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HomeMy WebLinkAbout4.18 Award of Bid Annual Street Overlay~~~ OF Dp~li . G ~ _ ti /A/~~ ~~ \~~ 19 (~1=':=~, 82 : ~~~"/ ~~ % ` ~?'~LIFOR~~ ' STAFF REPORT C I T Y C L E R K DUBLIN CITY COUNCIL File # ^[~~~-~~ DATE: June 7, 2011 TO: Honorable Mayor and City Councilmembers FROM: Joni Pattillo, City Manager SUBJE . Award of Bid - Contract No. 11-07, 2010-2011 Annual Street Overlay Program Prepared By: Steven Yee, Public Works Manager EXECUTIVE SUMMARY: The Annual Street Overlay Program (CIP No. 969102) provides for the resurFacing of various streets with placing 1'/2" asphalt concrete overlay on top of existing pavement as well as reconstruct the existing pavement on Dublin Boulevard befinreen Civic Plaza and Dublin Court. FINANCIAL IMPACT: The adopted Fiscal Year 2010-2011 total appropriations ~for this project were $876,650, including design and inspection. Of this amount, $67,050 has been allocated for design and inspection and $809,600 for improvements to be completed under this Contract. The bids included a portion of Dublin Boulevard, which will be funded from a separate Congestion Management Agency grant, which will necessitate a budget change. Also a change in the source of funds for the Annual City Overlay project is recommended in order to fully utilize State Traffic Congestion Relief Funds, which are expiring. The total amount of the base bid to be awarded is $972,444.00 which includes the Dublin Boulevard pavement rehabilitation befinreen Civic Plaza and Dublin Court. ,~ ~b `~ ~ ~ ` ~ ~ ~Imp~o~remen ~ Low Bict W~th ~ ~ ~Butlc~et , ~~ y ,~~~Tc~ tal , ~ ~~3:, ~ ~ ~ `: ~ ~ ~ 4 ,: <' ~e E ~~~~~t~ ~s c~`~i~.e ~ ~oa,~~ ~ ~ ~h E~ ~ \ ~. v~4s ~. Aa~c~s~ne~t ~ , ~ ~ ;~' ~f'"9x 9'. £ ~tlju~t~ ~g,~ i~ t1 ^~~ . ~ s?~.a~ ~.,,-: _~~ ~~ , ~ ~~~~~ .~.,. . , S 8 .~ r ~~~~ v ' <, y~ ,, . ~ ` ~ ~iC1i1~I11 f.~`.~1C ~,`~ ~. - ~R~'A ~ ~ !!fl`~ ° . a w . _ ~. ~._ -3~lPd t *k ,p •3~ ,,. ~ F,BUC~ ~t~ , ~ .. - - .__ ANNUAL STREET OVERLAY COMPONENT~ Traffic Congestion Relief $422,600 $451,150 + $ 28,550 $451,150 Funds TCRF#2209 Measure B Local Streets & Reduce Roads #2204 387 000 310 779 28 550 358 450 Sub-total Overla $ 809,600 $ 761,929 $ 0 $ 809,600 DUBLIN BLVD Conqestion ManaQement Aqencv TIP Funds #2208 $ 0 $307,760 +$307,760 $307,760 TOTAL IMPROVEMENTS $ 809,600 $1,069,689 $ 307,760 $1,117,360 Page 1 of 3 ITEM NO. ~~~~ RECOMMENDATION: Staff recommends that the City Council: 1) Adopt the Resolution awarding Contract No. 11-07, 2010-2011 Annual Street Overlay Program, to MCK Services, Inc., and 2) Approve the Budget Change for author' ing AI eda County CMA-TIP funds for Dublin Boulevard Improv ments `~ ~ ~~~ ~ Submi ed By Reviewed By Revie By Public Works Director Administrative Services Director Assistant City Manager DESCRIPTION: The Annual Street Overlay project consists of removing and replacing failed asphalt concrete (AC) pavement to a minimum depth of 4 inches on residential streets and 6 inches on collector/arterial streets, resurfacing the street with a minimum 1-1/2-inch overlay of AC, and re- striping pavement markings. Major cracks will be sealed prior to resurfacing in order to prevent the cracks from reflecting through the new AC overlay. The 2010-2011 Annual Street Overlay Program will repair and overlay the following streets, as shown on the Location Map (Attachment 1): Brighton Drive (Wexford Court to Tamarack Drive) Scarlett Court Thames Court Gunshot Court Kingston Place Betlen Drive York Drive Penn Drive Castle Drive In addition to the above streets, Dublin Boulevard existing pavement from Civic Plaza to Dublin Court will be reconstructed as part of this Contract. The funding for this project is provided by the Alameda County CMA-TIP. This scope of work and funding source were not included in the original project budget. Due to the similarity of work, this has been added to the Annual Overlay Project. Since the expense from this source was not part of the original budget, a Budget Change is required. A total of eight (8) bids were received on May 19, 2011 (Attachment 2), with the low bid of $972,444.00 submitted by MCK Services, Inc. Staff has reviewed the bid results, checked references, necessary licenses, and recommends that the City Council adopt the Resolution (Attachment 3) awarding Contract No. 11-07, 2010-2011 Annual Street Overlay Program to MCK Services, Inc., as the lowest responsive bidder. Page 2 of 3 NOTICING REQUIREMENTS/PUBLIC OUTREACH: 1) The City mailed notices to affected residents and businesses of the upcoming street overlay improvements. ~ 2) As required by the specification, the Contractor will distribute a notice one week in advance of the overlay improvements to all affected residents and. businesses. ATTACHMENTS: 1. Location Map 2. Bid Results 3. Resolution awarding Contract 11-07, 2010-2011 Annual Street Overlay Program to MCK Services, Inc., 4. Budget Change Form Page 3 of 3 C3~G~J~14~[~ BETLEIV DRIVE BRIGHTOfV DRIVE CASTLE DRIVE DOUGHERTI( ROAD GUfVSHOT COURT KINGSTOiV PLACE PEIVIV DROVE SCARLETTCOURT THAMES COURT YORK URIVE a --~ -~ a c~ _ ~ T Z ~ ~o o.s ~ ~ Miles ~~ J~ ~ ~. , ~-------, r---- ~ ~ a ~~ ~"' a c-~ _ ~ T Z ---I SUMMARY OF BID RESULTS - May 19, 2011 CONTRACT 11-07, 2010-2011 ANNUAL STREET OVERLAY PROGRAM Page 1. ENGINEER'S ESTIMATE MCK S ERVICES TOP GRADE BID ITEM ITEM DESCRIPTION UNIT MEAS. QTY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE 1 Striping & Marking Removal LS 1 $ 5,250.00 $ 5,250.00 $ 20,000.00 $ 20,000.00 $ 6,971.00 $ 6,971.00 2 Plane AC Pavement 12' Wide LF 1,150 $ 4.47 $ 5,140.50 $ 2.50 $ 2,875.00 $ 5.00 $ 5,750.00 3 Plane AC Pavement 6' Wide LF 26,331 $ 1.09 $ 28,700.79 $ 1.15 $ 30,280.65 $ 1.00 $ 26,331.00 4 Base Pavement Failure Repairs 4" SF 29,100 $ 2.44 $ 71,004.00 $ 3.00 $ 87,300.00 $ 2.70 $ 78,570.00 5 Base Pavement Failure Repairs 6" SF 25,000 $ 3.66 $ 91,500.00 $ 3.50 $ 87,500.00 $ 3.50 $ 87,500.00 6 Crack Sealing LS 1 $15,750.000 $ 15,750.00 $ 9,997.16 $ 9,997.16 $ 15,350.00 $ 15,350.00 7 Install 1 1/2" AC overlay SF 550,645 $ 0.72 $. 396;464.40 $ 0.750 $ 412,983.75 $ 0.70 $ 385,451.50 8 Reconstruction - 6" AC SF 88,974 $ 3.93 ~ $ 349,667.82 ~$ 2.78 $ 247,347.72 $ 3.85 $ 342,549.90 9 Install Detector Loops EA 58 $ 348.60 $ 20,218.80 $ 275.00 $ 15,950.00 $ 300.00 $ 17,400.00 10 Adjust Storm Drain Manhole EA 3. $ 519.75 $ 1,559.25 $ 585.00 $ 1,755.00 $ 585.00 $ 1,755.00 11 Adjust Monuments to Grade LF 23 $ 275.10 $ 6,327.30 $ 285.00 $ 6,555.00 $ 285.00 $ 6,555.00 12 Install Detail 2 LF 2,716 $ 0.68 $ 1,846.88 $ 0.65 $ 1,765.40 $ 0.65 $ 1,765.40 13 Install Detail 10 LF 3,528 $ 0.68 $ 2,399.04 $ 0.50 $ 1,764.00 $ 0.50 $ 1,764.00 14 Install Detail22 LF 6,567 $ 1.75 $ 11,492.25 $ 1.40 $ 9,193.80 $ 1.30 $ 8,537.10 15 Install Detail 276 LF 402 $ 0.63 $ 253.26 $ 0.60 $ 241.20 $ 1.00 $ 402.00 16 Install Arrow Type II Thermoplastic EA 3 $ 169.05 $ 507.15 $ 145.00 $ 435.00 $ 131.00 $ 393.00 17 Install Arrow Type III Thermoplastic EA 8 $ 105.00 $ 840.00 $ 145.00 $ 1,160.00 $ 131.00 $ 1,048.00 18 Install 12" Yellow Crosswalk ~ LF 2,531 $ 3.25 $ 8,225.75 $ 4.00 $ 10,124.00 $ 3.60 $ 9,111.60 19 Install 12" White Xwalk or Stop Bar LF 632 $ 2.20 $ 1,390.40 $ 3.00 $ 1,896.00 $ 3.00 $ 1,896.00 20 Install "SLOW SCHOOL XING" Legend EA 11 $ 472.50 $ 5,197.50 $ 285.00 $ 3,135.00 $ 260.00 $ 2,860.00 21 Install "STOP" Legend, Thermo. ~ EA 23 $ 115.50 $ 2,656.50 $ 90.00 $ 2,070.00 $ 81.00 $ 1,863.00 22 Install "AHEAD" Legend, Thermo. EA 9 $ 157.50 $ 1,417.50 $ 140.00 $ 1,260.00 $ 126.00 $ 1,134.00 23 Install "25" Legend, Thermoplastic EA 3 $ 92.40 $ 277.20 $ 75.00 $ 225.00 $ 68.00 $ 204.00 24 Install Reflective Markers (Blue) EA 41 $ 17.85 $ 731.85 $ 15.00 $ 615.00 $ 14.00 $ 574.00 25 Pavement Reinforcing Fabric SF 88,974 $ 0.16 $ 14,235.84 $ 0.18 $ 16,015.32 $ 0.25 $ 22,243.50 TOTAL: $ 1,043,053.98 $ 972,444.00 $ 1,027,979.00 ~ ~ c~~ ~ N SUMMARY OF BID RESULTS - May 19, 2011 CONTRACT 11-07, 2010-2011 ANNUAL STREET OVERLAY PROGRAM Page 2. G. BOR TOLOTTO C.F. ARCHIBALD GHILOT TI CONSTR. BID ITEM ITEM DESCRIPTION UNIT MEAS. QTY UNIT PRICE TOTAL PRICE UNIT PRICE ~ TOTAL PRICE UNIT PRICE TOTAL PRICE 1 Striping & Marking Removal LS 1 $ 10,084.84 $ 10,084.84 $ 11,150.00 $ 11,150.00 $ 27,000.00 $ 27,000.00 2 Plane AC Pavement 12' Wide LF 1,150 $ 4.08 $ 4,692.00 $ 1.03 $ 1,184.50 $ 1.40 $ 1,610.00 3 Plane AC Pavement 6' Wide LF 26,331 $ 1.21 $ 31,860.51 $ 1.03 $ 27,120.93 $ 1.35 $ 35,546.85 4 Base Pavement Failure Repairs 4" SF 29,100 $ 2.630 $ 76,533.00 $ 2.55 $ 74,205.00 $ 3.60 $ 104,760.00 5 Base Pavement Failure Repairs 6" SF 25,000 $ 4.180 $ 104,500.00 $ 3.80 $ 95,000.00 $ 4.15 $ 103,750.00 6 Crack Sealing LS 1 $14,043.750 $ 14,043.75 $ 26,250.00 $ 26,250.00 $ 13,125.00 $ 13,125.00 7 Install 1 1/2" AC overlay ~ SF 550,645 $ 0.727 $ 400,318.92 * $ 0.76 $ 418,490.20 $ 0.75 $ 412,983.75 8 Reconstruction - 6" AC SF 88,974 $ 3.58 $ 318,526.92 $ 3.44 $ 306,070.56 $ 3.60 $ 320,306.40 9 Install Detector Loops EA 58 $ 308.00 $ 17,864.00 $ 295.00 $ 17,110.00 $ 295.00 $ 17,110.00 10 Adjust Storm Drain Manhole EA 3 $ 301.00 $ 903.00 $ 350.00 $ 1,050.00 $ 549.00 $ 1,647.00 11 Adjust Monuments to Grade LF 23 $ 180.00 $ 4,140.00 $ 210.00 $ 4,830.00 $ 314.00 $ 7,222.00 12 Install Detail 2 LF 2,716 $ 0.65 $ 1,765.40 $ 0.68 $ 1,846.88 $ 0.65 $ 1,765.40 13 Install Detail 10 LF 3,528 $ 0.50 $ 1,764.00 $ 0.52 $ 1,834.56 $ 0.50 $ 1,764.00 14 Install Detail 22 LF 6,567 $ 1.40 $ 9,193.80 $ 1.47 $ 9,653.49 $ 1.40 $ 9,193.80 15 Install Detail 276 LF 402 $ 0.60 $ 241.20 $ 0.63 $ 253.26 $ 0.60 $ 241.20 16 Install Arrow Type II Thermoplastic EA 3 $ 145.00 $ 435.00 $ 152.00 $ 456.00 $ 145.00 $ 435.00 17 Install Arrow Type III Thermoplastic EA 8 $ 145.00 $ 1,160.00 $ 152.00 $ 1,216.00 $ 145.00 $ 1,160.00 18 Install 12" Yellow Crosswalk LF 2,531 $ 4.00 $ 10,124.00 $ 4.20 $ 10,630.20 $ 4.00 $ 10,124.00 19 Install 12" White Xwalk or Stop Bar LF 632 $ 3.00 $ 1,896.00 $ 3.15 $ 1,990.80 $ 3.00 $ 1,896.00 20 Install "SLOW SCHOOL XING" Legend EA 11 $ 285.00 $ 3,135.00 $ 300.00 $ 3,300.00 $ 285.00 $ 3,135.00 21 Install "STOP" Legend, Thermo. EA 23 $ 90.00 $ 2,070.00 $ 94.50 $ 2,173.50 $ 90.00 $ 2,070.00 22 Install "AHEAD" Legend, Thermo. EA 9 $ 140.00 $ 1,260.00 $ 147.00 $ 1,323.00 $ 140.00 $ 1,260.00 23 Install "25" Legend, Thermoplastic EA 3 $ 75.00 $ 225.00 $ 78.00 $ 234.00 $ 75.00 $ 225.00 24 Install Reflective Markers (Blue) EA 41 $ 15.00 $ 615.00 $ 15.75 $ 645.75 $ 15.0.0 $ 615.00 25 Pavement Reinforcing Fabric SF 88,974 $ 0.19 $ 16,905.06 $ 0.185 $ 16,460.19 $ 0.18 $ 16,015.32 TOTAL: $ 1,034,256.40 * $ 1,034,478.82 $ 1,094,960.72 - " amount ad'usted after verification of calculation ~ ~~ SUMMARY OF BID RESULTS - May 19, 2011 CONTRACT 11-07, 2010-2011 ANNUAL STREET OVERLAY PROGRAM Page 3 . ~ O'GRA DY PAVING BAY CITI ES PAVING GRANITE RO CK dba PAVEX BID ITEM ITEM DESCRIPTION UNIT MEAS. QTY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE 1 Striping & Marking Removal ~ LS 1 $ 16,000.00 $ 16,000.00 . $ 12,500.00 $ 12,500.00 $ 9,850.50 $ 9,850.50 2 Plane AC Pavement 12' Wide LF 1,150 $ 5.00 $ 5,750.00 $ 3.94 $ 4,531.00 $ 6.70 $ 7,705.00 3 Plane AC Pavement 6' Wide LF 26,331 $ 1.25 $ 32,913.75 $ 1.00 $ 26,331.00 $ 1.73 $ 45,552.63 4 Base Pavement Failure Repairs 4" SF 29,100 $ 3.300 $ 96,030.00 $ 3.00 $ 87,300.00 $ 4.00 $ 116,400.00 5 Base Pavement Failure Repairs 6" SF 25,000 $ 5.000 $ 125,000.00 $ 4.67 $ 116,750.00 $ 4.46 $ 111,500.00 6 Crack Sealing LS 1 $26,000.000 $ 26,000.00 $ 27,000.00 $ 27,000.00 $ 13,125.00 $ 13,125.00 7 Install 1 1/2" AC overlay SF 550,645 $ 0.78 $ 429,503.10 $ 0.83 $ 457,035.35 $ 0.83 $ 457,035.35 8 Reconstruction - 6" AC SF 88,974 $ 3.60 $ 320,306.40 $ 3.60 $ 320,306.40 $ 4.20 $ 373,690.80 9 Install Detector Loops EA 58 $ 300.00 $ 17,400.00 $ 319.00 $ 18,502.00 $ 290.00 $ 16,820.00 10 Adjust Storm Drain Manhole EA 3 $ 1,000.00 $ 3,000.00 '' $ 633.00 $ 1,899.00 $ 549.00 $ 1,647.00 11 Adjust Monuments to Grade LF 23 $ 300.00 $ 6,900.00 $ 308.00 $ 7,084.00 $ 314.00 $ 7,222.00 12 Install Detail 2 LF 2,716 $ 0.65 $ 1,765.40 $ 0.70 $ 1,901.20 $ 0.65 $ 1,765.40 13 Install Detail 10 LF 3,528 $ 0.50 $ 1,764.00 $ 0.54 $ 1,905.12 $ 0.50 $ 1,764.00 14 Install Detail 22 LF 6,567 $ 1.40 $ 9,193.80 $ 1.52 $ 9,981.84 $ 1.40 $ 9,193.80 15 Install Detail 27B LF 402 $ 0.60 $ 241.20 $ 0.65 $ 261.30 $ 0.60 $ 241.20 16 Install Arrow Type II Thermoplastic EA 3 $ 145.00 $ 435.00 $ 157.00 $ 471.00 $ 145.00 $ 435.00 17 Install Arrow Type III Thermoplastic EA 8 $ 145.00 $ 1,160.00 $ 157.00 $ 1,256.00 $ 145.00 $ 1,160.00 18 Install 12" Yellow Crosswalk LF 2,531 $ 4.00 $ 10,124.00 $ 4.33 $ 10,959.23 $ 4.00 $ 10,124.00 19 Install 12" White Xwalk or Stop Bar LF 632 $ 3.00 $ 1,896.00 $ 3.25 $ 2,054.00 $ 3.00 $ 1,896.00 20 Install "SLOW SCHOOL XING" Legend EA 11 $ 285.00 $ 3,135.00 $ 308.00 $ 3,388.00 $ 285.00 $ 3,135.00 21 Install "STOP" Legend, Thermo. EA 23 $ 90.00 $ 2,070.00 $ 100.00 $ 2,300.00 $ 90.00 $ 2,070.00 22 Install "AHEAD" Legend, Thermo. EA 9 $ 140.00 $ 1,260.00 $ 150.00 $ 1,350.00 $ 140.00 $ 1,260.00 23 Install "25" Legend, Thermoplastic EA 3 $ 75.00 $ 225.00 $ 80.00 $ 240.00 $ 75.00 $ 225.00 24 Install Reflective Markers (Blue) EA 41 $ 15.00 $ 615.00 $ 16.25 $ 666.25 $ 15.00 $ 615.00 25 Pavement Reinforcing Fabric SF 88,974 $ 0.20 $ 17,794.80 " $ 0.19 $ 16,905.06 $ 0.18 $ 16,015.32 TOTAL: $ 1,130,482.45 " $ 1,132,877.75 $ 1,210,448.00 * amount ad'usted after verification of calculation ~ ~ RESOLUTION NO. - 11 A RESOLUTION OF THE CITY COUNCIL , OF THE CITY OF DUBLIN *****~*~* AWARDING CONTRACT NO. 11-07, 2010-2011 ANNUAL STREET OVERLAY PROGRAM TO MCK SERVICES, INC. WHEREAS, the City of Dublin did on May 19, 2011, publicly open, examine, and declare all sealed bids for doing the work described in the approved Plans, Specifications, and Modifications for Contract No. 11-07, 2010-2011 Annual Street Overlay Program, which Plans, Specifications, and Modifications are hereby expressly referred to for a description of said work and for all particulars relative to the proceedings under the request for bids; and WHEREAS, said bids were submitted to the Public Works Director, who has reviewed the bids to determine the lowest bid which was responsive to the. requirements of the bid documents; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby award Contract No. 11-07, 2010-2011 Annual Street Overlay Program, to the lowest responsible bidder therefore, to wit, MCK Services, Inc., at a bid of Nine Hundred Seventy-Two Thousand, Four Hundred Forty-Four pollars, and No Cents ($972,444.00), the particulars of which bid are on file in the office of the Public Works Director. BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Agreement. PASSED, APPROVED AND ADOPTED this 7th day of June, 2011, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Mayor City Clerk ATTACHMENT ~. ~ ci-r~ oF ~u~~i~v FY 2010 - 2011 BUDGET CF9ANGE FORfVi New Appropriations (City Council Approval Required): X From~ Unappropriated Reserves (Fund 2209) X From New Revenues* ' '`Grant -CMA (Fund 2208 Revenue7 work in FY 2012) CHANGE FORIVI # ~d (p ~ From Budgeted Contingent Reserve (1001.1901-81101) Within Same Department Activity BetWeen Departments (City Council Approval Reqd) Other ~~~'QECREA~SE~ BUQGE~' AGCaO~UNT~,~ r .. ; al~QtJNT~~~~ ~ ~~~.~,~t,NCREASE BiIQ~ET~AGCOI~AIT..M,..~ ~~ ~~N[C}U[dT~~~ Name: EXPENSE -:, Measure B Name: EXPENDITURE: TCRF Streets Fund - Improvements - FUNDS - Improvements - Annual Annual Overlay Overlay Project # 969102.9400.9401.2204 Project # 969102.9400.9401.2209 - GL Account #: 3600.9601.73103 $28,550 GL Account #: 3600.9601.73103 $28,550 Name: EXPENDITURE: CMA TIP FUNDS - Improvements - Annual Overlay Project # 969102.9400.9401.2208 GL Account #: 3600,9601.73103 $3Q7,760 Transfer Out: Reduction Transfer 0ut: Additional Measure B - Streets TCRF #2209.1901.89101 $28,550 #2205.1901.89101 $28,550 CMA TIP #22Q8.1901.89101 $307,760 Transfer In: Transfer In: ~ , - Streets CIP: #3600.9601.49999 $307,760 ASD/Fin Mgr Signature Date ~ ~Z.o~~ REASON FOR BUDGET CHANGE ENTRY: This Budget Change is based on the bids received for the Annual Overlay Street Repair Project (#969102). The City has additional Traffic Congestion Relief Funds (TCRF) (#2209) which must be expended as part of this project. The Budget Change accounts for increased TCRF _Funds with an equal reduction in Measure B Street Funds. The Budget Change also appropriates funds to rehabilitate a section of Dublin Boulevard, using Congestion Management Agency Traffic Improvement Program (CMA/TIP) funds. The offsetting revenue for these expenses is included in, the Fiscal Year 2011/2012 Preliminary Budget, since the work is expected to occur after June 30, 2011. ~ City Manager: ~ate Signature . As approved at the City Council Meeting on: Date Mayor: Date Signature 6/7l~Oa~ , Posted By: Date Signature G:~Budget Changes\3_2010_11~34_6-7-11 Annual Overlay for CMA TIP.doc Budget Transfers: ATTACHNIENT 4