HomeMy WebLinkAbout6.2 Citywide Assmt DistrictsSTAFF REPORT CITY CLERK
DUBLIN CITY COUNCIL File # 3G
0
2
DATE: June 21, 2011
TO: Honorable Mayor and City Councilmembers
FR I. Joni Pattillo, City Manager
SUBJECT: Public Hearings: Citywide Street Lighting Maintenance Assessment District No.
1983-1; Landscaping and Lighting Maintenance Assessment District No. 1983-2
(Tract 4719); Landscaping and Lighting Maintenance Assessment District No.
1986-1 (Villages at Willow Creek); Landscaping and Lighting Maintenance
Assessment District No. 1997-1 (Santa Rita Area); Street Lighting Maintenance
Assessment District No. 1999-1 (Dublin Ranch and Tract 7067)
Prepared By: Erin Steffen, Administrative Analyst 6520
EXECUTIVE SUMMARY:
The City Council will consider approving the Engineer's Reports and the levy of special
assessments in each of the five maintenance districts for the 2011-2012 Fiscal Year. A public
hearing is required. Maintenance Assessment Districts allow for the collection of special
assessments on the property tax bill. These assessments can on only be used to pay for the
identified activities benefiting the properties assessed. The amount of the assessment will vary
based on several factors including: the cost projected to maintain the improvements, approved
annual adjustment factors; existing balances collected in prior years; and the number and type
of properties.
FINANCIAL IMPACT:
A complete description of beginning balances and the revenue and expenditures is provided as
an attachment (Attachment 1) to the Staff Report. Revenue and Expenditures for each
Assessment District are tracked separately. The Preliminary Fiscal Year 2011-2012 Budget
identifies estimated revenue and proposed expenditures, which were based on estimates prior
to the finalization of the Engineers Report, and the Budget is substantially in conformance with
the estimates in this report.
RECOMMENDATION:
Staff recommends that the City Council conduct Public Hearings for each of the five
Assessment Districts; deliberate; take the following actions:
a) Adopt resolutions approving Engineer's Report, Confirming Diagram and Assessment,
and Ordering Levy of Assessment for:
• Citywide Street Lighting Maintenance Assessment District No. 1983-1;
• Landscaping and Lighting Maintenance Assessment District No. 1983-2 (Tract 4719);
• Landscaping and Lighting Maintenance Assessment District No. 1986-1 (Villages at
Willow Creek);
• Landscaping and Lighting Maintenance Assessment District No. 1997-1 (Santa Rita
Area); and
• Street Lighting Maintenance Assessment District No. 1999-1 (Dublin Ranch and Tract
7067)
Page 1 of 7
ITEM NO. (f)''
Submitted By Reviewed By
Public Works Director
DESCRIPTION:
L- Reviey
Administrative Services Director Assistant City Manager
At the City Council meeting on June 7, 2011 the City Council received the Preliminary
Engineer's Reports for each of the five maintenance assessment districts. As background the
Staff Report which included historical information related to each district has been included as
Attachment 2. The following sections focus on the Fiscal Year 2011-2012 activities and the
change in the assessment amount.
Citywide Street Lighting Maintenance Assessment District No. 1983-1
This assessment district was established in 1983 to address City-wide street lighting expenses.
The boundary of this assessment district encompasses the entire City, with the exception of
Dublin Ranch and a small subdivision in the western hills (Tract 7067 — Mountain Rise Place /
Clifden Ct / Galway Ct). The District funds the maintenance and energy costs for public street
lights. Included in these costs is the retention of a reserve to fund pole painting and
maintenance.
The maximum assessment allowed under the authorizing documents is $19.34 per unit. This
amount has been levied since Fiscal Year 2007-2008. There is no provision in the formation
documents to increase the per unit levy.
Citywide Street Lighting Maintenance Assessment District No. 1983-1
Current Fiscal Proposed Fiscal Annual
Property Type Year 2010-2011 Year 2011-2012 Change ($)
Equivalent Dwelling Unit (EDU) $ 19.34 $ 19.34 No Change
Commercial Per Acre $106.37 per acre $106.37 per acre No Change
The projected revenue from this District in Fiscal Year 2011-2012 is $275,536 and the
estimated expenditures are $309,078. This means that reserves are being used to fund the on-
going operation of the District. As noted in the Engineer's Report (Attachment 3), an operating
reserve of approximately $98,269 is projected to remain at the end of Fiscal Year 2011-2012
and this amount is within the allowed reserve levels under State Law.
Since the reserves are being used to fund on -going operations of the District it will be important
to develop a plan in the coming years to insure the District can be sustained to meet its annual
costs. Changing the assessment rate would require a vote of the assessed properties. Staff
will be monitoring both revenue and expenditure control options to develop a tong term plan for
this District.
Staff is proposing that the City Council hold the public hearing, deliberate, and adopt the
resolution Approving Engineer's Report, Confirming Diagram and Assessment, and Ordering
Levy of Assessment for Citywide Street Lighting Maintenance Assessment District No. 1983-1
(Attachment 4 ).
Page 2 of 7
Landscapinq Maintenance Assessment District No. 1983-2 (Tract 4719)
This District was created in 1983 and it addresses landscaping in the development adjacent to
Stagecoach Road which includes 150-unit single-family homes (Dublin- Hills Estates) and 550
apartment / condominiums (Amador Lakes). The landscaping maintained includes areas along
Stagecoach Road and the interior slope landscaping adjacent to the single family homes. The
costs and assessments are allocated 61.6% to the single-family fiomes of Dublin Hills Estates
and 38.4% to the apartment / condominium project.
In addition to on-going maintenance and utility costs, the Preliminary Budget for Fiscal Year
2011-2012 includes $3,983 for improvements. The proposed work includes replanting median
strips and park strips along Stagecoach Road, replacing groundcover on a slope along
Stagecoach Road, and replacing a deteriorating wooden retaining wall with a stone mason wall.
The assessment methodology approved in Fiscal Year 2003-2004 by property owners in the
District includes an escalation clause that allows for adjustments to the assessment according
to the Consumer Price Index and the utility cost increases. The current proposed Engineer's
Report (Attachment 5) includes the approved assessment rates and a cost of living increase of
3.476%, which is the April 2011 Consumer Price Index. The following shows the current and
proposed annual assessment:
Landsr_anina Maintenance Assessment District No. 1983-2 (Tract 47191
Property Type Current Fiscal
Year 2010-2011 Proposed Fiscal
Year 2011-2012 Annual
Chan e$
Dublin Hills Estates - Sin le Famil Homes $290.52 $300.62 $10.10
Amador Lakes - A t/ Condominiums $ 49.12 $ 50.82 $ 1.70
The estimated June 30, 2012, reserve for this District is projected to be $33,813. The actual
reserve will not be known until the City closes its books and accrues the necessary revenues
and expenses.
A newsletter was mailed to property owners the week of June 6, and a neighborhood meeting
was held on June 15.
Staff is proposing that the City Council hold the public hearing, deliberate, and adopt the
resolution Approving Engineer's Report, Confirming. Diagram and Assessment, and Ordering
Levy of Assessment for Landscaping and Lighting Maintenance Assessment District No. 1983-2
(Attachment 6).
Landscapinq and Liqhtinq. Maintenance Assessment District No. 1986-1 (Villaqes at
Willow Creek)
This District was created in 1986 and it addresses landscape maintenance adjacent to
residential development on the west side of Dougherty Road from Amador Valley Boulevard to
the northern City limit. .
The work performed by this District includes work within public areas such as: litter pickup,
maintenance of soundwalls, and landscaping maintenance. Landscaping within the ,
condominium and apartment developments .is the responsibility of the homeowners' association
or property owner for those individual developments. The landscaping along and within the
Page 3 of 7
Alamo Creek channel area is not included in the assessmer~t district as it is the responsibility of
Alameda County Flood Control, Zone 7. °
Iri Fiscal Year 2011-2012, the budget includes the replacement of missing or dead plants along
Dougherty Road and Shady Creek Road as well as in the medians along Willow Creek Drive
and Fall Creek Road, the replacement of bark along Wildwood Road, the installation of
concrete surrounding select Wildwood Road street light poles, and the cleaning and repainting
of concrete pillars and signs along Willow Creek Drive.
In Fiscal Year 2001-20D2 the property owners approved a formula under which future
assessments can be adjusted. The formula examines (1) actual increases in utifity costs, and
(2) inflationary increases in the cost of maintenance, as determined by changes in the
Consumer Price Index. The Consumer Price Index (April 2011, Bay Area Urban Wage Earners)
indicates that the maximum rate of increase is 3.476%.~ ~
The proposed Engineer's Report (Attachment 7) includes the approved assessment rates and a
cost of living increase of 3.476%, which is the April 2011 Consumer Price Index. The following
table shows the current and proposed annual assessment: ~
Landscaping and Lighting Maintenance Assessment District No. 1986-1 (Villages at
Willow Creek)
Property Type Current Fiscal
Year 2010-2011 Proposed Fiscal
Year 2011-2012 Annual
Chan e$
Sin {e Famil Homes $155.86 $161.28 $ 5.42
Amador Lakes - A t/ Condominiums $ 77.92 $ 80.64 $ 2.72
Commercial $623.44 $645.12 $ 21.68
The estimated June 30, 2012, reserve for this District is projected fo be $62,026. The actual
reserve will not be known until the City closes its books and accrues.the necessary revenues
and expenses.
A newsletter was mailed to property owners the week of June 6, and a neighborhood meeting
was held on June 15.
Staff is proposing that the City Council hold the public hearing, deliberate, and adopt the
resolution Approving Engineer's Report, Confirming Diagram and Assessment, and Ordering
Levy of Assessment for Landscaping and Lighting Maintenance Assessment District No. 1986-1
(Attachment 8).
Landscapinq and Liqhtinq Maintenance Assessment District No. 1997-1 (Santa Rita Area1
This assessment district was formed in 1996 at the request of the Alameda County Surplus
Property Authority, to maintain certain landscaped areas within-the public right-of wajr. The
area covered by this District is bounded by Gleason Drive on .the North and Interstate 580 on
the South, Arnold Road on the West and Tassajara Road on the east.
The scope of work includes maintenance of roadside {andscaping for Dublin Boulevard,
Hacienda Drive, Central Parkway, a portion of Arnold Road, Tassajara Road (westerly portion),
and a portion of Gleason Drive, plus the maintenance of the trail and , landscaping along the
Tassajara Creek channel. The median landscape maintenance is not included in this District.
Page 4 of 7
For Fiscal Year 2011-2012, shrub replacement will continue on Glynnis Rose Drive and on
Central Parkway. between Arnold Road and Glynnis Rose Drive, plant replacement will take
place along the soundwall bedding on Dublin Boulevard, and b,ark replacement will take place
along Gleason Drive, Killian Drive, and Central Parkway.
The total developed acreage in this District is 421.87 acres. As provided in the Engineer's
Report (Attachment 9), individual lots in residential subdivisions are assessed based on density:
The original Engineer's Report for this District provided for an initial maximum assessment of
$710.00 per acre, which could be increased annually based on the change in the Consumer
Price Index (CPI) as well as actual increases in the cost of utilities. This CPI factor is updated
in the Engineer's Report on an annual basis. The maximum per acre in the Engineer's Report
for Fiscal Year 2011-2012 adjusted by the approved adjustment formula is $1,063.85 per acre.
Although the Assessment District formula establishes a maximum cost that can be levied,
based on planned expenditures in the District the per-acre assessment required to fund Fiscal
Year 2011-2012 activities• equates to $688.98 per acre. This assessment is an increase of
$32.80 per acre or 5% more than the prior year's assessment. The density of the various
housing units results in different assessments as shown below:
Landscapinq and Liqhtinq Maintenance Assessment District No. 1997-1 (Santa Rita Area)
Property Type Current Fiscal
Year 2010-2011 Proposed Fiscal
Year 2011-2012 Annual
Chan e$
California.Creekside sin le-famil $ 93.30 $ 97.96 $ 4.66
California Brookside multi-famil $ 40.42 $:42.44 $ 2.02
SummerGlen - Richmond American
north Sin le Famil
$ 81.70 ~
$ 85.78 -
$ 4.08
SummerGlen - Richmond American
south
$ 89.90
$ 94.40
$ 4.50
SummerGlen - Kaufman & Broad $125.10 $131.36 $ 6.26
SummerGlen - Pulte $156.98 $164.83 $ 7.85
Dublin Greene Tract 7084 sin le-famil $ 98.82 $103.76 $ 4.94
Dublin Greene Tract 7149 multi-famil $ 74.40 $ 78.12 $ 3.72
Dublin Greene Tract 7149
condominium/a artment
$ 38.78
$ 40.72
$ 1.94
Commercial (including retail, office,
and industrial uses, as well as
a artment ro erties
$ 656.18 _
Per Acre
$ 688.98
Per Acre
$ 32.80
Per Acre
The estimated June 30, 2012, reserve for this District is projected to be $165,273. The actual
reserve will not be known until the City closes its books and accrues the necessary revenues
and expenses.
A newsletter was mailed to property owners the week of June 6, and a neighborhood meeting
was held on June 15.
Staff is proposing that the City Council hold the public hearing, deliberate, and adopt the
resolution Approving .Engineer's Report, Confirming Diagram and Assessment, and Ordering
Levy of Assessment for Landscaping and Lighting Maintenance Assessment District No. 1997-1
(Attachment 10).
Page 5 of 7
Street Liqhtinq NBaintenance Assessment District No. 1999-1 (Dublin Ranch and Tract
7067
This Assessment District was formed in 1999 to address street lighting costs. The areas
covered by this District were developed with special ornamental fixtures that have a different
cost to maintain, including the need to establish a reserve to repaint the fixtures on a 10 year
cycle. The area covered by the District is the development referred to as Dublin Ranch and a
small subdivision in the western hills (Tract 7067 - Mountain Rise Place / Clifden Ct / Galway
Ct).
In addition to the annual maintenance costs a Capital Project to complete pole painting on a
portion of the inventory is included as a capital improvement project in Fiscal Year 2011-2012.
The cost of this project is $39,595 and will be funded from assessment, district reserves.
The original Engineer's Report for this District provided for an initial maximum assessment of
$34.22 per dwelling unit equivalent, which could be increased annua{ly based on the Consumer
Price Index (CPI),, and by increases in the cost of utilities. The April 2011 CPI rate of increase
for San Francisco Bay Area Urban Wage Earners was 3.476%; therefore, the maximum
assessment has been adjusted by 3.476% from $45.37 to $46.95. Commercial properties are
assessed on a per acre basis at 5.5 times the dwelling unit equivalent.
The Engineer's Report (Attachment 11) notes `that although the Assessment District formula
establishes a maximum cost that can be fevied, based on planned expenditures the
assessment required to fund Fiscal Year 2011-2012 expenditures remains unchanged.
Street Lighting Maintenance Assessment District No. 1999-1 (Dublin Ranch and Tract
70671
Property Type Current Fiscal
Year 2010-2011 Proposed Fiscal
Year 2011-2012 Annual
Chan e$
E uivalent Dwellin Unit EDU $ 38.90 $ 38.90 No Chan e
Commercial Per Acre $213.95 er acre $213.95 er acre No Chan e
The estimated June 30, 2012, reserve for this District is projected to be $321,879, including the
portion set aside for pole painting costs. The actual reserve will not be known until the City
closes its books and accrues the necessary revenues and expenses.
Staff is proposing that the City Council hofd the public hearing, deliberate, and adopt the
resolution Approving Engineer's Report, Confirming Diagram and Assessment, and Ordering
Levy of Assessment for Street Lighting Maintenance Assessment District No. 1999-1
(Attachment 12). ,
IVOTICING REQUIREMENTS/PUBLIC OUTREACH:.
As described in the report for the Landscape Maintenance Assessri~erit Districts, a Newsletter
was mailed to property owners and Staff was available for an evening meeting to answer any
questions. ~
ATTACHMENTS: 1. 2011-2012 Sources and Use of Assessment District Funds
2. June 7, 2011 Staff Report~(Exclud,ing Attachments)
3. Engineer's Report for AD 83-1
Page 6 of 7
4: Resolution Approving Engineer's Report, Confirming Diagram and
Assessment, and Ordering Levy of Assessment for AD 83-1,
5. Engineer's Report for AD 83-2
6. Resolution Approving Engineer's Report, Confirming Diagram and
Assessment, and Ordering Levy of Assessment for AD 83-2
7. Engineer's Report for AD 86-1
8. Resolution Approving Engineer's Report, Confirming Diagram and
Assessment, and Ordering Levy of Assessment for AD 86-1
9. Engineer's Report for AD 97-1
10. Resolution Approving Engineer's Report, Confirming Diagram and
Assessment, and Ordering Levy of Assessment for AD 97-1
11. Engineer's Report for AD 99-1
12. Resolution Approving Engineer's Report, Confirming Diagram and
Assessment, and Ordering Levy of Assessment for AD 99-1
Page 7 of 7
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_ ATTACHMENT 1
2011-2012 Sources and Use of Assessment District Funds
As Presented In The Engineering Reports June 21, 2011
Citywide LL-MAD LLMAD LLMAD SLMAD
SLMAD No.1983-2 No.1986-1 No.1997-1 No.1999-1
No. 1983-1 (Tract 4719) (Villages at (Santa Rita (Dublin
~ Willow Creek) Area) Ranch ancJ
Tract 7067)
Estimated Beginning $131
811 $ 34
258 $ 77,815 $191,850 $ 85,355z
Balance July 1, 2011 , ,
Pole Painting Reserve _ $206,704
~R~ENUE~~y
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Total Amount Proposed to $267
987 $ 73,196 $105,073 $286,642 $205,010
be Assessed: ,
Less Estimated Delinquency ~2,680) - (525) (5,733) (2,050)
Cost:
Estimated Prior Year ~ 660
5 - 1,220 470
2 5,450
Collections and Penalties : , ,
Estimated Interest 069
2 318 1,064 2,377 4,909
Revenue : ,
Estimated Reimbursement 2
500 - - - -
for Public Damaqe: ,
Contract Maintenance and $2g6,750 $ 68,990 $116,700 $301,610 $134,280
Utilities:
Administration (transfer) and ~ ~~3 3,725 4,135 5,$50 6,139
Engineering:
Estimated Collection Cost: 4,555 1,244 1,786 4,873 3,485
Contribution To Pole
Paintina Reserve 52,265
Projected (Use) /
Contribution To District ( $33,542) ( $ 455) ( $15,789) ( $26,577) $ 17,150
Reserves2
Pro}ected Ending Balance ~ gg 269 $ 33,813 $ 62,026 $165,273 $102,5052
June 30, 2012
Pole Painting Project (Cost
Removed from Pole Painting ~ ($ 39,595)
Reserve):
Pole Painting Reserve $219,374
1: Listed under Fund Balance Information in Engineer's Report
2: Excluding Pole Painting Reserve
- (~. a --- (~ - a I _-~ I------
ATTACHMENT I
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: 19'~-'~~~~ STAFFRE~PORT CITY CLERK
``~~.~ji ~ -- o - .
` ~ 1 DUBLIN.CITY COUNCIL File # ^^~~^ ~
~;.~ _,.. C'~LIFOtZI~~.
DATE: June 7, 2011 ~
TO: , Honorable Mayor and City Counciimembers .
FROM: Joni Pattillo, City Manager
SUBJEC . Preliminary Engineer's Reports: Citywide Street ~ Lighting Maintenance
Assessment District . No. 1983-1; Landscaping and Lighting Maintenance
Assessment District No. 1983-2 (Tract 4719); Landscaping and ~Lighting
Maintenance Assessment District No. 1986-1 (Villages at Willow Creek);
Landscaping and Lighting Maintenance Assessment District No. 1997-1 (Santa
Rita Acea); Street Lighting Maintenance. Assessment District No. 1999-1 .(Dublin
Ranch and Tract 7067)
~ .
,
Prepared By: ~ Erin Steffen, Administrative Analyst ~
EXECUTIVE SUMMARY:
This action requests_appr.oval of the Preliminary Engineer's~Report for the 2011-12 assessment
and sets a public hearing date of June 21, 2011. Citywide Street Lighting Maintenance District
No. ,1983-1 pays the cost of energy and maintenance for the -City's street light system, except
for the lights included in Street Lighting Maintenance Assessrnent District No. 1999-1 (Dublin
Ranch and Tract~7067). Landscaping and Lighting Maintenance Assessment District No. 1983-
2(Tract 4719) pays the cost of utilities and maintenance for landscaping improvements along
Stagecoach Road and on fhe interior slopes of the Dubiin Hills Estates development.
Landscaping and Lighting Maintenance Assessment District _No. 1986-1 (Villages at Willow
Creek) pays the cost of utilities and maintenance for certain landscaping improvements
associated with the Villages at the Willow Creek development. Landscaping and Lighting
Maintenance Assessment District No. 1997-1 (Santa Rita Area) pays the cost of utilities and
maintenance for certain landscaping improvements within the Santa Rita development area.
FINANCIAL IMPACT:
A complete description of beginning balances, revenue and expenditures of each District is
provided on Attachment 1 to the Staff Report. Revenue and Expenditures for each Assessment
District are tracked separately, There are minor differences anticipated between the Engineer's
Report and the proposed budget. This will be monitored in the upcoming year and a budget
adjustment may be recommended after the ciosing of the currenf year.
c~innnneRV pRF~ tnntNnRY ASSFSSMENT DISTRICT 2011/2012 REVENUE & EXPENDITURES
.._ ....... .. . . . . .-- ------ -- -- - - - - --
Citywide -
Stagecoach Rd
Dougherty Rd
Santa Rita
East Dublin
St Li ht 83-1 Laridsca e 83-2 Landsca e 86-1 Landsca e 97-1 St Li ht 99-1
F'RUJEGTEb REUEt~UE~~ ~ ~ ~' ~
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EESTIMA=TEC~?#~"E~ti?IT~IRES.~
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Use of Reserves $ 33,542 $ 445 $ 15,789 ~ $ 26,577 • $ i7,150
Page ~ of ~ , : ATTACHMENT ~
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RECO{VIMENDATION.
Adopt resolutions approving the Preliminary Engineer's Reports and setting a public hearing
date and time (June 21, 2011, 5:30 p.m. in the City Councii Chambers, located at 100 Civic
Plaza, Dublin) for the purpose of hearing any comments to the proposed Fiscai Year 2411-2012
asse.ssments for: Citywide Street Lighting Maintenance Assessment District No. 1983-1;
Landscaping and Lighting Maintenance Assessment District No. 1983-2 (Tract 4719);
Landscaping and Lighting Maintenance. Assessment . District No. 1986-1 (Villages at Willow
Creek); Landscaping and Lighting Maintenance Assessment District No. 1997-1 (Santa Rita
Area); and Street Lighting Maintenance Assessment District No. 1999-1 (Dublin Ranch and
Tract 7067
V ~ ~
.
Submitted By~ Reviewed By Review
Public Works Manager Administrative Services Director Assistant City Manager
DESCRtPTiON:
The proposed resolutions approve the Preliminary Engineer's Reports for the two street lighting
maintenance assessment districts and the three landscaping and lighting maintenance
assessment~districts described below for Fiscal Year 2011-2012 and set a public hearing date
for each assessment district on June 2.1, 2011 in the City Council Chambers, located at 100
Civic Plaza, Dublin.
Citvwide Street Liahtinq Maintenance Assessment District No. 1983-1
This assessment district was established in 1983 to replace a County Service Area (CSA) that
was originally in place to fund this maintenance. The boundary of this assessment district
encompasses the entire City, with the exception of Dublin Ranch and Tract 7067 (Clifiden Parc
development in the western hills). The District funds the maintenance and energy costs for
public street lights. Included in these costs is the retention of a reserve to fund pole painting
and maintenance.
The assessments have been adjusted over the years based on costs, inciuding a decrease that
was possible due to the City assuming ownershi{~ of the street lights. The maximum
assessment allowed under the authorizing documents is $19.34 per unit. This amount has
been levied sinee Fiscal Year 2007-2008. There is no provision in the formation documents to
increase the per unit levy: There is no change in the proposed assessment amount from the
p~evious Fiscal Year. . `
Citv Street Liqhtinq Asses.sments (District 1983-1)
~
Property Type . Current Fiscal
Year 2010-2011 Proposed Fiscal
Year 2011-2012 _ Annual
Chan e$
E uivalent Dwellin Unit EDU $ 19.34 $ 19.34 No Chan e
Commercial Per Acre $106.37 er acre $106.37 er acre No Chan e
As noted in the Engineer's Report (Attachment 2), an operating reserve of approximately
$98,268 is projected to remain at the end of Fiscal Year 2011-2012. This reserve is
Page 2 of 7
l i 5
commensurate with the amount allowed by State Law (Proposition 218), which permits a
reserve of up to 50% of the operating cost for the District. It is recommended that this type of
reserve be retained for potential unplanned . expenditures such as major repairs and/or for
replacement of.poles in future years.
Staff is proposing that the City Council adopt the resolutions approving the Preiiminary
Engineer's Report for the Citywide Street Lighting Maintenance Assessment District No. 1983-1
(Attachment 3) and appointing the time and date for fiearing comments on the proposed
assessment (Attachment 4). ~ ,
Landscapinq and Liqhtinq Maintenance Assessment District No. 1983-2 (Tract 4719)-
This District was formed as part of the approval process of Tract 4719 and covers the 150-unit
single-family Dublin Hills Estates development and the Amador Lakes development. The
District is responsible for the maintenance of the Stagecoach Road landscaping .and the interior
siope landscaping within Tract 4719. The spread of assessments assigns 61.6% of the total
assessment to t}ie single-#amily homes of Dublin Hills Estates and 38.4% to the Amador Lakes
Apartments. ~
In addition to on-going maintenarice and utility costs, the Preliminary Budget for Fiscal Year
2010-2011 includes $3,983 for improvements. The proposed work includes replanting median
strips and park strips along Stagecoach Road, replacing groundcover on a slope along .
Stagecoach Road, and replacing a deteriorating wooden retaining wall with a stone mason wall. ~
The assessment methodology approved in Fiscal Year 2003-2004 by property owners in the
District includes an escalation clause that allows for adjustments to the assessment according
to the Consumer Price Index and the utility cost inc~eases. The current proposed Engineer's
Report (Attachment 5) includes the approved assessment rates and a cost of living increase of
3.476%, which is the April 2011 Consumer Price Index. The following table shows the current
and` proposed annual assessment: ~ ,
Staaecoach'Road Assessments {District 1983-2)
~ ~
Property Type Current Fiscal
Year 2010-2011 Proposed Fiscal
Year 2011-2012 Annual
Chan e$
Dublin Hills Estates - Sin le Famil Homes $290.52 $ 300.62 $10.10
Amador lakes - A t/ Condominiums $ 49.12 $ 50.82 $ 1.70
The estimated June 30, 2012, reserve for this District is projected to be $33,813. The actual
reserve will not be known untii the. City closes. its books and accrues the necessary revenues
and expenses.
Staff will be scheduling a neighborhood meeting for property owners prior to the public hearing
date for this District_ ,
Staff is proposing that the City Council adopt the resolutions approving the Preliminary
Engineer's Report for the Landscaping and Lighting Maintenance Assessment District No.
1983-2 (Attachment 6) and appointing the time and date for hearing comments on the proposed
assessment (Attachment 7).
Page 3 of 7
5 i~
~
Landscaqina and LiQhtinq Maintenance Assessm_ ent District No. 1986-1 (Viilaqes at Willow.
Creek
The District was formed with the initial assessment in the 1987-1988 tax year. The District
encompasses the Viilages at Willow Creek development. off Dougherty Road and north of
Amador Valley Boulevard. The surrounding homes are apartment complexes, condominiums
and the 145-unit single famiiy development (Ridgecreek).
The work performed by this Disfrict includes litter pickup, maintenance of soundwalls, and
landscaping along Dougherty Road between Amador Valley Boulevard and Fall Creek-~Road;
along Amador Valley Boulevard between Dougherty Road and Wildwood Road; and .along
Wildwood Road, Fall Creek Road, Shady Creek Drive and Willow. Creek Drive. Landscaping
within the condominium and apartment dev.elopments is the responsibility of the homeowners'
association or property owner for those individual developments. The landscaping along and
within the Alamo Creek channel area is not included in the assessment district as it is the
responsibility of Alamecia County Flood Control, Zone 7.
In Fiscal Year 2011-2012; the budget inciudes the replacement of missing or dead plants along
Dougherty Road and Shady Creek Road as well as in the medians.along Wiilow Creek Drive
and Fall Creek Road, the replacement ofi bark along Wildwood Road, the installation of
concrete surrounding select Wildwood Road street light poles, and the cleaning and repainting
of concrete pillars and signs along Wiilow Creek Dri~e.
In Fiscal Year` 2001-2002 the property owners approved a formula. under which future
assessments can be adjusted. The-formuia examines.(1) actual increases in utility cost, and
(2) inflationary increases in the cost of maintenance, as determined by changes in the
Consumer Price Index. The Consumer Price Index (April 2011, Bay Area Urban Wage Earners)
indicates that the maximum rate of increase is 3.476%.
The proposed Engineer's Report (Attachment 8) includes the. approved assessment rates and a
cost of living increase of 3.476%, which is the April 2011 Consumer Price Index. The following
table shows the current and proposed annual assessment:
vill~npc ot willnw Crppk AssPSSments (District 1986-11
Property Type Current Fiscal
Year 2009-2010 Proposed Fiscal
Year 2010-2011 Annual
Chan e$
Sin le Famii Homes $155.86 $ 161 _28 $ 5.42
Amador Lakes - A t/ Condominiums $ 77.92 $ 80.64 $ 2.72
Commercial $623.44 $645.12 $21.68
The estimated June 30, 2012, reserve for this District is. projected to be $62,026. The actual
reserve wiil not be known until the City cioses its books and accrues the necessary revenues
and expenses. ~
Staff will be scheduling a neighborhood meeting for property owners prior to the public hearing
date fo~ this District. -
Staff is proposing that the City Council adopt the resolutions app~oving the Preliminary
Enginesr's Repo~t for Landscaping and Lighting Maintenance Assessment District No. 1986-1
(Attachment 9) and appointing the time and -date for hearing comments of the proposed
assessment (Attachment 10). ~ . ~
Page 4 of 7
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Landscaqing and LiqhtinQ Maintenance Assessment District No. 1997-1 (Santa Rita Area)
This assessment district was formed in 1996 at the request of the Alameda County Surpius
Property Authority. The initial assessment was levied in Fiscal Year 1997-1998. The area
covered by this District is bound by Gleason Drive on the North and Iriterstate 580 on the South,
Arnold Road on the West and Tassajara Road on the east.
. The scope of work includes maintenance of roadside landscaping for Dublin Boulevard,.
Hacienda Drive, Central Parkway, a portion of. Arnold Road, Tassajara Road (westerly portion),
and a portion of Gleason Drive, plus the mainte.nance of the trail and landscaping along the
Tassajara Creek channel. The median landscape maintenance is not included in this District.
For Fiscal Year 2011-2012, shrub replacement will continue on Glynnis Rose Drive and on
Central Parkway between Arnold Road and Giynnis Rose Drive, plant replacement wiil take
place along the soundwall bedding. on Dublin Boulevard, and bark replacement will tal~e place
along Gleason Drive, Killian Drive, and Ce.ntral Parkway.
The total developed. acreage in this District is 421.87 acres. As provided in the Engineer's
Report (Attachment 11), individual lots in residential subdivisions are assessed based on
density: The original Engineer's Report for this District provided for an initial maximum
assessment of $710.00 per acre, which could be increased annually based on the change in
the Consumer Price Index (CPI) as well as actual increases in the cost of utilities. This CPI
factor is updated in the Engineer's Report on an annual bas.is. The maximum per acre in the
Engineer's Report for Fiscal Year 2011-2012 adjusted by the approved adjustment formula is
$1,063.85 per acre. . `
Although the Assessment District formula establishes a maximum cost that can be levied,
based on planned expenditures in the District the per-acre assessment required to fund Fiscal
Year 2011-2012 activities equates to $688.98 per acre. This assessment is an increase of
$32.80 per acre or 5°/a more than the prior year's assessment. The density of the various
housing units differ the allocation on a per a~cre basis and resuit in different assessments as
shown below: . -
c~.,+~ Gt~t~ ero~ eccaccmpntc ll~ictrict 1997-11
~
Pro e Type Current Fiscal
Year 2010-2011 Proposed Fiscal
Year 2011-2012 Annuai
Chan e~ $
California Creekside sin le-famil $ 93.30 $ 97.96 $ 4.66
California Brookside multi-famil $ 40.42 $ 42.44 $ 2.02
SummerGlen - Richmorid American
north Sin le Famil
$ 81.70
$ 85.78
$ 4.08
SummerGlen = Richmond American
south
$ 89.90
$ 94.40 ~
$ 4.50
SummerGlen - Kaufman & Broad $125.10 $.131.36 $ 6.26
SummerGlen - Pulte $156.98 $164.83 $ 7.85
Dublin Greene Tract 7084 sin le-famil $ 98.82 $103.76 $ 4.94
Dublin Greene Tract 7149 multi-famil ' $ 74.40 $ 78.12 $ 3.72
Dublin Greene Tract 7149
condominium/a artment '
$ 38.78
$ 40.72
$ 1.94
Commercial (including retail, office,
and industrial uses, as well as .
a artment ro erties
~ 656.18
Per Acre ~ ~
$ 688.98
Per Acte
$ 32.80
Per Acre
Page 5 of 7
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The estimated June 30, 2012, reserve for this District is~projected to be $165,2.73. The actual
reserve will not. be known untii the City closes its books and accrues the necessary revenues
and expenses. ~
Staff will be mailing out a newsletter and scheduling a neighborhood meeting prior to the public
hearing date. The informational newsletter, which. includes a table showing current and
maximum assessment numbers, will provide details regarding tfie increase in maximum
assessment for each individual residential tract.
Staff is proposing that the City Council adopt the cesolutions approving the Preliminary
Engineer's Report for Landscaping and Lighting Maintenance Assessment District No. 1997-1
(Attachment 12) and appointing the time and date for hearing comments of the proposed
assessment (Attachment 13). . `
Street Liqhtina Maintenance Assessment District No 1999-1~ (Dublin Ranch and Tract 7067) "
Assessment District 99-1 was formed in 1999 at the requesf of the developers in Dublin Ranch.
The initial assessment was levied. in Fiscal Year 1999-2000. Dublin Ranch Areas A and G were
annexed into the District during Fiscal Year 2001-2002. The remaining portions of Dublin
Ranch, including Areas B, C, F and H, were annexed to the District, and the first assessment in
those areas began in Fiscal Year 2006-2007. The District also covers Tract 7067 (Clifden Parc)
off Mountain Rise Place. Costs funded from the assessments include utility costs,
maintenance, and repair costs associated with the decorative street lighting that has been
installed.in these areas. This includes the establishment of a reserve to complete pole painting
on a 10 year cycle. The lighting fixtures are different than in the remainder of the City.
In addition to the annual maintenance costs a Capital Project to conduct pole painting on a
po~tion of the inventory is included as a capital improvement project in Fiscal Year 2011-2012.
The cost of this project is $39,595 and will be funded from assessment district reserves.
The original Engineer's Repo~t for this District p~ovided for an initial maximum assessment of
$34.22 per dwelling unit equivalent, which could be increased annually based on the Consumer
Price Index (CPI), and by increases in the cost of utilities. The April 2011 CP1 rate of increase
for San Francisco Bay Area Urban Wage Earners was 3.476%; therefore, the maximum
assessment has been adjusted by 3.476% from $45.37 to $46.95. Commercial properties are
assessed on a per acre basis at 5.5 times the dwelling unit equivalent.
The Engineer's Report (Attachment 14) notes that although the Assessment District formula
establishes a maximum cost that can be levied, based on planned expenditures the
assessment required to fund Fiscal Year 2011-2012 expenditures remains unchanged.
Eastern Dublin & Mountain Rise Place Street Li htin Assessments District 1999-1
Property Type . Current Fiscal
Year 2009-2010 Proposed Fiscal
Year 2010-2011 Annual
Chan e~ $
E uivalent Dwellin Unit EDU $ 38.90 $ 38.90 ' No Chan e
Commercial Per Acre - $213.95 er acre $213.95 er acre No Chan e
The estimated Jane 30, 2012, reserve for this District is projected to be $321,879, including the
portion set aside for pole painting costs. The actual reserve will not be known until the City .
closes its books and accrues the necessary revenues and expenses.
Page 6 of 7
.i~~
Staff is proposing that the City Council adopt the resolutions approving the Preliminary
Engineer's Report for Street Lighting Maintenance Assessment District No. 1999-1 (Attachment
15) and appointing. the time and date for hearing comments of the proposed assessment
(Attachment 16)..
NOTICIIVG ~REQUIREMENTS/PUBLIC OUTREACH:
Following the City Counci{'s approval of the Preliminary Engineer's Reports, a public hearing for
each street lighting mainteriance assessment district and landscaping and lighting maintenance
assessment district will be scheduled as required.
ATTACHMENTS: 1. 2011-2012 Preliminary Sources and Use of Assessment
District Funds -
2. Preliminary Engineer's Report for AD 83-1
3. Resolution Approving Preliminary Engineer's Report for AD
83-1
4. Resolution Appointing Time and Place of Hearing Protests of
Proposed Assessments (June 21; 2011, 5:30 p.m.) for AD
_ 83-1
5: Preliminary Engineer's Report for AD 83-2
6. Resolution Approving Preliminary Engineer's Report for AD
~ 83-2
7. Resolution Appointing Time and Place of Hearing Protests of
Proposed Assessments (June 21, 2011, 5:30 p.m.) for AD.
83-2
~ 8. Preliminary Engineer's Repo~t for AD 86-1
9. Resolution Approving Preliminary Engineer's Report for AD
86-1
10. Resolution Appointing Time and Place of Hearing Protests of
Proposed Assessments (June 21, 2011, 5:30 p.m.) for AD
~ 86-1 -
~ 11. Preliminary Engineer's Report for AD 97-1
. 12. Resolution Approving Preliminary Engineer's Report for AD
97-1 ~
13. Resolution Appointing Time and Place of Hearing Protests of
Proposed Assessments (June 21, 2011, 5_30 p.m.) for AD
97-1
14. Preliminary Engineer's Report for AD 99-1 ~
~ 15. Resolution Approving Preliminary Engineer's Repo~t for AD
99-1
16. Resolution Appointing Time and Place of Hearing Protests of
Proposed Assessments (June 21, 2011, 5:30 p.m.) for AD
~ . 99-1
Page 7 of 7
i9~~~=~~ ~~,~8'2
~1~ \l~11i~\! 11-~
` ,
~~ 1.~~ .
~o i ~i 5
ENGINEER'S REPORT AFFIDAVIT
Street Lighting Maintenance Assessment District No. 1983-1
Pursuant to the Landscaping and Lighting Act of 1972
City of Dublin
Alameda County, State of Califomia
This Report describes the District and services therein including the improvements,
budgets, parcels and assessments to be levied for Fiscal Year 2011/2012 as they
existed at the time of the passage of the Resolution of Intention. Reference is hereby
made to the Alameda County Assessor's maps for a detailed description of the lines
and dimensions of parcels within the District. The undersigned respectfully submits the
enclosed Report as directed by the City Council,
Dated this 21 S+' day of ~~~tR. , 2011.
Wilidan Financial Services
Assessment Engineer
On Behalf of the City of Dublin
~.
By:
Gary Huisingh
Public Works Director
City of Dublin
f l ~ ~S
~ABLE-OF CONTENTS;
.......................................................................................................................1
' I. OVERVIEW
A. INTRODUCTION .....:................................................................................................................ ..1
B. APPLICABLE LEGISLATION ................................................................................................... .. 2
II. DESCRIPTION OF THE DISTRICT AND IMPROVEMENTS .................................... ..5
A. DISTRICT ............................................................................................................................... .. 5
B. I MPROVEM ENTS ..................................................................................................................... .. 5
III. METHOD OF APPORTIONMENT ................................................................................ ..G
A. BACKGROUND ....................................................................................................................... ..6
B. BENEFIT ANALYSIS ............................................................................................................... .. 6
C. ASSESSMENT METHODOLOGY .............................................................................................. ..7
D. LAND USE CLASSIFICATIONS ...................:..............................:............................................. .. 8
IV. DISTRICT BUDGET ......................................................................................................... 11 '
A. DESCRIPTION OF BUDGET ITEMS ...........................:....................:......................................... .11
B. DISTRICT BUDGET ................................................................................................................. .15
APPENDIX A- DISTRICT BOUNDARY MAP .................................................:.................. 1G
APPENDIX B- 2011/2012 ASSESSMENT ROLL ..........................................:................. 17
la ~~5
~
ia ov~~vo~w
A. Introduction
City of Dublin
Stseet Lighting Nlaintenance Assessment Distsict 1983-1
Engineex's r~nnual Levy Report
Fiscal Yeax 2011/2012
The City of Dublin ("City") annually levies and coJlects special assessments in
order to maintain the improvemerits within the Street Lighting Maintenance
Assessment District No. 1983-1 ("District"). The District was originally formed
in 1983 and is annually levied pursuant to the Landscape and Lighting Act of
1972, Part 2 of Division 15 of the California Streets and Highways Code
("1972 Act"). A diagram of the boundaries of the District can be found within
Appendix A of this document.
This Engineer's Annual Levy Report ("Report") has been prepared in
accordance with the provisions of Chapter 3, Section 22622 of the 1972 Act.
This Report describes the District, the improvements therein, any annexations
or other modifications to the District including any substantial changes to the
improvements, the method of apportionment, the boundaries of the District,
and financial information including the district budgets and proposed annual
assessments for Fiscal Year 2011/2012. The proposed assessments are
based on the historic and estimated costs to maintain the improvements that
provide a special benefit to properties within the District. The costs of
improvements and the annual levy including all expenditures, deficits,
surpluses, revenues, and reserves are assessed to each parcel within the
District proportionate to the parcel's special benefits.
For the purposes of this Report, the word "parcel" refers to an individual
property assigned its own Assessment Number by the County of Alameda
Assessor's Office. The County of Alameda Auditor/Controller uses
Assessment Numbers and specific Fund Numbers to identify properties
assessed for special district benefit assessments on the tax roll.
Pursuant to Chapter 3, beginning with Section 22620 of the 1972 Act, the City
Council shall conduct a noticed annual public hearing to consider all public
comments and written protests regarding the District. Following the annual
public hearing and review of the Engineer's Annual Levy Report, the City
Council may order amendments to the Report or confirm the Report as
submitted. Following final approval of the Report and confirmation of the
assessments contained therein, the City Council will by resolution: order the
improvements to be made and confirm the levy and collection of assessments
pursuant to Chapter 4, Article 1, beginning with Section 22640 of the 1972
Act. The assessment rate and method of apportionment described in this
Report as approved or modified by the City Council defines the assessments
to be applied to each parcel within the District for Fiscal Year 2011/2012.
IYlillda~a Financial Seruices - Page 1
~3~ i~~.
, Ciry of Dublin
Street Lighting ~Iaintenance Assessment District 1983-1
Engineex's r~nnual Levy Report
„ ~ Fiscal Yeax 2011 /20,12 .
r
The assessments as approved will be submitted to the County
Auditor/Controller to be included on the property tax roll for each parcel within
the District. If any parcel submitted for collection is identified by the County
Auditor/Controller to be an invalid parcel number for the current Fiscal Year, a
corrected ,parcel number and/or new parcel numbers will be identified and
resubmitted to the County. The assessment amount :to be levied and
collected for the resubmitted parcel or parcels shall be based on the method
of apportionment and assessment rate contained in this Report as approved
by the City CounciL
B. Applicable Legislation
The District has been formed and is annually levied pursuant to the 1972 Act,
beginning with Section 22500. The assessments and methods of
apportionment described in . this Report utilize commonly accepted
assessment engineering practices and have been calculated and
proportionately spread to each parcel based on the special benefits received.
Compliance with the California Constitution
All assessments described in this Report and approved by the City Council
are prepared in accordance with the 1972 Act and shall be in compliance with
the provisions of the California Constitution Article XIIID ("Article XIIID").
On November 5, 1996, California voters approved the Right to Vote on Taxes
Act (Proposition 218) by a margin of 56.5% to 43.5%. The provisions of
Proposition 218 became amendments to the California Constitutional Articles
XIIIC and XIIID, can be summarized in four general areas:
1) Strengthens the general and special tax provisions of Proposition 13
and Proposition 62.
2) Extends the initiative process to all local taxes, assessments, fees, and
charges.
3) Adds substantive and procedural requirements to assessments.
4) Adds substantive and procedural requirements to property-related fees
and charges. r
~ Pursuant to Article XIIID Section 4, all property related assessments must
comply with certain substantive and procedural requirements unless they
meet certain exemptions listed in Article XIIID Section V.
The assessments contained in this Report were imposed in accordance with
voter approval pursuant to the establishment of the District and the .
assessments are imposed to finance capital costs or maintenance and
TY/illdan Financial Seruice.r . - Page 3~
Ciry of
Street Lighting ll~faintenance Assessment District 1983-1
Engineer's ~~nnual Levy Report
Fiscal Yeas 2011 /2012
operation expenses for public streets (and all improvements within the street
right of way including street lighting). Based on these exempt criteria, the City
has determined that the assessments are exempt from the substantive and
procedural requirements of Article XIIID Section 4, ~
The proposed assessments for the current fiscal year may be less than or
equal to the maximum assessment rates previously approved and adopted for
the District. Government Code Section 53750(h)(2) states, _"A tax, fee or
charge is not deemed to be "increased: by an agency that...(B) Implements or
collects a previously approved tax, fee or charge, so long as the rate is not
increased beyond the level previously approved by the agency, ...." Since
the highest assessment rate approved by the City Council and levied prior to
November 5, 1996 was $19.34 per EDU, this is the established maximum
assessment rate for the District. The assessment rate for the current Fiscal
Year 2011/2012 is proposed to be $19.34.
Any proposed assessment that exceeds the maximum assessment rate is
considered an increased assessment. Pursuant to the provisions of the Article
XIIID, all new or increased assessments (the incremental increase) are
subject to both the substantive and procedural requirements of Article XIIID
Section 4, including a property owner protest proceeding.
Provisions of the 1972 Act (Improvements and Services)
The Method of Apportionment described in this Report utilizes commoniy
accepted assessment-engineering practices and have been established
pursuant to the 1972 Act and the provisions of Article XIIID. As generally
defined by the 1972 Act, the improvements and~the associated assessments
for a district may include one or any combination of the following:
1) The installation or planting of landscaping.
2) The installation or construction of statuary, fountains, and ,other
ornamental structures and facilities.
3) The installation or construction of public lighting facilities, including, but
not limited to streetlights and traffic signals.
4) The installation or construction of any facilities which are appurtenant
to any of the foregoing or which are necessary or convenient for ~the
maintenance or servicing thereof; including but not limited to, grading,
removal of debris, the installation or construction of curbs, gutters,
walls, sidewalks, or paving, or water, irrigation, drainage, or electrical
facilities.
5) The installation of park or recreational improvements including, but not
limited to the following: -
~ I (~
Dubli
Willrlan Financial Seruicer Page 3
~~ ~ ~s .
Ciry of Dub
Street Lighting l~Iaintenance Assessment District 1983-1
Engineer's .~nnual Levy Report
Fiscal Year 2011 /2012
a. Land preparation, such as grading, leveling, cutting and filling,
sod, landscaping, irrigation systems, sidewalks, and drainage.
b. Lights, playground equipment, play courts and public restrooms.
6) The maintenance or servicing, or both, of any of the foregoing
including the furnishing of services and materials for the ordinary and
usual maintenance, operation, and servicing of any improvement,
including, but not limited to:
a. Repair, removal, or replacement of all or any part of any
improvements;
' b. Grading, clearing, removal of debris, the installation, repair or
construction of curbs, gutters, ~walls, sidewalks, or paving, or
water, irrigation, drainage, or electrical facilities;
c. Providing for the life, growth, health, and beauty of landscaping,
including cultivation, irrigation, trimming, spraying, fertilizing, or
treating for disease or injury;
d. The removal of trimmings, rubbish, debris, and other solid
waste;
e. The cleaning, sandblasting, and painting of walls and other
improvements to remove or cover graffiti.
f. Electric current or energy, gas, or other agent for the lighting or
operation of any other improvements. ~
g. Water for the irrigation of any landscaping, the operation of any
fountains, or the maintenance of any other improvemenfs.
7) The acquisition of land for park, recreational or open-space purposes,
or the acquisition of any existing improvement otherwise authorized by
the Act.
~ 8) Incidental expenses associated with the improvements including; buf
not limited to:
a. The cost of preparation of the report, including plans,
specifications, estimates, diagram, and assessmenf;
b. The costs of printing, advertising, and the publishing, posting
and mailing of notices;
c. Compensation payable to the County for collection of
assessments;
d. Compensation of any engineer or attorney employed to render
services;
e. Any other expenses incidental to the construction, installation,
or maintenance and servicing of the improvements; and,
f. Costs associated with any elections held for the approval of a
new or increased assessment.
Will~lan Finaraczal Seruice.r Page 4
Ciry of
Street Lighting Maintenance AssessmentDistrict 1983-1
Engineex's ~nnual Levy Repoxt
Fiscal Year ~011 /2012
IB. DESCRIPTION O~ ~HE D9STFZICT AIVD It~PRC~VEMEN~S
A. District
The District was created to fund maintenance and servicing costs for the
City's street lighting system, except for all public street lighting facilities
located in Dublin Ranch and Tract 7067, which is funded through the Dublin
Ranch Street Lighting Maintenance Assessment District No. 1999-1.
A Diagram showing the exterior boundaries of the District is provided in this
Report at Appendix A. Parcel identification, the lines and dimensions of each
lot, parcel and subdivision of land within the District, are inclusive of the
parcels as shown on the Alameda County Assessor's Parcel Maps as they
existed at the time of the passage of the Resolution of Intention, and shall
include subsequent subdivisions, lot line adjustments or parcel changes
therein. Reference is hereby made to the Alameda County Assessor's maps
for a detailed description of the lines and dimensions of each lot and parcel of
land within the District.
In 1983, the City Council formed the District to replace.the County of Alameda
Lighting Service Area. On August 13, 1984, the City Council approved the
annual Engineer's Report and ordered levy of assessments for the first time.
In 1995-1996, the City of Dublin and other agencies in Alameda County took
possession of PG&E-owned streetlights in order to reduce maintenance
costs.,
B. Improvements
Pursuant to the 1972 Act:
"Maintain" or "maintenance" means the furnishing of services and materials
for the ordinary and usual maintenance; operation, and servicing of any
improvement, including repair, removal, or replacement of all or any part of
any improvement.
"Service" or "servicing" means the furnishing of efectric current or energy,
gas, or other illuminating agent for any public lighting facilities or for the
lighting or operation of any other improvements.
A portion of funds collected from the annual assessments of this District may
be set aside for future pole painting costs in a separate improvement fund
commonly referred to as a Capital Jmprovement Fund (CIF). The Fund was
established for proposed improvements and expenditures that are greater
than can be conveniently raised from a single annual.assessment. The poles
~~ ~~S
Dubli
I Plilldan Financial Service.r Page ~
~~ ~ i ~~
Ciry of Dubl~
Street Lighting l~Iaintenance ~ssessment District 1983-1
Engineex's Annual Levy Repoxt
Fiscal Ye~ 2011/2012 ~
are expected to need repainting on a ten-year cycle, with the first phase of the
pole painting commencing in the nezt few year.s. The funds are not
considered part of the regular maintenance of fhe improvements or the
Reserve Fund.
IIL I~ETFI~JD OF APPOF2TI06VMEiVT
A. Background
Pursuant to the 1972 Act, the costs of the District may be apportioned by any
formula or method that fairly distributes the net amount to be assessed,
among all assessable parcels in proportion to the estimated benefits to be
received by each such parcel from the improvements. The benefit formula
used should reflect the composition o# the parcels, and the improvements and
services provided, to fairly proportion the costs based on special benefit to
each parcel.
B. Benefit Analysis
Each of the proposed improvements, the associated costs and assessments
have been carefully _ reviewed, identified and allocated based on special
benefit pursuant to the provisions of the 1972 Act.
All the assessed parcels receive direct and special benefits from the
improvements and activities to be funded through the District assessments.
The improvements include all necessary activities, services, operation,
administration, and maintenance required to keep the improvements in
satisfactory condition. ,
Special Benefit
The method of apportionment (method of assessment)'estabiished herein is
based on the premise that each assessed parcel within the District receives
special benefits from the improvements and the desirability and security of
those properties is enhanced by the presence of public lighting and well-
maintained landscaping in close proximity to those properties.
The special benefits of street lighting and other public lighting facilities are the
convenience, safety, and security of property, improvements, and goods.
Specifically:
1) Enhanced deterrence of crime and the aid to police protection.
2) Increased nighttime safety on roads, streets and public areas.
IYlillclan Financiul SerUice.r Page 6
City of Dubhn
Street Lighting 1tilaintenance .~ssessment District 1983-1
$ngineex's Annual Levy Report
Fiscal Yeax 2011 f 2012 .
3) Improved ability of pedestrians and motorists to see.
4) Improved ingress and egress to property,
5) Reduced vandalism and other criminal act and damage to improvements
or property. -
6) Improved traffic circulation and reduced nighttime accidents and personal
property loss.
The preceding special benefits contribute to the aesthetic value and desirability
of each of the assessed parcels within the District and thereby provide a special
enhancement of the properties. Furthermore, it has been determined that the
lack of funding to properly service and maintain the District improvements would
have a negative impact on the properties within the District.
General Benefit
In reviewing each of the District improvements, the proximity of those
improvements to both properties within the District and those outside the District
as well as the reasons for installing and constructing such improvements, it is
evident that the improvements are solely the result of developing properties
within the District and the ongoing maintenance and operation of #hese
improvements will directly effect the properties within the District. Although the
improvements include public areas, easements, right-of-ways and other
amenities available or visible to the public at large, the construction and
installation of these improvements were only necessary for the development of
properties within the District and were not required nor necessarily desired by
any properties or developments outside the District boundary and any public
access or use of the improvements by others is incidental. Therefore, it has
been determined that the improvements and the ongoing maintenance,
servicing and operation of those improvements provide no measurable general
benefit to properties outside the District or to the public at large,~ but clearly
provide distinct and special benefits to properties within the District.
C. Assessment Methodology
Each parcel is assigned a factor rate known as an Equivalent Dwelling Unit
(EDU) to identify the parcel's proportionate special benefit from the District
improvements. Each parcel's EDU is calculated based on the parcel's land
use. All single-family residential properties are assigned an EDU of 1.00, and
all other property types are assigned an EDU proportionate to the special
benefits they ~receive as compared to,this single-family residential property.
The total EDUs is divided into the total amount to be assessed (Balance to
Levy) to establish the Levy per EDU (Rate). This Rate is then multiplied by
the parcel's individual EDU to establish the parcel's levy amount.
l~ 1~5
iY/illda~s Financial Services Page %
1 ~ Il5
Citv of DuUhn
Street Lighting Maintenance _~ssessment District 1983-1
Engineer's Annual Levy Report
Fiscal Year 2011 /2012 :
The following formulas are used to calculate each property's assessment:
Total Balance to Levy / Total EDUs = Levy per EDU (Rate)
Parcel EDU x Levy per EDU = Parce/ Levy.Amount
The formula used reflects the composition of the parcels and properties, and
the services provided, to accurately proportion the costs based on estimated
special benefit to each parcel.
D. Land Use Classifications
Every parcel within the District is assigned a land use classification based on
available parcel information obtained from the Alameda County Assessor's
Office and City records. To assess benefits equitably, it is necessary to relate
the different type of parcel improvements to each other. The Equivalent
Dwelling Unit method of assessment apportionment uses the single-family
home site as the basic unit of assessment. A single-family home site equals
one Equivalent Dwelling Unit ("EDU"). Every other land use is converted to
EDU's based on an assessment formula that equates the property's specific
development status, type of development (County of Alameda land use code),
and size of the property, as compared to a single-family .home site. Parcels
determined to be vacant will be assessed at a reduced rate of 50%, by
multiplying the parcel's assigned EDU factor by 0.5 (or 50%).
The EDU method of apportioning benefit is in substance the same method of
apportionment previously approved by the District and is typically seen as the
most appropriate and equitable assessment methodology for districts formed
under the 1972 Act, as the benefit to each parcel from the improvements are
apportioned as a function of land use type, size and development.
Single-Family Residential (SFR) -(County land use 1x) This land .use
identifies properties that are developed for single-family residential use and
are assigned a factor of 1.00 EDU per parcel. This is the base value that all
other land use types are compared and weighted against (i.e. Equivalent
Dwelling Unit EDU). This land use classification may -include, but is not
limited to lots or parcels identified as single-family residential homes, planned
development (tract or townhouse type), and modular/manufactured single-
family residential unit.
Condominium Unit -(County land use 73) This land use identifies
properties that are fully subdivided residential parcels that have more than
one residential unit developed on the property. This land use is assigned 1.00
EDU per unit for properties that the number of units can be identified.
IY~illdc~n Financial Seruice.r ' Page S
~ i i~
City of Dublin
Srseet Lighting l~Iaintenance Assessment District 1983-1
Engineer's ~nnual Levy Repoxt
Fiscal Year 2011/2012
Duplex, Multifamily Residential -(County land use 22) This land use
identifies properties that are developed for multifamily residential use and are
assigned a factor of 2.00 EDU per parcel. This land use classification
includes double or duplex units.
Triplex, Multifamily Residential -(County land use 23) This land use
identifies properties that are developed for multifamily residential use and are
assigned a factor of 3.00 EDU per parcel. This land use classification
includes triplex units; double or duplex together with a single-family home. .
Fourplex, Multifamily Residential -(County land use 24) This land use
identifies properties that are developed for multifamily ~esidential use and are
assigned a factor of 4.00 EDU per parcel. This land use classification
includes four living units; a fourplex, a triplex and a single-family home, or two
doubles or duplexes.
Apartment Complex, Multifamily Residential.- (County land use 7x,
excepf 73) This land use identifies properties that are developed for
multifamily residential use of five (5) or more units, and are assigned a factor
of 6.00 EDU per parcel. This land use classification may include, but is not
limited to, lots or parcels identified as vacant apartment land capable of
supporting 5 or more units, residential property converted to 5 or more units,
cooperatives, restricted income properties, fraternities, sororities~, church
homes, multiple residential (5 or more units), and residential high-rise (7 or
more units).
Commercial -(County land use 3x, 8x, 9x) This land use identifies
properties that are considered improved commercial use and are assigned a
factor of 5.50 EDU per gross acre. This land use classification may include~,
but is not limited to, lots or parcels identified as car washes, commercial
garages, automotive dealerships, parking lots, parking garages service
stations, funeral homes, nursing or boarding homes, hospitals, hotels/motels;
banks, medical-dental, single and multi-story office buildings, commercial
land, department stores, discount stores, restaurants, shopping centers,
supermarkets.
Industrial -(County land use 4x) This land use identifies properties that are
developed for industrial use and are assigned a factor of 5.50 EDU per gross
acre. This land use classification may include, but is not limited to lots, or
parcels identified as vacant industrial land, warehouses, light and heavy
industrial, nurseries, sand and gravel quarries, salt ponds, trucking and
distribution terminals, wrecking yards, and miscellaneous industrial.
Institutional -(County land use 6x, except 65) This land use identifies
properties that are developed for institutional use and are assigned a factor of
5.50 EDU per gross acre. This land use claasification may include, but is not
Willdan Financial Seruice.r Page 9
a~ ,~
Ciry of Dubhn I
Street Lighting 1~lairitenance Assessment District 1983-1
Engineex's Annual Lew Report
Fiscal Yeax 2011 /2013
limited to, lots or parcels identified as vacant land that is a necessary part of
an institutional property, improved government-owned property, low income
housing (secured P.I.'s only), golf courses, schools, churches, lodge-halls,
clubhouses, and other institution properties.
Rural Property -(County land use 5x) This land use identifies properties
that are defined as rural lands and are assigned a factor of 0.50 EDU per
parcel. This land use classification may include, but is not limited to, lots or
par.cels identified as rural residential home sites, one or more mobile homes
on rural home sites, rural property with significant commercial or industrial
use, property used for agriculture (more than 10 acres), rural land in transition
to higher land use classification, and rural land under non-renewal of
Wilfiamson Act.
Exempt Property, Cemeteries & Common Open Space -(County land
use 0, 03-05, 65) This land use identifies properties that are exempt from
assessment and are assigned 0.00 EDU. This land use classification may
include, but is not limited to, lots or parcels identified as exempt public
agencies, property leased or owned by public utilities, cemeteries, and
,
planned development common areas.
The following table shows the EDU factors for each property type in the
District:
Property Type EDU Factor' Basis
Single-Family Residential (SFR) 1.00 Parcel
Condominium Unit 1.00 Unit
Duplex, Multi-Family Residential 2.00 Parcel
Triplex, Multi-Family Residential 3.00 Parcel
Fourplex, Multi-Family Residential 4.00 Parcel
Apartments, Multi-Family Residential 6.00 . Parcel
Commercial/Industrial/Institutional 5.50 Acre
Rural _ 0.50 Parcel
Exempt, Cemeteries, Common Open Space 0.00 Parcel
~~v r a~w~ ~nu~u/.~ncu uy v..~ u Na~~ci ~.~ va~a~n
Willdan Financial Seruices Page 10
~ l~
Ciry of Dublin
Street Lighting Maintenance Assessment District 1983-1
Engineer's Annual LeW Report
Fiscal Year 2011 /2012
IV. DISTF~ICT Bl1Dt~ET
A. Description of Budget Items
The foflowing describes the services and costs that are funded through the
District, shown in the budget.
DIRECT COSTS:
Maintenance - The cost of ongoing maintenance and servicing of the street
lighting improvements including street light repair parts and the labor
associated with performing the repair work. In addition, a portion of this cost
is set aside as a contingency amount for large repairs.
Contract with Alameda County - The' cost of street light maintenance
provided from the County of Alameda based on the cur.rent Fiscal Year
contract.
California Street Light Associafion - The cost of Street Light Association
dues based on relative number of lights within the District.
Utilities Electricity - The cost of street light electrical energy use, including
miscellaneous PG&E charges.
Miscellaneous Expenses - Costs that cannot easily be categorized into any
of the other Direct Costs defined above.
ADMINISTRATIVE COSTS~:
District Administration, Consulting - The costs of contracting with
professionals to provide services specific. to the levy administration, including
preparation of the Engineer's Report,. resolutions, and levy submittal to the
County. These fees can also include any additional administrative, legal, or
engineering services specific to the District such as the cost to prepare and
mail notices of the public meeting and hearing.
Public Works Administration - The cost of services provided to administer
the District from the Public Works department of the City of Dublin.
County per Parcel Fee - The cost to the District for the County to collect
assessments on the property tax bills: '
IY~ill~lan Fi~zancia! Service,r Pc~ge 11
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Ci of llubhn~
n'
Street Lighting 1~Iaintenance Assessment District 1983-1
Engineex's ~nnual Levy Report
' Fiscal Year 2011/2012
LEVY BREAKDOWN:
Reserve Collection/(Transfer) - The 1972 Act pursuant to Chapter 1, Article
4 Section 22569 (a), provides for a District Reserve Fund for operations.
Negative amounts shown for tliis budget item represent transfers from the
Reserve Fund that reduces .the Balance to Levy. Maintaining a fully funded
Reserve eliminates the need for the City to transfer funds from non-District
accounts to pay for operational expenses during the first half of the Fiscal
Year and also provides the District with sufficient funds to address any
unforeseen or unusual expenditures that may occur during the year.
Capital Improvement Fund Collection/(Transfer) - The 1972 Act pursuant
to Chapter 5, beginning with Section 22660, provides for the District to
establish by resolution an assessment installment plan for proposed
improvements and expenditures that are greater than can be conveniently
raised from a single annual assessment. Depending on the nature of the
planned improvements, the collection of funds necessary to complete the
project may be collected over a period up to thirty years, but typically not
more than five years. The funds collected shall be accumulated in a separ-ate
improvement fund commonly referred to as a Capital Improvement Fund
(CIF) and are not considered part of the regular maintenance of the
improvements or the Reserve Fund. -
Because the money accumulated in the Capital Improvement Fund is for a
specific planned project (budgeted separately), the amount shown for this
item in the annual budget will typically be a positive number representing the
amount being collected that year as part of the Balance to Levy. A negative
number (Transfer) should only occur after the project has been completed
and excess funds are being credited back to the District's regular accounts.
The actual fund balances and expenditures .for Capital Improvements are
clearly identified under the Fund Balance Information section of the Budget. -
General Fund Loans Repayment/(Advances) - This item represents
repayments of amounts that had been temporarily advanced to the District
from other revenue sources (usually the General Fund) or represents funds
being loaned to the District for the current Fiscal Year that must be repaid by
future assessments. Similar to the Reserve Collection/(Transfer) line item,
this item directly impacts the Reserve Fund Balances either positively or
negatively. ~
Repayments are shown as a positive number and represent additional
monies being collected in the current annual assessment to repay a prior
loan. These loans are typically for capital improvement expenditures or
unforeseen expenditures incurred in prior years and Reserve Fund monies
were not sufficient to cover the expenses. To ensure the ongoing operation
T~illdan Financial Service.r ~ . ; Page 12
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Citv of Dub n
Street Lighting ~laintenance Assessment District 1983-1
Engineex's Annual Levy.Report
Fiscal Year 2011/2012
and maintenance of the improvements, the City may advance funds to the
District as a temporary loan to meet current expenditures, and collect
repayment of the loan through the annual assessments the following year or
possibly over several years. Generally, all available Reserve Funds are
exhausted before a temporary loan is advanced to the District and the
Beginning Reserve Fund Balance will be a negative number indicating the
loan amount still outstanding.
A loan for the current Fiscal Year (Advance) is shown as a negative number.
If the District is expected to incur significant expenditures in the current Fiscal
Year for special services or capital irriprovements (upgrades or refurbishing of
the improvements) and the proposed assessment revenues (annual
assessments) and/or available Reserve Funds are not sufficient to cover the
expenditures, the City may advance funds to the District as a temporary loan
to meet the proposed expenditures. Generally, all available Reserve Funds
must be exhausted before a temporary loan is advanced to the District and
any funds temporarily loaned in excess of the available Reserve Funds will be
reflected as a negative Ending Reserve Fund Balance. This negative Reserve
Fund Balance will be repaid and replenished through future assessment
revenues.
Delinquency Contingency - This is the estimated amount designated for
delinquent property tax payments that the County is unable to collect in Fiscal
Year 2011/2012.
Other Revenue/General Fund (Contributions) - This item includes
additional funds designated,for the District that are not annual assessments.
These funds are added to the District account to reduce assessments, and
may be from non-District or District sources including City General Fund
Contributions and/or interest earnings. Any funds indicated on this line will be
shown as a negative number indicating a reduction in the amount to be levied
and represent funds that do not have to be repaid.
Balance to Levy - This is the total amount to be collected for the current
Fiscal Year through the annual assessments (for special benefits). The
Balance to Levy represents the sum of Total Direct and Administration Costs,
Reserve Fund Contributions or Transfers, Contributions from Other Revenue
Source, and the Contribution Replenishment. Only those costs related to the
improvements identified as special benefits are levied and collected on the
tax roll. ~
Total~ Parcels Levied - The total number of parcels within the District that will
receive the special benefits during the current Fiscal Year.
Total EDUs - The total Equivalent Dwelling Units within the District applied to
the parcels described above.
i~illdan Financial Seruice.r Pa~e 13
as ~ ~s
Ciry of Dublin~
Street Lighting l~Iaintenance Assessment District 1983-1
Engineer's ~nnual Levy Report
Fiscal Year 2011/2012
Applied Levy per EDU - This amount represents the rate being applied to
each parcel's individual EDU factor. The Levy per EDU is the result of dividing
the "Special Assessment to Levy" by the Total EDUs of the District for the
Fiscal Year.
Maximum Levy per EDU - This is the maximum rate per EDU allowable
within the District.
Reserve Fund - A reserve of approximately $98,267.86 is projected to
remain at the end of Fiscal Year 2011/2012. This reserve is comrriensurate
with the amount allowed by State Law, which permits a reserve of up to 50%
of the operating cost for the District. It is recommended that this type of
reserve be retained for potential unplanned expenditures such as major
repairs and/or for replacement of poles in future years.
IY~illdan Financial Seruices - Page 14
~~~~ ~ ~ ~15
Ciry of Dublin
Street Lighting ~faintenance l~ssessment District 1983-1
Engineer's <°lnnual Levy Repoxt
~ Fiscal Year 2011 /2012
B. District Budget
2011/12 Budget Worksheet
Street Lighting Maintenance Assessment District No. 1983-1
~ Fu~d Number 2701
Maintenance $2,000.00
Contract with Alameda County 75,390.00
California Street Light Association 870.00
Utilities Electricity 208,490.00
Miscellaneous Expenses ~ 10,000.00
Sub-Total Direct Costs $296,750.00
TOTAL DIRECT $296,750.00
District Administration - Consulting $4,350.00
Public Works Administration $3,423.00
County per Parcel Fee $4,555.77
TOTAL ADMIN $12,328.77
TOTAL DIRECT AND ADMIN COSTS $309,078.77
Reserve Collection/(Transfer) (43,772.14)
Capital Improvement Fund Collection/(Transfer) - 0.00
General Fund Loans RepaymenU(Advances) 0.00
Delinquency Contingency 2,679.87
Other Revenues/General Fund (Contributions) 0.00
TOTAL ADJUSTMENTS (41, 092.27)
Balance to Levy (Budgeted) $267,986.50
Total Revenue at Maximum Rate $267,986.SQ
Variance abovel(below) Maximum Revenue $0.00
Applied Charge $267,986.50
Total Parcels 10,371
Total Parcels Levied 10,280
Total Equivalent Benefit Units 13,856.91
Proposed Levy per Benefit Unit $19.34
Applied Levy per Benefit Unit $19.34
Maximum. Levy per Benefit Unit (Prior Fiscal Year) $19.34
Maximum Levy per Benefit Unit (Current Fiscal Year) $19.34
Beginning Reserve Fund,Balance $131,811.00
Reserve Fund Adjustments (43,772.14)
Prior/ Penalties! Public Damage 8,160.00
Interest 2,069.00
Anticipated Reserve Balance $98,267.86
Willdan Financial Seruices Page 15
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~
Ciry, of Dubhn
Street Lighting ylaintenance Assessment District 1983-1
Engineer's ~nnual Levy Repoxt
~ Fiscal Year 2011 /2012
APPEIVDIX A.- DISTRBCT ~Ol1N~~41~Y 1~~1P
Willdan Financial Service.r ~ ~ ~' ~ Pa~e 16
~ - ~ I~a
Ciry of Dublin
Street Lighting Maintenance ~lssessment District 1983-1
Engineer's tlnnual Levy Report
Fiscal Yeax 2011 /2012
APPENDIX B- 2011l2012 ASSESS6VIEIVT ROL.L
Parcel identification, for each lot or parcel within the District, shall be the parcel as
shown on the Alameda County Assessor's map for the year in which this Report is
prepared.
A listing of parcels assessed within this District, along with the assigned EDU value
and assessment amounts, is included on the following pages. If any parcel
submitted for collection is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, a corrected parcel number and/or
new parcel numbers will be identified and resubmitted to the County
Auditor/Controller. The assessment amount to be levied and collected for the
resubmitted parcel or. parcels shall be based on the method of apportionment and
assessment rate approved in this Report. Therefore, if a single parcel has changed
to multiple parcels, the assessment amount applied to each of the new parcels
shall be recalculated and applied according to the approved method of
apportionment and assessment rate rather than a proportionate share of the
original assessment.
IYlilldan Finaiacial Service,r Page 17
. /I I ~
RESOLUTION IVO. XX - 11
A RESOLUTION OF THE CITY COUNCIL.
OF THE CITY OF DUBLIN
**********~
APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM
AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT
CITY OF DUBLlN.STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1983-1
WHEREAS, by its Resolution No. 13-11, a Resolution Directing Preparation of Annual Report
for City of Dublin Street Lighting Maintenance Assessment District No. 1983-1 (the "District"), this
Council designated the Public Works Director as Engineer of Work and ordered said Engineer to
make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting
Act of 1972; and
WHEREAS, said report was made and filed with the City Clerk and duly considered by
this Council and found to be suff, icient in every particular, whereupon it was determined that said
report should stand as Engineer's Report for all subsequent proceedings under and pursuant to
the aforesaid Resolution and that June 21, 2011, at 5:30 p.m. in the Council Chambers, Dublin
Civic Cen'ter, 100 Civic Plaza, Dublin, California, was appointed as the time and place for a
hearing by the Council on the question of the levy of the proposed assessment, notice of which
hearing was published and posted in accordance with the Landscaping and Lighting Act of
1972; and
WHEREAS, at the appointed time and place, said hearing was held, and all persons
interested desiring to be heard were given an opportunity to be heard, and all matters pertaining
to said levy were heard and consitlered by this Council, and this Council thereby acquired
juristliction to order said levy and confirmation of diagram and assessment prepared by and
made a part of the report of said Engineer to pay the cost and expenses thereof;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve that: ~
(a) The property owners owning more than fifty percent of the area of assessable land
within the District had not, at the conclusion of said hearing, filed written protests
against the said proposed levy, or against the Engineer's Estimate of costs and
expenses, or against the maps and description, or against the diagram or the
assessment to pay for the costs and expenses thereof;
(b) The public interest, convenience, and necessity require that said levy be made;
(c). The District benefited by said improvements and to be assessed to pay the costs
and expenses thereof, and the exterior boundaries thereof are as shown by a map
thereof filed in the office of the City Clerk, which map is made a_part hereof.bv ____ _____ ___
reference thereto.
ATTACHMENT ~
PASSED, APPROVED AND ADOPTED this 21St day of June, 2011,
vote:
AYES:
NOES:.
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
f5
by the f owing
Mayor
ATTACHMENT 4
~
.......... .. ' . . J.
_ ~fi~l(~
~l5
ENGINEER'S REPORT AFFIDAVIT
Landscaping and Lighting District No. 1983-2
Pursuant to the Landscaping and Lighting Act of 1972
City of Dublin
Alameda County, State of Califomia
This Report describes the District and services therein including the improvements, budgets,
parcels and assessments to be levied for Fiscal Year 2011/2012 as they existed at the time of
the passage af the Resolution of Intention. Reference is hereby made to the Alameda County
Assessor's maps for a detailed desc~iption of the lines and dimensions of parcels within the
District. The undersigned respectfully submits the enclosed Report as directed by the City
Council.
Dated this 2 ~ ~
day of ~V~- , 2011.
Willdan Financial Services
Assessment Engineer
On Behalf of the City of Dublin
By: _
Marc
By:
Gar
Public Works Director
City of Dublin
~ ii~
TABLE Of CONTENTS
I. OVERVIEW ..............................................................................................................1
A. INTRODUCTION .........................................................................................:.................... 1
B. APPLICABLE LEGISLATION ............................................................................................. 2
II. DESCRIPTION OF THE DISTRICT AND IMPROVEMENTS ................................... 5
A. DISTRICT .......................................................................................................................5
B. IMPROVEMENTS ...............................................................:............................................. 5
III. METHOD OF APPORTIONMENT ............................................................................ 6
,
A. BACKGROUND ..................................................................:.......................:....................6
B. BENEFIT ANALYSIS ...................................................................................................... .. 6
C. ASSESSMENT METHODOLOGY ........................................................................................ 7
D. INFLATIONARY FACTOR APPLIED TO MAXIMUM RATE ...................................................... 8
IV. DISTRICT BUDGET ................................................................................................. 9
A. DESCRIPTION OF BUDGET ITEMS ...........................................:......... ........................... 9
B. DISTRICT BUDGET ......:..................................................................................:..........:...13
V. APPENDIX A- DISTRICT BOUNDARY MAP ........................................................ 14
VI: APPENDIX B- 2011/2012 ASSESSMENT ROLL ................................................. 15
_ ~~ «~
Ciry of Dublin
Landscape and Lighting District 1983-2
- Engineex's ~nnual Levy Report
Fiscal Year 2011 /2012
I. OVERVIEIIV
A. Introduction
The City of Dublin ("City") annually levies and collects special assessments in
order to maintain the improvements within the Landscaping and Lighting
District No. 1983-2 ("District"). The District was originally formed in 1983 and
is annually levied pursuant to the Landscape and Lighting Act of 1972„ Part 2
of Division 15 of the California Streets and Highways Code ("1972 Act"). A
diagram of the boundaries of the District can be found within Appendix A of
this document.
This Engineer's Annual Levy Report ("Report") has been prepared in
accordance with the provisions of Chapter 3, Sectior- 22622 of the 1972 Act.
This Report describes the District, the improvements therein, any annexations
or other modifications to the District including any substantial changes to the
improvements, the method of apportionment, the boundaries of the District,
and.financial information including the district budgets and proposed annual
assessments for Fiscal Year 2011/2012. The proposed assessments are
based on the historic and estimated costs to maintain the improvements that
provide a special benefit to properties within the District. The costs of
improvements and the annual levy including all expenditures, deficits,
surpluses, revenues, and reserves are assessed to each parcel within the
District proportionate to the parcel's special benefits. ~
For the purposes of this Report, the word "parcel" refers to an individual
property assigned its own Assessment Number by the County of Alameda
Assessor's Office. The County of Alameda Auditor/Controller uses
Assessment Numbers and specific Fund Numbers to identify properties
assessed for special district benefit assessments on the tax roll.
Pursuant to Chapter 3, beginning with Section 22620 of the 1972 Act, the City
Council shall conduct a noticed annual public hearing to consider all public
comments and written protests regarding the District. Following the annual
public hearing and review of the Engineer's Annual Levy Report, the City
Council may order amendments to the Report or confirm the Report as
submitted. Following final approval of the Report and confirmation of the
assessments contained therein, the City Council will by resolution: order the
improvements to be made and confirm the levy and collection of assessments
pursuant to Chapter 4, Article 1, beginning with Section 22640 of the 1972
Act. The assessment rate and . method of apportionment described in this
Report as approved or modified by the City Council defines the assessments
to be applied to each parcel within the District for Fiscal Year 2011/2012.
[Ylilldan Financial Seruicet , Pa~e 1
. ~~ Il~
_ City of Dubhn
Landscape and Lighting Distsict 1983-2
Engineer's ~nnual Levy Repoxt
_ Fiscal Yeax 2011 /2012
The assessments as approved will be submitted to the County
Auditor/Controller to be included on the ~secured property tax roll for each
parcel within the District. If any parcel submitted for collection is identified by
the County Auditor/Controller to be an invalid parcel number for the current
fiscal year, a corrected parcel number and/or new parcel numbers wi11 be
identified and resubmitted to the County. The assessment amount to be
levied and collected for the resubmitted parcel or parcels shall be based on
the method of apportionment and assessment rate contained in this Report as
approved by the City Council.
B. Applicable Legislation
The District has been formed and is annually levied pursuant to the
Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California
Streets and Highways Code, beginning with Section 22500. The assessments
and methods of apportionment described in this Report utilize commonly
accepted assessment engineering practices and have been calculated and
proportionately spread to each parcel based on the special benefits received.
Compliance with the California Constitution
All assessments described in this Report and approved by the City Council
are prepared in accordance with the 1972 Act and shall be in compliance with
the provisions of the California Constitution Article XIIID ("Article XIIID").
On November 5, 1996, California voters approved the Right to Vote on Taxes
Act (Proposition 218) by a margin of 56.5% to 43.5%. The provisions of
Proposition 218 became amendments to the California Constitutional Articles
XIIIC and XIIID, can be summarized in four general areas:
1) Strengthens the general and special tax, provisions of Proposition 13
and Proposition 62.
2) Extends the initiative process to all local taxes, assessments, fees, and
charges.
3) Adds substantive and procedural requirements to assessments.
4) Adds substantive and procedural requirements to property-related fees
and charges.
Pursuant to Article. XIIID Section 4, ..all property related assessments must
comply with certain substantive and procedural requirements unless they
meet certain exemptions listed in Article XIIID Section V.
Willdan Financial Seruicer Page 2
i~5
Citv of Dublin
Landscape and Lighting District 1983-2
Engineex's ~lnnual Lew Report
Fiscal Yeax 2011/2012
The assessments contained in this Report were imposed in accordance with
voter approval pursuant to the establishment.of the District. The assessments
are imposed to finance capital costs or maintenance and operation expenses
for public streets (and all improvements within the street right of way including
landscaping). Based on these exempt criteria, the City has determined that
the assessments are exempt from the substantive and procedural
requirements of Article XIIID Section 4.
In 2003/2004, the City conducted a public hearing_ that included a mailed
ballot to all of the property owners in this District proposing an increased
assessment in order to maintain and replace certain landscaping
improvernents. In addition to a 10% increase in assessment rates, the
proposed Engineer's Report also included an escalation clause for
succeeding years that allows the maintenance cost to increase according to
the Consumer Price Index and the utility cost to increase according to the
actual cost 'of utilities. At the conclusion of the public hearing, there was no
majority protest based on the assessment-weighted ballots received, and the
increased assessments were approved by the City Council. This Report
includes the approved assessment rates and an inflationary factor to account
for increased cost of living and actual utility cost increases.
Any p.roposed assessment that exceeds the adjusted maximum assessment
rate is considered an increased assessment. Pursuant to the provisions of the
California Constitution Article XIIID, all new or increased assessments (the
incremental increase) are subject to both the substantive and procedural
requirements of Article XIIID Section 4, including a property owner protest
proceeding.
Provisions of the 1972 Act (Improvements and Services)
The Method of Apportionment described for the District Report utilizes
commonly accepted assessment-engineering practices and have been
established pursuant to the 1972 Act and the provisions of the California
Constitution Article XIIID. , As generally defined by the 1972 Act, the
improvements and the associated assessments for each District may include
one or any combination of the following: ~-
1) The installation or planting of landscaping.
2) The installation or construction of statuary, fountains, and other
ornamental structures and facilities.
3) The installation or construction of public lighting facilities, including, but
not_limited to streetlights and traffic signals.
4) The installation or construction of any facilities which are appurtenant
to any of the foregoing or which are necessary or convenient for the
IY~illclan Financial Seroice,r Page 3
~ ~i~
Ciry of Du li
Landscape and Lighting District "1983-2
Engineex's Annual Levy Report
Fiscal Yeax 2011 /2012
maintenance or servicing thereof; including but not limited to, grading,
removal of debris, the installation or construction of curbs, gutters,
walls, sidewalks, or paving, or water, irrigation, drainage, or electrical
facilities.
5) The installation of park or recreational improvements including, but not
limited to the following:
a. Land preparation, such as grading, leveling, cutting and filling,
sod, landscaping, irrigation systems, sidewalks, and drainage.
b. Lights, playground equipment, play courts and public restrooms.
6) The maintenance or servicing, or both, of any of the foregoing
including the furnishing of services and materials for the. ordinary and
usual maintenance, operation, and servicing of any improvement,
including, but not limited to:.
a: Repair, removal, or replacement of all or any part of any
improvements; ~
b. Grading, clearing, removal of debris, the installation, repair or
construction of cur6s, gutters, walls, sidewalks, or paving, or
water, irrigation, drainage, or electrical facilities;
c. Providing for the life, growth, health, and beauty of landscaping,
including cultivation, irrigation, trimming, spraying, fertilizing, or
treating for disease or injury;
d. The removal of trimmings, rubbish, debris, and other solid
waste;
e. The cleaning, sandblasting, and painting of walls and other
improvements to remove or cover graffiti.
f. Electric current or energy, gas, or other agent for the lighting or
operation of any other improvements.
g. Water for the irrigation of any landscaping, the operation of any
fountains, or the maintenance of any other improvements.
7) The acquisition of land for park, recreational or open-space purposes,
or the acquisition of any existing improvement otherwise authorized by
the Act.
8) Incidental expenses associated with the improvements including, ~but
not limited to: -
a. The cost of preparation of the report, including plans,
specifications, estimates, diagram, and assessment;
b. The costs of printing, advertising, and the publishing, posting
and mailing of notices; -
c. Compensation payable to the County for collection of
assessments;
d. Compensation of any engineer or attorney employed to render
services; ~
Willdan Financial Seruice.r Page ~4
~ i~~
Ciry of Dublin
Landscape and Lighting District 1983-2
Engineer's Annual,Levy Report
Fiscal Year 2011/2012
e. Any other expenses incidental to the construction, installation,
or maintenance and servicing of the improvements; and;
f. Costs associated with any elections held for the approval of a
new or increased assessment.
IL DESCRIPI"10(V OF THE DISTRICT AIVD IIV~PF~C3VEIUIENTS
A. District
In 1983, the City of Dublin formed the District for the purpose of maintaining
street landscaping within Tract 4719. The District originally included
Stagecoach Park and Stagecoach Road, north of the City Limit, but now
includes only roadway landscaping along Stagecoach Road and on the
"interior slopes" (Coral Way and Agate Way) within the Dublin Hills Estates
development. The maintenance cost for Stagecoach Park, as well as the
undeveloped Dougherty Hills Park, is paid by the City through the Park
Maintenance Operating Budget and is not a part of this Assessment District.
A Diagram showing the exterior boundaries of the District is provided in this
Report at Appendix A. Parcel identification, the lines and dimensions of each
lot, parcel and subdivision of land within the District, are inclusive of the
parcels as shown on the Alameda County Assessor's Parcel Maps as they
existed at the time of the passage of the Resolution of Intention, and shall
include subsequent subdivisions, lot line adjustments or parcel changes
therein. Reference is hereby made to the Alameda County Assessor's maps
for a detailed description of the lines and dimensions of each lot and parcel of
land within the District
B. Improvements
The scope of work shall include the maintenance of landscaping and irrigation
within the road right-of-way and within a public easement along Stagecoach
Road between the limits of Amador Valley Boulevard and the northerly City
Limit.-
Further, the scope of work shall include the maintenance of the slopes and
landscaping and irrigafion of the slopes within a public easement for those
slope areas to the rear of Lots 80 through 86 and 37 through 48, all within
Tract 4719.
Financial Seruice.r ' Page ~
I t5
Citv of ublin
Landscape and Lighting District 1983-2
Engineer's Annual Levy Report
Fiscal Yeax 2011/2012"
IIL METHOD O~ Al~PORTION6VIENT ~
A. Background
Pursuant to the 1972 Act, the costs of the District may be apportioned by any
formula or method that fairly distributes the net amount to be assessed,
among all assessable parcels in proportion to the estimated benefits to be
received by each such parcel from the improvements. The benefit formula
used should reflect the composition of the parcels, and the improvements and
services provided, to fairly proportion the costs based on special benefit to
each parceL -
B. Benefit Analysis
Each of the proposed improvements, the associated costs and assessments
have been carefully reviewed, identified and aNocated based on special
benefit pursuant to the provisions of the 1972 Act.
All the assessed parcels receive direct and special benefits from the
improvements and activities to be funded through the District assessments.
The improvements include all necessary activities, services, operation,
administration, and maintenance required to keep the improvements in
satisfactory condition. , ~
Special Benefit
The method of apportionment (method of assessment) established herein is
based on the premise that each assessed parcel within the District receives
special benefits from the improvements and the desirability of those properties
enhanced by the presence of well-maintained landscaping in close proximity to
those properties. • ~
The special benefits associated with landscape improvements are specifically:
1) Enhanced desirability of properties through association with the
improvements.
2) Improved aesthetic appeal of properties providing a positive
representation of the area and properties.
3) Enhanced adaptation of the urban environment within the natural
environment from adequate green space and landscaping.
4) Environmental enhancement through improved erosion resistance,
dust and debris control, and fire prevention..
l~illdan Fina~u•ial Seruicer Pa~e 6
- 11~
City of Dub n
Landscape and Lighting District 1983-2
Engineex's ~nnual Levy Report
Fiscal Year 2011 /2012
5) Increased sense of pride in ownership .of property within the District
resulting from well-maintained improvements associafed with the
properties.
6) Enhanced quality of life through well-maintained green space and
landscaped areas.
' 7) Reduced criminal activity and property-related crimes (especially
vandalism) against properties in the District through well-maintained
surroundings and amenities including abatement of graffiti.
8) Enhanced environmental quality of the parcels by moderating
temperatures, providing oxygenation and attenuating noise. -
The preceding special benefits contribute to the aesthetic value and desirability
of each of the assessed parcels within the District and thereby provide a special
enhancement of the properties. Furthermore, it has been determined that the
lack of funding to properly service and maintain the District improvements would
have a negative impact on the properties within the District.
General Benefit
In reviewing each of the District improvements, the proximity of those
improvements to both properties within the District and those outside the District
as well as the reasons for installing and constructing such improvements, it is
evident that the improvements are solely the result of developing properties
within the District and the ongoing maintenance and operation of these
improvements will directly effect the properties within the District. Although the
improvements include public areas, easements, right-of-ways and other
amenities available or visible to the public at large, the construction and
instailation of these improvements were only necessary for the development of
properties within the District and- were not required nor necessarily desired by
any properties or developments outside the District boundary and any public
access or use of the improvements by others is incidental. Therefore, it has
been determined that the improvements and the ongoing maintenance,
servicing and operation of those improvements provide no measurable general
benefit to properties outside the District or to the public at large, but clearly
provide distinct and special benefits to. properties within the District.
C. Assessment Methodology
The assessment spread for this District shall be calculated as follows: Sixty-
one and six tenths percent (61.6%) spread equally among the 150 single-
family homes of Dublin Hills Estates; thirty-eight and four tenths percent
(38.4%) spread equally among the 553 apartments of Amador Lakes
Apartments.
I1'/illdan Fina~acial Servicer Page 7
City of Du
Landscape and Lighting District 1983-2
Engineer's .~nnual Levy Repoxt
Fiscal Yeax 2011/2012
Lots 152 and 153, being park and open space, shall have a zero assessment.
Lots 154 and 155, being public agency owned, shall have a zero assessment.
D. Inflationary Factor Applied to Maximum Rate
The District assessments include a formula for increasing assessments for
each future fiscal year to offset increases in costs due to inflation and actual
utility costs. This assessment adjustment formula was approved by the City
Council pursuant to a mailed ballot and public hearing referenced in Section I.
B.
The maximum assessment amount allowed for each fiscal year shall be
increased in an amount equal to the annual percentage increase of the San
Francisco-Oakland-San Jose Area Consumer Price Index for "All Urban
Wage Earners and Clerical Workers" of ("Index"), plus any actual increase in
the. cost of utilities (power and water). Each fiscal year t}ie City shall identify
the change in the Index for April to April of the preceding year. Should the
Bureau of Labor Statistics revise such index or discontinue the preparation of
such index, the City shall use the revised index or comparable system as
approved by the City Council for determining fluctuations in the cost of living.
Iri the event that the City Council determines that an inflation adjustment is
not required for a given fiscal year, the Gity Council may authorize the
assessment without applying the adjustment formula to the amount levied. If
the budget and assessments for a district require an increase greater than the
adjustment set forth in the formula, then the proposed increase would be
subject to approval by the District propedy owners. Each fiscal year, the
maximum assessment rate shall increase at the maximum amount allowable
regardless of whether the increase is levied to the parcels within the District.
ear
pril CPI
% CPI
Change
SFR Rate
CPI Inflator
Only
MFR Rate
CPI Inflato Combined
Only Utilities ~~~
Change in
Combined
Utilities
% Change in
Combined
Utilities
Spread to
SFR
SFR Rate
per parcel
increase
Spread to
~ MFR
MFR Rate CPI & Utility
per parcel Inflated SFR
increase Rate ToWI
CPI & Utility Combined
Inflated MFR Inflationary
Rate Factor '
2006 204.9 2.81 %
2007 2112 3.07 % 274.31 46.38 10,460.00 - - ~ - 274.31 46.38 3.07°h
2008 217.91 3.18 % 283.03 47.86 12,029.00 1, 569.00 15.00 % 966.50 6.44 602.50 1.09 289.48 48.95 5.53 %
2009 218.58 0.31 % 290.37 49.10 11,716.00 (313.00) -2.60% - - - - ~ 290.37 49.10 0.31 %
2010 223.821 2.40% 297.34 50.28 19,434.00 7,718.00 65.88% 4,754.29 3170 2,963.71 5.36 329.03 55.63 ' 13.31%
2011 231.6 3.48% 340.47 57.57 17,473.00 (1,961.00) -10.09% - - - - 340.47 57.57 3.48%
"~ Combined Utilities represent the actually utility expenses incurred in the prior fiscal year.
The percentage difference for the San Francisco-Oakland-San Jose Area
Consumer Price Index from April 2010 to April 2011 was 3.48%. This
increase is applied to the prior year Maximum Levy Rates to determine the
~i~ ~~~
bhn
Willrlan Financial Seruicer Page 3
~ I ~5
City of Du hn,
Landscape and Lighting District 1983-2
Engineex's tlnnual Levy Repoxt
Fiscal Yeax 2011/2012
`CPI Inflator Only Rates' for each property type (as shown in the above table).
For Fiscal Year 2010/2011 the Actual Utility Costs decreased by $1,961 or
negative 10.09% from the prior fiscal year. A~ positive change in the Actual
Utility Costs would be allocated between the two property types per the
Assessment Methodology and added to the CPI Inflator Only Rates. In the
case of a decrease in Actual Utility Costs there is no adjustment made to the
CPi Inflator Only rates. For the Fiscal Year 2011/2012 the two factors, CPI
and Actual Utility Costs Increases, combine for a total Inflationary Factor
increase of 3.48% in the maximum assessment rates. After historical
adjustments have been made for the Actual Utility Costs experienced within
the District the maximum assessment rates will increase to $340.47 for
single-family residential parcels and $57.57 for multi-family residential units
within the District. The proposed assessment for Fiscal Year 2011/2012 is
$300.62 per single-family residential parcels and $50.82 for multi-family
residential units, an increase of 3.48% over the applied rate for the prior
Fiscal Year 2010/2011.
IV. DISTR~~T BUDGET
A. Description of Budget Items
The following describes the services and costs that are funded through the
District, shown in the budget.
DIRECT COSTS:
Maintenance Tree - The cost of installation and maintenance of trees ~and
plantings along the street frontages within the District
Maintenance Landscape - The cost of maintenance and repair of the
landscaping and. open space areas within the District.
Utilities Water - The cost of furnishing water for maintenance of landscape
and irrigation systems within the District. .
Utilities Electricity - The cost of electricity for maintenance of landscape,
powering of irrigation systems, and entry lighting within the District.
Miscellaneous Expenses - Costs.that cannot easily be categorized into any
of the other Direct Costs defined above.
ADMINISTRATIVE COSTS:
6Vzlldcrn Financial Service.r Page 9
~3 ~ i~s
Ciry of Dublui
Landscape and Lighting Distsict 1983-2
Engineex's Annual Levy Report
Fiscal Yeax 2011/2012
District Administration, Consulting - The costs of contracting with
professionals to provide services specific to the levy administration, including
preparation of the Engineer's Report, resolutions, and levy submittal to the
County. These fees can also include any additional administrative; legal, or
engineering services specific to the District such as the cost. to prepare and
mail notices of the public meeting and hearing.
Public Works Administration - The cost of services provided to administer
the District from the Public Works department of the City of Dublin.
County per Parcel Fee - The cost to the District for the County to collect
assessments of the property tax bills.
LEVY BREAKDOWN:
Reserve Collection/(Transfer) - The 1972 Act pursuant to Chapter 1, Article
4 Section 22569 (a), provides for a District Reserve Fund, which shall not
exceed approximately 50% of the fiscal year costs. Negative amounts shown
for this budget item represent transfers from the Reserve Fund that reduces
the Balance to Levy. Maintaining a fully funded Reserve eliminates the need
for the City to transfer funds from non-District accounts to pay for operational
expenses during the first half of the fiscal year and also provides the District
with sufficient funds to address any unforeseen or unusual expenditures that _
may occur during the year.
Capital Improvement Fund Collection/(Transfer) = The 1972 Act pursuant
to Chapter 5, beginning with Section 22660, provides for the District to
establish by _resolution an assessment installment plan for proposed
improvements and expenditures that are greater than can be conveniently
raised from a single annual assessment. Depending on the nature of the
planned improvements, the collection of funds necessary to complete the
project may be collected over a period up to thirty years, but typically~not
more than five years. The funds collected shall be accumulated in a separate
improvement fund commonly referred to as a Capital Improvement Fund
(CIF) and are not considered part of the regular maintenance of the
improvements or the Reserve Fund. ~
Because the money accumulated in the Capital Improvement Fund is for a
specific planned project (budgeted separately)., the amount shown for this
item in the annual budget will typically be a positive number representing the
amount being collected that year as part of the Balance to Levy. A negative
number (Transfer) should only occur after the project has ,been completed
and excess funds are being credited back to the District's regular accounts.
Willdan Financial Seruicer Page 10
~D II~
City of Dub n .
Landscape and Lighting Distsict 1983-2
Enginees's Annual Levy Report
Fiscal Year 2011%2012
~
The actual fund balances and expenditures for Capital Improvements are
clearly identified under the Fund Balance Information section of the Budget.
General Fund Loans Repayment/(Advances) - This item represents
repayments of amounts that had been- temporarily advanced to the District
from other revenue sources (usually the General Fund) or represents funds
being loaned to the District for the current fiscal year that must be repaid by
future assessments. Similar to the Reserve Collection/(Transfer) line item,
this item directly impacts the Reserve Fund Balances either positively or
negatively.
Repayments are shown as a positive number and represent additional
monies being collected in the current annual assessment fo repay a prior
loan. These loans are typically for capital improvement expenditures or
unforeseen expenditures incurred in prior years and Reserve Fund monies
were not sufficient to cover the expenses. To ensure the ongoing operation
and maintenance of the improvements, the City may advance funds to the
District as a temporary loan to meet current expenditures, and collect
repayment of the loan through the annual assessments the following year or
possibly over several years. Generally, all available Reserve Funds are
exhausted before a temporary loan is advanced to the District and the
Beginning Reserve Fund Balance will be a negative number indicating the
loan amount still outstanding.
A loan for the current fiscal year (Advance) is shown as a negative number. If
the District is expected to incur significant expenditures in the current fiscal
year for special services or capital improvements (upgrades or refurbishing of
the improvements) and the proposed assessment revenues (annual
assessments) and/or available Reserve Funds are not sufficient to cover the
expenditures, the City may advance funds to the District as a temporary loan
to meet the proposed expenditures. Generally, all available Reserve Funds
must be exhausted before a temporary loan is advanced to the District and
any funds temporarily loaned in excess of the available Reserve Funds will be
reflected as a negative Ending Reserve Fund Balance. This negative Reserve
Fund Balance wil{ be repaid and replenished fihrough future assessment
revenues.
Other Revenue/General Fund (Contributions) - This item includes
additional funds designated for the District that are not annual assessments.
These funds are added to the District account to reduce assessments, and
may be from non-District or District sources including City General Fund
Contributions and/or interest earnings. Any funds indicated on this line will be
shown as a negative number indicating a reduction in the amount to be levied
and represent funds that do not have to be repaid.
Willdan Financial Seruices ~ ~ Page 11
Ciry of Dubhn
Landscape and Lighting,District 198:i-2
Engineex's tlnnual Levy Report
Fiscal Year 2011/2012
Balance to Levy - This is the total amount to be collected for the current
fiscal year through the annual assessments (for special benefits). The
Balance to Levy represents the sum of Total Direct and Administration Costs,
Reserve Fund Contributions or Transfers, Contributions from Other Revenue
Source, and the Contribution Replenishment. Only those costs related to the
improvements identified as special benefits are levied and collected on the
tax roll.
Total Parcels - The total number of parcels within the District including
exempt parcels.
Total Parcels Levied - The total number of parcels within the District that will
receive the special benefits during the cur~ent fiscal year.
Balance to Levy for SFR - The total assessment to single-family property
owners in the Dublin Hills Estates development.
Balance to Levy for MFR - The total assessment to property owners of
condominium or apartment units in the Amador Lakes Apartments
development.
Maximum Levy per SFR (Prior Fiscal Year) - This is the maximurn rate
allowable in Fiscal Year 2010/2011 to assess single-family property owners
within the District.
Maximum Levy per MFR (Prior Fiscal Year) - This is the maximum rate
allowable in Fiscal Year 2010/2011 to assess property owners of a multi-
family residential unit within the District.
Maximum Levy per SFR (Current Fiscal Year) - This is the maximum rate
allowable per SFR parcel to assess property owners within the District, in
accordance with Proposition 218, adjusted for inflation as described in the
Method of Apportionment.
Maximum Levy per MFR (Current Fiscal Year) - This is the maximum rate
allowable per MFR unit to assess property owners within the District; in
accordance with Proposition 218, adjusted for inflation as described in the
Method of Apportionment. .
Inflationary Factor - Annual percentage increase in the San Francisco-
Oakland-San Jose Area Consumer Price Index for "All Urban Wage Earners
and Clerical Workers" applies to all cost except water and electricity, plus any
addifional increase in the utility cost of water and electricity. Each fiscal year
the City shall identify the change in the CPI Index for April to April of the
preceding year. .
i ~s
IVilldan Financial Seruice.r ~ Page 12
~ ris
Ciry of Dublin
Landscape and Lighting District 1983-2
Engineer's ~nnual Levy Repoxt
Fiscal Year 2011/2012
B. District Budget
2011/12 Budget Worksheet
Landscaping and Lighting District No. 1983-2
Fund Number 2702
Maintenance-Tree
Maintenance-Landscape
Utilities Water
Utilities Electricity
Miscelleneous Expenses
TOTAL DIRECT
District Administration
Public Works Administration
County per Parcel Fee
TOTAL ADMIN
TOTAL DIRECT AND ADMIN COSTS
Reserve Collection/(Transfer)
Capital Improvement Fund Collection/(Transfer)
General Fund Loans RepaymenU(Advances)
Other Revenues/General Fund (Contributions)
TOTAL ADJUSTMENTS
Balance to Levy (Budgeted)
Total Revenue at Maximum Rate
Variance above/(below) Maximum Revenue
Applied Charge
Total Parcels
Total Parcels Levied
Total SFR Count
Total MFR Count
Balance to Levy for SFR (61.61 % of Total Applied Levy)
Applied Levy per SFR
Balance to Levy for MFR (38.39% of Total Applied Levy
Applied Levy per MFR
Maximum Levy per SFR (Prior Fiscal Year)
Maximum Levy per MFR (Prior Fiscal Year)
Maximum Levy per SFR (Current~Fiscal Year)
Maximum Levy per MFR (Current Fiscal Year)
Inflationary Factor Applied to Maximum Rate .
$2,240.OQ
47, 020.00
18,920.00
810.00
0.00
$68,990.00
$2, 840.00
$885.00
1, 244.34
$4,969.34
$73,959.34
(762.88)
0.00
0.00
0.00
($762.88) .
$73,196.46
$82,905.71
($9,709.25)
73,196.46
709
703
150
553
$45,096.34
$300.62
$28,100.12
$50.82
$329.03
$55.63
$340.47
$57.57
3.48%
Beginning Reserve Fund Balance $34,258.00
Reserve Fund Adjustments (762.88)
Priod Penafties/ Public Damage _.._ 0.00
Interest 318.00
Anticipated Reserve Balance $33,813.12
~ Willdan Financial Seruice.r Page 13
~7~ i~5
City of Dublin
Landscape and Lighting District 1983-2
Engii-ieer's Annual Levy Repoxt
Fiscal Year 2011 /2012
V.
[Y/i!ldan Financial Seruice.r
Page 14
APPEiVDIX A- DiSTRICT BOUIVDARY 1111~4P
~~5
Ciry of Dublin {J
Landscape and Llghting District 1983-2
Engineex's Annual Levy Report
, Fiscal Year 2011 /2012
Vi. APPENDIX B- 20'i 1J2012 ASSESSIVIEIVT ROLL
Parcel identification, for each lot or parcel within the. District, shall be the parcel as
shown on the Alameda County Assessor's map for the year in which this Report is
prepared.
A listing of parcels assessed within this ~District, along with the property type, and
assessment amounts~, is included on the following pages. If any parcel submitted
for collection is identified by the County Auditor/Controller to be an invalid parcel
number for the current fiscal year, a corrected parcel number and/or new parcel
numbers will be identifiied and resubmitted to the County Auditor/Controller. The
assessment amount to be levied and collected for the resubmitted parcel or
parcels shall be based on the method of apportionment and assessment rate
approved in this Report. Therefore, if a single parcel has changed to multiple
parcels, the assessment amount applied to each of the new parcels shall be
recalculated and applied according to the approved method of apportionment and
assessment rate rather than a proportionate share of the original assessment.
Non-assessable lots or parcels include areas of public streets and other roadways
(typically not assigned an APN by the County); dedicated public easements, open
space areas and rights-of-ways including public greenbelts and parkways; utility
rights-of-ways; common areas; landlocked parcels, small parcels vacated by the
County, bifurcated lots, and any other property that can not be developed or has
specific development restrictions. These types of parcels are considered to receive
little or no benefit from the improvements and are therefore exempted from
assessment.
~ Willdan Finaiacral Servic•e.r , Page 1 ~
~ I I~
RESOLUTION NO. XX - 11
A RESOLUTION OF THE CITY COUNCIL
OF THE C1TY OF DUBLIN
***********
APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM
AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT
CITI( OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT
DISTRICT -NO. 1983-2 (TRACT 4719)
WHEREAS, by its Resolution No. 14-11, a Resolution Directing Preparation of Annual Report
for City of Dublin Landscaping and Lighting Maintenance Assessment District No. 1983-2 (the
"District"), this Council designated the Public Works Director as Engineer of Work and ordered said
Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping
and Lighting Act of 1972; and
WHEREAS, said report was made and filed with the City Clerk and duly considered by
this Council and found to~be sufficient in every particular, whereupon it was determined that said
report should stand as Engineer's Report for all subsequent proceedings under and pursuant to
the aforesaid Resolution and that June 21, 2011, at 5:30 p.m. in the Council Chambers, Dublin
Civic Center, 100 Civic Plaza, Dublin, California, was appointed as the time and place for a
hearing by the Council on the question of the levy of the proposed assessment, notice of which
hearing was mailed, published and posted in accordance with Government Code Section
54954.6; and
WHEREAS, at the appointed time and place, said hearings were held, and all persons
interested desiring to be heard were given an opportunity to be heard, and all matters pertaining
to said levy were heard and considered by this Council, and this Council tfiereby acquired
jurisdiction to order said levy and confirmation of diagram and assessment prepared by and
made a part of the report of said Engineer to pay the cost and expenses thereof;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve that:
(a) The property owners owning more than fifty percent of the area of assessable land
within the District had not, at the conclusion of said hearing, filed written ~protests
against the said proposed. levy, or against the Engineer's Estimate of costs and
expenses, or against the maps and description, or against the diagram or the
assessment to pay for the costs and expenses thereof;
(b) The public interest, convenience, and necessity require that said levy be made;
(c) The.District benefited by said improvements and to be assessed to pay the costs
and expenses thereof, and the exterior boundaries thereof, are as showri by a
map t_hereof filed in the office of the City Clerk, which map is made a part hereof
by reference thereto.
~ATTACHMENT Cv
~
~~i~5
PASSED, APPROVED AND ADOPTED this 21St day of June, 2011, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
~
ATTACHMENT 6
~~
~ , ~ ~~ f~ ~ J~.
~ ~
_ ~ . .~~. .
~w
~a ~5
~
ENGINEER'S REPORT AFFIDAVIT
Landscaping and Ligfiting District No. 1986-1
Pursuant to the Landscaping and Lighting Act of 1972
City of Dublin
Alameda County, State of Califomia
Th~s Report describes the District and services therein including the improvements,
budgets, parcels and assessments to be levied for Fiscal Year 2011/2012 as they
existed at the time of the passage of the Resolution of Intention. Reference is hereby
made to the Alameda County Assessor's maps for a detailed description of the lines
and dimensions of parcels within the District. The undersigned respectfully submits the
enclosed Report as directed by the City Council.
Dated this 2~ ~~
day of ~ ~'~- , 2011.
Willdan Financial Services
Assessment Engineer
On Behalf of the City of Dublin
By: _
Marc
Admi~istr,~ti~on Services
`
By:
Gary Huisingh
Public Works Director
City of Dubiin
~~j~ 115
TABLE OF CONTENTS
I. OVERVIEW ..............................................................................................................1~
A. I NTRODUCTI ON ............~ ................................................................................................. 1
B. APPLICABLE LEGISLATION ............................................................................................ 2
II. DESCRIPTION OF THE DISTRICT AND IMPROVEMENTS ......:............................ 5 ~
A. DISTRICT .....................................................................................................,............... 5
B. IMPROVEMENTS ........................................................................................................... 5
III. METHOD OF APPORTIONMENT ............................................................................6
A. BACKGROUND ........................................................................................................... .. 6
B. BENEFIT ANALYSIS .................................................................................................... .. 6
C. ASSESSMENT METHODOLOGY ...................................................................................... 8
D. LAND USE CLASSIFICATIONS ........................................................................................ 8
E. INFLATIONARY FACTOR APPLIED TO MAXIMUM RATE .........:......................................... .. 9
IV. DISTRICT BUDGET ............................................................................................... 10
A. DESCRIPTION OF BUDGET ITEMS ................................................................................. .1 O
B. DISTRICT BUDGET ..............................:....................................................................... .14
V. APPENDIX A- DISTRICT BOUNDARY MAP :.....................:................::............... 15
VI. APPENDIX B- 2011/2012 ASSESSMENT ROLL ................................................. 16
~ ~' ~
Ciry of Dub
Landscaping and Lighting District 1986-1
Engineer's Annual Levy Report
Fiscal Year 2011/2012
'. oV~ '~v~~W
A. Introduction
The City of Dublin ("City") annually levies and collects special assessments in
order to maintain the improvements within the Landscaping and Lighting
District No. 1986-1 ("District"). The District was originally formed in 1986 and
is annually levied pursuant to the Landscape and Lighting Act of 1972, Part 2
of Division 15 of the California Streets.and Highways Code ("1972 Act"). A
diagram of the boundaries of the District can be found within Appendix A of
this document.
This Engineer's Annual Levy Report ("Report") has~ been prepared in
accordance with the provisions of Chapter 3, Section 22622 of the 1972 Act.
This Report describes the District, the improvements therein, any annexations
or other modifications to the District including any substantial changes to the
improvements, the method of apportionment, the boundaries of the District,
and financial information including the district budgets and proposed annual
assessments for Fiscal Year 2011/2012. The proposed assessments are
based on the historic and estimated costs to maintain the improvements that
provide a special benefit to properties within the District. The -costs of
improvements and the annual levy -including all expenditures, deficits,
surpluses, revenues, and reserves are assessed to each parcel within the
District proportionate to the parcel's special benefits.
For the purposes of this Report, the word "parcel" refers to an individual
property assigned its own Assessment Number by the County of Alameda
Assessor's Office. The County of Alameda Auditor/Controller uses
Assessment Numbers and specific Fund Numbers to identify properties
assessed for special district benefit assessments on the tax roll.
Pursuant to Chapter 3, beginning with Section 22620 of the 1972 Act, the City
Council shall conduct a noticed annual public hearing to consider all public
comments and written protests regarding the District. Following the annual
public hearing and review of the Engineer's Annual Levy Report, the City
Council may order amendments to the Report or confirm the Report as
submitted. Following final approval of the Report and confirmation of the
assessments contained therein, the City Council will by resolution: order the
improvements to be made and confirm the levy and collection of assessments
pursuant to Chapter 4, Article 1, beginning with .Section 22640 of the 1972
Act. The assessment rate and method of apportionment described in this
Report as approved or modified by the City Council defines the assessments
to be applied to each parcel within the District for Fiscal Year 2011/2012.
Willdan Finrancial SerUice.r ' Page 1
(I~
City of Dublin
Landscaping and Lighting District 1986-1
Engineer's Annual Levy Repoxt
Fiscal Yeax 2011/2012
The assessments as ~approved will be submitted to the ~ County
Auditor/Controller to be included on the secured property tax roll for each
parcel within the District. If any parcel submitted for collection is identified by
the County Auditor/Controller to be an invalid parcel number for the current
fiscal year, a corrected parcel number and/or new parcel numbers will be
identified and resubmitted to the County. The assessment amount to be
levied and co'llected for the resubmitted parcel or parcels shall be based on
the method of apportionment and assessment rate contained in this Report as
approved by the City Council.
B. Applicable,Legislation
The District has been formed and is annually levied pursuant to the
Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California
Streets and Highways Code, beginning with Section 22500. The assessments
and methods of apportionment described in this Report utilize commonly
accepted assessment engineering practices and have been calculated and
proportionately spread to each parcel based on the special benefits received.
Compliance with the California Constitution
All assessments described in this Report and approved by the City Council.
are prepared in accordance with the 1972 Act and shall be in compliance with
the provisions of the California Constitution Article XIIID ("Article XIIID").
On November 5, 1996, California voters approved the Right to Vote on Taxes
Act (Proposition 218) by a margin of 56.5% to 43.5%. The provisions of
Proposition 218 became amendments to the California Constitutional Articles
XIIIC and XIIID, can be summarized in four general areas`
1) Strengthens the general and special tax provisions of Proposition 13
and Proposition 62.
2) Extends the initiative process to all local taxes, assessments, fees, and
charges.
3) Adds substantive and procedural requirements to assessments.
4) Adds substantive and procedural requirements to property-related fees.
and charges. .
Pursuant to Article XIIID Section 4, all property related assessments must
comply with certain substantive and procedural requirements unless they
meet certain exemptions listed in Article XIIID Section V.
Willdan Fina~zcial Seruice.r Page 2
~~\ 1 ~~
Ci ofDublin V
~'
Landscaping and Lighring District 1986-1
Engineer's Annual Levy Repoxt
Fiscal Year 20T1/2012
The assessments contained in this Report were imposed in accordance with
voter approval pursuant to the establishment of the District. and the
assessments are imposed to finance capital costs or maintenance and
operation expenses for public streets (and all improvements within the street
right of way including landscaping). Based on these exempt criteria, the City
has determined that the assessments are exempt from the substantive and
procedural requirements of Article XIIID Section 4.
In Fiscal Year 2001/2002, the assessment in this District was increased by
54%, as the reserve funds had become depleted and could no longer be used
to offset utility and maintenance cost increases. Property owners in
compliance wi#h Proposition 218 approved the rate increase. The property
owners also approved an escalation clause for future years that allows the _
assessment to increase according to the annual percentage change of the
Consumer Price Index and the utility cost to increase according to the actual
cost of utilities.
Any proposed assessment that exceeds the adjusted maximum assessment
rate is considered an increased assessment. Pursuant to~ the provisions of the
XIIID, all new or increased assessments (the incremental increase) are
subject to both the substantive and procedural requirements of Article XIIID
Section 4, including a property owner protest proceeding.
Provisions of the '1972 Act (Improvements and Services)
The Method of Apportionment described for the District Report utilizes
commonly accepted assessment-engineering practices and have been
established pursuant to the 1972 Act and the provisions of the Article XIIID.
As generally defined by the 1972 Act, the improvements and the associated
assessments for each District may include one or any combination of the
following:
1) The installation or planting of landscaping.
2) The installation or construction of statuary, fountains, and other
ornamental structures and facilities.
3) The installation or construction of public lighting facilities, including, but
not limited to streetlights and traffic signals.
4} The installation or construction of any facilities which are appurtenant
to any of the foregoing or which are necessary or convenient for the
maintenance or servicing thereof; including but not limited to, grading,
removal of debris, the installation or construction of curbs, gutters,
walls, sidewalks, or paving, or water, irrigation, drainage, or electrical
facilities. ~
Willdan Financial Seruices Page 3
i ~5
Ciry of Du '
Landscaping and Lighting District 1986-1
Bngineer's Annual Levy Report
Fiscal Yeax 2011 f 2012
5) The installation of park or recreational improvements including, but not
limited to the following:
a. Land preparation, such as grading, leveling, cutting and filling,
sod, landscaping, irrigation systems, sidewalks, and drainage.
b. Lights, playground equipment, play courts and public restrooms.
6) The maintenance or servicing, or both, of any of the foregoing
including the furnishing of services and materials for the ordinary and
usual maintenance, operation, and servicing of any improvement,
including, but not limited to:
a. Repair, removal, or replacement of all or any part of any
~ improvements;
b. Grading, clearing, removal of debris, the installation, repair or
construction of curbs, gutters, walls, sidewalks, or paving, or
~ water, irrigation, drainage, or electrical facilities;
c. Providing for the life, growth, health, and beauty of landscaping,
, including cultivation, irrigation, trimming„ spraying, fertilizing, or
~ - treating for disease or injury;
d. The removal of trimmings, rubbish, debris, ~and other solid
waste;
~ e. The cleaning, sandblasting, and painting of walls and other
improvements to remove or cover graffiti.
f. Electric current or energy, gas, or other agent fior the lighting or
operation of any other. improvements. ~
g. Water for the irrigation of any landscaping, the operation of any
fountains, or the maintenance of any other improvements.
7) The acquisition of land for park, recreational or open-space purposes,
or the acquisition of any existing improvement otherwise authorized by
the Act.
8) Incidental expenses associated with the improvements including, but
not limited to:
a. The cost of preparation of the report, including plans,
specifications, estimates, diagram, and assessment;
b. The costs of printing, advertising, and the publishing, posting
and mailing of notices;
c. Compensation payable to the County for collection of
assessments;
d. Compensation of any engineer or attorney employed to render
services; _
e. Any other expenses incidental to the~ construction, installation,
or maintenance and servicing of the improvements; and,
f. Costs associated with any elections held. for the approval of a
new or increased assessment.
Willdan Financial Service.r Page ~
~- ~ [15
~ City of Du lin.
Landscaping and Lighting District 1986-1 `
Engineex's Annual Levy Repoxt
Fiscal Ye~ 2011 /2012
II. DESCRIPTION 4F 1'HE DlSTRICT ~41VD INlPROVE6ViE6VTS
A. District
The District was formed to fund the maintenance of landscaping, including
fencing and soundwalls, along the west side of Dougherty Road from Amador
Valley Boulevard to the northerly City Limit, along Amador Valley Boulevard
from Dougherty Road to Wildwood Road, along Wildwood Road and Fall
Creek Road, and certain landscaped areas within the Ridgecreek single-
family home development. Landscaping within the condominium and
apartment developments is the responsibility of the homeowners' association
or property owner for those individual developments.
A Diagram showing the exterior boundaries of the District is provided in this
Report at Appendix A.' Parcel identification, the lines and dimensions of each
lot, parcel and subdivision of land within the District, are inclusive of the
parcels as shown on tiie Alameda County Assessor's Parcel Maps as they
existed at the time of the passage of the Resolution of Intention, and shall
include subsequent subdivisions, lot line adjustments or parcel changes
therein. Reference is hereby made to the Alameda County Assessor's maps
for a detailed description of the lines and dimensions of each lot and parcel of
land within the District
B. Improvements
The Improvements for the District shall include the maintenance and servicing
for the following: .
1) The median and roadside landscaping along the north side of Willow
Creek Drive. -
2) Roadside landscaping along Shady Cree Drive within Lots 1, 2, 3,.4, 5,
6, 15, 16, 37, 38, and south of Lot 145, all within Traet 5511.
3) Roadside landscaping, wall, fence, and pathway improvements along
the west side if Dougherty Road, between Amador Valley Boulevard
and the northerly City Limit line, and along the north side of Amador
Valley Boulevard, between Dougherty Road and Wildwood Road.
4} Roadside landscaping, fence, and pathway improvements on the west
side of Wildwood Road. -
5) Roadside landscaping, fence, wall, and pathway improvements on the
west side of Dougherty Raad and the south side. of Amador Vafley
Boulevard, adjacent to Lot 150.
lYlilldan Financial Seruice.r Page 5
Ciry of
Landscaping and Lighting District 198G 1
Engineer's Annual Levy Repoxt
Fiscal Year 2011/~012
6) Roadside landscaping, fence, and pathway improvements on the west
and no~th sides of Fall Creek Road.
7) Roadside landscaping and emergency access surfacing at the north
end of Crossridge Road within the street right-of-way.
III. N9ETFi~D OF AF'F'OFtTIt~IdIVIE1VT
A. Background
Pursuant to the 1972 Act, the costs of the District may be apportioned by any
formula or method that fairly distributes the net amount to be assessed,
among all assessable parcels in proportion to the estimated benefits to ae
received by each such parcel from the improvements. The benefit formula
used should reflect the composition of the parcels, and the improvements and
services provided, to fairly proportion the costs based on special benefit to
each parcel.
B. Benefit Analysis
Each of the proposed improvements, the associated costs and assessments
have been carefully reviewed, identified and allocated based on special
benefit pursuant to the provisions of the Article XIIID.
All the assessed parcels receive direct and special benefits from the
improvements and activities to be funded through the District assessments.
The improvements include all necessary activities, services, operation,
administration, and maintenance required to keep the improvements in
satisfactory condition.
Special Benefit
The method of apportionment (method of assessment) established herein is
based on the premise that each assessed parcel within the District receives
special benefits from the improvements and the desirability of those properties
enhanced by the presence of well-maintained landscaping in close proximity to
those properties.
The special benefits associated with landscape improvements are specifically:
1) Enhanced desirability, of properties through association with the
improvements.
2) Improved ~aesthetic appeal of properties providing a positive
representation of the area and properties.
~ ~ ~ is
Dub
T~illdan Finajrcial Seruice.r Page 6
~~ i~~
Ciry of Dublin
Landscaping and Lighting Distsict 1986-1
Engineer's Annual Levy Report
' Fiscal Yeax 2011 /2012
3) Enhanced adaptation of the urban environment within- the natural
environment from adequate green space and landscaping.
4) Environmental enhancement through improved erosion resistance;
dust and debris control, and fire prevention.
5) Increased sense of pride in ownership of property within the District
resultirig from well-maintained improvements associated with the
properties. . ~
6) Enhanced quality of life through well-maintained green space and
landscaped areas.
7) Reduced criminal activity and property-related crimes (especially
vandalism) against properties in the District through well-maintained
surroundings and amenities includi.ng abatement of graffiti.
8~) Enhanced environmental quality .of the parcels by moderating
temperatures, providing oxygenation ~and attenuating noise.
The preceding special benefits contribute to the aesthetic value and desirability
of each of the assessed parcels within the District and thereby provide a special
enhancement of the properties. Furthermore, it has been determined that the
lack of funding ta properly service and maintain the District improvements would
have a negative impact on the properties within the District.
General Benefit
In re~iewing each of the District improvements, the proximity of those
improvements to both properties within the District and those outside the District
as well as the reasons for installing and constructing such improvements, it is
evident that the improvements are solely the result of developing properties
within the District and the ongoing maintenance and operation of these
improvements will directly effect the properties within the District. Although the
improvements include public areas, easements, right-of-ways and other
amenities available or visible to the public at large, the construction and
installation of these improvements were only necessary for the development of
properties within the District and were not required nor necessarily desired by
any properties or developments outside the District boundary and any public
access or use of the improvements by others is incidental. Therefore, it has
been determined that the improvements and the ongoing ,maintenance,
servicing and operation of those improvements provide no measurable general
benefit to properties outside the District or to the public at large, but clearly
provide distinct and special benefits to properties within the District.
IYlillda~a Financial Seruice,r , , Page %
(~(b~ ~~~
City of Dublin
Landscaping and Lighting District 1986-1
Engineer's Annual Lew Report ~ .
Fiscal Year 2011 /2012
C. Assessment Methodology
Each parcel is assigned a factor rate known as an Equivalent Dwelling Unit
(EDU) to identify the parcel's proportionate special benefit from the
improvements. Each parcel's EDU is calculated based on the parcel's land
use. All single-family residential properties are assigned an EDU of 1.00, and
all other property types are assigned an EDU proportionate to the special
benefits they receive as compared to this single-family residential property.
The total EDUs is divided into the total amount to be assessed (Balance to
Levy) to establish the Levy per EDU (Rate). This Rate is then multiplied by
the parcel's individual EDU to establish the parcel's levy amount.
The following table shows the EDU factors for each property type in the
District:
Property Type EDU Factor Basis
Single-Family Residential (SFR) 1.00 Parcel
Multi-Family Residential (MFR) 0.50 Unit
Commercial 4.00 P_arcel
Exempt, Common Open Space, Public Land 0.00 Parcel
The following formulas are used to calculate each property's assessment:
Total Ba/ance to Levy / Total EDUs = Levy per EDU (Rate)
Parcel EDU x Levy per EDU = Parcel Levy Amount
The formula used reflects the composition of the parcels and properties, and
the services provided, to accurately proportion the costs based on estimated
special benefit to each parcel.
D. Land Use Classifications
Every parcel within the District is assigned a land use classification based on
available parcel information obtained from the Alameda County Assessor's
Office and City records. To assess benefits equitably, it is necessary to relate
the different type of parcel improvements to each otiier. The Equivalent
Dwelling Unit method .of assessment apportionment uses the single-family
home. site as the basic unit of assessment. A single-family home site equals
one. Equivalent Dwelling Unit (EDU). Every other land use is converted to
EDU's based on an assessment formula that equates the property's specific
development status, type of development (land use), and size of the property,
as compared to a single-family home site.
[Y/illdan Financial Seruic~es ~ Page 8
~~ ~~5
City of Dubhn
Landscaping and Lighting District 1986-1
Engineer's ~nnual Levy Report
Fiscal Year 2011 /2012
The EDU method of apportioning benefit is typically seen as the most
app~opriate and equitable assessment methodology for districts formed under
the 1972 Act, as the benefit to each parcel from the improvements are
apportioned as a function of land use type, size and development.
Single-Family Residential (SFR) - This land use identifies properties that
are developed for single-family residential use and are assigned a factor of
1.00 EDU per parcel. This is the base value that afl other land use types are
compared and weighted against (i.e. Equivalent Dwelling Unit EDU).
Multi-Family Residential - This land use identifies ~properties that are
developed for multi-family use and are assigned a factor of 0.50 EDU per unit.
Commercial - This land use identifies properties that are classified for
commercial use and are assigned a factor of 4.00 EDU per parcel/lot.
Common Open Space, Cemeteries 8~ Other Exempt Property - This land
use identifies properties that are exempt from assessment and are assigned
0.00 EDU. ~
E. Inflationary Factor Applied to Maximum Rate
The District assessments include a formula for increasing assessments for
each future fiscal year to offset increases in costs due to inflation. This
assessment adjustment formuta was approved by the City Council pursuant
to a mailed ballot and public hearing referenced in Section I. B.
The maximum assessment amount allowed for each fiscal year shall be
increased in an amount equal to the annual percentage increase of the Local
Consumer Price Index for "All Urban Wage Earners and Clerical Workers" of
the San Francisco-Oakland-San Jose Area ("Index"), plus any actual.increase
in the cost of utilities (power and water). Each fiscal year the City shall identify
the change in the Index for April to April of the preceding year. Should the
Bureau of Labor Statistics revise such index or discontinue the preparation of
such index, the City shall use the revised index or comparable system as
approved by the City Council for determining fluctuations in the cost of living.
In the event that the City Council determines that an inflation adjustment is
not. required for a given fiscal year, the City Councii may authorize the
assessment without applying the adjustment formula to the amount levied. If
the budget and assessments for a district require an increase greater than the
adjustment .set forth in the formula, then the proposed increase would be
subject to approval by the District property owners. Each fiscal year, the
Willdan Financ•ial Seruice.r Page 9
~ i~~
City of Dub
Landscaping and Lighting Distsict 1986-1
Engineer's Annual Levy Report
Fiscal Yeax 2011 /2012.
maximum assessment rate shall increase at the maximum amount allowable
regardless of whether the increase is levied to the parcels within the District.
Utility costs for this year are anticipated to increase at the same rate as that of
the Index. The percentage difference for the Index from April 2010 to Aprif
2011 was 3.476%. Therefore, the maximum assessment rate per- EDU
allowed for Fiscal Year 2011/2012 has been adjusted from $159.61 to
$165.16. The assessment per EDU for the current fiscal year is proposed to
be $161.28, an increase of $5.42 (3.476%) over the applied rate from prior
Fiscal Year 2010/2011.
IV. DISTRICT BIJDGET
A. Description of Budget Items
The following describes the services and costs that are funded through the
District, shown in the budget. ~
DIRECT COSTS:
Maintenance Tree - The cost of installation and maintenance of trees and
plantings along the roadside frontages and pathways within the District
Maintenance Landscape - The cost of maintenance and repair of the
landscaping and open space areas within the District.
Utilities Water - The cost of furnishing water for maintenance of fandscape
and irrigation systems within the District.
Utilities Electricity - The cost of electricity for maintenance of landscape
and powering of irrigation systems within the District.
Miscellaneous Expenses - The costs that cannot easily be categorized into
any of the other Direct Costs defined above.
ADMINISTRATIVE COSTS:
District Administration, Consulting - The costs of contracting with
professionals to provide services specific to the levy administration, including
preparation of the Engineer's Report, resolutions, and levy submittal to the
County. These fees can also include any additional administrative, legal, or
IY/illdan Financial Seruices - Page 10
' ~. ~ `~
City of Dubhn
Landscaping and Lighting District 1986-1
Engineer's Annual Levy Report
Fiscal Year 2011 /2012
engineering services specific to the District such as.the cost to prepare and
rriail notices of the public meeting and hearing. ~
Public Works Administration - The cost of services provided to administer
the District from the Public Works department of the City of Dublin.
County per Parcel Fee - The cost to the District for the County to collect
assessments on the property tax bills. -
LEVY BREAKDOWN:
Reserve Collection/(Transfer) - The 1972 Act pursuant to Chapter 1, Article
4 Section 22569 (a), provides for a District Reserve Fund. Negative amounts
shown for this budget item represent transfers from the Reserve Fund that
reduces the Balance to Levy. Maintaining a fully funded Reserve eliminates
the need for the City to transfer funds from non-District accounts to pay for
operational expenses during the first half of the fiscal year and also provides
the District with sufficient funds to address any unforeseen or unusual
expenditures that may occur during the year.
Capital Improvement Fund Collection/(Transfer) - The 1972 Act pursuant
to Chapter 5, beginning with Section 22660, provides for the District to
establish by resolution an assessment installment plan for proposed
improvements and expenditures that are greater than can be convenientfy
raised from a single annual assessment. Depending on the nature of the
planned improvements, the collection of funds necessary to complete the
project may be collected over a period up to thirty years, but typically not
more than five years. The funds collected shall be accumulated in a separate
improvement fund commonly referred to as a Capital Improvement Fund
(CIF) and are not considered part of the regular maintenance of the
improvements or the Reserve Fund.
Because the money accumulated in the Capital Improvement Fund is for a
specific planned project (budgeted separately), the amount shown for this
item in the annual budget will typically be a positive number representing the
amount being collected that year as part of the Balance to Levy. A negative
number (Transfer) should only occur after the project has been completed
and excess funds are being credifed back to the District's regular accounts.
The actual fund balances and expenditures for Capital Improvements are
clearly identified under the Fund Balance Information section of the Budget.
General Fund Loans Repayment/(Advances) - This item represents
repayments of amounts that had been temporarily advanced to the District
from other revenue sources (usually the General Fund) or represents funds
being loaned to the District for the current fiscal year that must be repaid by
future assessments. Similar to the Reserve Collection/(Transfer) line item,
Willdan Financial Seruicec Page 1'1
Ci of Dublin I'~
n'
Landscaping and Lightirig District 1986-1
Engineer's Annual Levy Report
~ ~ Fiscal Year 2011 /2012
this item directly impacts the Reserve Fund Balances either positively or
negatively.
Repayments are shown as a positive number and represent additional
monies being collected in the current annual assessment to repay ,a prior
loan. These loans are typically for capital improvement expenditures or
unforeseen expenditures incurred in prior years and Reserve Fund monies
were not sufficient to cover the expenses. To ensure the ongoing operation
and maintenance of the improvements, the City may advance funds to the
District as a temporary loan to meet current expenditures, and collect
repayment of the loan through the annual assessments the following year or
possibly over several years. Generally, all: available Reserve Funds are
exhausted before a temporary loan is advanced to the District and the
Beginning Reserve Fund Balance will be a negative number indicating the
loan amount still outstanding. A loan for the current fiscal year (Advance) is
shown. as a negative number. If the District is expected to incur significant
expenditures in the current fiscal year for special services or capital
improvements (upgrades or refurbishing of the improvements) and the
proposed assessment revenues (annual assessments) and/or available
Reserve Funds are not sufficient to cover the expenditures, the City may
advance funds to the District as a temporary loan to meet the proposed
expenditures: Generally, all available Reserve Funds must be exhausted
before a temporary loan is advanced to the District and any funds temporarily
loaned in excess of the available Reserve Funds will be reflected as a
negative Ending Reserve Fund Balance. This negative Reserve Fund ~
Balance will be repaid and replenished through future assessment revenues.
Delinquency Contingency - This is the estimated amount designated for
delinquent property tax payments that the County. is unable to collect in Fiscal
Year 2011/2012.
Other Revenue/General Fund (Contributions) - This item includes
additional funds designated for the District that are not annual assessments.
These funds are added to the District account to reduce assessments, and
may be from non-District or District sources including City General Fund
Contributions and/or interest earnings. Any funds indicated on this line will be
shown as a negative number indicating a reduction in the amount to be levied
and represent funds that do~not have to be repaid.
Balance, to Levy - This is the total amount to be collected for the current
fiscal year through the annual assessments (for special benefits). The
Balance to Levy represents the sum of Total Direct and Administration Costs,
Reserve Fund Contributions or Transfers, Contributions from Other Revenue
Source, and the Contribution Replenishment. Only those costs related to the
IVilldan Fi~zaiacial Seroice.r ' Page 12
- ~ " (5
Ciry of Dub1u1 ~
Landscaping and Lighting District 1986-1
Engineer's Annual Levy Report
Fiscal Year 2011/2012
improvements identified as special benefits are levied and collected on the
tax roll_
Total Parcels - The total number of parcels within the boundaries of District,
including all levied and exempt parcels. .
Total Parcels Levied = The total number of parcels within the District that will
receive the special benefits during the current fiscal year.
Total EDUs - The total Equivalent Dwelling Units within the District applied to
the parcels described above. .
Applied Levy per EDU - This amount represents the rate being applied to
eacli parcel's individual EDU factor. The Levy per EDU is the result of dividing
the "Special Assessment to Levy" by the Total EDUs of the District for the
fiscal year. ,
Maximum Levy per EDU (Prior Fiscal Year) - This is the maximum rate per
EDU allowed within the District for prior Fiscal Year 2010/2011, in accordance
with Proposition 218, adjusted for inflation as described in the Method of
Apportionment.
Maximum Levy per EDU (Current Fiscal Year) - This is the maximum rate
per EDU allowed within the District, in accordance with Proposition 218,
adjusted for inflation as described in the Method of Apportionment.
Inflationary Factor - Annual percentage increase in the San Francisco-
Oakland-San Jose Area Consumer Price Index for "All Urban Wage Earners
and Clerical Workers," applies to all cost except water and electricity, plus any
additional increase in the utility cost of water and electricity. Each fiscal year
the City shall identify the change in the Index for April to April of the preceding
year.
Willdan Financial Servic•e.r ~ Page 13
~ ~~~ ll~
. Ciry of Du`5h
Landscaping and Lighting Distsict 1986-1
Engineer's Annual Levy Repoxt
Fiscal Year 2011/2012
B. District Budget
2011/12 Budget Worksheet
Landscaping and Lighting District No. 1986-1
Fund Number 2703
Maintenance - Tree $14,900.00
Maintenance - Landscape 56,89~.~~
Utilities Water 43,300.00
Utilities Electricity 1,610.00
Miscellaneous Expenses 0.00
Sub-Total Direct Costs $116,700.00
TOTAL DIRECT $116,700.00
District Administration $2,835.00
Public Works Administration $1,300.00
County~per Parcel Fee 1,786.26
70TAL ADMIN . $5,921.26
TOTAL DIRECT AND ADMIN COSTS $122,621.26
Reserve Collection/(Transfer) (18,072.71)
Capital Improvement Fund Collection/(Transfer) 0.00
General Fund Loans Repayment/(Advances) 0.00
Delinquency Contingency 525.37
Other Revenues/General Fund (Contributions) 0.00
TOTAL ADJUSTMENTS ($17,547.34)
Balance to Levy (Budgeted) $105,073.92
Total Revenue at Maximum Rate $107,600.47
Variance above/(below) Maximum Revenue ($2,526.55)
Applied Charge $105,073.92
Total Parcels 1o1s
Total Parcels Levied sas
Total Equivalent Benefit Units s5~.5o
Proposed Levy per Benefit Unit $161.28
Applied Levy per Benefit Unit' $161.28
Maximum Levy per Benefit Unit (Prior Fiscal Year) $159.61
Maximum Levy per Benefit Unit (Current Fiscal Year) $165.16
Inflationary Factor Applied to Maximum Rate 3.4~6%
Beginning Reserve Fund Balance $77,815.00
Reserve Fund Adjustments. (18,072.71)
Prior/ Penalties/Public Damage 1,220.00
Interest 1,064.00
Anticipated Reserve Balance S62,o26.29
IiVilldan Financial Seruices Pc~ge 1~
' City of Du
Landscaping and Lighting Distsict 1986-1
Engineer's Annual Levy Repoxt
Fiscal Year 2011 /3012
V. APP~NDOX A- - DISTRICT BOUND~-RY 9l~AP
i~g ~ I15
blin
Willdan Financial Service.r Page 15
~ l ~5
City of Dublui
Landscaping and Lighring District 1986-1
Engineer's Annual Levy Report
Fiscal Year 2011 /2012
VI. APPEfVDIX B- 2011/2012 ASSESSMENT ROLL
Parcel identification, for each lot or parcel within the District, shall be the parcel as
shown on the Alameda County Assessor's map for the year in which this Report is
prepared.
A listing of parcels assessed within this District, along with the assigned EDU value
and assessment amounts, is included on the following pages. If any parcel
submitted for collection is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, a corrected parcel number and/or
new parcel numbers will be identified and resubmitted to the County
Auditor/Controller. The assessment amount to be levied and collected for the
resubmitted parcel or parcels shall be based on the method of apportionment and
assessment rate approved in this Report. Therefore, if a single parcel has changed
to multiple parcels, the assessment amount applied to each of the new parcels
shall be recalculated and applied according to the approved method of
apportionment and assessment rate rather than a proportionate share of the
original assessment.
Non-assessable lots or parcels include areas of public streets and other roadways
(typically not assigned an APN by the County); dedicated public easements, open
space areas and rights-of-ways including public greenbelts and parkways; utility
rights-of-ways; common areas; landlocked parcels, small parcels vacated by the
County, bifurcated lots, and any other property that can not be developed or has
specific development restrictions. These types of parcels are considered to receive
little or no benefit from the improvements and are therefore exempted from
assessment.
Willdan Firrancial Seruice.r " Page 16
RESOLUTION NO. XX - 11 I IJ
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
~**********
APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM
AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT
CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE
.
ASSESSMENT DISTRICT NO. 1986-1
(VILLAGES AT WILLOW CREEK)
WHEREAS, by its Resolution No. 15-11, a Resolution Directing Preparation of Annual
Report for City of Dublin Landscaping and Lighting Maintenance Assessment District No. 1986-
1(the "District"), this Council.designated the Public Works Director as Engineer of Work and
ordered said Engineer to make and file a report in writing in accordance with and pursuant to the
Landscaping and Lighting Act of 1972; and
WHEREAS, said report was made and filed with the City Clerk and duly considered by
this Council and found to be sufficient in every particular, whereupon it was determined that said
report should stand as Engineer's Report for all subsequent proceedings under and pursuant to
the aforesaid Resolution and that June 21, 2011, at 5:30 p.m. in the Council Chambers, Dublin
Civic Center, 100 Civic Plaza, Dublin, California, was appointed as the time and place for a
hearing by the Council on the question of the levy of the proposed assessment, notice of which
hearing was mailed, published and posted in accordance with Government Code Section
54954.6; and ,
WHEREAS, at the appointed time and place, said hearings were held, and all persons
interested desiring to be heard were given an opportunity to be heard, and all matters pertaining
to said levy were heard and considered by this Council, and this Council thereby acquired
jurisdiction to order said levy and confirmation of diagram and assessment prepared by and
made a part of the report of said Engineer to pay the cost and expenses thereof;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve that:
(a) The property owners owning more than fifty percent of the area of assessable land
within the District had not, at the conclusion of said hearing, filed written protests
against the said proposed levy, or against the Engineer's Estimate of costs and
expenses, or against the maps and description, or against the diagram or the
assessment to pay for the costs and expenses thereof;
(b) The public interest, convenience, and necessity require that said levy be made;
(c) The District benefited by said improvements and to be assessed to pay the costs
and expenses thereof, and the exterior boundaries thereof, are as shown by a
map thereof filed in the office of the City Clerk, which map is made a part hereof
by reference thereto. -
ATTACHMENT ~
[ 5
, ~~ l
. ~
PASSED, APPROVED AND ADOPTED this 21St day of June, 2011, by the following
vote:
AYES:
NOES:
, ~
ABSENT: -
ABSTAIN:
Mayor
ATTEST:
City Clerk
ATTACHMENT 8
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ENGINEER'S REPORT AFFIDAVIT
.Landscape Maintenance Assessment District No. 1997-1
Pursuant to the Landscaping and Lighting Act of 1972
City of Dublin
Alameda County, State of California
This Report describes the District and services therein including the improvements,
budgets, parcels and assessments to be levied for Fiscal Year 2011/2012 as they
existed at the time of the passage of the Resolution of Intention. Reference is hereby
made to the Alameda County Assessor's maps for a detailed description of the lines
and dimensions of parcels within the District. The undersigned respectfully submits the
enclosed Report as directed by the City Council.
Dated this Z~( ~ day of ~~~- , 2011.
Willdan Financial Services
Assessment Engineer
On Behalf of the City of Dublin
~.-...- .
By:
Gary Huisingh
Public Works Director
City of Dublin
TABLE OF CONTE~NTS
~ ~is
~
I . OVE RVI EW .............................................................................................................1
A. I NTRO DUCTI ON ............................................................................................................. 1
B. APPLICABLE LEGISLATION .................................................................. ...................... 2,
II. DESCRIPTION OF THE DISTRICT AND IMPROVEMENTS .................................4
A. DISTRICT ..:..........................................................................................~........................ 4
B. IMPROVEMENTS ........................................................................................................... 5
III. METHOD OF APPORTIONMENT .......................................................................... 6
A. BACKGROUND ............................................................................................................. 6
B. BENEFIT ANALYSIS ...................................................................................................... 6
C. ASSESSMENT METHODOLOGY ...................................................................................... 7
D. RATE CLASSIFICATIONS .................................:............................................................. 9
E. INFLATIONARY FACTOR APPLIED TO MAXIMUM RATE ..................................................... 9
IV. DISTRICT BUDGET .............................................................................................. 11
A. DESCRIPTION OF BUDGET ITEMS .......................... .....................................................11
B. DISTRICT BUDGET .......................................... ...................................................:.....15
V. APPENDIX A- DISTRICT BOUNDARY MAP ...................................:.................. 16
VI. APPENDIX B- 2011/2012 ASSESSMENT ROLL ............................................... 17
`
7~ j i5
Citv of Dub
Landscape Nlaintenance ~ssessmerit District 1997-1
Engineer's Annual Lew Report
Fiscal Year 2011/2012
~. Ov~~vl ~W
A. Introduction
The City of Dublin ("City") annually levies and collects special assessments in
order to maintain the improvements within the Landscape Maintenance
Assessment District No. 1997-1 ("District"). The District was originally formed
in the fall of 1996 and is annually levied pursuant to the Landscape and
Lighting Act of 1972, Part 2 of Division 15 of the California Streets and
Highways Code ("1972 Act"). A diagram of the boundaries of the District can
be found within Appendix A of this document.
This Engineer's Annual Levy Report ("Report") has been prepared in
accordance with the provisions of Chapter 3, Section 22622 of the 1972 Act.
This Report describes the District, the improvements therein, any annexations
or other modifications to the District including any substantial changes to the
improvements, the method ~of apportionment, the boundaries of the District,
and financial information including the district budgets and proposed annual
assessments for Fiscal Year 2011/2012. The proposed assessments are
based on the historic and estimated costs to maintain the improvements that
provide a special benefit to properties within the District. The costs of
improvements and the annual levy including all expenditures, deficits,
surpluses, revenues, and reserves are assessed to each parcel within the
_ District proportionate to the parcel's special benefits. .
For the purposes of this Report, the word "parcel" refers to an individual
property assigned its own Assessment Number by the County of Alameda
Assessor's Office. The County of Alameda Auditor/Controller uses
Assessment Numbers and specific Fund Numbers to identify properties
assessed for special district benefit assessments on the tax roll.
Pursuant to Chapter 3, beginning with Section 22620 of the 1972 Act, the City
Council shall conduct a noticed annual public hearing to consider all public
comments and written protests regarding the District. FoUowing the annual
public hearing and review of the Engineer's Annual Levy Report, the City
Council may order amendments to the Report or confirm the Report as
submitted. Following final approval of the Report and confirmation of the
assessments contained therein, the City Council will by resolution: order the
improvements to be made and confirm'the levy and collection of assessments
pursuant to Chapter. 4, Article 1, beginning with Section 22640 of the 1972
Act. The assessment rate and method of apportionment described in this
Willdan.Financial Seruices ' Page 1
, - - ~~ i~~
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City of Dubhn
Landscape Maintenance ~ssessment District 1997-1
Engineer's ~~nnual Levy Repoxt
Fiscal Year 2011/2012
Report as approved or modified by the City Council defines the assessments
to be applied to each parcel within the District for Fiscal Year 2011/2012.
The assessments as approved will be submitted to the County
Auditor/Gontroller to be included on the secured property tax roll for each
parcel within the District. If any parcel submitted for collection is identified by
the County Auditor/Controller to be an invalid parcel number for the current
fiscal year, a corrected parcel number and/or new parcel numbers will be
identified and resubmitted to the County. The assessment amount to be
levied and collected for the resubmitted parcel or parcels shall be based on
the method of apportionment and assessment rate contained in this Report as
approved by the City Councif. ,
B. Applicable Legislation
The District has been formed and is annually. levied pursuant to the
Landscaping ,and Lighting Act of 1972, Part 2 of Division 15 of the California
Streets and Highways Code, beginning with Section 22500. The assessments
and methods of apportionment described in this Report utilize commonly
accepted assessment engineering practices and have been calculated and
proportionately spread to each parcel based on the special benefits received.
Compliance with the California Constitution
Alt assessments described in this Report and approved by the City Council
are prepared in accordance, with the 1972 Act and shall be in compliance with
the provisions of the California Constitution Article XIIID ("Article XIIID").
On November 5, 1996, California voters approved the Right to Vote on Taxes
Act (Proposition 218) by a margin of 56.5% to 43.5%. The provisions of
Proposition 218 became amendments~to the California Constitutional Articles
XIIIC and XIIID, can be summarized in four general areas:
1) Strengthens the general and special tax provisions of Proposition 13
and Proposition.62.
2) Extends the initiative process to all local taxes, assessments, fees, and
charges.
3) Adds substantive and procedural requirements to assessments.
4) Adds substantive and procedural requirements to property-related fees
and charges.
The assessments contained in this Report were imposed in accordance with
voter approval pursuant to the establishment of the District. As such, the City
Willdan Financial Seruice.r ~ Page 2
~? Il ~
Ciry of Dublin
Landscape 1l~Iaintenance Assessment District 1997-1
Engineer's r~nnual Levy Report
Fiscal Yeax 2011/2012
has determined that the assessments are compliant with the substantive and
procedural requirements of Articles XIIIC and Article XIIID of the California
Constitution. The proposed assessments for the current fiscal year may be
less than or equal to the maximum assessment rates previously approved
and adopted for the District. Any proposed assessment that exceeds the
adjusted maximum assessment rate is considered an increased assessment.
Pursuant to the provisions of the California Constitution Article XIIID, all new
or increased assessments (the incremental .increase) are subject to both the
substantive and procedural requirements of Article XIIID Section 4, including
a property owner prot"est proceeding.
Provisions of the 1972 Act (Improvements and Senrices)
The Method of Apportionment described for the District Report utilizes
commonly accepted assessment-engineering practices and have been
established pursuant to the 1972 Act and the provisions of the California
Constitution Article .XIIID. As generally defined by the 1972 Act, the
improvements and the associated assessments for each District may include
one or any combination of the following:
1) The installation or planting of landscaping.
2) The installation or construction of statuary, fountains, and other
ornamental structures and facilities.~
3) The installation or construction of public lighting facilities, including, but
not limited to streetlights and traffic signals.
4) The insfallation or construction of any facilities which are appurtenant
to any of the foregoing or which are necessary or convenient for the
maintenance or servicing thereof; including but not limited to, grading,
removal of debris, the installation or construction of curbs, gutters,
walls, sidewalks, or paving, or water, irrigation; drainage, or electrical
facilities.
5) The installation of park or recreational improvements including, but not
limited to the following:
a. Land preparation, such as grading, leveling, cutting and filling,
sod, landscaping, irrigation systems, sidewalks, and drainage.
b. Lights, playground equipment, play courts and public restrooms.
6) The maintenance or servicing, or both, of any of the foregoing
including the furnishing of sefvices and materials for the ordinary and
usual maintenance, operation, and servicing of any improvement,
including, but not limited to: ~
a. Repair, removal, or replacement of all or any part of any
improvements;
[Ylillclan Finan~zal Seroice.r Page .3
~g~ I
Ciry of Dubliri I ~
Landscape Maintenance Assessment District 1997-1 `
Engineer's ~nnual Levy Report
~ Fiscal Year 2011 /2012
b. Grading, clearing, removal of debris, the installation, repair or
construction of curbs, gutters, walls, sidewalks, or paving, or
water, irrigation, drainage, or electrical facilities; ,
c. Providing for the life, growth, health, and.beauty of landscaping,
including cultivation, irrigation, trimming, spraying, fertilizing, or
treating for disease or injury;
d. The removal of trimmings, rubbish, debris, and other solid
waste;
e. The cleaning, sandblasting, and painting of walls and other
improvements to remove or cover graffiti.
f. Electric current or energy, gas, or other agent for the lighting or
operation of any other improvements. ..
g. Water for the irrigation of any landscaping, the operation of any
fountains, or the maintenance of any other improvements.
7) The acquisition of land for park, recreational or open-space purposes,
or the acquisition of any existing improvement otherwise authorized by
the Act.
8) Incidental expenses associated with the improvements including, but
not limited to:
a. Tfie cost of preparation of the report, including plans,
specifications, estimates, diagram, and assessment;
b. The costs of printing, advertising, and the publishing, posting
and mailing of notices;
c. Compensation payable to the County for collection of
assessments;
d. Compensation of any engineer or attorney employed to render
services;
e. Any other expenses incidental to the construction, installation,
or maintenance and servicing of the improvements; and,
f. Costs associated with any elections held for the approval of a
new or increased assessment.
BL DES~IR9PTIOR9 OF l'FBE DIST6~iCT AND ! Pi~OVENIEIVTS
A. District
The District was formed to fund street landscape maintenance and utility
costs for the Santa Rita development area, also known as Emerald Park. The
total District area is approximately 421.87 developed acres bounded by
Arnold Road on the west, Gleason Drive on the north, Tassajara Road on the
east, and Interstate 580 on the south.
1Y/illdan Financial Service.r Page ~F
Ci of Dub ` ~ ~
n'
Landscape 1~Iaintenance .~lssessment District 1997-1
Engineex's Annual Levy Report
Fiscal Year 2011/2012
A Diagram showing the exterior boundaries of the District is provided in this
Report at Appendix A. Parcel identification, the lines and dimensions of each
lot, parcel and subdivision of land within the District, are inclusive of the
parcels as shown on the Alameda County Assessor's Parcel Maps as they
existed at the time of the passage of the Resolution of Intention, and shall
include subsequent subdivisions, lot line adjustments or parcel changes
therein. Reference is hereby made to the Alameda County Assessor's maps
for a detailed description of the, lines and dimensions of each lot and parcef of
land within the District.
B. Improvements
The scope of work shall include the following maintenance and repair of
landscaped and open space areas, entry features, entry lighting, masonry
soundwalls, wrought iron fences, publicly-owned drainage ditches, irrigation
systems, trees and plantings, furnishing. of water and power for irrigation
systems, together with all appurtenant and incidental expenses for the
following areas:
1) The northerly and southerly street frontages for Dublin Boulevard, from
Arnold Road to Tassajara Road.
2) The northerly and southerly street frontages for Central Parkway from
Arnold Road to Tassajara Road, excluding the future school frontage
landscaping.
3) The southerly street frontage for Gleason Drive, from Arnold Road to
Tassajara Road and the northerly street frontage for Gleason Drive, from
Tassajara Creek to Tassajara Road.
4) The easterly street frontage for Arnold Road; from Dublin Boulevard to
Gleason Drive.
5) The easterly and westerly street frontages for Hacienda Drive, from the I-
580/Hacienda interchange to Gleason Drive.
6) The westerly street frontage of Tassajara Road, 350 feet southerly of the
Tassajara Road and Dublin Boufevard intersection, to 450 feet northerly of
the Gleason Drive and Tassajara Road intersection..
7) Tassajara Creek and trail, from I-580 to the northerly property boundary
of the Alameda County Surplus Property Authority property (APN 986=1-1-
10).
8) Street median landscaping is not part of•this District.
1~illdan Financial Seruice.r Page 5
~ ii~
Ciry of Dublin
Landscape Maintenance Assessment District 1997-1
Engineer's Annual Levy Report
• Fiscal Year 2011 /2012
IIB. IVIETHOD OF APPOB~TIONMENT
A. Background
Pursuant to the 1972 Act, the costs of the District may be apportioned by any .
formula or method that fairly distributes the net amount to be assessed,
among all assessable parcels in proportion to the estimated benefits to be
received ~ by each such parcel from the improvements. The benefit formula
used should reflect the composition of the parcels, and the improvements and
services provided, to fairly proportion the costs based on special benefit to
each parcel.
B. Benefit Analysis
Each of the proposed improvements, the associated costs and assessments
have been carefully reviewed, identified and allocated based on special
benefit pursuant to the provisions of the California Constitution.
All the assessed parcels receive direct and special benefits from the
improvements and activities to be funded through the District assessments.
The improvements include all necessary activities, services, operation,
administration, and maintenance required to keep the improvements in
satisfactory condition..
Special Benefit
The method of apportionment (method of assessment) established herein is
based on the premise that each assessed parcel within the District receives
special benefits from the improvements and the desirability and security of
those properties is enhanced by the presence of well-maintained public
landscaping in close proximity to those properties.
The special benefits associated with street landscape improvements are
specifically:
1) Enhanced desirability of properties through association with the
improvements. ~
2) Improved aesthetic appeal of ~ properties providing a positive
representation of the area and properties.
3) Enhanced adaptation of the urban environment within the natural
environment from adequate green space and landscaping.
Willdan Financial Seruice.r Page (i
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City of Dublui ~
Landscape Nlaintenancellssessment District 1997-1
Engineer's l~nnual Levy Report
Fiscal Year 2011 f 2012
4) Environmental enhancement through improved erosion resistance, dust
and debris control, and fire prevention.
5) Increased sense_ of pride in ownership of property within the District
resulting from well-maintained improvements associated with the
properties.
6) Enhanced quality of life through well-maintained green space and
landscaped areas.
7) Reduced criminal activity and property-related crimes (especially.
vandalism) against properties in the District through well-maintained
surroundings and amenities including abatement of graffiti.
8) Enhanced environmental quality of the parcels by moderating
temperatures, providing oxygenation and attenuating noise:
The preceding special benefits contribute to the aesthetic value and desirability
of each of the assessed parcels within the District and thereby provide a special ~
enhancement of the properties. Furthermore, it has been determined that the
lack of funding to properly service and maintain the District improvements would
have a negative impact on the properties within the District.
General Benefit
In reviewing each of the District improvements, the ~ proximity of those
improvements to both properties within the District and those outside the District
as well as the reasons for installing and constructing such improvements, it is
evident that the improvements are solely the result of developing properties
within the District and the ongoing maintenance and operation of these
improvements will directly effect the properties within the District. Although the
improvements include public areas, easements, right-of-ways and other
amenities available or visible to ,the public at large, the construction and
installation of these improvements were only necessary for the development of
properties within the District and were not required nor necessarily desired by
any properties or developments outside the District boundary and any public
access or use of the improvements by others is incidental. Therefore, it has
been determined that the improvements and the ongoing maintenance,
servicing and operation of those improvements provide no measurable general
benefit to properties outside the District or to the pubiic at large, but clearly
provide distinct and special benefits to properties within the District.
C. Assessment Methodology
The initial Engineer's Report provides for a maximum assessment of $710 per
developed acre, based on a total of 389,400 square feet of street
Willda~a Fina~acial Seruicer Page 7
4~ Il~
Ciry of Dublin
Landscape 1~Iaintenance ~ssessment Distxict 1997-1
Engineex's Annual Levy Report
Fiscal Year 2011/2012
.~
improvements and a total of 957,000 square feet of creek improvements and
440.08 acres of developed property at build-out of all property within the
District.
The cost of the Improvements will be divided equally among the total numbec
of developed properties within the boundaries of the District on a per acre
basis.
"Developed acres" shall include property having a recorded final map or
parcel map as of July 1st of each year.
The following formulas are used to calculate each property's assessment:
1. Cost of maintenance of installed Improvements ("M").
2. Total amount of developed acres ("A").
3. The annual assessment for the developed acres for that year ("M") shall
be spread on a per-acre basis ("M" ="A") based on the following:
A. Commercial developed area, per acre basis.
B. Single-family residential area, per acre basis.
C. Multi-family residential area, per acre basis.
4. The single-family and multi-family residential area per acre assessment
will be further spread on a per Iot basis based on the number of lots on the
final map, parcel map, or condominium map for each particular
development.
5. If the assessment in any year would exceed $710 per acre, the amount in
excess of $710 shall be assessed to the remaining undeveloped acres on
a per acre basis, subject to the maximum developed acre amount.
6. The maximum developed acre assessment of $710 per year will be
increased annually by the percentage increase in the San Francisco-
Oakland-San Jose Area Consumer Price Index for "All Urban Consumers
and Clerical Workers" (applies to all costs except water and electricity),
plus any actual increase in the cost for water and electricity.
7. If the square footage cost of the Improvements will be less- than the
amount set forth herein (after adjustment in accordance with Paragraph
6), the assessment shall be reduced proportionately to reflect the reduced
cost of Improvements in that year.
Willdan Financial Seruice.r Page 8
~~ i ~~
Ciry of Dub ~
Landscape Maintenance Assessment District 1997-1
Engineer's Annual Levy Report
- Fiscal Year 2011/2012
D. Rate Classifications
Single and Multi-family residential subdivisions within the District will be
assigned a rate on a per lot basis. To determine the assessment per lot, the
number of acres within the subdivision will be divided by the number of lots
within the subdivision. ,
Commercial (including retail, office, and industrial uses, as well as apartment
properties) are assessed based on the per-acre figure of $688.98 multiplied
by the number of acres per individual lot for Fiscal Year 2011/2012. ~
For Fiscal Year 2011/2012, the following assessments resulted from this
calculation:
Property Type Rate , _Basis
California Creekside Single-Family Residential (SFR) $97.96 Lot
California Brookside Multi-Family Residential (MFR) $42.44 Unit
SummerGlen - Richmond American (North) Lots $85.78 Lot
SummerGlen - Richmond American (South) Lots $94.40 Lot
SummerGlen - Kaufman & Broad Lots $131.36 Lot
SummerGlen - Pulte Lots $164.83 Lot
Dublin Greene Tract 7084 Single-Family Residential $103.76 Lot
Dublin Greene Tract 7149 Multi-Family Residential $78.12 Lot .
Dublin Greene Tract 7149 Condominiums/Apartments $40.72 Unit
Retail, Office, and Industrial $688.98 Acre
E. Inflationary Factor Applied to Maximum Rate
The District assessments include a formula for increasing assessments for
each future fiscal year to offset increases in costs due to inflation. This
assessment adjustment formula was approved by the City Council pursuant
to a mailed ballot and public hearing referenced in Section I. B.
The maximum assessment amount allowed for each fiscal year shall be
increased annually by the percentage increase in the San Francisco-Oakland-
San Jose Area Consumer Price Index ("Index") for "All Urban Consumers and
Clerical Workers" applies to all cost except water and electricity, plus any
additional increase in the utility cost of water and electricity. Each fiscal year
the City shall identify the change in the Index for April to April of the preceding
Willdan Financia! Seruii•e.r Page 9
~ ll5
City of Du
Landscape Maintenance Assessment District 1997-1
Engineer's Annual Levy Report
. Fiscal Year 2011/2012
year. Should the Bureau of Labor Statistics revise such index or discontinue
the preparation of such index, the City shall use the revised index or
comparable system as approved by the City Council for determining
fluctuations in the cost of living.
In the event that~ the City ,Council determines that an inflation adjustment is
not required for a given fiscal year, the City Council may authorize the
assessment without -applying the adjustment,formula to the amount levied. If
the budget and assessments for a district require an increase greater than the
adjustment set forth in the formula, then the proposed increase would be
subject to approval by the District property owners. Each fiscal year, the
maximum assessment rate shall increase at~ the maximum amount allowable
regardless of whether the increase is levied to the parcels within the District.
Since utilities comprise approximately 20% of the annual budget, 80% of the
Maximum Develbped Acre Assessment is subject to the Index increase.
Since a majority of utility costs are related to water usage, the annual
increase in water costs ~ is used to approximate the increase in the utility
portion of the maximum assessment. ~
The change in the Index for April to April of the preceding year and the
maintenance portion of the Maximum Developed Acre Assessment is
documented in the table below:
ear
April
CPI
%
Chan e
Max.
Maint.
Amount
Water
Unit Cost
Tier 1~2~
% Change
in Utility
Cost
Max.
Utility
Amount
Max.
Developed
Acre Char e % Change in
Max.
Developed
Acre Char e
1997 156.70 $568.00 $1.66 $142.00 $710.00
1998 160.80 2.62% 582.86 1.60 -3.61 °/a 136.87 719.73 1.37%
1999 168.80 4.98% 611.86 1.59 -0.63% 136.01 747.87 3.91 %
2000 174.90 3.61 % 633.97 1.59 0.00% 136.01 769.98 2.96%
2001 184.90 5.72% 670.22 1.58 -0.63% 135.16 805.37 4.60%
2002 188.80 2.11 % 684.35 1.74 10.13% 148.84 833.20 3.46%
2003 193.60 2.54% 701.75 1.77 1.72% 151.41 853.16 2.40%
2004 194.70 0.57°l0 705.74 1.77 0.00°fo 151.41 857.15 0.47%
2005 199.30 2.36% 722.41 1.77 0.00% 151.41 873.82 1.94%
2006 204.90 2.81 % 742.71 1.84 3.95% 157.39 900.10 3.01 %
2007 21120 3.07% 765.51 1.96 6.52% 167.65 933.16 3.67%
2008 217.91 3.18% 789.85 2.05 4.59% 173.35 962.83 3.18°l0
2009 218.58 0.31 % 79229 2.45 19.51 % 207.17 999.46 3.80%
After Reset of Water Rates b DSRSD in 2009~'~
2009 218.58 0.31 % 792.29 2.77 207.17 999.46
2010 . 223.82 2.398% 811.29 2.94 6:14% 219.88 1,031.17 3.1729%
2011 231.60 3.476% 827.51 3.00 2.04% 224.37 1,063.86 3.1696%
(1) water Kate structure was reset in zo~y to water 5hortage 5tage Kates.
(2) Tier 1 rates are for Stage 1 Water Shortage Rates effective January 2011, as provided by Dublin San
Ramon Services District:
tiY/illdan Fi~zancial Seruice,r Page 10
~ g ~ I~
Ciry of Dublin
Landscape 11~1aintenance Assessment District 1997-1
Engineer's Annual Levy Report
Fiscal Year 2011/2012
The percentage difference for the Index from April 2010 to April 2011 was
3.476%. The actual increase in utility cost of water from April 2010 to April
2011 was 2.04%. Therefore, the maximum assessment rate allowed per acre
for Fiscal Year 2011/2012 has been adjusted by 3.476% for the annual
budget, and 2.04% for the utilities, from $1,031.17 to $1,063.86 for a
combined change of 3.1696%. However, the assessment per acre for the
current fiscal year is proposed to be $688.98, an increase of $32.80 (5.00%)
over the applied rate of $656.18 from prior Fiscal Year 2010/2011. .
IV. DISTRICT BUDGET
A. Description of Budget Items
The following describes the services and costs that are funded through the
District, shown in the budget.
DIRECT COSTS:
Maintenance Tree - The cost of installation and maintenance of trees and
plantings along the street frontages within the District
Maintenance Landscape - The cost of maintenance and repair of the
landscaping and open space areas within the District.
Utilities Water - The cost of furnishing water foc maintenance of landscape
and irrigation systems within the District.
Utilities Electricity - The cost of electricity for maintenance of landscape,
powering of irrigation systems, and entry lighting within ,the District.
Miscellaneous Expenses - Costs that cannot easily be categorized into any
of the other Direct Costs defined above.
ADMINISTRATIVE COSTS:
District Administration, Consulting - The costs of contracting with
professionals to provide services specific to the levy administration, including
preparation of the Engineer's Report, resolutions, and levy submittal to the
County. These fees can also include any additional administrative, legal, or 4
T~illdun Finaiacial Seruicer Page 11
Ci of LTublin I I~
n'
Landscape l~Iaintenance Assessment District 1997-1
Engineer's Annual Levy Report
Fiscal Year 2Q11/2012
engineering services specific to the District such as the cost to prepare and
mail notices of the public meeting and hearing: ~
Public Works Administration - The cost of services provided #o administer
the District from the Public Works department of the City of Dublin.
County per Parcel Fee - The cost to the District for the County to collect
assessments on the property tax bills.
LEVY BREAKDOWN:
Reserve Collection/(Transfer) - The 1972 Act pursuant to Chapter 1, Article
4 Section 22569 (a), provides for a District Reserve Fund. Negative amounts
shown for this budget item represent transfers from the Reserve Fund that
reduces the Balance to Levy. Maintaining a fully funded Reserve eliminates
the need for the City to transfer funds from non-District, accounts to pay for
operational expenses during the first half of the fiscal year and also provides
the District with sufficient funds to address any unforeseen or unusual
expenditures that may occur during the year. -
Capital Improvement Fund Collection/(Transfer) - The 1972 Act pursuant
to Chapter 5, beginning with Section 22660, provides for the District to
establish by resolution an assessment installment plan for proposed
improvements and expenditures that are greater than can be conveniently
raised from a single annual assessment. Depending on the nature of the
planned improvements, the coltection of funds necessary to complete the
project . may be collected over a period up to thirty years, but typically not
more than five years. The funds collected shall be accumulated in a separate
improvement fund commonly referred to as a Capital Improvement Fund
(CIF) and ~ are not considered part of the regular maintenance of the
improvements or the Reserve Fund.
Because the money accumulated in the Capital Improvement Fund is for a
specific planned project (budgeted separately), the amount shown for this
item in the annual budget will typically be a positive number representing the
amount being collected that year as part of the Balance to Levy. A negative
number (Transfer) should only occur after the project has been completed
and excess funds are being credited back to the District's regular accounts.
The actual fund balances and expenditures for Capital Improvements are
clearly identified under the Fund Balance Information section of the Budget.
General Fund Loans Repayment/(Advances) = This item represents
repayments of amounts that had been temporarily advanced to the District
from other revenue sources (usually the General Fund) or represents funds
Willdan Financial Seruice.r Page 12
. g7 [ IS
Ciry of Dubhn
Landscape Maintenance Assessment District 1997-1
Engineer's Arinual Levy Repoxt
Fiscal Year 2011/2012
being loaned to the District for the current fiscal year that must be repaid by
future assessments. Similar to the Reserve Collection/(Transfer) line item,
this item directty impacts the Reserve Fund Balances either positively or
negatively. .
Repayments are shown as a positive number and represent additional
monies being collected in the current annual assessment to repay a prior
loan. These loans are typically for capital improvement expenditures or
unforeseen expenditures incurred in prior years and Reserve Fund monies
were not sufficient to cover the expenses. To ensure the ongoing operation
and maintenance of the imp.rovements, the City may advance funds to the
District as a temporary loan to meet current expenditures, and collect
repayment of the loan through the annual assessments the following year or
possibly over several years. Generally, all available Reserve Funds are
exhausted before a temporary loan is advanced to the District and the
Beginning Reserve Fund Balance will be a negative number indicating the
loan amount still outstanding.
A loan for the current fiscal year (Advance) is shown as a negative number. If
the District is expected to incur significant expenditures in the current fiscal
year for special services or capital improvements (upgrades or refurbishing of
the improvements) and the proposed assessment revenues (annual
assessments) and/or available Reserve Funds are not sufficient to cover the
expenditures, the City may advance funds to the District as a temporary loan
to meet the proposed expenditures. Generally, all available Reserve Funds
must be exhausted before a temporary loan is advanced to the District and
any funds temporarily loaned in excess of the available Reserve Funds will be
reflected as a negative Ending Reserve Fund Balance. This negative Reserve
Fund Balance will be repaid and replenished through future assessment
revenues.
Delinquency Contingency - This is the estimated amount designated for
delinquent property tax payments that the County is unable to collect in Fiscal
Year 2011/2012.
Other Revenue/(Contributions) - This item includes additional funds
designated for the District that are not annual assessments. These funds are
added to the District account to reduce assessments, and may be from non-
District or District sources including City General Fund Contributions and/or
interest earnings. Any funds indicated on this line will be shown as a negative
number indicating a reduction in the amount to be levied and represent funds
that do not have to be repaid. ,
tY/illdan Financial Seruice.r Page 13
~~ IIS
~ City of Dublin~
Landscape Maintenance ~~ssessment District 1997-1
Engineer's Annual Levy Report
Fiscal Year 2011 /2012
Balance to Levy - This is the total amount to be collected for the current
fiscal year through the annual assessments (for special benefits). The
Balance to Levy represents the sum of Total Direct and Administration Costs,
Reserve Fund Contributions or Transfers, Contributions from Other Revenue
Source, and the Contribution Replenishment. Only those costs related to the
improvements identified as special benefits are levied and collected on the
tax roll.
Total Parcels - The total number of parcels within the District including
exempt parcels.
Total Parcels Levied - The total number of parcels within the District that will
receive the special benefits during the current fiscal year.
Total Developed Acreage - The total developed acres within the District
applied to the parcels described above.
Applied Levy per Acre - This amount represents the rate being applied to
each parcel's developed acreage factor. The Applied Levy per Acre is the
result of dividing the Applied Charge by the Total Developed Acreage of the
District for the fiscal year.
Maximum Levy per Acre (Prior Fiscal Year) - This is the maximum rate per
acre allowable to assess property owners in Fiscal Year 2010/2011, in
accordance with Proposition 218, adjusted for inflation as described in the
Method of Apportionment.
Maximum Levy per Acre (Current Fiscal Year) - This is the maximum rate
~ per acre allowable to assess property owners in Fiscal Year 2011/2012 within
the District, in accordance with Proposition 218, adjusted for inflation as
described in the Method of Apportionment.
Inflationary Factor =The maximum assessment amount allowed for each
fiscal year shall be increased in an amount equal to the annual percentage
increase of the Local Consumer Price Index for "All Urban Wage Earners and
Clerical Workers" for the San Francisco-Oakland-San Jose Area, plus any
additional increase in the utility cost of water and electricity. The annual
increase will be determined by the percentage d.ifference between the Index
for April of the current fiscal year and the Index for the previous April.
Willdan Financzal Seruice.r ~ Page 1~4
. - _ i .~
c~ of~u~ I
ty
Landscape Maintenance AssessmentDistrict 1997-1
Engineer's Annual Levy Report
Fiscal Year 2011/2012
B. District Budget
2011/12 Budget Worksheet
' Landscape Maintenance District No. 1997-1
Fund Number 2704
Maintenance - Tree $26,600.00
Maintenance - Landscape 188,530.00
Utilities Water 86,040.00
Utilities Electriciry 4A0.00
Miscellaneous Expenses 0.00
Sub-Total Direct Costs $301,610.00
TOTAL DIREGT $301,610.00
District Administration $2,910.00
Public Works Administration $2,940.00
County per Pa~cel Fee $4,872.91
TOTAL ADMIN $10,722.91
TOTAL DIRECT AND ADMIN COSTS $312,332.91
Reserve Collection/(Transfer) (31,424.00)
Capital Improvement Fund Collection/(Transfer) D.00
General Fund Loans RepaymenU(Advances) 0.00
Deliquency Contingency 5,732.83
Other Revenues/General Fund (Contributions) 0.00
TOTAL ADJUSTMENTS ($25,691.17)
Balence to Levy (Budgeted) $286,647.74
Total Revenue at Maximum Rate $442,609.53
Variance above/(befow) Maximum Revenue ($755,967.81)
Applied Charge 286,641.72
Total Parcels 977
Total Parcels Levied 975
Total Developed Acreage 416.04
Prapased Levy per Acre $688:97
Applied Levy per Acre $688.98
Braokside $42.44
Commercial/Industrial - , $688.98
Creekside $97.96
Kaufman & Broad ~ $131.36
Pulte $164.82
R A (North) $85.78
R A (South) $94.40
Tract 7084 SFR ` $103.76
Tract 7149 Condos $40.72
Tract 7149 MFR $78.12
Maximum Levy per Acre (Prior Fiscal Year) $1,031.17
Maximum Levy per Acre (Current Fiscal Yearj 1,063.85
Inflationary Factor Applied to Maximum Rate 3.1696%
Beginning Reserve Fund Balance $191,850.00
Reserve Fund Adjustments _ (31,424.00)
Prior/ Penalties/Public Damage 2,470.00
Interest 2,377.00
Anticipated Reserve Balance $165,273.00
Willdan Financial Serr~ice.r Page 15
~ i of Dub1~n ~ ~~
Cry
Landscape i~taintenance Assessment District 1997-1
Engineer's Annual Levy Report
FiscalYeax 2011/2012
,
v. /~1~~~~~~~ A - ~~.~T~O~.-T 8~~~~A~~ ~~~
1d'/illdan Finuncial Seruice.r Page 16 .
~`I b ~.
Ci of Dublin ~ ~
n'
Landscape Maintenance Assessment.District 1997-1
Engineex's Annual Levy Repoxt
Fiscal Year 3011 /2012
VI. APPEIVD6X ~- 2011/2012 i4SSES~I~IENT ROLL
Parcel identification, for each lot .or parcel within the District, shall be the parcel as
shown on the Alameda County Assessor's map for the year in~ which this Report is
prepared.
A listing of parcels assessed within this District, along with the designated subdivisions
and assessment amounts, is included on the following pages. If any parcel submitted for
collection is identified by the County Auditor/Controller to be an invalid parcel number
for the current fiscal year, a corrected~parcel number and/or. new parcel numbers will be
identified and resubmitted to the County Auditor/Controller. The assessment amount to
be levied ,and collected for the resubmitted parcel or parcels shall be based on the
method of apportionment and assessment rate approved in this Report. Therefore, if a
single parcel has changed to multiple parcels, the assessment amount applied to each
of the new parcels shall be recalculated and applied according to the approved method
of apportionment and assessment rate rather than a proportionate share of the original
assessment. ,
Non-assessable lots or parcels include areas of public streets and other roadways
(typically not assigned an APN by the County); dedicated public easements, open
space areas and rights-of-ways including public greenbelts and parkways; utility rights-
of-ways; common areas; landlocked parcels,. small parcels vacated by the County,
bifurcated lots, and any other property that can not be developed or has specific
development restrictions. These types of parcels are considered to receive little or no
benefit from the improvements and are therefore exempted from assessment.
Willdan Financial Seruice.r ~ Page 11
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RESOLUTION NO. XX - 11
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
***********~
APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM
AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT
CITY OF DUBLIN LANDSCAPING MAINTENANCE ASSESSMENT DISTRICT 97-1
(SANTA RITA AREA)
WHEREAS, by its Resolution No. 16-11, a Resolution Directing Preparation of Annual
Report for City of Dublin Landscaping and Lighting Maintenance Assessment District No. 1997-
1(the "District"), this Council designated the Public Works Engineer as Engineer of Work and
ordered said Engineer to make and file a report in writing in accordance with and pursuant to the
Landscaping and Lighting Act of 1972; and
WHEREAS, said report was made and filed with the City Clerk and duly considered by
this Council and found to be sufficient in every particular, whereupon it was determined that said
report should stand as Engineer's Report for all subsequent proceedings under and pursuant to
the aforesaid Resolution and that June 21, 2011, at 5:30 p.m. in the Council Chambers, Dublin
Civic Center, 100 Civic Plaza, Dublin, Cafifornia, was .appointed as the time and place for a
hearing by th'e Council on the question of the levy of the proposed assessment, notice of which
hearing was mailed, published and posted in accordance with Government Code Secfion
54954.6; and
WHEREAS, at the appointed time and place, said hearings were held, and all persons
interested desiring to be heard were given an opportunity to be heard, and all matters pertaining
to said levy were heard and considered by this Council, and this Council thereby acquired
jurisdiction to order said levy and confirmation of diagram and assessment prepared by and
made a part of the report of said Engineer to pay the cost and expenses thereof;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve that:
(a) The property owners owning more than fifty percent of the area of assessable land
within the District had not, at the conclusion of said hearing, filed written protests
against the said proposed levy, or against the Engineer's Estimate of costs and
expenses, or against the maps and description, or against the diagram or the
assessment to pay for the costs and expenses thereof;
(b) The public interest, convenience, and necessity require that said levy be made;
(c) . The District benefited by said improvements and to be assessed to pay the costs
and expenses thereof, and the exterior boundaries thereof, are as shown by a
map thereof filed in the office of the City Clerk, which map is made a part hereof
by reference thereto.
~ATTACHMENT to
~ . . ~3~~ is
PASSED, APPROVED AND ADOPTED this 21 St day of June, 2011, by the following
vote:
AYES:
N.OES:
ABSENT:
ABSTAIN:
ATTEST:
City Cleck
Mayor
ATTACHMENT 10
19
~~. :
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: ~~~ l~~
~ < <s
ENGINEER'S REPORT AFFIDAVIT
Street Lighting Maintenance Assessment District No. 1999-1
Pursuant to the Landscaping and Lighting Act of 1972
City of Dublin
Alameda County, State of California
This Report describes the District and services therein including the improvements,
budgets, parcels and assessments to be levied for Fiscal Year 2011 /2012 as they
existed at the time of the passage of the Resolution of Intention. Reference is hereby
made to the Alameda County Assessor's maps for a detailed description of the lines
and dimensions of parcels within the District. The undersigned respectfully submits the
enclosed Report as directed by the City Council.
Dated this Z l ~
day of J t~vt,~ , 2011.
Willdan Financial Services
Assessment Engineer
On Behalf of the City of Dublin
~ ~
By:
Gary Huisingh
Public Works Director
City of Dublin
~~ i i~
TABLE OF CONTENTS
- I. OVERVIEW ......................................................................:.......................................1
A. INTRODUCTION ............................................................................................................ .. 1
,
B. APPLICABLE LEGISLATION ...........................................................................................
.. 2
II. DESCRIPTION OF THE DISTRICT AND IMPROVEMENTS ................................. ..4
~ A. DISTRICT ..................................................................................................................... ..4
B. IMPROVEMENTS ........................................................................................................... .. 5
III. METHOD OF APPORTIONMENT .......................................................................... ..6
A. BACKGROUND ....................................:........................................................................ ..6
B. BENEFIT ANALYSIS ..........................................................................................:........... .. 6
C. ASSESSMENT METHODOLOGY ...................................................................................... .. 7
D. LAND USE CLASSIFICATIONS ....................................................................................... .. 8
E. INFLATIONARY FACTOR APPLIED TO MAXIMUM RATE ..........................:......................... .. 9
IV. DISTRICT BUDGET ............................................................................................... 10
A. DESCRIPTION OF BUDGET ITEMS .................................................................................. .1 O
B. DISTRICT BUDGET .................................... .......... ................................................. .14
V. APPENDIX A- DISTRICT BOUNDARY MAPS ..................................................... 15
VI. APPENDIX B- 2011/2012 ASSESSMENT ROLL .........................................:....... 17
~' [ I~
City of Dublin
Street Lighting 11~Iaintenance i~ssessment District 1999-1
Engineer's Annual Levy Report
Fiscal Year 2011/2012
I. OVERVIEW
A. Introduction
The City of Dublin ("City") annually levies and collects special assessments in
order to maintain the improvements within the Street Lighting Maintenance.
Assessment District No. 1999-1 ("District"). The District was originally formed
in 1999 and is annually levied pursuant to the Landscape and Lighting Act of
1972, Part 2 of Division 15 of the California Streets and Highways Code
("1972 Act"). A diagram of the boundaries of the District can be found within
Appendix A of this document.
This Engineer's Annual Levy Report ("Report") has been prepared in
accordance with the provisions of Chapter 3, Section 22622 of the 1972 Act.
This Report describes the District, the improvements therein, any annexations
or other modifications to the District including any substantial changes to the
improvements, the method of apportionment, the boundaries of the District,
and financial information including the district budgets and proposed annual
assessments for Fiscal Year 2011/2012. The proposed assessments are
based on the historic and estimated costs to maintain the improvements that
provide a special benefit to properties within the District. The costs of
improvements and the annual levy including all expenditures, deficits,
surpluses, revenues, and reserves are assessed to each parcel within the
District proportionate to the parcel's special benefits.
For the purposes of this Report, the word "parcel" refers to an individual
property assigned its own Assessment Number by the County of Alameda
Assessor's Office, The County of Alameda Auditor/Controller uses
Assessment Numbers and specific Fund Numbers to identify properties
assessed for special district benefit assessments on the tax roll.
Pursuant to Chapter 3, beginning with Section 22620 of the 1972 Act, the City
Council shall conduct a noticed annual public. hearing to consider all public
comments and written protests regarding the District. Following the annual
public hearing and review of the Engineer's Annual Levy Report, the City
Council may order amendments to the Report or confirm the Report as
submitted. Following_ final approval of the Report and confirmation of the
assessments contained therein, the City Councit will by resolution: order the
improvements to be made and confirm.the levy and collection of assessments
pursuant to Chapter 4, Article 1, beginning with Section 22640 of the 1972
Act. The assessment rate and method of apportionment described in this
Report as approved or modified by the City Council defines the assessments
to be applied to each parcel within the District for Fiscal Year 2011/2012.
Willdan Finaneial Seruices ~ Page 1
~ i ~5
c~r~ of Dub~
Street Lighting 1~Iaintenance ~ssessment District 1999-1
Engineex's t1 nnual Levy Repoxt
Fiscal Year 2011 /2012
The assessments as approved will be submitted to the County
Auditor/Controller to be included on the property tax roll for each parcel within
the District. If any parcel submitted for collection is identified by the County
Auditor/Controller to be an invalid parcel number for the current fiscal year, a
corrected parcel number and/or new parcel numbers will be identified and
resubmitted to the County. The assessment amount to be levied and
collected for the resubmitted parcel or parcefs shall be based on the method
of apportionment and assessment rate contained in this Report as approved
by the City Council.
B. Applicable Legislation
The District has been formed and is annually levied pursuant to the
Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California
Streets and Highways Code, beginning with Section 22500. The assessments
and methods of . apportionment described in this Report utilize commonly
accepted assessment engineering practices and have been calculated and
proportionately spread to each parcel based on the special benefits received.
Compliance with the Cafifornia Constitution
All assessments described in this Report and approved by the City Council
are prepared in accordance with the 1972 Act and shall be in compliance with
the provisions of the California Constitution Article XIIID ("Article XIIID").
On November 5, 1996, California voters approved the Right to Vote on Taxes
Act (Proposition 218) by a margin of 56.5% to 43.5%. The provisions of
Proposition 218 became amendments to the California Constitutional Articles
XIIIC and XIIID, can be summarized in four general areas: .
1) Strengthens the general and special tax provisions of Proposition 13
and Proposition 62.
2) Extends the initiative process to all local taxes, assessments, fees, and
charges.
3) Adds substantive and procedural requirements to assessments.
4) Adds substantive and procedural requirements to property-related fees
and charges.
IYlilldan Financial Seruices Page 2
~ ~q r
6 l~
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City of Dublu~
Street Lighting Maintenance Assessment District 1999-1
Engineex's r~nnual Levy Repoxt
Fiscal Year 2011/2012
The assessments contained in this report were initiated in accordance with a
petition by the original developers pursuant to the . establishment of the
District. As such, the City has determined that the assessments are compliant
with the substantive and procedural requirements of Article XIIID of the
California Constitution. The proposed assessments for the current fiscal year
may be less than or equal to the maximum assessment rates previously
approved and adopted for the District. Any proposed assessment that
exceeds the adjusted maximum assessment rate is considered an increased
assessmen#. Pursuant to the provisions of the California Constitution Article
XIIID, all new or increased assessments (the incremental increase) are
subject to both the substantive and procedural requirements of Article XIIID
Section 4, including a property owner protest proceeding.
Provisions of the 1972 Act (Improvements and Services)
The Method of Apportionment described for the District Report utilizes
commonly accepted assessment-engineering practices and have been
established pursuant to the 1972 Act and the provisions of the California
Constitution Article XIIID. As generally. defined by the 1972 Act, . the
improvements and the associated assessments for each District may include
one or any combination of the following:
1) The installation or planting of landscaping.
2) The installation or construction of statuary, fountains, and other
ornamental structures and facilities.
3) The installation or construction of public lighting facilities, including, but
not limited to streetlights and traffic signals.
4) The installation or construction of any facilities which are appurtenant
to any of the foregoing or which are necessary or convenient for the
maintenance or servicing thereof; including but not limited to, grading,
removal of debris, the installation or construction of curbs, gutters,
walls, sidewalks, or paving, or water, irrigation, drainage, or electrical.
facilities. -
5) The installation of park or recreational improvements including, but not
limited to the following:
a. Land preparation, such as grading, leveling, cutting and filling,
sod, laridscaping, irrigation systems, sidewalks, and drainage.
b. Lights, playground equipment, play courts and public restrooms.
6) The maintenance or servicing, or both, of any of the foregoing
including the furnishing of services and materials for the ordinary and
usual maintenance, operation, and servicing of any improvement,
including, but not limited to:
lY/illrlan Financial Seruice.r Page 3
Ciry of ~ublin ` ~ ~
Street Lighting Maintenance Assessment Distsict 1999-1
Engineer's Annual Levy Report
Fiscal Year 2011 /2012
a. Repair, removal, or replacement of all or any part of any
improvements;
b. Grading, clearing, removal of debris, the installation, repair or
construction of curbs, gutters, walls, sidewalks, or paving, or
water, irrigation, drainage, or electrical facilities;
c. Providing for the life, growth, health, and beauty of landscaping,
including cultivation, irrigation, trimming, spraying, fertilizing, or
treating for disease or injury;
d. The removal of trimmings, rubbish, debris, and other solid
waste;
e. The cleaning, sandblasting, and painting of walls and other
improvements to remove or cover graffiti.
f. Electric current or energy, gas, or other agent for the lighting or
operation of any other improvements.
g. Water for the irrigation of any landscaping, the operation of any
fountains, or the maintenance of any other improvements.
7) The acquisition of land for park, recreational or open-space purposes,
or the acquisition of any existing improvement otherwise authorized by
the Act..
8) Incidental expenses associated with the improvements including, but
not limited to:
a. The cost of preparation of . the report, including plans,
specifications, estimates, diagram, and assessment;
b. The costs of printing, advertising, and the publishing, posting
and mailing of notices;
c. Compensation payable to the County for collection of
assessments;
d. Compensation of any engineer or attorney employed to render
services;
e. Any other expenses incidental fo the construction, installation,
or maintenance and servicing of the improvements; and,
f. Costs associated with any elections held for the approval of' a
new or increased assessment.
IB. DESCRIPTI09V OF THE DISTRICT AND INIPROVEIVIEBVTS
A. District
The District was established to fund the electric energy, maintenance, and
repair costs associated with the decorative street lighting within all of the
Dublin Ranch development ~(excepting the golf course) and also in Tract
7067, which is the Clifden Parc development off Mountain Rise Place in the
Willdan Finani•iul Seruicer Page 4
~a i~.
City of Dublin ~
Srseet Lighting Niaintenance Assessment Distsict 1999-1
Engineex's rlnnual Levy Report
Fiscal Year 2011 /2012
western hills. A special light fixture has been created as a community
element, which is a benefit to the homeowners within the District boundary.
The District was formed in 1999 by a formal petition of the developers in
Dublin Ranch. The Clifden Parc development was annexed' in 2000, and
Dublin Ranch Areas A and G were annexed in 200:1. The remaining portions
of Dublin Ranch, including Areas B, C, F and H, were annexed in December
of 2005 and were added to the assessment in 2006-2007. As of the current
fiscal year the entire District is made up of single-family residential lots, with
the exception of four commercial properties.
B. Improvements
The Improvements include the maintenance, operation, repair and
replacement of all public street lighting facilities located within the public
streets and within public easements within private streets within the District
Boundaries, as shown in Appendix A and, including, but not limited to, the
lighting poles, fixtures, conduits, conductors, service boxes, controllers, and
appurtenances, and the furnishing of power, together with all incidental
expenses for the maintenance; operation, and repair of the street lighting
system.
For the first several years of operation, this District did not incur a significant
maintenance cost; however, as these. lights age, the number of repairs
increase. A portion of funds collected from the annual assessments of this
District are being set aside for future pole painting costs in a separate
improvement fund commonly referred to as a Capital Improvement Fund
(CIF). The Fund was established for proposed improvements, and
expenditures that are greater than can be conveniently raised from a single
annual assessment. The poles are expected to need repainting on a ten-year
cycle, with the first phase of the pole painting commencing in the next few
years. The funds are not considered part of the regular maintenance of the
improvements or the Reserve Fund. -
An operating Reserve of approximately $102,504.96 is projected to be
retained at the end of Fiscal Year 2011-2012. This reserved -is
commensurate with the amount allowed by the 1972 Act, which permits a
reserve of up to 50% of the operating cost for the District to cover the District
costs for the first six months of the fiscal year prior to receipt of the
assessments from the county.
[Yjilldmz Financia! Seruice.r Page 5
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Ciry of Dublin
Street. Lighting Mairitenance ~ssessment District 1999-1
Engineer's <~nnual Levy Report
Fiscal Yeax 2011/2012
198. IlnETFIOD OF ~-PPORTIOfVIVIEIVT
A. Background
Pursuant to the 1972 Act, the costs of the District may be apportioned by any
formula or method that fairly distributes the net amount to be assessed,
among all assessable parcels in proportion to the estimated benefits to be
received by each such parcel from the improvements. The benefit formula
used should reflect the composition of the parcels, and the improvements and
services provided, to fairly proportion the costs based on special _benefit ta
each parcel.
B. Benefit Analysis
Each of the proposed improvements, the associated costs and assessments
have been carefully reviewed, identified and allocated based on special
benefit pursuant to the provisions of the California Constitution.
All the assessed parcels receive direct and special benefits from the
improvements and activities to be funded through the District assessments.
The improvements include alf necessary activities, services, operation,
administration, and maintenance required to keep the improvements in
satisfactory condition.
The net amount to be assessed upon all assessable lots or parcels of land
within said street light maintenance assessment district by apportioning that
amount among the several lots or parcels in proportion to the estimated
benefits to be received by each such lot or parcel from the acquisition and
maintenance of said improvements. ~
Special Benefit
The method of apportionment (method of assessment) established herein is
based on the premise that each assessed parcel within the District receives
special benefits from the improvements and the desirability and security of
those properties is enhanced by the presence of public lighting and well-
maintained landscaping in close proximity to those properties.
The special benefits of street lighting and other public lighting facilities are the
convenience, safety, and security of property, improvements, and goods.
Specifically:
1) Enhanced deterrence of crime and the aid to police protection.
iY/illdasr Fitaancial Seruicer Page 6
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Citv of Dubhn
Street Lighting Nlaintenance Assessment District 1999-1
Engineer's ~~nnual Levy Report
Fiscal Year 2011 /2012
2) Increased nighttime safety on_roads, streets and public areas.
3) Improved ability of pedestrians and motorists to see.
4) Improved ingress and egress to property.
5) Reduced vandalism and other criminal act and damage to improvements
or property.
6) Improved traffic circulation and reduced nighttime accidents and personal
property loss.
The preceding special benefits contribute to the aesthetic value and desirability
•: of each of the assessed parcels within the District and thereby provide a special
enhancement of the properties. Furthermore, it has been determined that the
lack of funding to properly service and maintain the District improvements would
have a negative impact on the properties within the District.
General Benefit
In reviewing each of the District improvements, the proximity of those
improvements to both properties within the District and those outside the District
as well as the reasons for installing and constructing such improvements, it is
evident that the improvements are solely the result of developing properties
within the District and the ongoing maintenance and operation of these
improvements will directly effect the properties within the District. Although the
improvements include public areas, easements, right-of-ways and other
amenities available or visible to the public at large, the construction and
installation of these improvements were only necessary for the development of
properties within the District and were not required nor necessarily desired by
any properties or developments outside the District boundary and any public
access or use of the improvements by others is incidental. Therefore, it has
been determined that the improvements and the ongoing maintenance,
servicing and operation of those improvements provide no measurable general
benefit to properties outside the District or to the public at large, but clearly
provide distinct and special benefits to properties within the District.
C. Assessment Methodology
Each parcel is assigned a factor rate known as an Equivalent Dwelling Unit
(EDU) to identify the parcel's proportionate special benefit from the
improvements. Each parcel's EDU is calculated based on the parcel's land
use. All single-family residential properties are assigned an EDU of 1.00, and
all other property types are assigned an EDU proportionate to the special
benefits they receive as compared to this single-family residential property.
The total EDUs is divided into the total amount to be assessed (Balance to
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Engineex's Annual Levy Report
Fiscal Yeax 2011 /2012
Levy) to establish the Levy per EDU (Rate). This Rate is then multiplied by
the parcel's individual EDU to establish the parcel's levy amount.
The following formulas are used to calculate each property's assessment:
Total 8alance to Levy / Total EDUs = Levy per EDU (Rate)
Parcel EDU x Levy per EDU = Parcel Levy Amount
The formula used reflects the composition of the parcels and properties, and
the services provided, to accurately proportion the costs based on estimated
special benefit to each parcel.
D. Land Use Classifications
Every parcel within the District is assigned a land use classification based on
available parcel information obtained from the Alameda County Assessor's
Office and City records. To assess benefits equitably, it is necessary to relate
the different type of parcel improvements to each other. The Equivalent
Dwelling Unit method of assessment apportionment uses the single-family
home site as the basic unit of assessment. A single-family home site equals
one Equivalent Dwelling Unit (EDU). Every other land use is converted to
EDU's based on an assessment formula that equates the property's specific
development status, type of development (land use), and size of the property,
as compared to a single-family home site.
The EDU method of apportioning benefit is typically seen as the most
appropriate and equitable assessment methodology for districts formed under
the 1972 Act, as the benefit to each parcel from the improvements are
apportioned as a function of land use type, size and development.
Single-Family Residential (SFR) - This land use identifies properties that
are developed for single-family residential use and are assigned a factor of
1.00 EDU per parcel. This is the base value that all other land use types are
compared and weighted against (i.e. Equivalent Dwelling Unit EDU). This
land use classification may include, but is not limited to lots or parcels
identified as single family residential homes, condominium; vacant residential
land zoned for four units or less, planned development (tract or townhouse
type), and modular/manufactured single family residential unit.
Commercial - This land use identifies properties that are considered
improved commercial use and are assigned a factor of 5.50 EDU per gross
acre. This land use classification may include, but is not limited to, lots or
parcels identified as car washes, commercial garages, automotive
dealerships, parking lots, funeral homes, nursing or boarding homes,
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Street Lighting 1~Iaintenance r~ssessment District 1999-1
Engineer's Annual Levy Report
' Fiscal Year 2011 /2012
hospitals, hotelslmotels, banks, medical-dental, single and multi-story office
buildings, bowling alleys, theatres, vacant commercial land, department
stores, discount stores, restaurants, shopping centers, supermarkets,
commercial or industrial condominium prior to sale of one unit, and
miscellaneous comme~cial.
Common Open Space 8~ Other Exempt Property - This land use identifies
properties that are exempt from assessment and are assigned 0.00 EDU.
This land use classification may include, but is not limited to, lots or parcels
identified as exempt public agencies, and property leased or owned by public
utilities.
The following table shows the EDU factors for each property type in the
District:
Property Type EDU Factor Basis
Single-Family Residential (SFR) 1.00 Parcel
Commercial 5.50 Acre
Exempt, Common Open Space, Public Land 0.00 Parcel
E. Inflationary Factor Applied to Maximum Rate
It is recognized that the cost of maintaining the District improvements
increases siightly every year as a result of inflation.
The District assessments include a formula for increasing assessments for
each future fiscal year to offset increases in costs due to inflation. The City
Council and the original District property owners approved the assessment
adjustment formula described within this Report.
The maximum assessment amount allowed for each fiscal year shall. be
increased in an amount equal to the annual percentage increase of the local
San Francisco-Oakland-San Jose Area Consumer Price Index ("Index") for
"All Urban Wage Earners and Clerical Workers" (applies to all costs except
electricity), plus any actual increase in the cost of electricity. Each fiscal year
the City shall identify the annual percentage difference in the Index between
April of the current fiscal year and that of the previous April. Should the
Bureau of Labor Statistics revise such index or discontinue the preparation of
such index, the City shall use the revised index or comparable system as
approved by the City Council for determining fluctuations in the cost of living.
In fhe event that the City Council determines that an inflation adjustment is
not required for a given fiscal year, the City Council may authorize the
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Ciry of'Dublin
Street Lighting l~laintenance Assessment District 1999-1
Engineer's Annual Levy Report
Fiscal Year 2011 j2012
assessment without applying the adjustment formula to the amount levied. !f
the budget and assessments for a district require an increase greater than the
adjustment set forth in the formula, then the proposed increase would be
subject to approval by the District property owners. Each fiscal year, the
maximum assessment rate shall increase at the maximum amount allowable
regardless of whether the increase is levied to the parcels within the District.
The percentage difference of the Index for April 2010 to April 2011 was
3.476°to. Utility costs consist of PG&E electric rates and research is still being
done on calculating actual rate increases. For now the Index is being used as
an estimate for the entire cost of maintenance within the District. Therefore,
the maximum assessment rates allowed for Fiscal Year 2011/2012 have been
adjusted from $45.37 to $46.95. However, the assessment rate for Fiscal
Year 2011/2012 is proposed to be $38.90, an increase of $0.00 (0.00%) over
the prior year assessment rate.
1V. DISTRICT ~UDt~ET
A. Description of Budget Items
The following describes the services and costs that are funded through the
District, shown in the budget.
DIRECT COSTS:
Maintenance - The cost of ongoing maintenance and servicing of the street
lighting improvements including street light repair parts and the labor
associated with performing the repair work.
Contract with Alameda County - The cost of street light maintenance
provided from the County of Alameda based on the current fiscal year
contract.
California Street Light Association - The cost of Street Light Association
dues based on relative number of lights within the District.
Utilities Electricity - The cost of street light electrical energy use, including
miscellaneous PG&E charges.
Miscellaneous Expenses - Costs that cannot easify be categorized into any
of the other Direct Costs defined above.
ADMINISTRATIVE COSTS:
,
Willdan Financial Seruice.r - Page ~10
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Stseet Lighting Maintenance Assessment Distsict 1999-1
Engineex's Annual Levy Report
Fiscal Year 2011 /2012
District Administration, Consulting - The costs of contracting w'ith
professionals to provide services specific to the levy administration, including
preparation of the Engineer's Report, resolutions, and levy submittal to the
County. These fees can also include any additional administrative, legal, or
engineering services specific to the District such as the cost to prepare and
mail notices of the public meeting and hearing:
Public Works Administration - The cost of services provided to administer
the District from the Public Works department of the City of Dublin.
County per Parcel Fee - The cost to the District for the County to collect
assessments on the property tax bills.
LEVY BREAKDOWN:
Reserve Collection/(Transfer) - The 1972 Act pursuant to Chapter 1, Article
4 Section 22569 (a), provides for a District Reserve Fund. Negative amounts
shown for this budget item represent transfers from the Reserve Fund that
reduces the Balance~to Levy. Maintaining a fully funded Reserve eliminates
the need for the City to transfer funds from non-District accounts to pay for
operational expenses during the first half of the fiscal year and also provides
the District with sufficient funds to address any unforeseen or unusual
expenditures that may occur during the year.
Capital Improvement Fund Collection/(Transfer) - The 1972 Act pursuant
to Chapter 5, beginning with Section 22660, provides for the District to
establish by resolution an assessment installment plan for proposed
improvements and expenditures that are greater than can be conveniently
raised from a single annual assessment. Depending on the nature of.the
planned improvements, the collection of funds necessary to complete the
project may be collected over a period up to thirty years, but typically not
more than five years. The funds collected shall be accumulated in a separate
improvement fund commonly referred to as a Capital lmprovement Fund
(CIF) and are not considered part of the regular maintenance of the
improvements or the Reserve Fund.
Because the money accumulated in the Capital Improvement Fund is for a
specific planned project (budgeted separately), the amount shown for this
item in the annual budget will typically be a positive number representing the
amount being collected that year as part of the Balance to Levy. A negative
number (Transfer) should only occur after the project has been completed
and excess funds are being credited back to the District's regular accounts.
The actual fund balances and expenditures for Capital.Improvements are
clearly identified under the Fund Balance Information section of the Budget.
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Street Lighting Maintenance Assessment District 1999-1
Engineer's Annual Levy Report
Fiscal Year 2011 /2012
General Fund Loans Repaymentl(Advances) - This item represents
repayments of amounts that had been temporarily advanced to the District
from other revenue sources (usually the General Fund) or represents funds
being loaned to the District for the current fiscal year that must be repaid by
future assessments. Similar to the Reserve Collection/(Transfer) line item,
this item directfy impacts the Reserve Fund Balances either positively or
negatively.
Repayments are shown as a positive number and represent additional
monies being collected in the current annual assessment to repay a prior
loan. These loans are typically for capital improvement expenditures or
unforeseen expenditures ~incurred in prior years ar~d Reserve Fund monies
were not sufficient to cover the expenses. To ensure the ongbing operation
and maintenance of the improvements, the City may advance funds to the
District as a temporary loan to meet current expenditures, and collect
repayment of the loan through the annual assessments the following year or
possibly over several years. Generally, all available Reserve Funds are
exhausted before a temporary loan is advanced to the District and the
Beginning Reserve Fund Balance will be a negative number indicating the
loan amount still outstanding.
A loan for the current fiscal year (Advance) is shown as a negative number. If
the District is expected to incur significant expenditures in the current fiscal
year for speciat services or capital improvements (upgrades or refurbishing of
the improvements) and the proposed assessment revenues (annual
assessments) and/or available Reserve Funds are not sufficienf to cover the
expenditures, the City may advance funds to the District as a temporary loan
to meet the proposed expenditures. Generally, all available Reserve Funds
must be exhausted before a temporary loan is advanced to the District and
any funds temporarily loaned in excess of the available Reserve Funds will be
reflected as a negative Ending Reserve Fund Balance. This negative Reserve
Fund Balance will be repaid and replenished through future assessment
revenues. ~
Delinquency Contingency - This is the estimated amount designated for
delinquent property tax payments that the County is unable to collect in Fiscal
Year 2011/2012.
Other Revenue/General Fund (Contributions) - This item includes
additional funds designated for the District that are not annual assessments.
These funds are added to the District account to reduce assessments, and
may be from non-District or District sources including City General Fund
Contributions and/or interest earnings. Any funds indicated on this line will be
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Fiscal Yeax 2011/2012
shown as a negative number indicating a reduction in the amount to be levied
and represent funds that do not have to be repaid.
Balance to Levy - This is the total amount to be collected for the current
fiscal year through the annual assessments (for special benefits). The
Balance to Levy represents the sum of Total Direct and Administration Costs,
Reserve Fund Contributions or Transfers, Contributions from Other Revenue
Source, and the Contribution Replenishment. Only those costs related to the
improvements identified as special benefits are levied and collected on the
tax roll.
Total Parcels Levied - The total number of par.cels within the District that will
receive the special benefits during the current fiscal year.
Total EDUs - The total Equivalent Dwelling Units within the District applied to
the parcels described above.
Levy per EDU - This amount represents the rate being applied to each
parcel's individual EDU factor. The Levy per EDU is the result of dividing the
"Special Assessment to Levy" by the Total EDUs of the: District for the fiscal
year.
Maximum Levy per EDU - This is the rate per EDU approved by property
owners within the District, in accordance with Proposition 218, adjusted for
inflation as described in the Method of Apportionment.
Inflationary Factor - Annual percentage increase in the San Francisco-
Oakland-San Jose Area Consumer Price Index for "All Urban Wage Earners
and Clerical Workers," applies to all cost except water and electricity, plus any
additional increase in the utility cost of water and electricity. Each fiscal year
the City shall identify the change in the Index for April to April of the preceding
year.
~~ i i~
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Wzlldan Financial Seruicer Pa,ge 13
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11~
Ciry of Dublin
Street Lighting Nlaintenance Assessment Distsict 1999-1
Engineer's ~nnual Levy Report
Fiscal Year 2011 /2012
B. District Budget
2011/12 Budget Worksheet
Street Lighting Maintenance Assessment District No. 99-1.
Fund Number 2705
Maintenance $3,000.00
Contract with Alameda Counfy 24,650.00
California Street Light Association 390.00
Utitities Electricity 106,240.00
Miscellaneous F~cpenses 0.00
Sub-Total Direct Costs $734,280.00
TOTAL DIRECT $134,280.00
District Administration $3,910.00
Public Works P,dministration $2,229.00
County per Parcel Fee 3,485.17
TOTAL ADMIN $9,624.77
TOTAL DIRECT AND ADMIN COSTS $143,904.17
Reserve Collection/(Transfer) 59,055.65
Capital Improvement Fund Collection/(Transfer) 0.00
General Fund Loans RepaymenU(Advances) 0.00
Delinquency Contingency 2,050.10
Other Revenues/General Fund (Contributions) 0.00
TOTAL ADJUSTMENTS $61,105.75
Balance to Levy (Budgeted) $205,009.92
Total Revenue at Maximum Rate $247,419.58
Variance above/(below) Maximum Revenue $42,409.66
Applied Charge 205,009.92
Total Parcels 3,863
Total Parcels Levied 3,774
Total Equivalent Benefit Units 5,270.18
Proposed Levy per Benefit Unit $38.90
Applied Levy per Benefit Unit $38.90
Maximum Levy per Benefii Unit (Pnor Fiscal Year) $45.37
Maximum Levy per Benefit Unit (Current Fiscal Year) $46.95
Inflationary Factor Applied to Maximum Rate 3.476 %
Beginning Reserve Fund Balance $85,355.00
Reserve Funtl Adjustments 59,055.65
Transfer From/(to) the CIF (52,264.69)
Prior/ Penalties/ Public Damage 5;450.00
Interest 4,909.00
Anticipated Reserve Balance $102,5U4.96
Beginning CIF Balance $206,704.00
CIF Adjustments 0.00
CiF - Pole Painting -39,595.00
Transfer From/(to) the Reserve Fund 52,264.69
Anticipated CIF Balance $219,373.69
Willdan Financial Seruicer Page 14
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Ciry of Dublui
~ Street Lighting ~Iaintenance 1~ssessment District 1999-1
Engineex's ~nnual Levy Report
Fiscal Yeax 2011/2012
V. I~PPEI~DIX A- DISTRtCT B~ID~D~4RY f~APS
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p ~~{ CBmp Perks RFTA .
~ City flf: Du4Ein
~ Giry o~. DubEin. Sphere af InNraence
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Willdan Financial Seruicer ~ Page 15
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Ciry of Dublin
Street Lighting Maintenance Assessment District 1999-1
Engineex's Annual Levy Report
Fiseal Yeax 2011 f 2012
IYlilldan Financial Seruice.r ~ Page ~16
ciry o£Dub
Street Lighting 1~Iaintenance Assessment District 1999-1
Engineer's ~nnual Levy Report
Fiscal Ye~ 2011 /2012
VI. APPENDIX B- 2011/2012 ASSESSMENT ROLL
Parcel identification, for each lot or parcel within the District, shall be the parcel as
shown on the Alameda County Assessor's map for the year in which this Report is
prepared. ,
A listing of parcels assessed within this District, along with the assigned EDU value
and assessment amounts, is included on the following pages. If any parcel
submitted for collection is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, a corrected parcel number and/or
new parcel numbers will be idenfiified and resubmitted to the County
Auditor/Controller. The assessment amount to be levied and collected for the
resubmitted parcel or parcels shall be based on the method of apportionment and
assessment rate approved in this Report. Therefore, if a single parcel has changed
to multiple parcels, the assessment amount applied to each of the new parcels
shall be recalculated and applied according to the approved method of
apportionment and assessment rate rather than a proportionate share of the
original assessment.
Non-assessable lots or parcels include areas of public streets and other roadways
(typically not assigned an APN by the County); dedicated public easements, open
space areas and rights-of-ways including public greenbelts and parkways; utility
rights-of-ways; common areas; landlocked parcels, small parcels v.acated by the
County, bifurcated lots, and any other property that can not be developed or has
specific development restrictions. These types of parcels are considered to receive
little or no benefit from the improvements and are therefore exempted from
assessment.
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5
RESOLUTION NO. XX - 11
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
***********
l~
~ APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM
AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT
CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1999-1
, (DUBLIN RANCH AND TRACT 7067) ~
WHEREAS, by its Resolution No. 17-11, a Resolution Directing Preparation of Annual
Report for City of Dublin Landscaping and Lighting Maintenance Assessment District No. 99-1
(the "District"), this Council designated the Public Works Director as Engineer of Work and
ordered said Engineer to make and file a report in writing in accordance with and pursuant to the
Landscaping and Lighting Act of 1972; and ,
WHEREAS, said report was made and filed with the City Clerk and duly considered by
this Council and found to be sufficient in every particular, whereupon it was determined that said
report should stand as Engineer's Report for all subsequent proceedings under and pursuant to
the aforesaid Resolution and that June 21, 2011, at 5:30 p.m. in the Council Chambers, Dublin
Civic Center, 100 Civic Plaza, Dublin, California, was appointed as the time and place for a
hearing by the Council on the question of the levy of the proposed assessment, notice of which
hearing was mailed, published and posted in accordance with Government Code Section
54954.6; and
WHEREAS, at the appointed time and place, said hearings were held, and all persons
interested desiring to be heard were given an opportunity to be heard, and all matters pertaining
to said levy were heard and considered by this Council, and this Council thereby acquired
jurisdiction to order said levy and confirmation of diagram and assessment prepared by and
made a part of the report of said Engineer to pay the cost and expenses thereof;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve that:
(a) The property owners owning more than fifty percent of the area of assessable land
within the District had not, at the conclusion of said hearing, filed written protests
against the said proposed levy, or against the Engineer's Estimate of costs and
expenses, or against the maps and description, or against the diagram or the
assessment to pay for the costs and expenses thereof;
(b) The public interest, convenience, and necessity require that said levy be made;
(c) The District benefited by said improvements and to be assessed to pay the costs
and expenses thereof, and the exterior boundaries thereof, are as shown by a
map thereof filed in the office of the City Clerk, which map is made a part hereof
by reference thereto.
ATTACHMENT ~2
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St 5
PASSED, APPROVED AND ADOPTED this 21 day of June, 2011, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
' ATTACHMENT 12