HomeMy WebLinkAbout4.06 Pool Chemical ServiceOLD
19r--�• `8� STAFF REPORT
l DUBLIN CITY COUNCIL
O`1LIFOR��
DATE: July 19, 2011
TO: Honorable Mayor and City Councilmembers
CITY CLERK
File # ❑P-W
FROM: Joni Pattillo, City Manager
SUBJECT: Purchase Order with Lincoln Equipment for Pool Chemicals
Prepared By: Paul McCreary, Assistant Director of Parks and Community Services
EXECUTIVE SUMMARY:
The City has received bids from three vendors to provide chemical delivery services for the
Dublin Swim Center. The lowest bid was received from Lincoln Equipment.
FINANCIAL IMPACT:
The estimated cost of chemicals for Fiscal Year 2011-2012 is $31,076.59. Sufficient funds are
available in the Swim Center operating budget to award the purchase order.
RECOMMENDATION:
Staff recommends the City Council adopt the Resolution approving the Purchase Order with
Lincoln Equipment for pool chemical delivery services.
a0 k Dv
Submitted by:
Parks and Community
Services Director
Reviewed by:
Administrative Services
Director
Reviewe
Assistant City Manager
So/
Page 1 of 2 ITEM NO.
DESCRIPTION:
Section 2.36.030 of the Dublin Municipal Code requires that purchases of $20,000 or more be
made by the City Council through a competitive bid process. Staff circulated a Request for
Proposals (RFP) in May for a vendor to provide pool chemicals for the Dublin Swim Center.
The City received three bids by the deadline. The following is a summary of the bid results.
Com an Total Bid
Lincoln E ui ment, Inc. $31,076.59
East Ba Pool Service $37,123.53
Knorr S stems, Inc. $32,837.OQ
The lowest bidder, Lincoln Equipment, is based in Concord and provides pool equipment and
supplies to customers throughout the world. The City has worked with Lincoln Equipment in the
past on equipment and supply purchases as well as facility repairs and has had positive
experiences. Additionally the references from Lincoln's customers indicated they provide safe
and timely chemical delivery services.
Given the satisfactory performance by Lincoln Equipment in the past and positive references
from existing customers, Staff is recommending the City Council award the purchase order to
Lincoln Equipment for Fiscal Year 2011-2012.
Attachment 1 is a Resolution approving a Purchase Order with Lincoln Equipment in the
amount of $31,076.59 for pool chemicals. Exhibit A to the Resolution is a summary of the unit
costs and other charges proposed by Lincoln Equipment for Fiscal Year 2011-2012.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of the Staff Report was distributed to Lincoln Equipment
ATTACHMENTS: 1. Resolution approving a Purchase Order with Lincoln
Equipment for Pool Chemicals
Page 2 of 2
1 ~
RESOLUTION NO. xx - 11
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
******~**
APPROVING PURCHASE ORDER WITH LINCOLN EQUIPMENT
FOR POOL CHEMICALS
WHEREAS, the City of Dublin requires pool chemicals at the Dublin Swim Center; and
WHEREAS, Section 2.36.030 of the Dublin Municipal Code requires purchases of
$20,000 or more be made by the City Council through a competitive bid; and
WHEREAS, the City distributed a notice inviting bids and received three bids by the bid
opening on June 1, 2011; and
WHEREAS, Lincoln Equipment provided the lowest bid; and
WHEREAS, the services provided by Lincoln Equipment to the City have been
satisfactory in the past.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
approves a Purchase Order with Lincoln Equipment for pool chemicals based on the unit costs
and other charges outlined in Exhibit A for Fiscal Year 2011-2012.
BE IT FURTHER RESOLVED that the Purchasing Agent as identified in the Purchasing
Ordinance is authorized to issue the Purchase Order.
PASSED, APPROVED AND ADOPTED this 19th day of July, 2011, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
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ATTACHMEN 1
Pool Chemical Fee Schedule - July 1, 2011 to June 30, 2012
Lincoln Equipment, Inc.
Sodium Hypochlorite
Price HANDLING Estimated Number Fuel Charge
per Gallon FEES Total Gailons of Deliveries per Detivery Total Bid Price
$1.87 2.175% 11000 33 30 $22,007.40
Muriatic Acid
Price HANDLING Estimated Number Fuel Charge
per Gallon FEES Total Gallons of Deliveries per Delivery Total Bid Price
$3.11 2.175% 1700 33 30 $6,391.99
Calcium Chloride
Price Estimated Number Fuel Charge
per Bag Total Bags of Deliveries per Delivery Total Bid Price
$29.84 30 3
1 14 $937.20
Sodium Bicarbonate
Price Estimated Number Fuel Charge
per Bag Total Bags of Deliveries per Delivery Total Bid Price
$26.65 50 5 14 $1,402.50
Diatomaceous Earth
Price Estimated Number Fuel Charge
per Bag Total Bags of Deliveries per Delivery Total Bid Price
$19.70 15 3 14 $337.50
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EXHIBIT A ~'