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HomeMy WebLinkAbout02-11-2003 PC MinutesA regular meeting of the City of Dublin Planning Commission was held on Tuesday, February 11, 2003, in the Dublin Civic Center City Council Chambers. Vice-Chairperson Jennings called the meeting to order at 7:00 p.m. ROLL CALL Present: Commissioners, Jennings, Nassar, King and Machtmes; Jeri Ram, Planning Manager; Autumn McGrath, Recording Secretary Absent: Commissioner Fasulkey. PLEDGE OF ALLEGIANCE TO THE FLAG Cm. Jennings led the Commission, Staff, and those present in the pledge of allegiance to the flag. ADDITIONS OR REVISIONS TO THE AGENDA The Minutes of January 28, 2003 meetings were approved as submitted. ORAL COMMUNICATIONS - None WRITTEN COMMUNICATIONS - None 7.1 Planning Division Goals and Objectives for FY 2003-2004. Staff will review the Status of the Goals and Objectives for FY 2002-2003 and request Planning Commission ranking on proposed Goals and Objectives for FY 2003-2004. Ms. Ram explained and presented the Goals and Objectives Status Report for FY 2002-2003 and the Preliminary Goals and Objectives for FY 2003-2004 to the Commissioners. Planning Commission Regular Meeting 16 February 11, 2003 Ms. Ram informed them that historically Dublin's City Council has held an annual study session in March to discuss and develop the Goals and Objectives for the next fiscal year. The City Council- approved Goals and Objectives form the basis for the projects that Staff works on during the next fiscal year. She stated that each year the City Council receives the Status Report from Staff that summarizes the progress by Staff on the current fiscal year's Goals and Objectives in the form of a Status Report, and the Preliminary Goals and Objectives for the next fiscal year that provides Staff's recommendations for the next fiscal year's projects. The City Council then reviews both documents and assigns their own priority (which may or may not be the same as Staff) to each Goal and Objective for the coming fiscal year. The City Council's assigned priorities are the official priorities that are included in the approved Goals and Objectives that are used by City Staff to form the primary direction on the work programs for the next fiscal year. Ms. Ram reported that the City Council had decided in November 2002 to change the process to include meeting with the Commission to solicit their input on the Goals and Objectives for the coming fiscal year. Therefore, the City Council has requested that the Commissioners review the Goals and Objectives at the February 11, 2003 Planning Commission meeting and participate in the study session of the Goals and Objectives Workshop on Saturday March 1, 2003. Ms. Ram explained that the purpose of the Planning Commission meeting was to provide an opportunity for the Commission to review the Goals and Objectives and rank the projects by Commission priority. Then, based on information provided by the Planning Commissioners, Staff would present a report to the City Council. The Commissioners were encouraged to comment on the proposed projects and to add any additional Goals that could be reached by consensus (majority of three). She stated that they would be asked to rate the Goals by high, medium, low or delete rankings. Ms. Ram reviewed the Status Report on the Goals and Objectives for FY 2002-2003 and provided the specifics of the proposed Goals and Objectives for FY 2003-2004, and explained the projects to the Commissioners. There was extensive discussion between Staff and the Commissioners, and Staff answered questions about the Goals and Objectives. Staff and the Commissioners discussed Goals and Objectives that had statutory requirements, such as State or Federal mandates, to identify these items for high priority ranking. The Commission after review and discussion, including consideration of Cm. Fasulkey's submitted comments, prioritized the FY 2003-2004 Goals and Objectives as follows: ®Fanning Commission 17 ~LeguFar ~leeting ~ebruar~ 11, 2003 Item # Staff Priority Year Proposed Objective Commission Priority 1. High 2OO2 2. High 2002 3. High 2002 4. High 2OO2 5. High 2002 6. High 2001 7. High 2002 8. High 2002 9. High 2002 10. High 2002 11. Medium 12. Medium 13. Medium 14. Medium 2002 2002 2OO2 2001 Evaluate Juvenile Hall/Courthouse proposal Develop plans for Historical District designation of Donlon Way making certain Alamilla Springs and Green Store are included Complete General Plan, Specific Plan and Planned Development District for Dublin Ranch Area F (Gleason Road) Complete General Plan, Specific Plan and Planned Development District for IKEA site Finalize Housing Element Complete review of Dublin Ranch West Annexation (Wallis) General Plan and Specific Plan Amendments Complete Resource Management Plan (RMP) for Eastern Dublin Property Owners Annexation and General Plan, Specific Plan Amendments Develop a policy and/or ordinance to accommodate more community facilities in the city Investigate options and/or develop Specific Plan for San Ramon Village Shopping Center (southeast comer of San Ramon Road and Alcosta Blvd.) Complete Pak and Save General Plan Amendment and Planned Development Rezoning Develop Streetscape Guidelines Complete Recreational Vehicle Ordinance Amendment Complete $carlett Court Specific Plan Amendment Complete Parks Reserve Forces Training Area General Plan Amendment High High High Low High Medium Medium Med/High High High High Med/High High Medium &fannin~ Commission qLeguFar ~eeting 18 q:e~ruary 1L 2003 Staff Commission Item # Priority Year Proposed Objective Priority (cont) 15. Medium 2003 High Report to Council on consideration of a General Plan Amendment Study for the transportation corridor north and south of Amador Valley Boulevard 16. Medium 2003 Implement State law requirements on 2na unit, Medium density bonus and emergency shelters by completing Zoning Ordinance Amendment 17. Low 1996 Update City's General Plan High 18. Low 2003 Develop a fee for General Plan revisions Low 19. Low 1996 Develop City Telecommunications Policy Low beyond Zoning Ordinance for Wireless Communications Investigate parking and access alternatives for Village Parkway Specific Plan Area Develop Ordinance to limit amount of square footage increase on remodel of existing houses 22. Delete 2000 Develop View and Solar Access Ordinance Medium 20. Low 2001 Low 21. Delete 2001 Low In addition, the Commission added two new Goals and Objectives as follows: Staff Commission Item # Priority Year Proposed Objective Priority (cont.) 23. Open Space Implementation High 24. Investigate options for Shamrock Village High In summary of the ranking comparison between Staff and the Planning Commission, there was consensus that Items 1, 2, 3, 5, 9, 10, 14, 16, 18, 19, and 20 should be ranked as proposed by Staff. The Commissioners expressed strong interest in projects that would address and improve the older areas of Dublin such as the Historical District, San Ramon Village Shopping Center, Pak and Save General Plan Amendment, and Shamrock Village revitalization. ®fannintt Commission ~egufar ~eeting 19 q~eSruary IL 2003 The Commissioners noted that Items 4 and 6 would require environmental studies and had a large lead-time, utilizing a significant portion of Staff's time. Therefore, the Planning Commission ranked Item 4 low and Item 6 medium. Ms. Ram explained Item 7, noting that it reflected the pre-development process as a result of the annexation. The Commissioners stated that with completion of the annexation, the urgency of the RMP and pre- development process was reduced; therefore, the Commissioners ranked the Item 7 medium. The Commissioners considered both Items 8 and 12 important for the public's use, and two Commissioners ranked the items high, and the other two Commissioners ranked the items medium; thereby producing a med/high average ranking. Ms. Ram explained that Staff ranked Item 11 medium due to the time constraints in completing this project in light of many other high-ranked projects. The Commissioners ranked the item high, expressing interest in the value of this project to improve the appearance of the City. Ms. Ram explained that Item 13 was a Specific Plan Amendment project in preparation of the widening of Dougherty Road. The Commissioners expressed support of this item, noting that since this area was at an entrance to the City, this item could produce a cohesive and attractive development; thereby, the Commissioners ranked the item high. The Commissioners unanimously ranked Items 15 and 17 high (the General Plan Amendment Study for the transportation corridor north and south of Amador Valley Boulevard, and the update to the City's General Plan), stating that they believed that updating the General Plan should be ranked "highest", as completion of the General Plan would present a unified vision to resolve and encompass several other projects and eliminate future problems and issues for the City. Item 21 and 22 were recommended for deletion by Staff, but the Commissioners indicated the desire to rank low and maintain Item 21 as a potential project and/or for inclusion into the General Plan as preservation of neighborhood character; and the Commissioners indicated that Item 22 ' should also be ranked medium and maintained as a potential project and/or for inclusion into the General Plan. Item 23 Open Space Implementation was added back in from the prior year's Status Report. The Commissioners recognized that although this project was due to be completed by April 2003 (and ®fannin~ Commission qLetIufar ~14eeting 20 ~e~ruary 11, 2003 therefore not added to the FY 2003-2004 Goals and Objectives), they viewed this as a very important item and unanimously agreed that it should remain on the Goals and Objectives until completed. Item 24 Investigate options for Shamrock Village was added to allow Staff to include it in the review of the improvements to be addressed for the Historical and older areas. Ms. Ram and the Commission concurred that the opportunity to review and comment on the Goals and Objectives was very positive, and stated that they looked forward to meeting with the City Council to discuss the Goals and Objectives at the Workshop on March 1, 2003. PUBLIC HEARING - None NEW OR UNFINISHED BUSINESS - None OTHER BUSINESS - None ADJOURNMENT The meeting was adjourned at 9:40 p.m. ATTEST: Planni~Manager Respectfully submitted, Planning Commiss.~ff/n ChairpersonZf ~-' G: \ MINUTES \ 2003 \ Planning Commission \ 2-11433 pc min.d oc &fanning Commission 21 qLeguFar S~teeting qve~ruary 1L 2003