HomeMy WebLinkAbout4.7 Dublin Rch St Light Pole Paint
STAFF REPORT
CITY COUNCIL
CITY CLERK
File #600.;35
DATE: May1,2012
TO: Honorable Mayor and City Councilmembers
FROM: Jon; Pattillo, c;tyManagerd~ ~
SUBJECT: Dublin Ranch Street Light Pole Painting Contract (CIP No. 960023)
Prepared by William Lai, Public Works Technician
EXECUTIVE SUMMARY:
The Dublin Ranch Street Light Pole Painting Contract (CIP No. 960023) provides for the
painting of 146 decorative street light poles in the Dublin Ranch Street Lighting Assessment
District (99-1).
FINANCIAL IMPACT:
As a result of the carry-over of unexpended funds from prior years, the total funding available for
this project is $158,820. Of this amount, $11,735 has been allocated for design, inspection, and
miscellaneous costs, and $147,085 for improvements. The total amount of the base bid to be
awarded is $21,608 and allowing for a 10% contingency would create total contract costs that
are below the amount of available funds budgeted for this project.
Dublin Ranch Street Lighting Assessment
District (#2705)
10% Contin ency
$ 29,428.00
$ 21,608.00
$ 2,160.80
$ 23,768.80
TOTAL:
$ 29,428.00
RECOMMENDATION:
Staff recommends that the City Council adopt the Resolution awarding Contract No. 12-05,
Street Light Pole Painting Contract to California Custom Painting.
cA~
Public Works Director
. (?5:t0~._dJ,. OC2.
Submitted By
Administrative Services
Director
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Ld~' /c,----cr.. .~
Reviewed y.
Assistant City Manager
Page 1 of 2
ITEM NO.4. 7
DESCRIPTION:
The Dublin Ranch Street Lighting Assessment District was" established to accommodate the
installation and maintenance of decorative street lights. When the Dublin Ranch Street Lighting
Assessment District was established, it was determined that once the decorative street lights
" were installed, the lifespan of the paint would last approximately ten (10) years, at which time,
revenue collected through the assessment district fees would be utilized to fund a street light
pole painting project.
The street light pole painting project consists of removing existing street signs and brackets,
sanding and C2leaning the street light poles, painting the decorative street lights, and
reinstallation of the street signs a"nd brackets upon completion of the project.
The Street Light Pole Painting Contract will include street lights located on the following streets:
STREET LIGHTS ON THE FOLLOWING STREETS TO BE INCLUDED IN THE STREET
LIGHT POLE PAINTING CONTRACT
Sugarloaf Court Newfields Lane Penwood Lane Oak Bluff Lane
North Bridgepointe South Bridgepointe
Lane Lane Cranbrook Place Colebrook Lane
Hartland Court Mountain Rise Place Clifden Court Galway Court
Milbridge Court Ledgewood Terrace Hobstone Place Longmeadow Place
North Forestdale South Forestdale
Circle Circle Castleton Court Woodvale Terrace
Round Hill Drive Penwood Place
The project went to bid on April 2, 2012, and a total of eight (8) bids were received on April 16,
2012 (Attachment 1), with the low bid of $21,608.00 submitted by California Custom Painting.
Staff has reviewed the bid results, checked references, necessary licenses, and recommends
that the City Council adopt the Resolution (Attachment 2) awarding Contract No. 12-05, Street
Light Pole Painting to California Custom Painting, as the lowest responsive bidder.
Staff expects the project to begin in the middle of May 2012 and anticipates completion of the
improvements by June 30,2012. Based on the low bid, the total project remains less than the
original adopted budget.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The Contractor will mail notices one week in advance of the upcoming street light pole painting
improvements to all affected residents. "
ATTACHMENTS:
1. Bid Results
2. Resolution awarding Contract 12-05, Street Light Pole Painting
Contract to California Custom Painting"
Page 2 of 2
CITY OF DUBLIN
CONTRACT #12-05
STREET LIGHT POLE PAINTING CONTRACT
BID RESULTS
Bid Opening Date: Monday, April 16, 2012, at 2:00 p.m.
1. CALIFORNIA CUSTOM PAINTING $ 21,608.00
2. DYNAMIC PAINTING CO. $ 22,338.00
3. BELLA PAINTING $ 24,090.00
4. AFFORDABLE PAINTING (APS, INC.) $ 27,488.00
5. FALKNER CONSTRUCTION $ 27,544.36
6. COLOR-NEW CO. $ 32,850.00
7. TRIUMPH CONSTRUCTION $ 34,310.00
8. COLOR CHART, INC. $ 42,450.00
G:ICIPIDublin Ranch Street Light Pole PaintinglFY 11-12IPLANHOLDERS LlST.doc
. , . .
"RESOLUTION NO.' - 12
ARESOLUTION OF THE CITY COUNCIL
OF THE CITY .oF DUBLIN
*,* *, * *,* * * *
AWARDING CONTRACT NO. 12-05, ,
STREET LIGHT POLl; PAINTING CONTRACT TO
CALIFORNIA CUSTOM PAINTING
,WHEREAS, the Cityiof Dublin did, on April 16,2012, publicly open, examine, and
declare all sealed bids for, doing the work described in the approved. Plans, Sp'ecifications; and
Modifications for Contract No. 12-05, Streetlight Pole Painting Contract, which Plans,
Specification.s, and Modifications are hereby expressly referredJo as a description of said work
and for all particulars relative to the proceedings under the requestfor bids; and
, , ' WHEREAS, said ,bids were submitted to the Public Works Director, who has reviewed,
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the bids to determine the lowest bid which was' responsive to the requirements, of the bid
" dOCUments;
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NOW, THEREFORE; BE IT RESOLVED that the City CounCil Of the City of Dublin does'
hereby award . Contract No. 12-05, Street Light Pole Painting Contract, to the lowest responsible
'bidder therefore, to wit, California Custom Painting, at a bid 6fTwenty One Thousand, Six
Hunqred Eight Dollars, and zero Cents ($21,608.00), the particulars of which bid are on file in
the office of the Public Works Director. . ' , ' " ,
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, '
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'BE IT FURTHER RESOLVED that the City Manager is authorizedto execute the,
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PASSED, APPROVEDAND ADOPTED this 1 st day of May, 2012, by the following vote:
AYES:"
NOES:,
ABSENT:
'ABSTAIN:
Mayor
, ATTEST:
City Clerk '
, G:\CIP\oublin Ranch Street Ught Pole Painting\FY 11-12\Reso!ution of Award,doc
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