HomeMy WebLinkAbout5.1 AmerCancerWaiveShannon CITY CLERK
File #1 /
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: February 18, 2003
SUBJECT: Request from American Cancer Society for reclassification and fee
waiver under Shannon Community Center Facility Use Policy
Prepared by: Diane Lowart, Parks & Community Services Director
ATTACHMENTS: 1) Correspondence from Gary L. Thuman
Chairman, Dublin "Relay for Life"
2) Shannon Community Center Facility Use Policy
RECOMMENDATION: ~/~ ~ Consider Request
FINANCIAL STATEMENT: Estimated Lost Fee Revenue: $110 - $450
DESCRIPTION: The American Cancer Society has reserved the Shannon Community
Center on Friday, March 28, 2003 for a fundraiser for the Dublin "Relay for Life". Chairman for the
event, Gary L. Thuman, has submitted a written request for reclassification and fee waiver under the
Shannon Community Center Facility Use Policy.
Under the current Facility Use Policy for the Shannon Community Center the American Cancer Society
would be classified as a Group 5 - Individual or Other Group. The American Cancer Society has asked to
be reclassified as a Group 4 - Dublin Charitable and Social Welfare Organization. To qualify under the
Group 4 classification, the group must be an organized non-profit group with current 501(c)(3) or
501(c)(4) IRS status, whose membership is open to the public and whose primary purpose is to serve the
Dublin community. Further, the organization's membership must be at least 51% Dublin residents.
Although the American Cancer Society is based in Dublin and serves the Dublin community, because of
how it is organized, it does not have an actual membership base of 51% Dublin residents.
The American Cancer Society has also asked that fees be waived for use of the Shannon Community
Center. A comparison of the applicable rental fees for use by the two different classifications based on the
proposed five-hour rental by the American Cancer Society are shown below.
Group 4 - Dublin Charitable and Social Welfare Organization ($68/hour) $340.00
Group 5 - Individual or Other Group ($90/hour) $450.00
Difference $110. O0
In addition to the fees shown above, a $250 Security Deposit (refundable) is required and groups must
provide evidence of liability insurance covering bodily injury and property damage at a minimum limit of
$1,000,000 per occurrence. The American Cancer Society is agreeable to putting forth the Security
Deposit and Insurance Certificate.
It should be noted that revisions to the current Facility Use Policy for the Shannon Community Center
were adopted by the City Council in October 2002. This included revisions to the user group
classifications. Specifically, the Council clarified the criteria related to Dublin Charitable and Social
Welfare Organizations to give priority to resident organizations that serve the Dublin community and
reduce the discount given to non-resident groups. New fee schedules were also adopted by the City
Council in October 2002 and while the Council supported waiving certain fees for Dublin Charitable and
COPIES TO: ca~y L. Thuman
ITEM NO. _~~
G:\COUNCIL~Agenda Statements~2003L2-18 cancer waiver. DOC
Social Welfare Organizations, they concurred that fees should be charged when these groups host a
fundraising activity.
Although in the past the City Council has granted waivers to the Facility Use Policies for certain facilities,
there have been no waivers granted since the policies were revised in October 2002. If the City Council is
inclined to grant the request of the American Cancer Society, this could set a precedent for other
charitable and social welfare organizations who are organized similarly to the Cancer Society.
Consequently, the City Council may want to revisit the criteria for use under this classification.
Staff has identified the following options for consideration by the City Council:
1) Approve request to reclassify the American Cancer Society and waive rental fees (lost fee
revenue to City - $450)
2) Approve request to reclassify the American Cancer Society but deny request to waive rental
fees (lost fee revenue to City - $110)
3) Deny both requests
RECOMMENDATION: It is the recommendation of Staff that the City Council consider the
request of the American Cancer Society and provide Staff with appropriate direction.
Page 2 of 2
February 5, 2003
Diane Lowart
Parks & Community Services Director
100 Civic Plaza
Dublin, CA 94568
Dear Director Lowart:
On Friday, March 28, 2003, at the Shannon Community Center, the American Cancer
Society will be holding a fundraiser to support the 6th annual "Relay for Life" event to be
held at Dublin High School on June 6th and 7th of his year.
Based on the City' s new policy, the American Cancer Society qualifies as a Group 5,
Non-Resident/Other Group, which would require an hourly rate fee. I am requesting
consideration for a reclassification to a Group 4 status (Dublin based charitable or social
welfare group).
The office for the Tri-Valley Unit of the American Cancer Society has been located in the
City of Dublin for many years and directly supports Dublin residents who are cancer
patients. The "Relay for Life" fundraiser is a community event that has collected nearly
$400,000 in the past five years which has helped to provide for educational and support
programs, patient transportation for treatment, tobacco and drag education programs in
all Dublin schools, and as a resource center for wigs and prostheses for cancer patients.
Your consideration in this matter is greatly appreciated. If you have any questions, I can
be reached during business hours at (925) 833-6685.
Sincerely, ~
Gary L. Thuman
Chairman, Dublin "Relay for Life"
5711 Athenour Court
Pleasanton, CA 94588
Shannon com munity Center Rental Application
Cig: of' Du bl~i n
pa:i~ks add C,°'mmUnitY services .Department
1 O0 'Civic plaza
DU'blin~' California 94568
(925) 833-6645
Appli.C, _nt i.forrnafio.
First Name:
Last Name: ·
Organization (if applicable):
Address:: City: ZiP Code::
HomePhone: ( ) Work Phone: ( ...)_
FAX Number: ( ) E-Mail:
Alternate Contact: Daytime Phone: ( ...)
Have you ap.piied for a rental be=ore? [] Yes [] No lfyes, what was the date 0f the rental?
Olassifidation of APplicarit
~ Gro. up l - City c)f Dub in ~3 Group2-PubiicAgency ~3 Group3-DubtinC.hamber'ofCOmmerce
~ Group 4'~ Dublin ~C[~aritable'and Social Welfa¢e OrganiZations, Hom~°wn'er:Associati°ns, and Sports Leagues*
~ Group 5 - Resident Individuals or Other Groups*.* i~ Group 5 -Non-Resident Individuals or Other Groups
[] Gro. uP 6- Resident Commercial Uses**' [] Group 6- Non+Resident Commefdal Uses
~f D¢iin residency reqded at the time of aPPlic~on (valid California Drivels ucens¢l~ or cuff n
Rental Function Information
Room.: [] Social Hall & Kitchen [] West Room [--! East Room [] Kitchen [] Gazebo
Date Requested: Day of Week (circle): SAT SUN MON TU'E WED THU FRI
Hours of Use~ Setup : am/pm - __: . am/pm
Function :__ am/pm - __:__ am/pm (Gazebo in Use __:__ am/pm - __:__ am/pm)
Cleanup : am/pm - :__ am/pm
Name of Function: Anticipated Attendance:.__ Children in Attendance:__
Type of Functi0n: J~ Meeting [] Wedding [] Anniversary J~ Youth Birthday [] Adult Birthday
[] Fundraiser [] Other:
Will the function be catered? [] Yes [] No if yes, by whom?
Will alcohol be served? [] Yes [] No Will alcohoI be sold? [~ Yes~,~ [] No
Will the function be open to the public? [] Yes [] No *~lfYes, aliquorlicense c~ndliquorii~bilityinsur~nce will be recfuire~.
Will an admission fee becharged? [] Yes [] No Purpose of fee?
The ,~rlersigned, bereby agrees to be resp0nsibie for any damage to the facility occurring during and by this use, and agrees to be responsible for the conduc~ of all persons attending this function.
, g ' ' o i'u occurrin toan 0nedurin and by this use~ and agree that the ~ity ~f ~ubiin~ its ~~1cers and emp~~yees~ shaii n~t be ~es~onsib~e f~r
~,~n;; ~se, eesxt~pbtea~se;~i;;; fbr~'~°;J~sYo~%~l ~ ;~ ~o ; ~he City of Dubtin ,tsd~cerser:employees. The undersigned hasreCeive:4' ~oPydftHe Fadii~ Use Pdiicy
Al ~ n sSioh Or te ne iige~(e of
an~J agrees to c0mpiy with the rules and regulations listed therein.
Signature of Applican.t Organization (if applicable) Dated
A~'%AC~~ 2
RESERVATION S?ATU$ ~ FOR OFFICE,.USE ONLY '
:3 APPRO~/ED [] DENIED
Parks and COmmunity Services Di~;ector - !~.Dat--'~~
APPLICATION
~ SECU RI~' DEPOSIT/CARD ~-~'....:
~ BOOKED ON COMPUTER
3 APPROVAL L~ER
~ SETUP DIAGRAM
~ INSURA:NCECEBqBI~ATE RECEIVED
~ CI~ ISSUED INSURANCE CERTIFICATE
D CLEANUP SLI~
3 LIQUOR LICENSE REQUIRED ~ RECEIVED
3 FIRE PERMIT REQUIRED ~ RECEIVED
~ CONFIRMATION BE~ER
PAYM~ I~FORBA~O~ - FO~'OFFICE USE ONLY
SECURI~ DEPOSIT
)ATE: CASH: CHECK ~: RECE1PT NUMBER: STAFF.INITIAL:
:3 FINAL PAYMENT
3ATE: CASH: CH E CK #: RECEI PT N U M BER: STAF~F INITIAL:
] CITYISSUED INSURANCE CERTIFICATE
::)ATE: CASH:__ CHECK#: RECEIPT NUMBER: STAFF INITIAL:
:3 OTHER:
)ATE: CASH:__ CHECK ff.: RECEtPTNUMBER: STAFF INITIAL:..
REFUND STATUS - FOR OFFICE USE ONLY
"LEANUP STATUS: [] SATISFACTORY i~ UNSATISFACTORY
~,DDITIONAL CHARGES:
ADDITIONAL HOURS OF USE ( HOURS @ $ PER HOUR) ~ TOTAL
ADDITIONAL CLEANUP REQUIRED $ TOTAL
DAMAGE TO FACILITY OR EQUIPMENT S TOTAL
)EPOSIT: [] REFUNDABLE AMOUNT REFUNDED: $ DATE CLAIM FORM SENTTO.FtNANCE:
E3 PARTIALLY REFUNDABLE AMOUNT REFUNDED: .5.. DATE CLAIM FORM SENTTO FINANCE:
E3 FORFEITED BALANCE DUE IF ANY: S DATE LETTER SENTTO APPLICANT:
DATE INVOICE REQUEST SENT TO FINANCE:
Center
.Use Policy
Priority'of user Groups ,
The Shannon,cOmmunity Center, b,lO,cated at 11600
ShannOn. Avenue:(at/$an Ramon Road)-in DUbl. in. The Group 7 - Rese'rVati0ns accepted up to one c:a/e'ndat
vea'r i~ 'advance:'of req'UeS~ed d:a~s~ 0f use~
Parks. and.:C:0~:m:uni~Y se.~ges: De.pa~mebt:utilizes the
commU~ Cente["f0r Ei~ sponsored ~lasses and
prOgEams?,:.The::~adl.i~.js:~!sO avai'!~b!e.:fO'f, [entai.bY the GroUp'2, :GrOup ~ Group'4 and Gro~p ~ (Re~iden'~)-
communj~ Ava' la,b:l'e :rental ,faCilities. i~.ciUd.e a '~a[ge Rese~ion's .accepted ~'~fee mon~-h's 'i'n: ad~[d.C'e of
social ha'[!;:~hree.:~ailer"meet:in,g'r0Oms, :a:::~itdh~n'an'd requested date for weekday, use;: one ,year in ~dvance
a gazebO:. ~he S'h:a'nfi'oh' Commu~ '~:.~ent~..F,~e:[ i~ uSe of ~e~ueste~ d~e for we.ek~'n~ as~,
policy estab!:ish~s .r;~.ies~: r~gula~ion's, .pro~edu[e.s and
fees governing the Use of:th~':GenteL
GroUp [Non~ReSide,t) ~ Rese~ati~s accepted
thre~ .mbn'th~. in 'adva~e:'Of r~q~e:~~ed d'at~ ~or
Weekday. ~S~; nine months in adV,an~, of requested
Cl.sSifi~tiO. Of USers
~ :. , " date for weekend use.
Group ~.-.City. ofDU'b'!in GrouP. 6 - Reserva't]onS accepted three months in
Group 2, .PUblic A9en~ie~,(.Age~cies se~ing the EiSy adva~,ce" Of [e.qu. ested' datte-~for w~ekdaY use; six
O:~',~:d'bii~ ine:i~'[h:~'~'.Atam~da c°un'~, bu:b:['i:~- mon~.hs 'i.n advance' of date ~or'we~ken'd use. '
Group 3. Dublin Chambero'fC~mmerce GroUp 1- Rese~ation.s accepted UP to one calendar
Group 4. Dub]inebase.d Ch'a~itabte and SOcial year in advance of requested dates of use.
Welfare OrganiZations' Homeowner
AsSo~a'tions ' and Sports ~eagues Group 2, Group 3, and GrOup ~ - Re~e~atJo~s
(Organi~e'd non~pr'ofit groups wi~h ~urrent accepted nrta qua~erly bas:is as fo]iow:s:
501(e)(3} or 501(e)(4) iRS: status, ~h0se . summ'er(Ju~-A~g)LACcep~edstaAingApri115.
membership is open to the public and . Fall(Sep-De~)-Accepted.startingJu!y13.
whose P¢ ma~ .purpose is to serve the · Winter (Jan-Mar)-AcceptedstaAing November
Dublin commun'i~. The organization's · Spring (Apr-May)-Accepted sta~ing February
memberShip must be at least 51% Dublin
residents. An organizational file must be Group 5 - Reservations are accepted on a quarteriy
completed on an annual basis to receive the basis as follows:
priori~ and fees of this classification.) · Summer (Jun-Aug) - Accepted starting May
· Fall (Sap-Dec) - Accepted sta~ing August 1.
Grouo 5. Individuals or Other G.roup~ (Groups who · Winter [Jan-Mar)- Accepted sta~in~ December
' do not meet the Criteria listed above and/or · Spring (Apr:May) - Accepted ~a~ing March l.
activities such as w~ddin, gs, receptions,
anniversaries, b Ahday paAies, etc.) Group 6 - Continuous use of the Shannon Communi%~
a) Resident (individuals must reside or own Center is not permi~ed for G~:oup 6 users.
property within Dublin City Limits; Groups
must have membership made up of at least
31% Dublin residents) ~OM~ O[ Re~ U~
b) Non-Residen[ ~. The Shannon COmmuni~ Center is available
rental Sunday through Thursday from 8:00 A.M. to
Group 6. Commercial U~es (Companies, groups, or 10:00 P.M, an¢ Friday add Saturday from 8:00
individuals whose events have ~he pr.ima~ A,M..tO i2:00 Mi'dnight
purpose Of generating a profit such as 2. The minimum rental period iStWo (2) hours.
training seminars, trade ~hoWs, auctions, etc.) 3. HourS 0f use must include :the amount o'f time
a) Resident (Companyfaciiitymust'be located, in needed for the function, setup and Cteanuo,
the Dublin Ci~ Limits and have current Ci~ of including any time needed by the caterer, ban~,
Dublin Business License. If there is no florist, coordinator, etc.
company facility, person responsible for 4. The Center must be vacated by the time specified
event .must re~ide or own prope~y within the on the Facility Use Application.
~ublin Ci~Limi{s) 3. The Gazebo may be scheduled during the hours
b) Non-R~side~t the room is reserved. Use prior to or aAer zne
rental hours will be at the discretion of ti~e
applicant (no a~endant on-site).
1. TO'
Fa'ti Pd~r the
refuhded~ leSS a s25.00 process ng
secu wiiJ"t~ m~i'i~ed to the apP!.iC.ant 'Withi~ 30 days of
~h'i
oa 2 Refu
3, Fa'cili.~ u~e Permits may
be 0'~ '.' ~Ssi.gDed ~ ~g b!et~
cur~ent-'Utili: "bill). ' 4, AN (30)
da a
4. S2
submit a
fO.lto In tHisevent; ~ given
as much advance'notice as
i nsuran ..
Alt apPli:~S"~"b~t! ';Pr~i~ '~h~ Ci.~-";Of.
must own pro D:fl'blin'), ~ v~lid ...~i~i~te~;~~ L[~.biij~,:.~i~e~,~
U~e A-ppij~a.~ions will not,be accepted without
t h:~se.-it~-~ " .... .'~ ' ......... a cce pta~i~;;tb t h e :City ,6~ D ~biin. ' SU ~'h'~',c~ ] c~' s h a
the feq~S~ed r~ntai ~at6.W~li'n'ot b.e,~c~ep~:ed: prote~'i~h i~.n::, ~Ee:~.-a~0u~.' '~f .'~'i ~00C
6. The Gi~ .r~:e~es" ~h~'~i~'' to:' 6bO'~.'~:~ifi:~'nal ocCur:ren~.' 17 ai'C6h~'t 'is:.'~o '.be' S~ld, ~!iq~':li~biiity
evBnt~'"~b~6tb}:"A~f ~E':~'p~:licant~-g~' ~fifi'~]med cove~a.~e .is a.l'~o,, fequi'r~d; :The-a'P:p'!iaah~: ~t be
rental ti~e. specified' AS' the'i6sur~d', The Ce~i~i~ shall n'6'me the
Ci~ of .DUblin as a'n ..additional i.~ured' in
~a~men~ S~e~Uie ~ INITIAL: ] conformance With. the ho.id ha,~m"tess agreement as
1. At the time t.he. application is submi~ed, aS250 outlined in the Fac, ili~ Use Application and must
refundable. ~ec~d~'~dePosit is required." specify that the apP'i'i~a~t's ihsurA]~ce Sh'ai be primary
2. Final- p~Y~en~] of refi~a'l fees m'~s~ be made no to any insurance ~a~ried.bY ~he City. The certif cate
later th~.n' pile month (~Q day~)'pfib~' th: the shall b~"~O~6~!~'e~'6~:u~6d ~]i~h.~b'e 6~i~inai s:i~ature
of the a6.~h'o~i~i'hg itnsQ~]~C~ ageht; T~' ceRifi~ate
schedu'~ ren~ai' da~e'.' P'i6'6se call ~.Ge p.a~M and due at the ti'~e fifi6~i ]bay'~en% i'.s' ma'de.
com~u,pi~ se~ices Dep.a~ment a% 92.5~.833~6645
to Sdh6dUie ah a'ppoifi~t~.~t,~ Pa~ts not c°nta~y°urinsUran'C~Pt~e~:t°'~k~°~flomeo~sPo# ~
received by thi~ de~Eiine m.a~ 'r&sult in m~y ~.e' ~ende~ t~ cow y~ur'~di~'~e~.toL in the event that
canceliation of the rental and forfeiture of the cover~g~ h .°t *~i!~hie, th¢. O~ ~. ~Pedal Went insurance
deposit, : availa~i~.f~tP~tc~as~; ' ~l~j~'Si~cuSS yo'~r ihsurant~ heedS with the
3. Se~?'it~.'de~0~itS.~Jl' be ~etUrned b~ ~a.il ~ithin' rese~ationst~.
30: day'~ :0~: ~the- fun~.ibn date prPvid.~ng: there 'a~e
no vi~[a'tions' of the Fadii~ U~e. ~'!i~,-t. Ee re6'ta ~t~.~Pii=~ Bereaves
~ours e~ceeded, excess'Ne deanin~reqdred,.or 1. wri~e~ ..~eq~et~t~. to seJj ai~b:b.0i must
damages to.the faCii tY, sUb~.i~e~ ~b~ ~bii'~ POli~ ~eNJ~e's,. · ' ·
4. ~ayme~t~ may be:.m~de, bY.~h.eck, money Or.de:~ or 2. If: permi~ .' ~ :g'~a~t~ apb ~ants must obta n
cash. Ma'ke.c'he.~ks or money, O[ders payable to the appr.o~Hate-permit f[om the Alcoholic
~e ~ity o~ Dubt'in. BeVerage..Con.~:r~l Boa.rd, ! 515 Clay Street, Suite
2208, Oak-land, 94612 (5~0~639~06'28). Evdence
of appr~:val is due at.the time Of~nal payment.
3. Atc~hOl must be consumed inside ~he' faci[i~ or
on the patio area adjacent to ~he building. It
prohibited to consume alcoho! .i~ any are'a of the
park (Ci~ Ordinance Chapter 5.100, section 1-50i.
4. Alcohol may neither be Sold nor se~ed to or by
individuals under 21 years of age at any time.
Equipment Setup ~
~en~ * .... ....: .... -~,~
i~i:c°,~0sed .of, m:inors mu.s~':b~ .Su'pe~isea 1. Ail exit.d~),ors:must be operab'te and. no
!i~e~!~..~..a~t:il~.~ f~f, ea¢~.:,~w.eh~::~i~E", stairway;: hallway, c~rfid0r~ or:.:ex~t~ m~y~be..U'se~ i.n
2. A]~O ~i':':~'::~6~'?~ Sb:i:~:Or ?'~'~Ed''~,~'e~e~ a way that obstr.u~ts ts:use as'::ameAit':.';.~':: :"'."--":: :'~.'
offi~ i:iiY d~;s~'~:d'a:~'[ 'fy°a~h:'-~ve:~''g':e:''an 2. A P!:~n shoWi'~g'::~he":~ab:i~/~e~i:-~g~-:~:i:°~A~offs'
even: ":'~'~"~E'~h ~' '~aj~r' ~' bf t:h'~,':'::~e~d~e:~ a~e ways and:: a~i~s: mustb~ .sub~:.i~d~:':~h~'aP~~OVed
............. at ~he ~ime of'fina! ~yme~t;: ~
~ndiV duals under ~en~-one years' 0f age). 3. Capacities for each room are li.S~e'd .o~. the next
. ~iU~. OvercrOwdin~ is' forbiade~'
General Ren~I' 'lnform~io reSult ih canceilati°n of:eventan~df~ffeit~Yeof
Room ~ ... ........ · P~, ........,
du"~j~'gaii ~e~i'~oU'f~:~::.:.~' : ;'. - .~:' ' '::'m oes~i ~t~ons and Capacities
Cen¢[ and W[t~i~ i5 feet '~{:~hefa~il~:~'e'nt:r~nce Ali ~ap'a~[~.:~di::~a~Require:men~S~ APPlicants'c~nf°rm~(![ n~(:t~ '~h'~ 'Ei~F be:permitt&d '~o f~ 'Code
(per CitY,in,nee)... " : ..~".:~' ~::: exceed the Fire CodeCapa~itybfanyrdom~
~. Pa?ki~ iS permi~ed in. pain'ed parkng Stal s 0nly,
V~c es Pa~ked.'~l[e:gailY..~i:i~:b~ died: '. ::' Social.Hall
4. Tabte/sa~ Chp' [.~: pfo~)~.ed' ~Y'~he City may not be Th~ Sao~al Ha~] 'i~ a ~,200 square foot (40'x8'0')
remd~dfr0~:th.g.fadli~y. '": ."".'::':'' ~':::':' '- the uP,er i~vei: ~f' the community .Center
5. S.~f~:~'::i.~:~:a~i~b'i~:''ei~:he~::be[~re:Ora~er':he wind0w~ ]ooMng o~ :0 a..g]rde'~ and doors that
6. T'h~ C[~ .~f'D~[in':d~e~ nb'~'Su~P y.l~dde[s fOr:the vinyl tfieflO0'~:~d a~eess ~o ~h:e:.g~che'n. "- :~ "'
~p~n:~us~. ' ~":': F~r~C~:~"e~:~i~/'~: .... : ' ;:';~.* :~::' "
7. ApPliCant is fulty resp0nsible for S~hedUl~ng and . Rs~a~i~'~' ': ' '~ '. ~
paying for hours Zo meet caterer's needs. . Di~i~:~"')~'O:~(¢abies.&~hai~s:'~Jt~n~¢e~P:
· Ca~erePs m y no~ reques~ anchor pay for
' for~nces~ace. ~ff~ndan~maYr~q
addidonsI .hou~. '
8. T?. g~e'°f ~e~is, p'owd~rs, wax, pain~, etc. ~r~
p~ohi~'i~ed the floor ~re~: Of'~h~a~iii~Y. ' W~t Room ' 30'
g. ~eer ~s'are o~JY Perm,i~d:in ~he'~jtch~m Kegs The Wes'~ ~ogm is a 1.~00 squ~re foo~ (~O-~ .) room
may aJso be se~ug outside on th~ patio areas on the uppe[ level of the Communi~ Cen~r wi~h
ad]acing'to,he buiidi~.g, windows looking ou~ ~o ~he g~zebo Bnd
10. Containers o~ ice may'be pJsced in the faCiii~, weste:rn'hiJls. The room Js carpe~e'd.
PrOv.idi~'g'th~ ~he flO~car~e~.is pro~ected. Fire Cod~ CapBc. J~:
~erior founta~n~ are.not,inc:l~d~d in'the rental , AsSe~bi~:
package. Guarantees.cannot .be made regarding . Dining: ~8 {Tables & chairs with no dance space)
the operation of me fou nra'ins during a speci{ic NOTE;' ~ef.¢nin¢ ¢skA~endant on du~ to remove t~bi~,and
for d¢nce space. A~endant moy require ¢ssistance.
eveRt.
12. P,A. Systems, microphones, easels, ~CRs, EastRoom
stand-up podiums and extension cords are not The East Room is a 1,000 square foo~ (2'0'X50') room
available. Rental equipment must be included on the upper level of the Community Cente[, The room
the setup diagram, has hardwo.od floors, as welt as ballet bars and mirrors.
13. Requests for exception to the Facili~ Use Poiicy Fire Code C.aPaci.~:
must be submi~ed in writing to the Ci~ Manager, · Assembly: 80
or his designee, no later than one month prior to ~ ~ining/Classroom: 38 (Tables& chairs)
the date of use requested.
Kitchen
O~c~ra[io~$ a~ Si~ Th~ Kitchen is iota:ed on ~h~ upper [~v~[ adjace~
~h~ SoO-bi HaH. Th~ Kitche~ f~a~ur~s [arg~ comm~rda[
a~y ~aiis is prohib~:~d. Thumb:ac~ may b~ used r~fdg~ra[or and freezer ~ni[~, ~ s[n~' ~i~h
o~ ~h~"brown:r[m" in~h~ Sodal hall disposals, dishwasher, gas cooking
2. All decorative materials must be either made of microwave and two steamer ta'ble unit~,.
non-combustibie substances or trea~ed with State ApplicantS/caterer must provide trays for.steamer
taste units.
Approved ftame:retardant.
3. Candle~ may only be used aAer applicant has
obtained a permit from the Fire Prevention
Bureau, City of Dublin, ~ 00 Civic Plaza, Dubtin, CA.
(925) 833-6606.
4.Rice, birdseed, confetti, or other materials may
not be thrown inside or outside the facili~.
Any plants or shrubs brought into the building
must be in waterproof containers.
6. It is prohibited to paste, tack, glue or post any
sign, placard, adve~ise'menz or inscription or erect
any sign in the park (per CiW Ordinance).
and. Fa.cili'~'. U'~' :~-POliey; ':and/~r e~Cessiv~-.,::b:e,~'~id~ :-hr
d a.~a;~:e~:.tb.~he::fa~i.li:~,.. .
· N,o,H~udy'Rental Fee Available quipment .: ..
ness'hourS: $3,O.::00pe~.~o~.r ta.blesah:d:chai'rS~[pflica~e~ AP~iiga;~
..... fo~ Pr0~idi~g' e~U.'ipmen~ n'eede~ in., ad~itio~ .'t0".~he
West ~:': ::- .$,,~'~:~e~.:,h~r equipmen~a'~a~':~:bte:f~0m :t?e Ci~, .... .,
Use .fO~ I ;in.g,..:
sosial Halt SeS,OOPef'h-eur . Rou~.dTa'bleS-:(5') 1
· · Ch~i~S' :20.6
We~ R.o~.m $.35~O.OPer:"hou ~ S~aC ~w.i~h B,lack 'Ski~ing
Oth~f.,:A'55ms S27'~OO~:er't~h'sur
e for
the use o~: the .Shannon
Group 5 ~ [ndivicluals or'Other Groups any peF$on or group .if to
S o cial,:'Hali (R'e~!i:d,~nt) $90,00 per hou'r be contrary tO thebest i.interest of.the "
5~Ci.a'J: HaJL(N~Bes,. den.t) $ t0_8,0:0:per,.,A.oU ~ ~acilitY,::and/~r~Du~ffn ~e~ide'n'ts.
we"~:~.R oo m (R6~i'dent) $4:8,°~:pe r h o.u r
West Room (NonfResident) $56~OOpe~.hour.
Other R°om's(Reside'nt) $36:00.pe,rh'Our ApPiicant~ ~hOuid t~oroU~hly .review the
Other Rooms (Non-Resident) $43.00Pe~:hour Facility ..u~e Policy to become Fa~iliar
Kitchen (.ReSident)
Kitchen (Non~ReSidenO $22,00.per day* re~tal fee~, Polide~ and procedUre~.
Group 6 - Commercial Group~
Social Hall (Resident) $120.OOPer hour
Social Hall (Non-Resident) Sl~.OOper hour
West Ro°m'('Resident) . $5'4.00per hour
West Room (Non-Resident) 577,00per hour
Other Rooms (Resident) $48;OOPer hour
Other Rooms (Non-Resident) 558.00 per' hoU~
Kitchen (Resident) $24.00 p~F da~
Kitchen (Non-Resident) g29.00 per day*
.genera! NOte~.Regardin.~ Fee~
',. Hou~!.y, and setup/takedown fees will apply for
each room rescued.
2. An additional 5'0% will be Charged for use of the
facili~ o.n, designated City holidays pending
aVaiia bii.i~ Qf C ~ staff
3. The rental rates for the West Room, East Room or
A/B Room will be discounted 20% when ~he room
is rented in conjunction with the Sodal Hall.
4. *Rental of the Social Halt includes use of the
Kitchen. A daily fee is charged if the Kitchen is
used in conjunction with the rental of the other
rooms m the Dcili~. The Kitchen may not be
rented by itself.
5. The Gazebo can only be rescued in conjunction ....
with the rental of a room within the facility,