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STAFF REPORT r ~C 1 T Y C L E R K
DUBLIN CITY COUNCIL File #^~DO D^-3^~
DATE: May 17, 2011
TO: Honorable Mayor and City Counciimembers
FROM: Joni Pattillo, City Manager
SUBJEC . Project Acceptance and Final Change Order - Civic Center Security System
Project
Prepared By: Herma Lichtenstein, Parks & Facilities Development Manager
EXECUTIVE SUMMARY:
Staff is seeking approval of a final Change Order and acceptance of the Civic Center Security
System project.
FINANCIAL IMPACT:
The adopted Capital Improvement Program (CIP) includes Project #930006 Civic Center
Modification Design Services & Construction. In Fiscal Year 2010-2011 $453,388 was
appropriated for this project. On October 19, 2010 the award of bid to Walsh Electronic System
Technology (Westcorp). including a 10% contingency, was projected to result in total
improvement costs of $209,128. The final contract costs, including all change orders, is
$211,150. The City Council is requested to approve the Final Costs.which exceed the amount
presented at the time of the bid award by $2,022. Adequate funding is available in the
approved project budget.
RECOMMENDATION:
Staff recommends that the City Council: 1) adopt the resolution accepting improvements to the
Civic Center Security System; and 2) approve Change Order #2.
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Submitted by:
Parks and Community
Services Director
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Reviewed by:
Administrative Services
Director
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Reviewed by:
Assistant City Manager
Page 1 of 2 ITEM NO. •.'~
DESCRIPTION:
At its meeting of October 19, 2010, the City Council awarded the Civic Center Security System
project to Walsh Electronic System Technology (Westcorp). The project is complete and ready
for final acceptance. During the course of the work, a prior Change Order #1, was approved by
the City Manager, as the amount was within the limits of the City's Purchasing Ordinance. In
addition, the project incurred costs above the contingency amount as a result of hardware
replacement that was unanticipated during design. The replacement includes a specialty lock
for the evidence area, new emergency exit hardware for five civic center doors and low voltage
electrical upgrades for the exterior evidence buildings. The total cost for these items is
$12,959. The increased amount exceeds the 10% contingency amount by $2,022. As this
amount is in excess of the City Manager's authorization under the City's Purchasing Ordinance,
Staff is seeking City Council approval for the Change Order #2 (Attachment 1).
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The project Notice of Completion will be filed with the Alameda County Assessors office upon
final acceptance. ~
ATTACHMENTS: 1. Change Order #2
2. Resolution Accepting Improvements to Civic Center Security
System
Page 2 of 2
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~`\~ ~,s ~'/~ CITY OF DUBLIN ~. 100 CIV[C PLAZA, DUBLIN, CALIFORI~IA 94568 +(925) 833-6630 +(925) 829-9248 FAX
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CON'I'~2ACT CH~'G~ O~E121V0. 02
CIP # 1Q-06
PAGE 1 OF 1
PROJECT: Civic Center Security System. AGREEMENT DATEID October 19, 2010
TO: Walsh Electronic System Technology ( West Corp.) between Walsh Electronic System
Technology ( West,Corp.)
and the City of Dublin
You are hereby directed to make the herein described changes from the scope of services or do the following described work not included
in the scope of services of this contract. The description of work to be done, estimate of quantities, and prices to be paid are
complete, accurate and segregate between additional work at contract price, agreed pnce and force account. Unless otherwise
stated, iates for rental of equipment cover only such time as equipment is actually used and no allowance will be made #~or idle
time.
NOTE: This change order is not effective until approved by the City Manager
Change requested by: The City of Dublin
The last percenta~e shown is the net accumulated increase or decrease from the ori~inal fee in the A~eement.
1. Closeout Change Order and Hardware Upgrades
Extension of time: 0 Work D
COST INCREASE: $12,959
SUBMITTED BY: APP VAL CO ENDED BY APPROVED BY
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a Lichtenstein Date Husingh ate J ni Pattillo IJ te
Parks & Facilities Develop. Manager ublic Works Director City Manager
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is
approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all
services necessary for the work above specified, and .will accept as full payment therefore the piices shown above.
Accepte , te: ~ . ~b _ ~
By: a~
Contractor: Walsh Electronic System Technology
Project Manager: Dan Walsh
I, the undersigned contractor declare under penalty of perjury under the laws of the State of California, and do personally
certify and attest t~iat: I have thoroughly reviewed the attached request for change order and know its contents, and said
request for change order is made in good faith; that it is supported by h~uthful and accurate data; that the amount requested
and the additional time requested accurately reflects the allowable expenses that would be incurred, and the time necessary, to
perform tl~e change order; and further, that I am familiar with Califomia Penal Code section 72 and California Govemment
Code section 12650, et seq., pertaining to false clauns, and further lrnow and understand.that subnussion or certification of a
false claim may lead to fines, imprisonment, or other severe legal consequences. If the Contractor does not sign acceptance of
this order, his/her attention is directed to the requirements of the specifications as to proceeding'with the ordered work and
filing a written protest within the time therein specified , ~
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ATTACHMENT 1
CITY ~F DUBLIN n
EXHIBIT "A" CHANGE ORDER FORM a~o 7
DATE: 2/10/2010
PROJECT NAME: Civic Center 5ecurity System
CIP #: 930006
CONTRACT NO. 10-06
CHANGE ORDER NO. 2
PERCENT COMPLETE: 72%
CONTRACTOR: Walsh Electronic System Technology (West Corp)
CONTRACT AMOUNT: $190,116
C.O. AS °/u OF CONTRACT: 11%
ADJUSTED CONTRACT AMOUNT: $211,150
Original Contract Work Days 120
Added Contract Work Days 0
ADJUSTED CONTRACT WORK DAYS: 120
CONTRACT CHANGE ORDERS: AMOUNT
CHANGE ORDER #01 . Requested Upgrades and Changes to system per kick off ineeting $8,075.00
CHANGE ORDER #02 Closeout Change Order / Hardware Upgrades $12,959.~0
CHANGE ORDER #03
CHANGE ORDER #04 ~
CHANGE ORDER #05 -
CHANGE ORDER #06
CHANGE ORDER #07
CHANGE ORDER #08
CHANGE ORDER #09
CHANGE ORDER #10 -
TOTAL OF ALL CHANGE ORDERS:
PROGRESS PAYMENTS MADE:
PAYMENT #01 .
PAYMENT #02
PAYMENT #03
PAYMENT #04
PAYMENT #05
PAYMENT #06
PAYMENT #07 .
PAYMENT #OS
PAYM E NT #09
PAYMENT #10
PAYMENT #11
'PAYMENT #12
PAYMENT #13
PAYMENT #14
PAYMENT #15
PAYMENT #16
PAYMENT #17
PAYMENT #18
PAYMENT #19 .
PAYMENT #20
TOTAL ACTUAL PAYMENTS:
ADJUSTED TOTAL CONTRACT: ..
REMAINING BALANCE ON CONTRACT:
$ 21,034
74,885
76,889
151,774
211,150
59,376
CITY OF Dl1BLfIV .
EXHIBIT "A" CHANGE ORDER FORM
DATE: ,
PROJECT NAME:
CIP #: '
CONTRACT NO.
CHANGE ORDER NO.
PERCENT COMPLETE:
CONTRACTOR:
` CONTRACTAMOUNT:
C.O. AS °/a OF CONTRACT:
2/10/2010
Civic Center Security System
930006 " ".
10-06 ~
2
72%
Walsh Electronic System Technology (West Corp)
$190,116
11% _
Upon execution by representatives authorized to bind the parties, this Change Order will become a part of the contract. The
consideration specified in this Change Order (whether an adjustment of the contract price, an adjustment of time, and/or other
consideration) is the full and sole compensation owed to the.contractor as a result of the changes and issues desc~ibed in this
Change Order. Such consideration includes, but is not limited to, any and all direct and indirect costs incurred by the contractor as a
result of the changes and issues described in this Chenge Orderfor any labor, equipment, materials, overhead (additional, extended,
field and home o~ce); profit, or time adjustments. By signing this Change Order the contractor waives and releases the owner from
any and all claims for.atiditional compensation conceming any of the changes and issues specified in this Ghange Order.
The undersigned,being the (Titie) of the Contractor, by signing this Change Order declares
under penalty of perjury under the laws of the State of Califomia, and does personallycertify and attest that: the undersigned has
thoroughly reviewed the attached request for change order and knows its contents, and said request for change order is made in good
faith; that it is supported by truthful and accurate data; that the amount requestedand the additional time requestedaccuratelyreflect
the alloweble expenses that would be incurred, and the time necessary, to perform the change order; and further, that the
undersigned is familiar with Califomia Penal Code Section 72 and Califomia GovemmentCode Section 12650 et seq., pertaining to
false claims, and further knows and understandsthat the submission or certificationof a false claim may lead to fines, imprisonment,
or other severe leaal consequences. .
SIGNATURE:
30~ ~
S isin Head
~~~ . Ci Manag~`~ Mayor
RECOMMENDATION:
~
APPROVED APPROVED APPROVED
DENIED - DENIED DENIED
4
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VUalsh Electronics Systems Technology
PO Box 414 Cayucos Ca. 93430
(805) 772 2863(925) 672-9378
Fax (805) 772-2893
C-10 / C-7 License 698080 • Alarm License ACO 3898
Date: January 21, 2011
To: Herma Lichtenstein
From: Dan Walsh
Re: Lock hardware Dublin
Door Existing Hardware
C1 .01 AR Lever non ADA
C1 .02 AR Lever non ADA
C1. 03 VD CB vert rods
C1. 04A VD CB vert rods
C1. 06 VD CB rim
Cable & relay interface board
Labor:
Electric hardware Cost Est.
AR Rim crash Bar $686.00
AR Rim crash Bar $686.00
AR Rim crash Bar $686.00
Dual mag lock & SW $1,303.00
Electric Strike $571.00
$250.00
Total: $9,787.00
$5,605.00
There are 2 doors that do not have automatic locking hardware C1.07
and C1.05.
The client needs to have the dampers / closers for the door ad}usted.
I am in the office call if you need anything.
Thanks
Dan
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° ~ Walsh Electronics Systems Technology
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'~~ PO Box 414 Cayucos Ca. 93430
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' ~ ' ' (805) 772 2863(925) 672-9378 Fax (805)
C~RP~RATI4N 772-2893
S C-10 License 698080 • Alarm License ACO 3898
Date: January 17, 2011
To: Herma Lichtenstein
From: Dan Walsh
Re: Civic Center Security System Project Evidence Locker poor
Hardware
Herma, the electric strike Installed per the specification on the
evidence locker door will not work with the existing door hardware.
Unfortunately this was noted after the strike was installed. Per my
lock contractor the existing lock hardware is no longer manufactured.
The existing hardware will need to be replaced so that it works with
the security system. The hardware is detention grade hardware and I
am assuming that you want to maintain that rating, if that is not the
case please let me know.
1 Folger Adams lock set $2,100.00
Labor $315.00
Tax $255.00
Total: $2,670.00
Per my lock contractor these particular types of locks are only
manufactured two times a year. If we are going to go ahead with the
change we need to start looking for the replacement ASAP.
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We looked into possibly modifying the lock or changing the strike but
neither was a viable solution.
Give me a call and I can go over this with you.
Thanks
dan
RESOLUTION NO. -11 ~~ ~ ~
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
***********
ACCEPTING IMPROVEMENTS TO CIVIC CENTER SECURITY SYSTEM
WHEREAS, Walsh Electronics Systems Technology, Corporation (Westcorp) entered into
a contract with the City of Dublin to complete the installation of Civic Center Security System in
accordance with plans and specifications on file with the City Engineer; and
WHEREAS, said improvements are complete in accordance with said plans and
specifications, and any approved modifications thereof, to the satisfaction of said City Engineer
of the City of Dublin; and
WHEREAS, Upon final completion, the original performance bond security requirement
can be reduced, in accordance with the authority contained in Section 66499.7 of the
Government Code of the State of California, to an amount found necessary to guarantee ~
maintenance of the completed work for the aforesaid one-year period.
NOW, THEREFORE, the City Council of the City of Dublin does RESOLVE: the said
original performance bond in the amount of $190,116 posted in connection with the work
involved in the installation of said work is hereby released upon acceptance of said maintenance
bond. ~
PASSED, APPROVED AND ADOPTED this 17th day of May, 2011, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
ATTACHMENT 2