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HomeMy WebLinkAbout01-12-2012 APPROVED HCAC Minutes • CITY OF DUBLIN HERITAGE AND CULTURAL ARTS COMMISSION MINUTES January 12, 2012 The January 12, 2012 meeting of the Heritage and Cultural Arts Commission was called to order at 7:01 p.m. at the Dublin Civic Center, Dublin, California, by Chairperson Tutino. PLEDGE OF ALLIGIENCE Chairperson Tutino led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Halket, Carr, Tutino, Hernandez and Vanderpool Commissioners Absent: Minniear and King ORAL COMMUNICATIONS - None APPROVAL OF MINUTES On a motion by Cm. Halket, seconded by Cm. Vanderpool and, by a vote of 5-0-0, with Cm. Minniear and Cm. King absent, the Commission voted to approve the minutes of November 10, 2011 as presented. WRITTEN COMMUNICATION - None PUBLIC HEARING - None UNFINISHED BUSINESS - None NEW BUSINESS 8.1 ELECTION OF OFFICERS On a motion by Chairperson Tutino, seconded by Cm. Vanderpool, the Commission voted to elect Cm. Halket as Chairperson to the Heritage and Cultural Arts Commission, by vote of 5-0-0, with Cm. Minniear and Cm. King absent. On a motion by Chairperson Halket, seconded by Cm. Vanderpool, the Commission voted to elect Cm. Hernandez as Vice Chairperson to the Heritage and Cultural Arts Commission, by vote of 5-0-0, with Cm. Minniear and Cm. King absent. 8.2 COMMITTEE APPOINTMENTS On a motion by Cm. Tutino, seconded by Cm. Carr, the Commission voted to have Cm. Minniear and Vice Chairperson Hernandez continue to represent the Heritage and Cultural Arts Commission on the City Oral History Steering Committee, by vote of 5-0-0, with Cm. Minniear and Cm. King absent. 8.3 FALL QUARTERLY REPORT Ann Mottola, Heritage and Cultural Arts Manager, presented Agenda Item 8.3 fall quarterly report to Commission as outlined in the agenda statement. Mottola asked if the Commission had any questions or comments regarding the fall quarterly report. Cm. Carr asked Mottola to clarify the reasons for a cancellation rate of 44% for contract classes. Mottola advised that some classes that did well in the past did not meet their minimum enrollment during the fall session and, were subsequently cancelled. Mottola further advised that the fall children's ceramic classes were scheduled too close to the end of the school day, which caused many of the children's ceramic classes to cancel. Mottola advised that the programming for children's classes has been revised to include consideration of school hours for the spring 2012 session. 9.1 OTHER BUSINESS Cm. Tutino welcomed Staff Member Mottola. Mottola stated she is very fortunate to have the opportunity to work with such a dedicated organization and looks forward to serving the City of Dublin and the community. Cm. Tutino asked Mottola for a project update on the Transit Center Art Project. Mottola advised the sculpture's foundation is ready and should be poured within the next week. The foundation must set for 28 days and then the sculpture itself will be installed. Late February 2012 is the target date for installation of the art piece, assuming all goes well. Mottola further stated that Staff will be working with City Council to establish a dedication date for the Transit Art artwork to be held sometime in March 2012. Chairperson Halket stated her family attended the Heritage Center Holiday Event. Chairperson Halket stated the event was fabulous and featured many wonderful traditional holiday activities for everyone to enjoy. Chairperson Halket wanted to thank Staff for all of the hard work and excellent coordination of the Holiday Event at the Heritage Center. Cm. Can asked if Cliff Garten, the artist for the Transit Center Art project, would be onsite during the installation of the art piece. Mottola advised that the artist hired a fabricator to install and position the art piece on his behalf. Mottola also advised that Staff would coordinate the opening with Cliff Garten in the hopes that he could be in attendance for the dedication of the Transit Center Art Project. Cm. Carr asked for an update on the temporary electrical connection for the Transit Center Art Project. Mottola advised that the electrical work is progressing well. Cm. Carr asked if temporary power poles would still need to be installed. Mottola advised that the temporary power poles are still needed. Mottola advised the temporary power poles would not aesthetically impact the art piece in any way. Cm. Carr asked when the temporary power poles would be removed. Mr. Paul McCreary, Parks and Community Services Director advised the temporary power poles will remain in place until the next phase of Avalon Bay construction is complete. Staff Member McCreary advised that, at this time, there is not an exact date for completion of the Avalon Bay project. Therefore, the temporary power poles will remain in place until completion of Avalon Bay's construction project. McCreary advised there are two positions available on the Senior Center Advisory Committee. Applications are due by January 17, 2012. The City of Dublin is also taking applications for Citizen of the Year, Young Citizen of the Year and Organization of the Year. Nomination applications are due by January 26, 2012. Mottola provided each Commissioner with postcards for a few upcoming Heritage and Cultural Arts events. This Saturday the City of Dublin Poet Laureate will be hosting an African American Poetry performance. Commissioners were also provided post cards for the Love Letters production in February 2012. Mottola advised she is working on a cross promotion for this event, to include a discount rates for attendees to have dinner at a local restaurant after the event and advertise this event as a "Valentine's Day" package. ADJOURNMENT Being no further business, the meeting was adjourned at 7:24 p.m. Respectfully submitted, j\kv, Alk Christie Marks Senior Office Assistant APP OVED: Chairperson