HomeMy WebLinkAbout4.06 Sprts Grnd Accpt Work~ OF pp~
~~`~ ~, ~,y
iii
19 ~1~\82
~~,~~%.
`1LIFOR~
STAFF REPORT C I T Y C L E R K
DUBLIN CITY COUNCIL File # ^~~~-00
DATE: June 7, 2011
TO: Honorable Mayor and City Councilmembers
FROM: Joni Pattillo, City Manager
SUBJEC : Acceptance of Work - Contract Number 10-03 Dublin Sports Grounds - Phase IV
Prepared By: Rosemary Alex, Parks and Facilities Development Coordinator
EXECUTIVE SUMMARY:
Construction Contract 10-03 was work performed under a contract awarded to Suarez and
Munoz Construction, Incorporated. This agreement completed the improvements associated
with Capital Improvement Project #95830 (Dublin Sports Grounds Phase IV). The work is now
complete and ready for City Council acceptance. The balance of retention held by the City will
be released after 35 days of acceptance if there are no subcontractor claims.
FINANCIAL IMPACT: .
The total cost for Capital Project 95830, as presented in the 2008-2013 Capital Improvement
Program, is $967,398, which includes project inspection and administration ($57,865) as well as
the cost of the improvements ($909,533). On June 22, 2010 the City Council authorized a
Change Order which, when combined with the original base contract awarded June 1, 2010 and
the budgeted contingencies, provided for an improvement contract under this agreement not to
exceed $763,565. The project work will be completed for less than the approved amount.
RECOMMENDATION:
Staff recommends the City Council take the following actions: 1) Authorize the City Manager to
accept the final facility improvements; 2) Adopt Resolution accepting improvements to Dublin
Sports Grounds Phase IV; and 3) Authorize Staff to accept a maintenance bond in the amount
of $59,500.
,U' 1~~
Submitted by:
Parks and Community
Services Director
~..
Reviewed by:
Administrative Services
Director
~
Reviewe ,
Assistant City Manager
Page 1 of 2 ITEM NO. ~"• ~
DESCRIPTION:
On June 1, 2010 the City Council awarded a contract to Suarez Munoz Construction
Incorporated for the construction of the Dublin Sports Grounds Phase IV. The bid award
including an allowance' for contingencies was $654,500. Given the bid results and available
construction budget, after award of contract Staff sought to expand the initial scope of work to
include the irrigation and turf area surrounding ball diamond #5. On June 22, 2010 the City
Council approved Change Order #1 which increased the maximum contract amount by
$109,065 ($99,150 for Change order No. 1 plus a contingency of $9,915). This created a total
contract cost not to exceed $763,565. The agreement for improvements was funded entirely
from an East Bay Regional Park District Grant. Overall, project improvements included grading,
soil preparation, sand-channel drainage, irrigation system and re-seeding of approximately 6.0
acres.
Having reached substantial completion on December 8, 2010, Suarez Munoz was provided a
punch list of items for correction. On June 2, 2011 City Staff and Suarez Munoz.reviewed the
remaining items on the punch list. At this juncture, Staff is requesting that the City Council
authorize the City Manager to accept all final improvements on the project and allow remaining
punch list items to be complete as part of the one-year warranty period.
The City presently holds a performance bond in the amount of $595,000 to provide the
necessary security for the performance of the work involved. As the work is now substantially
complete, the perFormance security requirement can be reduced, in accordance with authority
contained in Section 66499.7 of the Government Code, to an amount necessary to guarantee
warranty of the work for a one-year period following acceptance of the work. The Contractor will
provide a new maintenance bond in the amount of $59,500 which is 10% of the original bond
amount, and is sufficient to cover the one-year guarantee period.
Upon City Manager acceptance of the project, Staff will file a notice of completion with the
Alameda County Clerk. The City will release the remaining retention thirty-five days subsequent
to recording the notice of completion with Alameda County.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of the Staff Report was distributed to Suarez Munoz Construction Incorporated. A
notice of completion will be filed with Alameda County.
ATTACHMENTS: 1) Resolution Accepting Improvements to Dublin Sports
Grounds Phase IV.
Page 2 of 2
(
I
RESOLUTION NO. -11
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
****~~*~***
ACCEPTING IMPROVEMENTS TO DUBLIN SPORTS GROUNDS PHASE IV
WHEREAS, Suarez Munoz Construction Incorporated entered into a contract with the
City of Dublin to complete the construction of Dublin Sports Grounds Phase IV in accordance
with plans and specifications on file with the City Engineer; and
WHEREAS, said improvements have been completed in accordance with said plans and
specifications, and any approved modifications thereof, to the satisfaction of said City Engineer
of the, City of Dublin; and ~
WHEREAS, as a condition of said contract, Suarez Munoz Construction Incorporated is
required to guarantee the improvements for a period of one year following acceptance of the
work by the said City of Dublin; and
WHEREAS, as improvements are now completed, and the original performance bond
security requirement can be reduced, in accordance with the authority contained in Section
66499.7 of the Government Code of the State of California, to an amount found necessary to
guarantee maintenance of the completed work for the aforesaid one-year period.
NOW, THEREFORE, the City Council of the City of Dublin does RESOLVE:
1. The improvements are completed per plans and specifications and the City Manager has the
authority to approve and accept the improvements upon completion of the remaining punch
list items subject to the aforesaid one-year guarantee; and
2. Upon approval and acceptance by the City Manager, the aforesaid perFormance bond
security requirement may be reduced from the amount of $595,000 to the amount of $59,500
upon acceptance by Staff of the replacement maintenance bond as security for the aforesaid
one-year maintenance period; and
3. Upon approval and acceptance by the City Manager, the said original performance bond in
the amount of $595,000 posted in connection with the work involved in the construction of
said Facility is hereby released upon acceptance of said maintenance bond.
PASSED, APPROVED AND ADOPTED this 7th day of June, 2011, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
7' l~ l~-7~~~
ATTACHMENT 1