HomeMy WebLinkAbout4.03 Emerald Glen Park Plaza Replacementor
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DATE:
TO:
FROM:
SUBJECT
STAFF REPORT
CITY COUNCIL
June 19, 2012
Honorable Mayor and City Councilmembers
Joni Pattillo City Manager""'
CITY CLERK
File #600 -35
Emerald Glen Park Plaza Replacement - Project Acceptance
Prepared by Herma Lichtenstein, Parks and Facilities Development Manager
EXECUTIVE SUMMARY:
Staff is seeking City Council authorization to accept the Emerald Glen Park Plaza Replacement
Project, Contract No. 11 -12 and approve Change Order No. 1.
FINANCIAL IMPACT:
The total project budget identified for the Emerald Glen Park Plaza Replacement Project (CIP
No. 950016) in the adopted Capital Improvement Program is $107,091. This project is funded by
the General Fund. The project budget included $84,132 for improvements. The following is a
summary of the budget versus the actual improvement costs.
Available Improvement Budget (CIP) $84,123
Project Contract Amount $39,495
Change Order #1 $6,881
Total Construction Cost $46,376
RECOMMENDATION:
Staff recommends the City Council approve Change Order #1 to Contract No. 11 -12; adopt
Resolution accepting improvements to Emerald Glen Park Plaza Replacement Contract No. 11-
12; and authorize Staff to accept a maintenance bond in the amount of $4,638.
Submitted B
Director of Parkland
Community Services
Reviewed By
Assistant City Manager
Page 1 of 2 ITEM NO. 4.3
DESCRIPTION:
On April 17, 2012, the City Council awarded the Emerald Glen Park Plaza Replacement Project
to Environmental Landscape Solutions. The project included demolition of existing concrete and
surrounding planting areas, re- grading, and replacement of damaged areas of the plaza. The
bid also included resealing and restriping the parking lot directly adjacent to the work. During
construction, a portion of additional concrete was included in the work to allow for grading
transitions. Staff also negotiated additional sealing and striping in the parking lot to minimize
future maintenance impacts. These costs are reflected in Change Order #1, which is attached
to the Resolution in Attachment 1.
The City presently holds a performance bond in the amount of $39,495 to provide the necessary
security for the performance of the work involved. As the work is now complete, the
performance security requirement can be reduced, in accordance with authority contained in
Section 66499.7 of the Government Code, to an amount necessary to guarantee warranty of the
work for a one -year period following acceptance of the work. The Contractor will provide a new
maintenance bond in the amount of $4,638, which is 10% of the final contract amount ($46,376),
and is sufficient to cover the one -year guarantee period.
NOTICING REQUIREMENTS /PUBLIC OUTREACH:
A copy of this Staff Report was sent to Environmental Landscape Solutions.
ATTACHMENTS: 1. Resolution accepting Contract #11 -12
2. Change Order
Page 2 of 2
RESOLUTION NO. XX - 12
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * **
ACCEPTING IMPROVEMENTS OF THE
EMERALD GLEN PARK PLAZA REPLACMENT PROJECT - CONTRACT #11 -12
WHEREAS, Environmental Landscape Solutions entered into a contract with the City of
Dublin to repair the Gleason Drive Entry Plaza at Emerald Glen Park in accordance with plans
and specifications on file with the City Engineer; and
WHEREAS, said improvements have been completed in accordance with said plans and
specifications, and any approved modifications thereof, to the satisfaction of said City Engineer
of the City of Dublin; and
WHEREAS, as a condition of said contract, Environmental Landscape Solutions is
required to provide a warranty for the improvements for a period of one year following
acceptance of the work by the City of Dublin; and
WHEREAS, the improvements are now completed, and the original performance bond
security requirement can be reduced, in accordance with the authority contained in Section
66499.7 of the Government Code of the State of California, to an amount found necessary to
guarantee maintenance of the completed work for the aforesaid one -year period.
NOW, THEREFORE, the City Council of the City of Dublin does RESOLVE
1. To approve and accept the improvements completed within the said Park, subject to the
aforesaid one -year warranty; and
2. The aforesaid performance bond security requirement be reduced from the amount of
$39,495 to the amount of $4,638 upon acceptance by Staff of the replacement maintenance
bond as security for the aforesaid one -year maintenance period; and
3. The said original performance bond posted in connection with the work involved in the
construction of said Facility be hereby released upon acceptance of said warranty.
PASSED, APPROVED AND ADOPTED this 19th day of June, 2012, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
�Q& CITY OF DUBLIN -� 100 CIVIC PLAZA, DUBLIN, CALIFORNIA 94568 A (925) 833 -6630 & (925) 829 -9248 FAX
�'rC1i�ORy \lam
CONTRACT CHANGE ORDER NO. 01
PROJECT: Emerald Glen Plaza Replacement Project, PAGE 1 OF 1
TO: Environmental Landscape Solutions
AGREEMENT DATED April 17, 2012
between Environmental Landscape
Solutions and the City of Dublin
You are hereby directed to make the herein described changes from the scope of services or do the following described work not included
in the scope of services on this contract. 'I'lie description of work to be done, estimate of quantities, and prices to be paid are
complete, accurate and segregate between additional work at contract price, agreed price and force account. Unless
otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be
made for idle time.
NOTE: This change order is not effective until approved by the City Manager
ted by: The City of Dublin
The last percentage shown is the net accumulated increase or decrease from the original fee in the Agreement.
I. Replace additional concrete
2. Seal and Stripe west parking lot
Extension of time: OWork Days COST INCREASE: $6881.25
SUBMITTED BY: APP VAL OMMF DED BY
Hern ichtenstein Date Gary Husingir ate
P s & Facilities Develop. Manager Public Works Director
APPROVED BY
Joni Pattillo Date
City Manager
We, the undersigned contractor, have given carefill consideration to the change proposed and hereby agree, if this proposal is
approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all
services necessary for the work above specified, and will accept as full payment therefore the prices shown above.
Accepted, Date:
Contractor: Environmental Landscape Solutions
By: Project Manager: Darryl Thompson
1, the undersigned contractor declare under penalty of perjury under the laws of the State of California, and do personally
certify and attest that: I have thoroughly reviewed the attached request for change order and know its contents, and said
request for change order is made in good faith; that it is supported by truthful and accurate data; that the amount requested
and the additional time requested accurately reflects the allowable expenses that would be incurred, and the time necessary,
to perform the change order; and further, that I am familiar with California Penal Code section 72 and California Government
Code section 12650, et seq., pertaining to false claims, and further know and understand that submission or certification of a
false claim may lead to fines, imprisonment, or other severe legal consequences. If the Contractor does not sign acceptance
of this order, his/her attention is directed to the requirements of the specifications as to proceeding with the ordered work and
filing a written protest within the time therein specified
CITY OF DUBLIN
EXHIBIT "A" CHANGE ORDER FORM
DATE:
5/1/2012
PROJECT NAME:
E=merald Glen Park Plaza Replacement Project
CIP #:
950016
CONTRACT NO.
000046
CHANGE ORDER NO.
1
PERCENT COMPLETE:
100%
CONTRACTOR:
Environmental Landscape Solutions
CONTRACT AMOUNT:
$39,495
C.O. AS % OF CONTRACT:
17%
ADJUSTED CONTRACT AMOUNT: $46,376
Original Contract Work Days 30
Added Contract Work Days
ADJUSTED CONTRACT WORK DAYS: 30
CONTRACT CHANGE ORDERS: AMOUNT
CHANGE ORDER 401 Additional concrete and parking lot sealing / striping $6,881.25
TOTAL OF ALL CHANGE ORDERS: $ 6,881
PROGRESS PAYMENTS MADE:
PAYMENT #01
PAYMENT #02
PAYMENT #03
PAYMENT #04
PAYMENT #05
TOTAL ACTUAL PAYMENTS; 0
ADJUSTED TOTAL CONTRACT:
REMAINING BALANCE ON CONTRACT:
Upon execution by representatives authorized to bind the parties, this Change Order wilt become a pad of the contract. the
consideration specified in this Change Order (whether an adjustment of the contract price, an adjustment of free, and/or other
consideration) Is the full and sole compensation owed to the contractor as a result of the changes and Issues described in this
Change Order. Such consideration includes, but is not limited to, any and all direct and Indirect costs Incurred by the contractor as
a result of the changes and Issues described In this Change Order for any labor, equipment, materials, overhead (additional,
extended, field and home office), profit, or time adjustments, By signing this Change Order the contractor waives and releases the
owner from any and all claims for additional compensation concerning any of the changes and Issues specified in this Change
Order.
The undersigned, being the (Title) of the Contractor, by signing this Change Order
declares under penalty of perjury under the laws of the State of California, and does personally certify and attest that: the
undersigned has thoroughly reviewed the attached request for change order and knows its contents, and said request for change
order Is made to good faith; that it is supported by tnrthful and accurate data; that the amount requested and the additional time
requested accurately reflect the allowable expenses that would be Incurred, and the time necessary, to perform the change order;
and further, that the undersigned is familiar with California Penal Code Section 72 and California Government Code Section 12650
el seq., pertaining to false claims, and further knows and understands that the submission or certification of a false claim may lead
to fines, imprisonment. or other severe legal consequences.
SIGNATURE:
5 ervisi ,D. Head City Manager Mayor
REC M ENDATION:
APPROVED APPROVED APPROVED
DENIED DENIED DENIED
46,376
46,376