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Home My WebLink About4.1 Draft CC 10-18-2011 Min~~~~ Off' nU~~~ /ii ~ 111 L~~ - ~ ~~~ DATE: TO: FROM: SUBJECT STAFF REPORT CITY COUNCIL CITY CLERK File # 610-10 November 1, 2011 Honorable Mayor and City Councilmembers ~~ Joni Pattillo, City Manager ° ~' Minutes of Regular City Council Meeting of October 18, 2011 Prepared by Caroline P. Soto, City Clerk EXECUTIVE SUMMARY: The City Council will consider approval of the minutes of the Regular City Council Meeting of October 18, 2011. FINANCIAL IMPACT: None. RECOMMENDATION: Approve minutes. ~,r~ rx (~ Submitted By City Clerk DESCRIPTION: ~, t~ Reviewed By Assistant City Manager The City Council will consider approval of the minutes of the Regular City Council Meeting of October 18, 2011. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Draft Minutes of the October 18, 2011 Regular City Council Meeting Page 1 of 1 ITEM NO. 4.1 DRAFT Or' DU~~ j~ MINUTES OF THE CITY COUNCIL ``, OF THE CITY OF DUBLIN 8Z \~ . ~~/ REGULAR MEETING October 18, 2011 CLOSED SESSION A closed session was held at 6:30:05 PM, regarding: (.CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 6363 Clark Avenue (APN 941-1401-012-05) Agency Negotiator: Joni Pattillo, City Manager Negotiating Parties: Aneff, L.L.C. and Alisue, L.L.C. Under Negotiation: Price and Terms of Payment II. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: A portion of 5777 Scarlett Court Agency Party: Joni Pattillo, City Manager Negotiating Party: Alameda County Fire Protection District Under negotiation: Price and terms of payment A regular meeting of the Dublin City Council was held on Tuesday, October 18, 2011, in the City Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:00 p.m., by Mayor Sbranti. ROLL CALL PRESENT: Councilmembers Biddle, Hart, Hildenbrand, Swalwell, and Mayor Sbranti ABSENT: _....i PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the City Council, Staff and those present. _..,, DUBLIN CITY COUNCIL MINUTES VOLUME 30 ~~~oF~trB~~ REGULAR MEETING rn ~ ~~~ OCTOBER 18, 2011 ~\\~~~ ~`~LI~ 1~ 1 DRAFT REPORT ON CLOSED SESSION ACTION Mayor Sbranti stated there was no reportable action during Closed Session. _....i ORAL COMMUNICATIONS Introduction of New Employee: William Lai, Public Works Technician 6:59:57 PM 3.1 (700-10) Director of Public Works Gary Huisingh introduced the new Public Works Technician, William Lai. The City Council welcomed Mr. Lai to the Dublin Staff. Red Ribbon Week Proclamation 7:01:17 PM 3.2 (610-50) Police Chief Tom McCarthy presented the Staff Report and advised that each year the department participates in NATIONAL RED RIBBON WEEK events at the schools and in the community. Red ribbons are hung throughout the community and items with drug free messages are distributed to students. Each student from Kindergarten to 5t" grade would receive an item. The City Council presented the "Red Ribbon Week" proclamation to Dublin Police Services. _....i Certificate of Recognition for Fire Chief of the Year 7:04 p.m. 3.3 (610-50) The City Council presented a Certificate of Recognition to Fire Chief Sheldon Gilbert for being named the Ronny Jack Coleman Fire Chief of the Year by the California Fire Chiefs Association. The City Council acknowledged Chief Gilbert's contributions and dedication to the City, as well as the Alameda County Fire Department. DUBLIN CITY COUNCIL MINUTES 2 VOLUME 30 ~~~oF~trB~~ REGULAR MEETING rn ~ ~~~ OCTOBER 18, 2011 ~\\~~~ ~`~LI~ 1~ DRAFT Update on Shop Local Holiday Campaign 7:11:32 PM 3.4 (470-50) Administrative Analyst II Hazel Wetherford presented the Staff Report and advised that one of the City Council's FY 2011/12 strategic initiatives for Economic Development is to "Explore a Shop Local Holiday Campaign". To that end, the City has partnered with the Dublin Chamber of Commerce to launch a Shop Local Holiday Campaign using social media. The goal of the campaign is to encourage and increase shopping throughout the City of Dublin during the holidays. This report provides an update on the Shop Local Holiday Campaign. The City Council received the report. _....i Public Comments 7:18:31 PM 3.5 No comments were made by any member of the public at this time. _....i CONSENT CALENDAR 7:18:36 PM Items 4.1 through 4.11 Vm. Hart pulled Item 4.8 for further discussion. On motion of Cm. Hildenbrand, seconded by Cm. Biddle and by unanimous vote, the City Council took the following actions: Approved (4.1) Minutes of the Joint City of Dublin/Dublin Unified School District Meeting of September 28, 2011 and the Regular Meeting of October 4, 2011; Adopted (4.2 600-30) RESOLUTION NO. 175 - 11 APPROVING CONSULTING SERVICES AGREEMENTS WITH URBAN PLANNING PARTNERS, ENVIRONMENTAL FORESIGHT, INC., AND KLUBER & ASSOCIATES, INC. TO PROVIDE PLANNING AND LANDSCAPE ARCHITECTURE SERVICES TO THE COMMUNITY DEVELOPMENT DEPARTMENT AND THE PUBLIC WORKS DEPARTMENT DUBLIN CITY COUNCIL MINUTES 3 VOLUME 30 ~~~oF~trB~~ REGULAR MEETING rn ~ ~~~ OCTOBER 18, 2011 ~\\~~~ ~`~LI~ 1~ DRAFT ON AN ON-CALL BASIS, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THOSE AGREEMENTS Adopted (4.3 600-60) RESOLUTION NO. 176 - 11 FINDING THAT THE DEVELOPERS HAVING OBLIGATIONS UNDER THE FOLLOWING DEVELOPMENT AGREEMENTS HAVE COMPLIED IN GOOD FAITH WITH THE TERMS AND PROVISIONS OF THOSE AGREEMENTS AND CONCLUDING THE 2011 ANNUAL REVIEW FOR THOSE AGREEMENTS: DUBLIN RANCH AREA A-H; DUBLIN RANCH SUPPLEMENTAL DA, AREAS F, G AND H; AMB/LEGACY PARTNERS, STOCKBRIDGE/BHV EMERALD PLACE -GREEN ON THE PARK (FORMERLY IKEA); WESTERN PACIFIC HOUSING, TRANSIT CENTER SITE E-1; TRANSIT CENTER, MASTER DA; STANDARD PACIFIC, DUBLIN RANCH F-1; GATEWAY MEDICAL GROUP/TRIAD; SORRENTO EAST/SR STRUCTURED LOT OPTIONS INCLUDING AMENDMENT; GRAFTON STATION; DUBLIN RANCH AMENDMENT TO THE MASTER AGREEMENT; STANDARD PACIFIC (FALCON CROSSINGS); SCHAEFER RANCH SOUTH; WALLIS RANCH; SPRINGFIELD MONTESSORI; DUBLIN RANCH NORTH; AND JORDAN RANCH Adopted (4.4 450-20) ORDINANCE NO. 12 - 11 AMENDING CHAPTER 8.40 (ACCESSORY STRUCTURES AND USES REGULATIONS), CHAPTER 8.76 (OFF-STREET PARKING AND LOADING REGULATIONS) AND CHAPTER 8.108 (TEMPORARY USE PERMIT) OF THE ZONING ORDINANCE CITY-WIDE PLPA-2011-00026 Adopted (4.5 600-35) RESOLUTION NO. 177 - 11 ACCEPTING CONTRACT NO. 10-09 DUBLIN HISTORIC PARK THEATER LIGHTING PROJECT and approved the Budget Change Adopted (4.6 600-30) RESOLUTION NO. 178 - 11 DUBLIN CITY COUNCIL MINUTES 4 VOLUME 30 ~~~oF~trB~~ REGULAR MEETING rn ~ ~~~ OCTOBER 18, 2011 ~\\~~~ ~`~LI~ 1~ DRAFT APPROVING CONSULTING SERVICES AGREEMENT WITH NOVANI, LLC FOR PROFESSIONAL SERVICES RELATED TO THE CITY'S TRAFFIC MANAGEMENT SYSTEM Adopted (4.7 600-40) RESOLUTION NO. 179 - 11 AUTHORIZING THE MAYOR TO EXECUTE AN AMENDED AND RESTATED JOINT POWERS AGREEMENT OF THE ASSOCIATED COMMUNITY ACTION PROGRAM Adopted (4.9 600-30) RESOLUTION NO. 182 - 11 APPROVING AGREEMENT WITH LEW EDWARDS GROUP Supported (4.10 610-50) the ~°National Health Education Week" proclamation. Approved (4.11 300-40) Check Issuance Reports and Electronic Funds Transfers. Vm. Hart pulled Item 4.8, Purchase and Sale Agreement with ALISUE, LLC and ANEFF, LLC for 6363 Clark Avenue and Establishment of a New Capital Improvement Program (CIP) Project - Civic Center Site Expansion Project # 930016, 600-30/670-20, and stated this item was a potential purchase and sale agreement of $5.6 million and he needed a brief presentation by Staff and did not want to approve a $5.6 million transaction on consent. City Manager Pattillo stated this item was an opportunity. The National Food Lab property had been vacant for three years. Taking a look at the City's future needs, it became available at a price, as well as a location, that was strategically attractive to the City. Staff would be in front of the City Council once there was a project to share. That was part of the conversation as far as the proposed acquisition as well as a programming study about what future needs would be there for civic use. Vm. Hart stated this was an opportunity for the City for potential growth in the future. On motion of Vm. Hart, seconded by Cm. Hildenbrand and by unanimous vote, the City Council adopted RESOLUTION NO. 180 - 11 DUBLIN CITY COUNCIL MINUTES 5 VOLUME 30 ~~~oF~trB~~ REGULAR MEETING rn ~ ~~~ OCTOBER 18, 2011 ~\\~~~ ~`~LI~ 1~ DRAFT APPROVING A PURCHASE AND SALE AGREEMENT WITH AL/SUE, LLC AND ANEFF, LLC FOR THE PURCHASE OF PROPERTY LOCATED A T 6363 CLARK AVENUE RESOLUTION NO. 181 - 11 ESTABLISHING A NEW CAPITAL IMPROVEMENT PROGRAM PROJECT -CIVIC CENTER SITE EXPANSION (PROJECT #930016) and approved the Budget Change. _...-r WRITTEN COMMUNICATIONS -None PUBLIC HEARINGS -None UNFINISHED BUSINESS -None _..,, NEW BUSINESS Request to Rename Koll Center Drive to Taleo Way 7:22:45 PM 8.1 (820-60) Economic Development Director/Public Information Officer Linda Smith presented the Staff Report and advised that Tishman Speyer, building owner of Dublin Corporate Center, submitted a letter requesting a street name change of Koll Center Drive to Taleo Way. Vm. Hart stated the potential to bring 200 additional jobs to the City was a significant point to be made. Mayor Sbranti stated the Dublin Corporate Center was one of the City's greatest success stories. It was now at nearly 90 percent occupancy, and with the types of jobs that were wanted in the City. On motion of Vm. Hart, seconded by Cm.Swalwell and by unanimous vote, the City Council adopted DUBLIN CITY COUNCIL MINUTES 6 VOLUME 30 ~~~oF~trB~~ REGULAR MEETING rn ~ ~~~ OCTOBER 18, 2011 ~\\~~~ ~`~LI~ 1~ DRAFT RESOLUTION NO. 183 - 11 APPROVING THE RENAMING OF KOLL CENTER DRIVE TO TALEO WAY _....i Parks and Community Services Strategic Plan Annual Report 7:25:51 PM 8.2 (920-10) Director of Parks and Community Service Diane Lowart presented the Staff Report and advised that In November 2008, the City Council adopted the Parks and Community Services Strategic Plan. Staff would present an annual report on the strategic objectives accomplished during Fiscal Year 2010-2011. This item was first agendized for the October 4, 2011 City Council meeting. By consensus, the City Council moved this item to the October 18, 2011 City Council meeting Mayor Sbranti asked when the connection would be open from the East Bay Regional Park District's (EBRPD) Dublin Hills Regional Park and the City's Martin Canyon Creek Trail. Ms. Lowart stated she would follow up on whether any event was planned by EBRPD for the opening of the connection between its Dublin Hills Regional Park and the City's Martin Canyon Creek Trail. The City Council commented on the growth of the Parks and Community Services' activities. It was vibrant and an asset to the community. The City Council received the report. OTHER BUSINESS Brief INFORMATION ONLY reports from Council and/or Staff, including Committee Reports and Reports by Council related to meetings attended at City expense (AB 1234) 7:38:38 PM Cm. Hildenbrand stated she had nothing to report. Cm. Biddle stated he attended the Dublin High School Homecoming, an Alameda County Transportation Commission meeting, an Alameda County Housing Authority meeting and the School of Imagination ribbon cutting. DUBLIN CITY COUNCIL MINUTES 7 VOLUME 30 ~~~oF~trB~~ REGULAR MEETING rn ~ ~~~ OCTOBER 18, 2011 ~\\~~~ ~`~LI~ 1~ DRAFT Vm. Hart stated he attended the Johnny Garlic's Restaurant ribbon cutting and the School of Imagination ribbon cutting. Cm. Swalwell stated he attended the Dublin High School Homecoming, and the Johnny Garlic's Restaurant ribbon cutting. Mayor Sbranti stated he attended the Johnny Garlic's Restaurant ribbon cutting and the School of Imagination ribbon cutting. He stated he attended the City of Dublin -Dublin San Ramon Services District Liaison Committee meeting, the Alameda County Mayor's Conference, and the Residential Realtors Roundtable. He asked Dublin residents to participate in the Dublin Reads event. Cm. Biddle asked Staff to update the parking study done a few years ago regarding the Promenade development. Included should be what did the parking code mean. Also looking into how the parking was managed. What was permitted to park there? Was storage permitted? Were there assigned spaces? In terms of similar complexes, how did they manage their parking and what problems did they have. Also look at solutions how the management of complexes could manage their parking or what the City could do to help resolve the situation there; how much could the City do regarding parking issues versus the how much the management of the complexes could do. Ms. Pattillo asked if Cm. Biddle wanted it as an informational piece to the City Council. She knew something had been done several years ago and it was more of a cursory look at the parking situation as it related to the Promenade. Did he want Staff to look at each Homeowner's Association (HOA) as well? Cm. Biddle stated just those HOAs within Dublin with a similar type of housing as the Promenade. Did they have the same type of parking situational problems? City Manager Pattillo stated Staff could begin with a cursory look at was done with the Promenade. She confirmed that what Cm. Biddle was asking for was to update the study that had been done a few years back as an informational piece, and also understand if there were any comparisons within the City of Dublin as it related to density and types of housing and see if there were any parking issues. Was he also looking for how each HOA managed their parking? Cm. Biddle stated, yes, he wanted to know what was their system. What were their parking rules? What was and was not permitted? City Manager Pattillo asked Cm. Biddle if he wanted to see what role the City had. Mr. Biddle stated, yes, he wanted to know what could the City's role be in solving the parking issue, if any. DUBLIN CITY COUNCIL MINUTES 8 VOLUME 30 ~~~oF~trB~~ REGULAR MEETING rn ~ ~~~ OCTOBER 18, 2011 ~\\~~~ ~`~LI~ 1~ DRAFT Cm. Hildenbrand asked if he was asking if there was permitted parking. Cm. Biddle stated he wanted to know what the management of the complexes could do, as well as the City, in solving parking problems. City Manager Pattillo stated Staff could build off what was done before, and how it was planned, including the previous parking study, HOA discussion, looking at the designation, and what role the City had as it related to parking. She might ask for clarification at a later date if needed. _....i ADJOURNMENT 10.1 There being no further business to come before the City Council, the meeting was adjourned at 7:57:39 PM in memory of Staff Sgt. Sean Diamond and our fallen troops. Minutes prepared by Caroline P. Soto, City Clerk. Mayor ATTEST: City Clerk DUBLIN CITY COUNCIL MINUTES VOLUME 30 ~~~oF~trB~~ REGULAR MEETING rn ~ ~~~ OCTOBER 18, 2011 ~\\~~~ ~`~LI~ 1~ 9