhead Theatre is in financial trouble. There may be opportunities. o CC: Document Dublin history as it is changing, e.g., incorporation era, eastward  expansion. Foster active arts - photography, painting, etc. - at the Heritage Center.  Schedule active events to foster the arts community. Council re: the sign at the front gate of Camp Parks. Could possibly be moved to  a museum. Could be integrated into what happens with Camp Parks. Condition of sign might preclude moving it. Page 1 of 5 Attach 1 to City Council Mtg Minutes 3/23/13 Passive vs. active art. Many non-Dublin residents are taking pictures. When  pictures are loaded onto the web, people see art but also what is behind it - the park and the City. Dublin gets exposure this way. CC: We could engage private sector involvement, women’s clubs, etc. The Army  is talking about preserving guard towers. Continue festivals and events.  Parks and Community Services Commission What is working well today: Outreach to senior complexes. Met with Emerald Vista seniors where the  majority speak Mandarin. Collected information on activities they would like. Had a similar meeting at The Groves. An opportunity to share information on activities too. The park development piece is on cruise control. It is all going well. Parks are  unique and distinctive. Next sports park will be a major collaboration. There are good programs and the numbers are solid. Staff has done an amazing job. Ideas/Discussion: We are known in other cities.  Think about facilities as a business - how to monetize them.  CC: Could high school students mentor younger kids? Increase volunteerism.  Example: the Senior Center is working with youth on the Car Show. A challenge to bridge the age gap in programming.  Expansion could follow demographics changes, e.g., offering lacrosse.  Could leverage Dublin High School leadership program, Best Buddies. Staff:  Could also be connected with CityServe. Wellness programming. CC: “Live Healthy Dublin” can be year-round.  Target two areas in the City to let them know they are special - make people feel  personally invited to participate in programming. CC: Would question distributing the Recreation Guide to every household.  Consider re-allocating the money spent to targeted marketing. At events - advertise what is coming up in the Recreation Guide.  Cooking classes could have monthly themes. Relate them to wellness.  Think about out of the box, innovative ideas. Get youth, especially high school  students more involved in the community outside of sports. Example: NYC Youth Conservation Corps. Summer service work, build a o leadership program into. Staff: Tie it to City Serve? o We have some half-built facilities due to financial constrictions, e.g., mud at  Fallon. We need to do it right the first time, e.g., assure there is drainage. Continue ongoing communication to residents about timing of build-outs and  enhancements of parks. Think out of the box on the Activities Guide as done with Splatter.  Would like to know more about Council’s vision of Dublin in 10 years.  Page 2 of 5 Attach 1 to City Council Mtg Minutes 3/23/13 CC midnight basketball/bowling. Keeps kids entertained and they are up that late  anyway. Game Day - board games, water balloons, video game truck. The truck can  handle up to 16 players. Could this be added to Splatter? Maybe look at the Recreation Guide expansion to Facebook - specific to the Rec  Guide. The Guide is informative, but does not always engage the reader. CM: What about electronic newsletters for specific demographics? Maybe three  Dublin Directs per quarter. Facebook is the cornerstone. Must have photos to reach people. CC: Could  brand fitness classes with health and fitness in the community. Could also have an academic enrichment component - many parents want this component. Planning Commission What is working well today: The new Specific Plan is working well, has provided tools.  Workshops and study sessions provide opportunities to discuss together.  The Strategic Plan and General Plan lead to guidance on the City’s vision,  especially: Foster new opportunities o Pedestrian-friendly developments o High quality architectural standards. o Transportation system. o Strengthen identity and aesthetics - most important. o Ideas/Discussion Should look at long-term horizon: 100 years, 200 years.  Create venues for discussion - neutral meeting places--maybe even the streets.  Place-making. Amenities like arts are important to people with progressive ideas. They have  the same values as being healthy. It fosters a culture of openness and embracing experimentation. Understanding our identity is important to be able to focus.  Should consider long-term impact, not just short-term.  Cluster art - create some synergy.  Streetscape can be artistic and built-in, but may not be “art” per se. For example,  gateway features, sidewalk paving. Roadway can have a lot of color and texture. Would like to have a full time staff member focused on the downtown.  People want to experience a place, not just buy a commodity.  Think out of the box on the Activities Guide as done with Splatter.  Would like to know more about Council’s vision of Dublin in 10 years.  Establish new trails - collaboration can be fostered. Can link to vitality, health,  branding. How can we get new ideas incorporated?  How Dublin can stand out:  Page 3 of 5 Attach 1 to City Council Mtg Minutes 3/23/13 Maybe raised medians with seasonal planting, e.g., along Dublin o Boulevard. A look that is distinctively “ours.” Need consistency - not a random, hodge-podge look.  CC:  Consistency, but want something that lets you know where you are, like a o unique look in a district. We should be thoughtful, but keep it broad so we do not end up with an aging look. We should not be pursuing a corporate look that is consistent everywhere. o It is more like a mosaic that is integrated but has unique elements. Timeless look - can our history be incorporated into the future. Some buildings  that are 200 years old still look timeless. Consider a gateway? CC: Finding a gateway look that is acceptable to a variety  of people, stakeholders, has been problematic. Focus on gap closures - bike and pedestrians, e.g., East Dublin. People walking  in streets - is that what we want? It is about community vitality and safety too. Focus on development that enhances circulation.  Focus on completing disconnects and temporary status. Some temporary  statuses have been in place for nine years. Gleason, Central Dublin. Concern was raised by the Chair about a 5/0 vote (by previous Commissioners)  against a sign that resulted in a 3/2 Council vote in favor. The Commission wanted Council to reach out for more information when they see a unanimous recommendation. Council members did review the Commission minutes. o This difference in opinion on one issue should not be generalized to all o future decisions. Council has a broad scope to consider that may bring about different o weighing of decision criteria. Plans are intended to be good guides, but they can never include rules on o every situation. There is some subjectivity inherent in many plans and decisions. Council, Commissions, and Staff all need to play their roles. There is no o expectation that they will always agree with each other. Staff’s role is to communicate their professional opinion. Commissions make recommendations. Council take the broad view, considers Commission and Staff input, and makes a decision. All 5/0 votes are not always a good thing. Some split voting indicates o members are thinking as individuals. Commission asks that communication improve. o There was no attempt by staff to withhold information. In a quasi-judicial o proceeding, there are clear legal rules that must be observed. Everyone - Council, Commissions, Staff - all need to let it go and move on o when a vote goes against what an individual or group hoped to see occur. This was an important discussion to have. o Page 4 of 5 Attach 1 to City Council Mtg Minutes 3/23/13 Leveraging Each Others’ Work and Final Comments Think out of the box on the Activities Guide as done with Splatter.  There could be unexpected consequences resulting from changing the Activities  Guide distribution. Council will carefully consider this matter. It will not be a rash decision. It is not a “Recreation Guide,” it is an “Activities Guide,” which can include all  types of activities. We should not pigeon-hole its use. A CPRS award was given to Splatter.  Would like to know more about Council’s vision of Dublin in 10 years. Maybe  have an annual meeting together on vision. Idea for an annual meeting: roll up all coming processes for discussion together.  Could we meet more often than every two years? Perhaps more informally?  Could market the vision more, e.g., “many gathering places in the City” may  mitigate some of the east/west dynamic. Get unified on long-term vision to overcome east/west dynamic.  Could meet with artists, musicians, residents. There is no opportunity to say  “who are we as a City?” Service organizations can mitigate the east/west dynamic because members  come from all parts of the City. Umbrella is “One Dublin.”  Work with CalTrans on signage, e.g., “Fallon Sports Park.”  Public art pieces--landscaping and streetscaping can be part of the big picture.  Why do we have disparate criteria? An opportunity for Planning and Heritage  and Community Services to work together to come up with better solutions. Page 5 of 5 Attach 1 to City Council Mtg Minutes 3/23/13 MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN REGULAR MEETING – APRIL 2, 2013 CLOSED SESSION A closed session was held at 6:30:22 PM, regarding: CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: A portion of Alameda County Assessor’s Parcel No. 905-0002-001-01 on the west side of Croak Road Agency negotiator: Joni Pattillo, City Manager Negotiating parties: Croak Properties LP Under negotiation: Price and terms of payment A regular meeting of the Dublin City Council was held on Tuesday, April 2, 2013, in the City Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:00 PM by Mayor Sbranti. ROLL CALL PRESENT: Councilmembers Biddle, Gupta, and Mayor Sbranti ABSENT: Councilmembers Hart and Haubert PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the City Council, Staff and those present. REPORT ON CLOSED SESSION ACTION Mayor Sbranti stated there was no reportable action during Closed Session. DUBLIN CITY COUNCIL MINUTES 1 VOLUME 32 REGULAR MEETING APRIL 2, 2013 ORAL COMMUNICATIONS 7:00 PM 3.1 Introduction of New Employee: Serrie Padua, Office Assistant II in Community Development The City Council welcomed new City employee, Serrie Padua, Office Assistant II in Community Development, to the City of Dublin Staff. National Library Week Proclamation 7:02 PM 3.2 The City Council presented a proclamation to Lee Jouthas regarding National Library Week. American Public Works Association's "2013 Project of the Year Award" – Alamo Canal Trail/I-580 Undercrossing Project 7:25 PM The City Council accepted the award from the APWA Northern California Chapter President for the “2013 Project of the Year Award” – Alamo Canal Trail/I-580 Undercrossing Project. City of Dublin Public Safety Open House, Saturday, April 13, 2013 7:27 PM Police Chief Tom McCarthy announced the Public Safety Open House to be held on Saturday, April 13, 2013 from 1-4 p.m. Public Comments 7:29 PM 3.5 DUBLIN CITY COUNCIL MINUTES 2 VOLUME 32 REGULAR MEETING APRIL 2, 2013 Regina provided public comment regarding John Green Elementary School. CONSENT CALENDAR 7:34 PM Items 4.1 through 4.2 On motion of Vm. Biddle, seconded by Cm. Gupta and by unanimous vote (Cms. Hart and Haubert absent), the City Council took the following actions: Approved 4.1 Minutes of the Regular City Council Meeting of March 19, 2013. Adopted 4.2 RESOLUTION NO. 45 - 13 APPROVING TRACT IMPROVEMENT AGREEMENT FOR TRACT 8105, NEIGHBORHOOD D-4, POSITANO/ FALLON VILLAGE RESOLUTION NO. 46 - 13 APPROVING AGREEMENT FOR LONG TERM ENCROACHMENT FOR LANDSCAPE FEATURES WITH TRACT 8105, NEIGHBORHOOD D-4 POSITANO/ FALLON VILLAGE WRITTEN COMMUNICATIONS – None. PUBLIC HEARINGS Weeds and Combustible Refuse Abatement Order 7:35 PM 6.1 Mayor Sbranti opened the public hearing. No members of the public commented on this item. Mayor Sbranti closed the public hearing. DUBLIN CITY COUNCIL MINUTES 3 VOLUME 32 REGULAR MEETING APRIL 2, 2013 On motion of Vm. Biddle, seconded by Cm. Gupta and by unanimous vote (Cms. Hart and Haubert absent), the City Council directed Staff to continue the weed abatement process. UNFINISHED BUSINESS - None. NEW BUSINESS Appropriate Funding to an Existing Underfunded Capital Improvement Program (CIP) Project S-8 - Citywide Signal Communications Upgrade 7:38 PM 8.1 On motion of Cm. Gupta, seconded by Vm. Biddle and by unanimous vote (Cms. Hart and Haubert absent), the City Council adopted RESOLUTION NO. 47 - 13 APPROVING AMENDMENT TO AGREEMENT FOR TECHNICAL SERVICES WITH NOVANI, LLC CONSULTANTS Consideration of Joining the StopWaste.Org Joint Exercise of Powers Agreement (JPA) Creating the Energy Council 7:49 PM 8.2 Gary Wolff, Executive Director StopWaste.Org, provided public comment on this item. Wendy Sommer, StopWaste.Org Principal Program Manager, provided public comment on this item. By consensus, the City Council agreed not to join the Energy Council JPA at this time, and directed City Staff to monitor the actions of the JPA with an option for future consideration to join the JPA; work with StopWaste.Org staff regarding current communication issues; and explore opportunities regarding energy opportunities outside of the JPA. Report on 2013 Dublin Pride Week Activities DUBLIN CITY COUNCIL MINUTES 4 VOLUME 32 REGULAR MEETING APRIL 2, 2013 8:49 PM 8.3 The City Council received the 2013 Dublin Pride Week activities report. 8:55 PM 10. Brief information only reports were provided by the City Council and/or Staff, including Committee reports and reports related to meetings attended at City expense (AB1234). ADJOURNMENT 10.1 There being no further business to come before the City Council, the meeting was adjourned at 9:08 PM in memory of Staff Sgt. Sean Diamond and our fallen troops. Minutes prepared by Caroline P. Soto, City Clerk. _________________________________ Mayor ATTEST: ___________________________ City Clerk DUBLIN CITY COUNCIL MINUTES 5 VOLUME 32 REGULAR MEETING APRIL 2, 2013