HomeMy WebLinkAbout4.15 CCS Plan#3 I580Tassj CITY CLERK
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: February 18, 2003
SUBJECT: Approval of Amendment No. 3 to Agreement with CCS Planning &
Engineering, Inc., for additional Construction Support Services for
the 1-580/Tassaj ara Road Interchange Improvement Project
Report Prepared by: Lee S. Thompson, Public Vt/orks Director
ATTACHMENTS: 1) Resolution Amending Agreement
2) Original Agreement dated November 2, 1999
RECOMMENDATION: ~ ~Adopt Resolution Approving Amendment No. 3 to the Agreement
with CCS Planning & Engineering, Inc.
FINANCIAL STATEMENT: The amount of CCS's original agreement for the design of the
1-580/Tassaj ara Road Interchange Improvements was not to exceed
$803,428. This cost is being paid by developers with no financial
impact to the City's General Fund. Amendments No. 1 and 2 added
$119,995 and $81,366 respectively to CCS's Agreement to complete
the project plans and specifications.
Amendment No. 3 will add $46,583 to CCS's Agreement to provide
additional construction support services as described below. This
will be paid with construction funds already advanced by Eastern
Dublin developers. There are adequate construction contingency
funds deposited to support this amount and no additional funds are
required at this time.
DESCRIPTION: In November 1999, the City entered into an Agreement with CCS
Planning & Engineering, Inc., to design the 1-580/Tassajara Road Interchange Improvements. Two design
amendments were subsequently appro, ved by the City to complete the contract documents and to comply
with Caltrans' design requirements. Construction of the project started in spring 2002 and is now 75%
complete.
Over the last few months~ several change orders were identified based on Caltrans' field inspection of the
project and design changes proposed by City Staff.
COPIES TO: Tom Wintch, CCS
ITEM NO.~
g:\engr\ccs\agst_Tass Design Amend #3
These change orders include the following:
1) Extension of a box culvert along the east side of Tassajara Road, relocation oft~vo traffic signals
and construction of a short retaining wall, all to accommodate the future expansion of northbound
Tassajara Road to four through lanes with standard shoulder and sidewalk;
2) Construction of slope paving under the new Tassajara Road overcrossing;
3) Installation of landscaping and irrigation in the three median islands on Tassajara Road north of
1-580; and
4) Preparation of bridge deck contour plans.
In order to proceed with these change orders, it is necessary to amend CCS's Agreement to provide
additional construction support services. Amendment No. 3 will add the following:
1) $17,853 to redesign the northbound Tassajara Road widening segment of the project;
2) $6,160 to design the slope paving underneath the new Tassaj ara Road overcrossing required by
Caltrans;
3) $11,601 to prepare construction dra~vings for the landscaping and irrigation work in the Tassajara
Road median;
4) $4,950 to prepare plans bridge deck contour plans; and
5) $6,019 for some additional hours and direct expenses to cover any upcoming support services
through the completion of the project.
The total cost of Amendment #3 is $46,583. This will be paid with construction contingency funds
already advanced by Eastern Dublin developers for the project, and there are adequate contingency funds
to cover this cost.
Staff recommends that the City COuncil adopt the resolution approving Amendment No. 3 to the
Agreement with CCS Planning & Engineering, Inc.
Page 2
RESOLUTION NO. - 03
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AMENDMENT NUMBER NO. 3 TO AGREEMENT WITH
CCS PLANNING & ENGINEERING, INC., FOR CONSULTING SERVICES
I-SS0/TASSAJARA ROAD INTERCHANGE IMPROVEMENT PROJECT
· WHEREAS, on November 2, 1999, the City Council of the City of Dublin approved an agreement
for consulting services with CCS Planning and Engineering, Inc., for the design of the 1-580/Tassajara
Road Interchange Improvements; and
WHEREAS, on May 1, 2001, and on June 18, 2002, the City Council of the City of Dublin
approved Amendments No. 1 and No. 2 respectively for additional design services; and
WHEREAS, construction of the project started in spring 2002 and is now 75% complete; and
WHEREAS, over the last few months, several change orders were identified by Caltrans' field
inspectors and City Staff; and
WHEREAS, it is necessary to amend CCS's contract to provide additional construction support
services to prepare these change orders;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin do.es hereby
approve Amendment No. 3 to the agreement with CCS Planning and Engineering, Inc., to include
additional services, as shown in "Exhibit A" attached hereto.
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the amendment.
PASSED, APPROVED AND ADOPTED this 18th day of February, 2003.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
g:\engr\ccs\tasskreso_tass design amendment #3
EXHIBIT "A" OF RESOLUTION -03
AMENDMENT TO AGREEMENT
'BETWEEN CITY OF DUBLIN AND CCS PLANNING AND ENGINEERING, INC.
FOR ENGINEERING SERVICES
WHEREAS, the City of Dnblin (hereinafter referred to as "CITY") and CCS Planning and
Engineering, Inc. (hereinafter referred to as "CONSULTANT"), entered into an agreement on November
2, 1999 to design the 1-580/Tassajara Road Interchange Improvements; and
WHEREAS, on May 1, 2001 and on June 18, 2002, the City Council of the City o£Dublin
approved Amendments No. 1 and 2 respectively for additional design services; and
WHEREAS, additional construction support services are required to prepare
supplementary change orders and the not-to-exceed contract amount is proposed to be increased to cover
the cost of the additional work;
NOW, THEREFORE, the parties hereto agree as follows:
Scope of Work
The Scope of Work shall be extended to include additional scope of' work as described in
Consultant's letter dated January 24, 2003 for the 1-580/Tassaj ara Road Interchange Improvements Project
(attached).
Extension of Term
The total cost for time-and-materials work under this amendment shall not exceed an additional
$46,583.
CITY OF DUBLIN
Mayor
ATTEST:
City Clerk
CCS PLANN/NG AND ENGINEERING, INC.
Thomas M. Wintch
Date: 7~/~ /0'3
ccs
--~~ PLANNING .AND
N C O R P 0 R A T ~ D
CCS Pro/ect g98105 s~ Xamon, California 94583-1621
925/314-1220 · Fax 925/314-1229
email: SRO~ccsoffice.com
Janua~ 24, 2003
Mr. Ferd Del Rosmo Mr. Eric Cordoba
CiW of Dublin Cordoba Consulting, Inc.
100 Civic Plaza 5368 Laurel Drive
Dublin, CA 94568 Concord, CA 94521
Subject: 1-580/Tassajara Road lnterchange
Additional Scope of Work #3 - Construction Support Services
Gentlemen:
The attached Additional Scope of Work #3 for a total amount of $46,583 is being requested for additional
activities as requested by City of Dublin for preparation of two Contract Change Orders, and additional
construction support activities for the completion of the 1-580/Tassajara Road interchange project.
As you are aware, widening northbound Tassajara Road for the 3rd through lane was included.in Amendment
No. 2. Under Amendment No. 2, CCS coordinated with Caltrans and began preparation of the Supplemental
Fact Sheet (Design Exception) required for non-standard shoulder Width, and began roadway layout and
design of the retaining wall. Instead of approving the required design exception, Caltrans asked that the box
culvert that traverses under Tassajara Road be extended, since Tassajara Road will ultimately be widened to
accommodate four through-lanes with standard shoulder and sidewalk. At our progress meeting with Lee
Thompson and Kevin Van Katwyk on July 29, 2002~ it was agreed to revise the Change Order. In addition
to extension of the 7' x 3' reinforced box culvert, the new proposal also requires relocation of two traffic
signals and a short retaining wall at the southwest comer of the Tassajara Road/Northside Drive intersection.
CCO No. 13 for this box culvert extension /NB 3rd through lane wasissued September 4, 2002.
CCS is requesting an additional $17,853 for this revised Contract Change Order.
Additional Scope of Work #3 also includes a recent City-proposed Change Order to provide landscaping and
irrigation in three medians islands on Tassajara Road north of 1-580. This median island landscaping would
be consistent with the median treatment along Hacienda Drive, and San Ramon Road. CCS is requesting
$11,601 for this additional work.
We are also requesting an additional $16,929 for other miscellaneous Construction Support services. This
includes a recent service to prepare 4-Scale Deck Contour Plans for S & C Engineers' use ($4,950), prepared
plans for slope paving required by Caltrans under the new Tassajara Road Overcrossing ($6,160), and some
additional hours to cover any upcoming support services through the completion of the project ($5,8t9).
Please feel free to call Tom Wi'ntch or me for any additional questions that may arise.
Sincerely,
CCS Planning and Engineering, Inc.
(,_~a~mes T. Pun, PE
P k98105PSEkAdmin-TassPS&E\Scoping-Fees\Const ruction Suppo~t~Additional Scope of Work #3 Rev3-Construction Support 012403.doc
T R A N S P O R T fi,. T I O N ('3 I V I L I T $
I- 586/Tassajara Road Interchange Modification Project
CiW of Dublin
ADDITIONAL SCOPE OF WORK No. 3 - CONSTRUCTION SUPPORT COST SUMMARY
1/23/2003
Subconsultan~s ~ ' .
CCS STAFF CCS CCS TEAM - SUBCONSULTANTS
CIVIL GEOTECH DRAINAGE LANDSCAPE sURvEY ENVIR.
HQE Parikh WRECO AAM M&S May
"~ m ~ ~ ~' ~ ' ~ ~ Team Tot,a] Team Total
Rate(S/hr)_ $165.00_ $154.00_ $143.00_ $121.00.~ $77.00 _ $88.00 _ $55'00_ -- $ ~ $126'90~ .... ~ $100.00 $110.00 $95.00 __--$45'00 $105.00 $84.00 __$215'00 $83.00 $
ADDITIONAL CONSTRUCTION SUPPORT SERVICES
A ~t~ening-~ Signals Relocation ,
2 Prepare Plan~ Revisions I I : · -
..... ' .... ' ~ I I t I 55 I g I II 66 I $5,40:
Roadway Plans including cross sections '
Retaining Wall / Box Culvert Plans I I I - - '
Smmtural Independent Check ! ] '
-- $6 42,
Elantfical P1 ..... ignal relecation (2) ] 2 4 ]-- 40 S i 16
3. Prepare Construction Cost Es'fimate ' : 2]
Task ATotal
$5,480
_:__ Prepare Tassajara OC Slope Pavlng Plans
Task D Total
$5.819
Sub-Total -AdditionalLabor Cost ($) [ $330 1514,322I $572 I $1,815 [ $3,520 1515,477 I $2,112 I $0 'l L. $38,148] $46,383
[ ccs I i s.. ..... lt~nt [ Team
~&583
1-580 Tassajara Road Interchange Modification Project
City of Dublin
ADDITIONAL SCOPE OF WORK No. 3 - CONSTRUCTION SUPPORT COST SUMMARY
1/23/2003
CCS STAFF CCS CCS TEA.M - SUBCONSULTANTS i Subconsultants
CIVIL GEOTECH DRAINAGE LANDSCAPE sURvEY ENVIR.
HQE Parlkh WRECO AAM M&S May
Rate(S/hr) $165.00$154.00$143.00$121.00 $88.00 $77.00 $88.00 $55.00 -- $ $126.00$70.00 $100.00 $I10.00 $95.00 $45.00$105.00$84.00:215.00$83.00 -- $ -- $
ADDITIONAL CONSTRUCTION SUPPORT SERVICES
A. Northbound Tassajara Road Widening - Extension of Box Culvert and Signals Relocation
1. Coordination, meetings with Calms 2 8 10 $924 10 10 $I,100 20 $2,024
2. Prepare Plans Revisions
· Roadway Plans, including cross sections 3 55 8 66 $5,401 66 $5,4011
Retaining Wall / Box Culvert Plans 50 50 $3,850 50 $3,850
Structural Independent Check 0 $0 0 $0
Electrical Plans - signal relocation (2) 2 4 40 8 16 70 $6,424 70 $6,424
3. Prepare Construction Cost Estimate 2 2 $154 2 $154
Task A Total 198 $16,753 10 $1,100 208 $177853
B. Tassajara Road Median Islands Landscaping ]
l. Coordination with Cal~'ans, City of Dublin, DSRSD and A~M 8 12 20 $2,156 12 4 · 16 $1,32( 36 $3,476
2. Prepare Plans Revisions I
Draft Planting and Irrigation Plans for Caltrans Review 6 8 14 $1,540 32 20 52 $3 940 66 $5,480
Incorporate Caltrans Comments and Final Plans 2 6 8 $770 10 8 18 $1,310 26 $2,080
Prepare Customer Connection Drawings per DSRSD · 5 2 7 $565 7 $565
Task B Total 42 $4,466 93 $7,135 135 $11,60~
$4,9~(~
C.
Prepare 4-Scale Deck Contour Plans 8 4 42 54 $4,950
I Additional Construction Support Services $5.819
Sub-Total - AdditionalLabor Cost ($) [ $330 ] $14322 ] $572 I $1,815 [ $3,520 I $I5,477 I $2,112 [ ,$0 ] b $38,1481 I $0 [ $0 I $0 [ $1,100 [ $5,605 ] $1,530 [ $0 I $0 [ $0 1 $0 I $8,235 $46,383
[ cc$ I I 8oh ..... ltant I Tea ,I
[ Total Additional Labor ![ $38.148 I i $0,235
[ Snb- .... Ita t dminCosts 0° IL--- $0 I [ $0 I
1/23/2003
Subconsultants
.
;ORVEY ENVIR.
M&S May
- Z ~ ~ ~ ream Tot Team Total
~ ~ ~ '~ ~ ~z=~ Hours Amount
Rate(S/hr) $165.00..$84'00 ~$215.00 $83.00 $ -- $
ADDITIONAL CONSTRUCTION SUPPORT SERVICES
A. Northbound Tassajara Road Widening - Extension of Box Culv~
1. Coordination, meetings with Calms I 0 $ t, 100 20 $2,024
2. Prepare Plans Revisions
Roadway Plans, including cross sections : 66 $5,401
Retaining Wall / Box Culvert Plans 50 $3,850
Structural Independent Check 0 $0
Electrical Plans - signal relocation (2) 70 $6,424
3. Prepare Construction Cost Estimate 2 $154
Task A Total 10 $1,100 208 $17,853
B. Tassajara Road Median Islands Landscaping
i. Coordination with Caltrans, City of Dublin, DSRSD and AA_M 16 $1,320 36 $3,476
2. Prepare Plans Revisions
DraR Planting and Irrigation Plans for Caltrans Review .: 52 $3,940 66 $5,480
Incorporate Caltrans Comments and Final Plans 18 $1,310 26 $2,080
Prepare Customer Connection Drawings per DSRSD 7 $565 7 $565
Task B Total 93 $7,135 135 $11,601
C. Prepare 4-Scale Deck Contour PlansTask C Total I 5454[ $4,95054'950
]D. Prepare Tassajara OC Slope Paving Plans I [40i $6,160
TaskD Total · 40 $6~160
IE Additional Construction Support ServiCes 2 45 $5,819
Task E Total . 45 $5~819
Sub-Total - Additional Labor Cost ($) $330 $0 $0 ~ $8,235] [ $46,383
I Subconsultant [ Team
[ $8,235 J $46,383
$200 $200
$0 $0
$46,583
DITIONAL COST ~ CONSTRUCTION SUPPORT :,[ $46,583
Additional
Scope
of Work#S-rev5
STANDARD
CONSULTING ENGINEERING SERVICES AGREEMENT
THIS AGREEMENT is made at DUblin, California, as of November 2, 1999, by and
between the CITY OF DUBLIN, a municipal corporation ("City"), and CCS PLANNING AND
ENGINEERING, INC. ("Consultant"), who agree as follows:
1. SERVICES. Subject to the terms and conditions set forfl~ in this Agreement,
Consultant shall provide to City the services described in Exhibit A. Consultant shall provide said
services at the time, place, and in the manner specified in Exhibit A.
2. PAYMENT. City shall pay Consultant for services rendered pursuant to this
Agreement at the time and in the manner set forth in Exhibit B. The payments specified in Exhibit B shall
be the only payments to be made to Consultant for services rendered pursuant to this Agreement.
Consultant shall submit all billings for said services to City in the manner specified in Exhibit ]3; or, if no
manner be specified in Exhibit B, then according to the usual and customa~ procedures and practices
which Consultant uses for billing clients similar to City.
3. FACILITIES AND EQUIPMENT. Except as set forth in Exhibit C, Consultant shall, at
its sole cost'and expense, furnish all facilities and equipment which may be required for furnishing
services pursuant to this Agreement. City shall ~xnish to Consultant only the facilities and equipment
listed in Exhibit C according to the terms and conditions set forth in Exhibit C.
4. GENERAL PROVISIONS. The general provisions set forth in Exhibit D are part of
this Agreement.. In the event of any inconsistency between said general provisions and any other terms or
conditions of this Agreement, the other term or condition shall'control insofar as it is inconsistent with the
general provisions.
5. EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference
incorporated herein.
6. SUBCONTRACTING. The Consultant shall perform the work contemplated with
resources available within its own organization and no portion of the work pertinent to this contract shall
be subcontracted without written authorization by the City, except that wkich is expressly identified in the
Consultantts proposal.
7. CHANGES'i'': City may from time to time require changes in the scope of the services by
Consultant to be performed under this Agreement. Such changes, including any change in the amount of
Consultant's compensation which are mutually agreed upon by City and Consultant, shall be effective as
amendments to this Agreement only when in writing.
8. RESPONSIBLE CHARGE. Consultant shall assign a project manager(s) to the project
for the duration of the project. There shall be no change in the Project Manager or members of the project
Agreement
Page 1 of 2
10/25/99 ~
team without prior written approval by the City. The Project Manager for Consultant shall be THOMAS
M. WINTCH.
9. CONTRACT ADMINISTRATION. This Agreement shall be administered by LEE S.
THOMPSON ("Administrator"). All correspondence shall be directed to or through the Administrator or
his or designee.
10. NOTICES. Any written notice to Consultant shall be sent to:
Tom Wintch, Project Manager
CCS Planning and Engineering, Inc.
6.Crow Canyon Court
San Ramon CA 94583-1621
Any written notice to City shall be sent to:
Lee S. Thompson
Director of Public. Works/City Engineer
P. O. Box 2340
Dublin, CA 94568
Executed as of the day first above stated:
CITY OF DUBLIN,
a municipal corporation
~ "City"
"Consultant"
Approved as to form:
City Attorney
Agreement
Page 2 of 2
09/27/99
EXHIBIT A
SCOPE OF SERVICES AND SCHEDULE
PER PROPOSAL DATED SEPTEMBER 2, 1999, FROM CCS PLANNING AND
ENGINEERING, INC. (ATTACHED).
Exhibit A
Page 1 of 1
09/27/99
· ' "-. SEPTEMBER 2, 1999
i
I-fi80/Tassajara Road Interchange - PS&E Scope of Work
· Page ! of 16
.! 1-580/Tassajara Road Interchange Modification Project
'! Final Design (PS&E)
i Scope of Work
CCS Planning and Engineering, Inc. (Consultant) shall provide the following Scope of Work to the
Ci~ of Dublin:
General'Description of Work
This scope of work shall provide for preparing construction bid documents including; plans, general
provisions, 'standard special provisions (S$?'s), and estimates for the i I-580/Tassaj~ra Road
Interchange Modification Project (Project). Also included in this Scope of Work are Various
consn"action support activ_ities.
The Project is generally defined as modifications to the existing-interchange including, a-new .....
northbound bridge structure over 1-580, widening and reconstructing existing ramps, and widening
and reconstructing portions of Tassajara Road-Santa Rita Road, as defined and approved in the
combined Project Study Repor~ (?SR)/Project Report (PR).
Ail Work will be administered under contract with the City of Dublin. However, the Construction
Documents (PS&E).will be developed per the requirements of the State Department of
Transportation (CALTRANS) for all work within the State fight-of-way. Ail work shall conform to
the design standards and requirements and be subject to the oversight and approval of the
appropriate governmental entities.
This scope of work assumes that the construction of the Project will be administered by the City of
Dublin, with an Encroachment Permit from Cattrans for ali work within the State right-of-way.
Final design and the development of the bid documents shall be performed simultaneously witch the
development of the combined-PSR,rpR. It is assumed that the final alignment and configuration of
the various elements of the Project will have been established prior to beginning final design. Once
final design has started, any changes to roadway alignments or configurations that result in
significant lost work or rework shall be considered as Extra Work for which a contract budget
amendment will be required.
Work Included in this Final Design Shall Be:
· Development of the final layouts and concepts for the improvements and modificatiop, s as
defined and approved in the combined Project Study ReporrVProject Report (PSRdPR).
· Replacement of the easterly (northbound Tassajara Road) bridge over 1-580 with a new two
span, three lane structure. This new northbound structure will tie to the existing westerly
(sou*uhbound) bridge with a closure pour to provide the appropriate length of southbound left-
turn lane to Pimlico Drive. The new easterly structure will span a 10-lane 1-580 with a widened
median that wilt accommodate BART in the future.
1-580/Tassajara Road Interchange - PS&t5 Scope of Work
Page 2 of 16
· An eastbound 1-580 auxiliary lane between the 1-580/Tassajara Road-Santa Rita Road
Interchange and the 1-580/Fallon Road-El Charro Road Interchange.
· A westbound t-580 auxiliary lane approximately 400m in advance of the westbound Tassajara
Road two lane off-ramp.
· The Project limit to the north is the conform to the Tassajara Road widening project (presentlY
under construction) and the southerly limit is south of the Pimlico Road intersection.
· Coordination with the staffs of the City of Dublin, City of Pleasanton, Caltrans, utility companies,
regulatory agencies and with others as required.
- Preparation of applications for Caltrans Encroachment Permits for City signature.
· Preparation of Design Exception Fact Sheets as required and as appropriate.
· Project Plans will be developed utilizing Microstation format.
· Project specifications and special provisions will generally conform to the Caltrans format and as
approved by the City.
· Right-of-way activities will be limited to establishing the existing rights-of-way and preparing the
descriptions and corresponding plats for three temporary construction easements (TCE's), one
each in the northwest, northeast and southwest quadrants of the interchange.
· Aerial topographic mapping to be used for the base plans was prepared in the PSR phase of this
Project. No new aerial topographic mapping is included or provided for in this scope of work.
· Site (ground) surveys will be conducted .as necessary to accurately tie down topographic
features, to provide for design cross-sections throughout the Project, at conforms, and to
supplement the existing aerial topographic mapping. Design cross-sections will be developed at
generally a twenty (20) meter spacing. Design cross-sections will not be part of the contract
plans, but will be made available at time of bidding.
· A Materials Report will provide recommendations for pavement design, embankment placement
and other appropriate issues.
· A Geotechnical Design Report will provide recommendations for any required retaining walls in
the northeast and northwest quadrants and the signal pole foundations.
· .A Foundation Report for the new bridge foundation design will be prepared.
· A number of retaining wails may be required in this project, specifically in the northeast and
northwest quadrants. It is assumed in this Scope of Work that these will be standard Caltrans
retaining walls.
· Design of City owned utilities (storm drainage, sanitary sewer, lighting and water) is included in
this scope of-work. However, the Consultant shall only review non-City owned utilities (gas,
electric, telephone, cable, etc) and show them on the project utility plans for reference and
coordination only. This scope of work does not include or provide for the design of non-City
owned utilities.
· Utilities will be potholed in accordance with the Caltrans "Manual on High & Low Risk
Underground Facilities within Highway Rights-of-Way". The utilities at potholed locations will
be field surveyed to determine the horizontal and vertical location of the utility. For purposes of
budgeting, 15 locations will be potholed.
· A number of box culverts may be required in this project, specifically in the northeast and
northwest quadrants. It is assumed in this Scope of Work that these will be standard Caltrans
box culverts, requiring no special design..
· The Consultant shall include the design of the traffic signal reconstruction at the intersections of
Tassajara Road with the ramp termini (total of 2 locations).
· . Ramp metering and TOS facilities will be included. Ramp meters are to be designed for only the
westbound on-ramps that are being reconstructed.
t~580/Tassajara Road Interchange - PSgglE Scope of Work
· Page 3 of I6
· Street/roadway lighting shall be included at the intersections and for the ramp gore areas within
~ the Project limits.
! · Replacement landscape and irrigation shall be included within the interchange area and along
i the auxiliary lanes where the existing landscaping will be disturbed by the cons~uction.
: · Guidelines and requirements for a Storm Water Pollution Prevention Plan (SWPPP) will be
· included in the Bid Documents. The construction contractor will be required to develop and
gain approval for a Project specific SWPPP.
Work Not Included in this Final Design (PS&E) SCope of Work
· No additional hazardous material investigations will be performed beyond the Aerial Deposited
Lead Investigations.
· Additional Traffic Counts or Traffic Operational Studies.
· Engineering or design associated with non-City or non-Caltrans owned utilities.
· Design of sound walls, weflands and other environmental mitigations.
· Special designed retaining walks including Mechanically Stabilized Earth (MSE) walls.
· The landscaping and irrigation plans .are part of the roadway plans and will not be a separate
construction contract.
· Improvements to downstream (outside Project limits) drainage facilities.
· Submittal to or review by Caltrans Headquarters.
· Submittal of electronic (CADD) files to Caltrans for review.
· Right-of-way appraisals, negotiations, acquisition deeds, or Caltrans appraisal maps.
· Preparation of construction slope stake notes/information.
· Engineering Services During Construction (ESDC) does not include field surveying and staking,
construction inspection, construction management, 'and materials sampling and testing.
Specific Description of Work
The construction Bid Documents shall be prepared in accordance with the Caltrans' Guide for the
Submittal of Plans. Specifications, and Esti.mates, except a~ provided for in this-scope of work.
The milestones which are described in detail in this section of the Scope of Work for Final PS&E are
as follows:
Milestone 1: Project Management
Milestone 2: Preliminary PS&E (35% Submittal)
Milestone 3: Interim PS&E (65% Submittal)
Milestone 4: Draft PS&E (95% Submittal)
Milestone 5: Final PS&E (100% Submittal)
Milestone 6: Bidding Assistance and Engineering Services During Construction
1-580/Tassajara Road Interchange - PS&E Scope of Work
Page 4 of 16
Milestone 1: Pro~ect Management
Project Management involves setting up operations of the project team, internal and external
coordination, supervision of the team, progress monitoring and reporting. The anticipated elements
of this task are the following:
1.1 Project Control
1.1.1 Team Supervision. Consultant will supervise the team, coordinating and
monitoring design for conformance with City of Dublin and Caltrans
standards and policies.
1.1.2 Maintain Project F~/Ies. Project files will be set up and maintained in
accordance with an approved filing system.
Prepare and Update Desig~ Schedule/Work Plan. Consultant will provide a
design schedule and update as necessary. This will include developing a
project work plan and cost to complete schedule that will be updated on an
agreed upon basis.
~.1.4 Prepare lv~onthty Progress Reports. Monthly progress reports will be
prepared in a form acceptable to the City of Dublin.
!./.5 Perform QA/QC. Ail major project deliverables wilt be checked by project
staff, and wilt receive quality reviews before being released to persons outside
the team. Subconsultant Team Members are required to perform similar
reviews before submittal of documents to Consultant for further processing.
The budget for QA/QC tasks is included in the individual milestones.
1.2 lV~eetings
The following meetings are anticipated for this project:
· Monthly Progress' Meetings/Minutes - The duration of the PS&E effort is
approximately 8 months beyond the combined PSR/PR effort, consequently 8
Monthly Progress Meetings are anticipated.
· Project Development Team (PDT) Meetings/Minutes - The Project Development
Team (PDT) was formed during the combined PSR/PR preparation phase of this
project to act as a steering group during the course of the work. This same PDT
will continue through the PS&_E phase of this project. The Consultant will
coordinate, participate and support the PDT efforts, providing agendas, study
information, minutes, etc. As previously mentioned, the duration of the PS&E
effort is approximately 8 months beyond the combined PSR/PR effort,
consequently 8 Monthly PDT Meetings are anticipated.
· Project Meetings - Technical meetings will be held among the Consultant Team,
City of Dublin, City of Pleasanton and Caltrans staff as often as necessary to
discuss issues and other items needing resolution. Meetings with other agencies
i 1-580/Tassajara Road Interchange - PS&E Scope of Work
i Page 5 of 16
and property owners Will also be held as. needed. Meeting minutes will be
provided for City revieTM and approval.
Utility Coordination Meetings - The Consultant will conduct and attend meetings
with utility owners (including both private and city-owned) to determine existing
utility locations, potential conflicts and possible relocations. If utility relocation is
necessary, then further discussions will also include who will perform the
engineering, compensation if any for the engineering of the relocation design,
and funding arrangements for the actual relocation.
Dublin City Council Meetings - The Consultant will assist City staff in presenting
this project to the Dublin City Council including preparation of exhibits.
Milestone 2: Preliminar~ P$&E (35% Submittal)
2.1 Collect Additional Data
Preliminary investigations will involve the accumulation and review of all additional
existing data and detailed field investigations to verify existing site conditions.
Additional data that may be collected include:
· Existing Geotechnical Reports and Soil Logs
· Available hydrology and hydraulic information
· As-builts
2.2 Preliminary Geometrics
Using information deveIoped for preparation of the combined ?SiR/PR, and the
results and findings of the other preliminary investigations, the Consultant will
continue to develop the proposed alignment alternative.
2.3 Perform Field Surveys
The field surveys will consist of the following:
· Topographic features (areas under tree coverage, trees greater than 0.1Sm in
diameter, fire hydrants, light standards, location of driveways and curb ramps,
etc.)
· Surface utility facilities (including inverts for accessible sanitary sewer
manholes/inlets and valves for utilities)
Existing storm drainage systems (including inverts for accessibIe storm drain
manholes and inlets)
· Potholed utilities (in conformance with Caltrans "Manual on High and Low Risk
Underground Facilities within Highway Rights of Way")
· Conform areas at local streets and driveways
· Cross sections at 20 m intervals
1-580/Tassajara Road Interchange - PS&E Scope of Work
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2.4 Prepare Prelirninar~ Drainage RePort
The Consultant will review and refine existing hydrology and hydraulic data/studies.
After study of local drainage and overland flow conditions, the Consultant will
conduct drainage and hydroiog~caI analysis, and document such sfudies in the
appropriate reports. The drainage areas of the project will be developed, inlet
placement will be determined and pipe size will be designed. The drainage design
will be developed to the point where impacts on geomeh'ic features, right-of-way,
and bridge foundations can be ascertained. A preliminary Drainage Report will be
prepared summarizing the above studies and preliminary plans.
2.5 Deter,,dne Utility Locations and Potential Relocation, If Necessary
F_xis~ting utility facilities will be identified by field review, through d~scussion with
affected utility companies and potholing, where necessary (po[holing will be done in
conformance with Caltrans "Manual on High and Low R~sk Underground Facilities
Within Highway R~ghts of Way"). The location of existing utilities will be delineated
on skeleton layouts with conflicts and necessary relocation identified. The plans will
be forwarded to the City of Dublin and Caltrans for their review and comment.
2.6 Draft Geotechnical Design Report, Draft Materials Report, and Draft
Foundation Report
The Geotechnical Design Report, Materials Report and Foundation Report will
require a field exploration and laboratory testing program. The City of Dublin and
Caltrans will be consulted on the number and method of test borings required.
Following the field investigations, the Draft Geotechnical Design Report, Draft
Materials Report and Draft Foundation Report will be prepared in accordance with
Caltrans requirements including Test Method 130 and the Caltrans Bridge Design
Aid. A Log of Test Borings (LOTB) will be prepared in the required DOS format for
inclusion into the contract plans.
The key geologic arid geotechnical issues affecting the design of the highway
improvements are:
· Embankment earthwork including [he need for keyways and underdrainage
· Groundwater
· Subgrade support for the new embankments
· Embankment settlement (construction period, surcharge or preload and lag time)
· Embankment and cut slope stability
· Stability of adjacent existing slopes
· Foundation suppor~ of the new bridge structures, retaining walls and box culverts
· Impact and appropriate mitigation to the adjacent bridge foundation
.I-580frassajara Road interchange - PS&E Scope of Work
Page 7 of 16
The Materials Report will address the following:
- Description of Terrain and Geology
Existing Facilities
- Structural Sections (Pavement Design)
· Materials Available
- Recommended Materials Specifications
The Geotechnical Desi§n Report wilt address the following:
Existing Facilities
Cuts and Excavations
- Embankments
Earthwork Factors
- Corrosion Investigation
· Culvert, Retaining Wall and Embankment Foundations
The Foundation Report Wilt address the following:
· Existing Facilities
· Bridge Foundation Requirements
· Seismic Conditions
2.7 Aerial Lead Investigation
The purpose of this effort is to evaluate whether aerial deposited lead exists in the surface
soil within the Project area. It is understood that the investigative results will be used to
inform the construction contractor of the presence of aerial lead soil deposits (if any) within
the Project boundaries for characterization and disposal. The results may further be utilized
to determine the applicability of the Califomia Department of Toxic Substances Control
(DTSC) variance prepared for the reuse of aerial lead impacted soil within the State highway
right-of-way.
2.8 Prepare 35% Roadway Plans
218.1 Refine Horizontal and Vertical Alignments. Additional refinements of the
horizontal and vertical alignments will be necessary. Ali secondary horizontal
curves such as pavement second edges, curb returns, tapers, etc. Will be
calculated. The profiles will be adjusted to more accurately tie to the field
surveys of the conform points. The superelevation diagrams will also be
developed.
2.8.2 Prepare Conceptual Staged Construction Plans. Conceptual Staged
Construction Plans will be prepared at 1:2000 scale to show the intended
construction sequencing for the project.
i I-$80/Tassajara Road Interchange - PS&E Scope of Work
i Page $ of 16
' 2.8.3 Prepare Conceptual Signal Plans. Conceptual signal plans Will be prepared
showing the conceptual layout of the signal standard, signal head and service
point.
2.8.4 Prepare Preliminary Design (35%) Plans. The following plan sheets will be
prepared for this submittal:
· Title Sheet
· Typical Cross Section
· Skeleton Layouts
.. · Profiles with Superelevations
· Existing Utility Plans
· Preliminary Utility Relocation Plans
· Conceptual Staged Construction
· Conceptual Signal Plans
2.9 Bridge General Plan and Type Selection Memo and Meeting
2.9. I Bridge General Plan. Bridge General Plans will be prepared for each
structure in accordance with Bridge Design Details Section 3 and Bridge
Design Aids Section 10.
2.9.2 Prelfrninary Quantities and Estimates. General Plan quantity take-offs and
construction cost estimates will be prepared. ·
2.9.3 Structure Type Selection Memo. The Consultant Team will prepare a
Caltrans SWacture Typ'e Selection Memo and vicinity map for each structure.
Upon completion of this task, copies of the proposed General Plan, General
Plan Estimate, Type Selection Memo and Vicinity Map will be submitted for
review prior to the Structure Type Selection meeting.
2.9.4 Structure Type Selection Meeting. Upon completion of initial review by
Caltrans DOS, a Type Selection Review meeting will be held in which the
Consultant Team will be prepared to discuss and provide information on
foundation requirements, seismic considerations, construction cost and other
pertinent information that is needed to determine the proper structure type.
2.9.5 Update and Finalize General Plan. Comments from the Type Selection
Meeting will be incorporated into the Structure Type Selection Memo and it
will then be resubmitted to Cattrans DOS for approval.
2.10 Review Rigflt-of-Wa~ Information
2.10. I Obtain F_.xisting Right-of-Way Mapping. Existing Right-of-Way mapping will
be reviewed for current conditions and to provide a basis for development of
updated right-of-way requirements.
2.10.2 Review Right-of-Way with Affected Agencies. The current project proposal
and associated right-of-way requirements will be reviewed with affected
1-580/Tassajara Road Interchange - PS&E Scope of Work
Page 9 of 16
agencies for applicability and to ascertain if any revisions, additions and/or
deletions are required.
2.11 Perform Value Analysis.
Value engineering techniques will be employed during this phase of the project to
investigate' potential cost saving options. Traffic conical issues, pavement structural
section, and bridge/retaining wall type selection are items for value analysis
consideration. A report summarizing the Value Engineering effort will be prepared.
2.12 Prepare Requests for Additional Exceptions to Design Standards.
An exception request, including fa~t sheets, will be prepared and processed through
Caltrans as appropriate for any additional design exceptions from mandatory or
advisory standards that were not identified in the combined PSR/PR.
2.13 Determine Required Permits
A list of potential permit requirements will be updated from the combined PSR/PR.
Some potential permitting and/or approving agencies that may be involved are:
· State Water Resources Control Board NPDES
· Regional Water Quality Control Board NPDES
· PUC Utility Relocation
2.14 Prepare Preliminar!; Construction Estimate-
A preliminary construction estimate will be prepared consistent with the level of plan
development.
2.15 Perform Quality Assurance/Quality Control
Prior to the release of this submittal, all submittal documents wilt undergo the
Consultant's intemal Quality Assurance/Quality Control review.
2.16 Submit for City of Dublin, Caltrans and Agency Reviews
The appropriate number of deliverables will be submitted to all reviewing agencies.
Generally (but not in the case of all deliverables), the number of reports and pIans
will be submitted to the following agencies for review:
AGENCY No. of Copies
City of Dublin 3
C iD' of Pleasanton 2
Caltrans 6
Zone 7 I
BART I
Total 13 copies
1-580/Tassajara Road Interchange - PS&I~ Scope of Work
Page 10 of 16
Milestone 3 Interim P$&E (65% Submittal)
3.I Preliminary Design Review Comment Resolution
Review comments received from the City, Caltrans and other review agencies will be
reviewed by the Consultant and incorporated in the plans, if appropriate and as
directed by the City. If necessary, a meeting to clarify or resolve the comments will
be held and will result in a listing of those comments to be included in the plans,
those comments that will not be included and those comments requiring further
investigation.
Prepare Draft Drainage Report -
The Preliminarg Drainage Report will be expanded to incorporate the 35% submittal
comments and include backwater calculations, inlet capacity calculations, and other
detailed hydraulic calculations in accordance with Caltrans standard practices and
procedures.
3.3 Prepare Utility Relocation Plans
The Consultant will prepare the Utility Relocation Plans based upon discussions with
the City on City-owned utilities and utility relocation plans provided by private utility
companies. For non-City owned utilities, the Consultant will show information
provided by others on the plans for coordination purposes only.
$.4 Prepare Final Geotecflnical Design Report, Materials. Report and
Foundation Report
The Consultant will incorporate suggested revisions from the City and Caltrans
review and prepare the final reports.
$.5 Prepare Final Aerial Lead Investigation Report
The Consultant will incorporate suggested revisions from the City and Caltrans
review and prepare the final report.
3.6 ~nterim Submittal
3.6.1 Prepare Interim Submittal: Roadway Plans (65%). The typical list of design
drawings may include the following:
Title Sheet Pavement Elevations
Typical Cross Sections Contour Grading
Key Map and Line Index Drainage Plans, Profiles, Details
Layouts Box Culvert Plans
Profiles and Superelevafion Existing Utility Plans
Diagrams Utility Relocation Plans and Details
Construction Details Stage Construction Plans
1-580frassajara Road Interchange - PS&E Scope of Work
Page II of 16
Traffic Handling Plans Bridge General Plans
Sign Plans, Details Bridge Plans and Details
Construction Area Signs Landscapeflndgation Plans and
Pavement Delineation Details
Traffic Signal/Interconnect Plan Electrical & Roadway
Ramp Metering/TOS Plans Lighting Plans, Details
Retaining Wall Plans and Details
3.5.2 Develop Design Cross-Sections. Preliminary Design Cross-Sections
will be developed typically on twenty (20) meter spacing for the
Project roadways. The primary function for developing croSS-sections
will be to allow an accurate estimation 'of contract earthwork and
paving quantities.
3..7 Prepare Unchecked Bridge Plans
Unchecked Bridge Plans will be prepared for the Tassajara Road
Overcrossing (easterly bridge)
3.8 Prepare Right-of-Way Maps
3.$.2 Prepare Right-of-Way Requirements Maps. The right-of-way
requirements, if any, will be delineated and submitted for review and
approval by the City of Dublin and Caltrans.
3.8.2 Prepare Temporary Construction Easement (TCE) Exhibits. Based
on the resuIts of Milestone 3.6, TCE exhibits will be prepared.
Review comments will be incorporated into the exhibits for final
approval. This Scope of Work assumes that no new right-of-way will
be required for this project, other than the TCEs.
3.$.3 Prepare Record of,Survey. A Record of Survey will be prepared
and submitted for review and approved by the City of Dublin,
Caltrans, and Alameda County.
$.9 Prepare Requests for Additional Exceptions to Design Standards
An exception request, including fact sheets, will be prepared and processed
through Caltrans, as appropriate, for any additional design exceptions from
mandatory and advisory standards that were not identified previously.
3.10 Prepare Draft Permit Applications
permit Applications will be completed for further review by the City of
Dublin.
i 1-580jTassajara Road Interchange - PS&E Scope of Work
Page 12 of 16
$.I I Prepare Preliminary Quantities and Estimates
The estimates for the various structures will be updated to reflect the
improved level of design completion. No quantity tables will be prepared at
this time.
$.12 Outline of Special Provisions
An outline of the unedited draft of the Standard Special Provisions wilt be
prepared and submitted for review.
$.15 Perform Quality AssU rance/Quality Control
Prior to the release of this submittal, alt submittal documents wilt undergo the
Consultant's internal Quality Assurance/Quality Control review.
3.14 Perform Safety Review
A safety review of the Project and plans wilt be performed in association with
the City and Caltrans. Notes of the safety review will be prepared by the
Consultant.
$.15 Submit for City of Dublin, Caltrans and Agency Review
Accompanying this submittal will be our responses to the review comments
received on the previous submittal. Quality assurance/quality control will be
performed on all de!iverables before submittal to the City of Dublin, Caltrans,
or local agencies for review.
AGENCY No. of Copies
City of Dublin 3
City of Pleasanton 3
Caltrans -10
Zone 7 I
BAKT 1
Total 18 copies
Milestone 4: Draft PS&E ( 95% Submittal)
4.1 Resolve Milestone $ Review Comments
Review comments received from the City, Caltrans and other review
agencies will be reviewed by the Consultant and incorporated into the plans,
if appropriate and as directed by the City. If necessary, a meeting to clarify
or resolve the comments will be held and will result in a listing of those
comments to be included in the plans, those comments that will not be
included and those comments requiring further investigation.
1-580/Tassajara Road Interchange - PS&E Scope of Work
Page 13 of 16
4.2 Finalize Technical Reports
Ail technical reports will be updated and finalized. All report review
comments will be resolved and included as appropriate and all new or
revised information developed during the design will be incorporated.
4.3 Provide Signal Timing Plans
The Consultant will provide signal timing plans for the two new signal
-modifications. Based upon the AM and PM peak hour turning movement
counts, the Consultant will prepare the signal tim!ng and signal 'timing cards.
4.4 Independent Structures Check
Independent design, details and quantity checks of the bridge plans will be
prepared in accordance with Caltrans requirements.
4.5 Incorporate Comments and Finalize Plans
Ail resolved and agreed upon comments from Milestone 3 reviews will be
i. ncorporated. All roadway and bridge plans and details will be brought to a
100% level of completion. Compatibility between the roadway and structure
plans will be verified.
4.6 Finalize Permits
All permit applications required by the design will be updated and finalized.
Ail review comments will be resolved and included as appropriate and new
or revised information developed during the design will be incorporated.
The permit applications will be submitted to the City of Dublin for signature
as the project sponsor.
4,7 Prepare Project SWPPP Guidelines and Requirements
The guidelines and requirements for the Project SWPPP will be developed
and included in the Project Special Provisions. It will be the construction
contractor's responsibility to develop an approved Project Specific SWPPP
per the guidelines and requirements.
4.8 Finalize Quantities and Estimates; Prepare Construction Schedule
The quantities and construction cost estimates will be updated. The Caltrans
marginal estimate will be prepared for the bridge. Included in this task will
be the updating and finalization of the Project contract quantities and
corresponding construction estimate (BEES format) and the development of
a Construction Schedule.
[-580frassajara Road Interchange - PS&E Scope of Work
Page 14 of 16
't 4.9 Prepare Draft Special Provisions
'i
· ~'Dae Consultant will complete the Draft Special Provisions. Draft Special
Provisions wiI1 be prepared for ali items, by incorporating ali agreed upon
comments and additional specifications that may be necessary. All contract
bid items will be covered by measurement and pay clauses. This will also
include the' lane closure charts and the estimated working days of
construction.
4.Io Finatize the Ri ht-of-W°Y Doc-men
All review comments will be resolved and included, as appropriate and
approved by the Ciiy, and all new or revised information developed during
design will be incorporated. The Draft Right-of-Way Certification will be
prepared.
4.11 Perform Quality Assurance/Quality Control
A quality assurance/quality control check will be made prior to release for
submittal.
4.12 Submit for City of Dublin, Caltrans and Agency Review
The complete set of plans, special provisions, quantifies, consin'uciion cost
estimate, and appropriate final technical reports will be submitted to the City
of Dublin and Caltrans and other reviewing agencies for their review and
comment.
AGENCY No. of Copies
City of Dublin 3
City of Pleasanton 3
Caltrans 10
Zone 7 1
BART I
Total 15 copies
Milestone 5: Final PS&E (100%'Submittal)
5.I Resolve Milestone 4 Review Comments
Review comments received from the City, Caltrans and other review
agencie.~, will be reviewed by the Consultant and incorporated in the plans, if
appropriate and as directed by the City. If necessary, a meeting to clarify or
resolve the comments be held.
t-580/Tassajara Road Interchange - PS&E Scope of Work
Page 15 of 16
5.2 Incorporate Milestone 4 Comments and Finalize PS~,F~
Ali resolved and agreed upon review comments as directed by the City of
Dublin will be incorporated into the plans and special provisions, and design
documents will be updated as necessary. The final roadway and s*a'ucture
plans, specifications, and Engineer's estimate will be combined into a set of
bid documents.
5.3 F~nalize Design Cross-Sections.
Design cross-sections shall not be a part of the bid documents, but shall be
available at the time of bidding to assist prospective bidders 'in determining
construction quantities. Preparation of construction survey notes (slope
staking notes) is not included in the Final Design Scope of Work.
5.4 Perform Quality Assurance/Quality Control
A quality assurance/quality control check will be made prior to release for
submittal.
5.5 Submit PS&E to Cit~ of Dublin, Caltrans and Agency Review
The Final PS&E will be submitted to the City of Dublin, Caltrans and the
appropriate agencies for review. The Final PS&E submittal is considered to
be a verification of responses to previous comments. Any comments, other
than minor editing, that result in new or rework will be considered as Extra
Work.
AGENCY No. of Co,lek
City of Dublin. 3
City of Pleasanton 3
Caltrans 10
Zone 7 1
BART 1
Total 18 .copies
5.6 Submit Encroachment Permit Application
The Consultant will incorporate all the City of Dublin, Caltrans and impacted
agencies' review comments. The Consultant shall prepare the Caltrans
Encroachment Permit Application, including all required attachments, for
signature by the City of Dublin.
1-580/Tassajara Road Interchange - PS&l=- Scope of Work
Page 16 of 16
Milestone '6: Biddinq Assistance and Enqineerin.q Services Durin.q
Construction
Engineering Services during Construction will include assistance during the bidding process,
assistance in responding to Requests for Information (RFI), reviewing Contract Change
Orders (CCOs), etc. The effort for this work is considered an estimate only and may need to
be adjusted as the contract bid, award and construction proceeds and the level of assistance
desired is defined by the City.
6.1 Bidding Assistance
The CCS Team will assist the City by providing clarifications on the plans,
providing responses to bidder's inquiries, Preparing contract bid addenda (if
any), evaluating the construction bids for conformance to the City's polices
and procedures and assisting with other activities as requested by the City.
6.2 Construction Assistance
Construction assistance may include the following tasks:
Respond to RI=Is
Evaluate CCOs
- Provide supplemental design services as proposed by the contractor and
requested by the City.
· Review and approval of contractor material submittals.
6.3 Attend Construction Meetings
The CCS Team will attend a pre-construction meeting and construction
coordination meetings as scheduled and as needed. It is assumed that this
project will be constructed over an 18 month time frame. For budgeting
purposes, it is assumed that the CCS team will be involved in approximately
one-half of these meetings.
6.4 Prepare Construction Becord Drawings
The COS Teton will prepare Construction Record Drawings based upon
information and mark-ups provided by the City. A check set of the
Consh'uction Record Drawings will be submitted to the City for their review
and approval. Upon approval of the Construction Record Drawings, the
COS Team will provide the City with a set of reproducibles.
Perform Quality Assurance[Quality Control
A quality assurance/quality.control check will be made prior to release for
submittal.
EXHIBIT B
PAYMENT SCHEDULE
City shall pay Consultant an mount not to exceed the total sum of EIGHT
HUNDRED THREE THOUSAND FOUR HUNDRED TWENTY EIGHT DOLLARS
($803,428) for services to be performed pursuant to this Agreement. Consultant shall submit
invoices monthly based on the cost for services performed in accordance with the Exhibit "A"
cost estimate.
The total sum stated above shall be the total which City shall pay for the services
to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum
for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this
Agreement
City shall make no payment for any extra, further or additional service pursuant to
this Agreement unless such extra service and the price therefor is agreed to in writing executed
by the City Manager or other designated official of City authorized to obligate City thereto prior
to the time such extra service is rendered and in no event shall such change order exceed twenty-
five percent (25%) of the initial contract price.
The services to be provided under this Agreement may be terminated without
cause at any point in time in the sole and exclusive discretion of City. If the Agreement is
terminated by City, Consultant shall be entitled to receive just and equitable compensation for
any satisfactory work completed on such documents and other materials to the effective date of
such termination. In that event, all finished and unfinished documents and other materials shall,
at the option of the City, become City's sole and exclusive property. Consultant hereby expressly
waives any and all clain~s for damages or compensation arising under this Agreement.
Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to date.
The Consultant is not authorized to perform any services or incur any costs
whatsoever under the terms of this Agreement until receipt of a fully executed Purchase Order
from the Finance Department of the City of Dublin.
Exhibit B
Page 1 of 1
09/28/99
City shall furnish physical facilities such as desks, filing cabinets, and conference
space, as may be reasonably necessary for Contractor's use while consulting with City employees
and reviewing records and the information in possession of City. The location, quantity, and
time of furnishing said physical facilities shall be in the sole discretion of City. In no event shall
City be obligated to furnish any facility which may involve incurring any direct expense,
including, but not limiting the generality of this exclusion, long-distance tele' >hone or other
communication charges, vehicles, and reproduction facilities.
Exhibit C
Page 1 of 1
09/27/99
EXHIBIT D
GENERAL PROVISIONS
I. INDEPENDENT CONTRACTOR. At all times during the term of this Agreement, Consultant
shall be an independent contractor and shall not be an employee of City. City shall have the right
· to control Consultant only insofar as the results of Consultant's engineering services rendered
pursuant to this Agreement; however, City shall not have the right to control the means by which
Consultant accomplishes services rendered pursuant to this Agreement.
2. LICENSES; PERMITS; ETC. Consultant represents and warrants to City that he has all
licenses, permits, qualifications and approvals of whatsoever nature which are legally required
for Consultant to practice his profession. Consultant represents and warrants to City that
Consultant shall, at his sole cost and expense, keep in effect at all times during the term of this
Agreement any licenses, permits, and approvals which are legally required for Consultant to
practice his profession.
3. TIME. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonab, ly necessary for satisfactory performance of Consultant's
Obligations pursuant to this Agreement.
4. INSURANCE REQUIREMENTS. Consultant shall procure and maintain for the duration of the
contract insurance against claims for injuries to persons or damages to property which may arise
from or in connection with the performance of the work hereunder by the Consultant, his agents,
representatives, employees or subcontractors. The cost of such insurance shall be included in the
Consultant's bid.
A. Minimum Scope of Insurance. Coverage shall be at least as broad as:
(1) Insurance Services Office form number GL 0002 (Ed. 1/73) covering
comprehensive General Liability and Insurance Services Office form number GL
0404 covering Broad Form Comprehensive General Liability; or Insurance
Services Office Commercial General Liability coverage ("occurrence" form CG
oool).
(2) Insurance Services Office form number CA 0001 (Ed. 1/78) covering Automobile
Liability, code 1 "any autO" and endorsement CA 0025.
(3) Worker's Compensation insurance as required by the Labor Code of the State of
California and Employers Liability Insurance.
Exhibit D
Page 1 of 5
09/27/99
B. Minimum Limits of Insurance. Consultant shall maintain limits no less than:
(1) General Liability: $1,000,000 combined single limit per occurrence for bodily.
injury, personal injury and property damage. If commercial General Liability
Insurance or other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to this project/location or the general
aggregate limit shall be twice the required occurrence limit.
(2) Automobile Liability: $1,000,000 combined single limit per accident for bodily
injury and property damage.
(3) Workers Compensation and Employers Liability: Workers Compensation limits
as required by the Labor Code of the State of California and Employers Liability
limits of $1,000,000 per accident.
C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must
be declared to and approved by the City. At the option of the City, either the insurer shall
reduce or eliminate such deductibles or self-insured retentions as respects the City, its
officers, officials and employees; or the Consultant shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense expenses.
D. Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the
following provisions:
(1) General Liability and Automobile Liability Coverages.
(a) The City, its officers, officials, employees and volunteers are to be covered
as insureds as respects: liability arising out of activities performed by or
on behalf of the Consultant; products and completed operations of the
Consultant, premises owned, occupied or used by the Consultant, or
automobiles owned, leased, hired or borrowed by the Consultant. The
coverage shall contain no special limitations on the scope of the protection
afforded to the City, its officers, officials, employees or volunteers.
(b) The Consultant's insurance coverage shall be primary insurance as respects
the City, its officers, officials, employees and volunteers. Any insurance
or self-insurance maintained by the City, its officers, officials~ employees
or volunteers shall be excess of the Consultant's insurance and shall not
contribute with it.
(c) Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the City, its officers, officials, employees or
volunteers.
Exhibit D
Page 2 of
09/27/99
(d)_ The Consultant's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits' of
the insurer's liability.
(2) Worker's Compensation and Employers Liability Coverage.
The insurer shall agree to waive all rights of subrogation against the City, its
officers, officials, employees and volunteers for losses arising t~om work
performed by the Consultant for the City.
(3) Professional Liability.
Consultant shall carry professional liability insurance in an mount deemed by the
City to adequately protect the City against liability caused by negligent acts,
errors or omissions on the part of the Consultant in the course of performance of
the services specified in this Agreement.
(4) Al1 Coverages.
Each insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, canceled by either party, reduced in
coverage or in limits except after thirty (30) days prior written notice by certified
mail, return receipt requested, has been given to the City.
E. Acceptability of Insurers. Insurance is to be placed with insurers with a Bests' rating of
no less than A:VIII.
F. VerifiCation of Covera._~. Consultant shall furnish City with certificates of insurance and
with original endorsements effecting coverage required by this clause. The certificates
and endorsements for each insurance policy are to be signed by a person authorized by
that insurer to bind coverage on its behalf. The certificates and endorsements are to be
received and approved by the City before work commences. The City reserves the right
to require complete, certified copies of all required insurance policies, at any time.
H. The Risk Manager of City may approve a variation of those insurance requirements upon
a determination that the coverages, scope, limits and forms of such insurance are either
not commercially available or that the City's interests are otherwise fully protected.
5. CONSULTANT NO AGENT. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent.
Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City
to any obligation whatsoever.
Exhibit D
Page 3 of 5
09/27/99
6. ASSIGN?.NT PROHIBITED. No party to this Agreement may assign any fight or obligation
pursuant to this Agreement. Any attempted or purported assignment of any right or obligation
pursuant to this Agreement shall be void and of no effect.
7. PERSONNEL.. Consultant shall assign only competent personnel to perform services pursuant to
this Agreement. In the event that City, in its sole discretion, at any time during the term of this
Agreement, desires the removal of any such persons, Consultant shall, immediately upon
receiving notice from City of such desire of City, cause the removal of such person or persons.
8. STANDARD OF PERFORMANCE. Consultant shall perform all services required pursuant to
this Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in which
Consultant practices his profession. Ail instruments of service of whatsoever nature which
Consultant delivers to City pursuant to this Agreement shall be prepared in a substantial, first
class and workmanlike manner and conform to the standards of quality normally observed by a
person practicing in Consultant's profession.
9. HOLD HARMLESS AND RESPONSIBILITY OF CONSULTANTS. Consultant shall take alt
responsibility for the work, shall bear all losses and damages directly or indirectly resulting to
him, to any subconsultant, to the City, to City officers and employees, or to parties designated by
the City, on account of the negligent performance or character of the work, unforeseen
difficulties, accidents, occurrences or~-other causes predicated on active or passive negligence of
the Consultant or of his subconsultant. Consultant shall indemnify, defend and hold harmless the
City, its officers, officials, directors, employees and agents from and against any or all loss,
liability, expense, claim, costs (including costs of defense), suits, and damages of every kind,
nature and description directly orindirectly arising from the negligent performance of the work.
This paragraph shall nOt be construed to exempt the City, its employees and officers from its own
fraud, willful injury or violation of law whether willful or negligent. For purposes of Section
2782 of the Civil Code the parties hereto recognize and agree that this Agreement is not a
construction contract. By execution of this Agreement Consultant acknowledges and agrees that
he has read and understands the provisions hereof and that this paragraph is a material element of
consideration.
ApprOval of the insurance contracts does not relieve the Consultant or subconsultants from
liability under this paragraph.
10. GOVERNMENTAL REGULATIONS. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant shall comply with all applicable
roles and regulations to which City is bound by the terms of such fiscal assistance program.
11. DOCUMENTS. Ali reports, data, maps, models, charts, designs, plans, studies, surveys,
photographs, memoranda or other written documents or materials prepared by Consultant
pursuant to this Agreement shall become the property of City upon completion of the work to be
performed hereunder or upon termination of the Agreement: No such materials or properties
Exhibit D
Page 4 of 5
09/27/99
produced in whole or in part under this Agreement shall be subject to private use, copyrights, or
patent rights by Consultant in the United States or in any other country without the express
written consem of City. City shall have unrestricted authority to publish, disclose (as may be
limited by the provisions of the California Public Records Act), distribute, and otherwise uSe,
copyright or patent, in whole or in part, any such reports, studies, data, statistics, forms or other
materials or properties produced under this Agreement.
Exhibit D
Page 5 of 5
09/27/99
1.680/TAsSAJARA ROAD INTERCHANGE cos 9~05
PLANS, SPECS AND ESTIMATE
,WO~I~ PLAN & FE
CCS PLANNING AND ENGINEERING HOE
ement
f, f P/oJecl Control
[~,~* Teem Supervision
1-680/-I'ASSAJARA ROAD INTERCHANGE ccs 98105
PLANS, SPECS AND ESTIMATE
...... CCS ,.P,L. AN.N,!NG AND ENGINEERING ....... i "' HQE ..................
W0~ to be pe~iolmed by La~ s~ey0r ....
....... Subtotal 30 4~" 354 1~ 54 416 ~ t0 52 86 144 to0 4 153~ $ 140,162
~ -- i 1~ 28 ~40 . .. 2~" 120 4 12 60 ~0 640 $ 60.860
~ ...... 12 ~ ~--~ 3~ '~ 3,340
5. f Resole Mites~e 4 Revl~ Comments ' 8 2~ t2 "" 12 ' ' ' 56 $ 6,480
5.2 Inco~ lestone ommen an Finalize P~&E ..... 8 8 " ~ ~ ....... 105~ 70 6 12 8 8 280 $
5.3 Finalize Death Cms= ~=' ' 1~ 24' ~ ' ~ $ 4,00~
5.5 Submil PS&E Io Ci~, 'Cairns and Rev/~ Agencies. . 6 .... 6 ...... ~ '~~
5.~ Submil Encmac~meniPermil AppIj~e~on , -~ ~ ~ ~ ~"~ 700
..... Total CCS & HQE Staff Houre - PS&E 274 272 t062 94 692 558 546 158 188 274 388 212 20 4738
TotalcCs&HQELabor-PS&E $41,1g0 $3e,oao I138,060 S8,930 t55,380~ 134,5s6 . .~3,680 .~r, 110 $22,560 $27,400 $~980 t13,992 11,~00 S464,848
.~. ' · Page 2of 4
I.~BQITASSAJARA ROAB IIITERCHAtIGE Ccs 9810~ .
PLAII8, ~PECS AND EBTI~TE ~
cOs, T ,s~JM ,MARy
Total 0C5 & tlQE Labor I $ 464,a4e i
'
Out,=ld~ 8elvlce$ ~ 10 % ~ 340,000
StiB-TOTAL FIliAL DESlG~J SCOPE _ $ 847,e4B ~"
I ........... I I ....... t' I , I,,
CREDIT ~OR COMa!HEn PS8 ~ P~ ..... S (~ ~2,OOO)
GRAND TOTAL FINAL DESIGN SCOPE $ 73fi,94~
,)
I-6QOtTASSAJARA ROAD IItTERCIIAIIGE cc$oato$ ,3
PLAIIS, SPt~GS AttD ESTI~TE
8 Blddlog Atm~ml~nc{ mhd ESDC
CCS Planning and Engineedng Oiling