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Home My WebLink About4.08 Street Light Pole Paint G~~~ OF DpB~~ ~9'~'~-~ ~8~ STAFF REPORT CITY C L E R K ~~~~i _ ~ DUBLIN CITY COUNCIL Flle # ?®0?® 04LIFOR'~~ DATE: April 19, 2011 TO: Honorable Mayor and City Councilmembers FROM: Joni Pattillo, City Manager SUBJEC Award of Bid -Contract No. 11-04, Street Light Pole Painting Contract Prepared By: Nicole Gonzales, Administrative Analyst EXECUTIVE SUMMARY: ' The Dublin Ranch Street Light Pole Painting Contract (CIP No. 960023) provides for the painting of 188 decorative street light poles in the Dublin Rarich Street Lighting Assessment District (99-1). FINANCIAL IMPACT: The adopted Fiscal Year 2010-2011 total appropriations for this project were $113,150, including design and inspection. Of this amount, $9,000 has been allocated for design and inspection, $200 for miscellaneous, and $103,950 for improvements to be completed under this Contract. The total amount of the base bid to be awarded is $30,395 and allowing fora 10% contingency would create total contract costs ($33,434.50) that are below the amount budgeted. The budget for improvements was based on the Engineer's Estimate, which was significantly higher than the low bid due to higher cost estimates received prior to project development. Budget For Low Bid With 10% Fundin Source Im rovements Contin enc Dublin Ranch Street Lighting Assessment District (#2705) $ 94,500.00 $ 30,395.00 10% Contin enc $ 9,450.00 $ 3,039.50 TOTAL: $ 103,950.00 $ 33,434.50 RECOMMENDATION: Staff recommends that the City Council adopt the Resolution awarding Contract No. 11-04, Street Li t Pole aintin Contract to Color New Co. Submitted By Reviewed By ~ Re ewe By Public Works Manager Administrative Services Director Assistant CityLflA~nager Page 1 of 2 ITEM NO. DESCRIPTION: The Dublin Ranch Street Lighting Assessment District ("District") was established in 1999 to accommodate the installation and maintenance of decorative street lights. When the District was established, it was determined that once the decorative street lights were installed that the lifespan of the paint would last approximately ten (10) years, at which time, revenue collected through the assessment district fees would be utilized to fund a street light pole painting project. The street light pole painting project consists of removing existing street signs, sanding and cleaning the street light poles, painting the decorative street lights, and reinstallation of the street signs upon completion of the project. The Street Light Pole Painting Contract will include street lights located on the following streets, as shown on the Location Map (Attachment 1): STREET LIGHTS ON THE FOLLOWING STREETS TO BE INCLUDED IN THE STREET LIGHT POLE PAINTING CONTRACT N. Dublin Ranch Drive S. Dublin Ranch Drive Cedar Crest Terrace A le ate Wa Rams ate Court Oakhurst Wa Blackstone Road W. Chesterfield Circle Groveland Lane Woodshire Lane Ferncroft Wa E. Chesterfield Circle Crestrid a Terrance Foxcroft Wa Geor etown Circle Londonder Drive Shadow Hill Drive To sfield Circle Southbrid a Wa Thornbur h Lane Stillwater Court Brid estone Circle S rin vale Drive Bellevue Circle Hartwick Drive The project went to bid on March 26, 201.1, and a total of twelve (12) bids were received on April 5, 2011 (Attachment 2), with the low bid of $30,395.00 submitted by Color New Co. The Engineer's Estimate was significantly higher than the low bid of $30,395 due to higher cost estimates received for budgeting purposes for Fiscal Year 2010-2011. This is a new improvement project, and staff had minimal information of the cost of this type of work to be performed by a contractor. Staff has reviewed the bid results, checked references, and necessary licenses, and recommends that the City Council adopt the Resolution (Attachment 3) awarding Contract No. 11-04, Street Light Pole Painting Contract Color New Co., as the lowest responsive bidder. Staff expects the project to begin in early May 2011 and anticipates completion of the improvements by June 30, 2011. Based on the low bid the total project remains less than the original adopted budget. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City will mail notices one week in advance of the upcoming street light pole painting improvements to all affected residents. ATTACHMENTS: 1. Location Map . 2. Bid Results 3. Resolution awarding Contract 11-04, Street Light Pole Painting Contract to Color New Co. G:\CIP\Dublin Ranch Street Light Pole Painting\FY 10-11\Staff Report Award of Bid - SL Pole Painting.doc Page2of2 Street Light Pole Painting Contract Location Map _ i G- _ - ~ ~ ~ ~ ~ ~ f ; ~ ~ - ' I_ f _I f ~ I ~ a~ „ _ _ J _ f 4_ I 1 ~i i ~ ~ - _ ~ I~ 1 I - _ i ' ~ ~ h i / , a\ _ _ ~ _ A i 1 i i ~ _ ~ < j ~ ' ¦y~ ' i ~ / "'i - i /i _ ..r._..__. _ _ . t ~ v r r~ ` , ~ ~ a 1 i € r ~ - ~ ~ ~ ~ I i I I_ _ i ~ ~ i ~ i ~ a ~ ~ - i~ f _ i _ I 'I r - - I - ~ n _ - . ,m s _ _ _ ~ r=-.<_ . _ ~ ~~-y-~.~ ~s~ Cry ~ ~ } ~ ~ ~ ~ \ ~ - m ~ i ~ i ~ ..i y C i... r; ~ ~ ~~t l~ r f _ i ~ ~ i 4 1 ~ ~ ' 1 1 j ~ _1 I ~ I - ~ I, ~1 . i ~ i ~ ! i i - _ I - . - I { - I- ~ ~ ~ - t _ _ _ i ~ 1 ~ a .~~`19_1/ - ~ , _ :ATTACHMENT ~ o ~1PR/L r CITY OF DUBLIN PUBLIC WORKS BID RESULTS -STREET LIGHT POLE PAINTING, CONTRACT NO. 11-04 BID OPENING DATE -APRIL 5, 2011 ST. LIGHT SINGLE ST. LIGHT DOUBLE UNIT UNIT TOTAL UNIT TOTAL BIDDER MEAS. QTY PRICE PRICE QTY PRICE PRICE TOTAL BID ENGINEER'S ESTIMATE EA 179 $ 500.00 $ 89,500.00 9 $ 500.00 $ 4,500.00 $ 94,000.00 1 COLOR NEW CO. EA 179 $ 160.00 $ 28,640.00 9 $ 195.00 $ 1,755.00 $ 30,395.00 2 CALIFORNIA CUSTOM PAINTING EA 179 $ 165.00 $ 29,535.00 9 $ 190.00 $ 1,710.00 $ 31,245.00 3 EURO STYLE MANAGEMENT EA 179 $ 205.00 $ 36,695.00 9 $ 320.00 $ 2,880.00 $ 39,575.00 4 FMP CONTRACTORS EA 179 $ 238.00 $ 42,602.00 9 $ 238.00 $ 2,142.00 $ 44,744.00 5 SATELLITE PAINTING EA 179 $ 245.00 $ 43,855.00 9 $ 295.00 $ 2,655.00 $ 46,510.00 6 BELLA PAINTING EA 179 $ 270.00 $ 48,330.00 9 $ 390.00 $ 3,510.00 $ ~ 51,840.00 7 C.T. GEORGIOU PAINTING EA 179 $ 280.00 $ 50,120.00 9 $ 290.00 $ 2,610.00 $ 52,730.00 a ~ 8 FIX PAINTING EA 179 $ 325.00 $ 58,175.00 9 $ 325.00 $ 2, 925.00. $ 61,100.00 9 COLOR CHART EA 179 $ 325.00 $ 58,175.00 9 $ 370.00 $ 3,330.00 $ 61,505.00 10 AFFORDABLE PAINTING EA 179 $ 330.00 $ 59,070.00 9 $ 380.00 $ 3,420.00 $ 62,490.00 11 TONY PAINTING EA 179 $ 385.00 $ 68,915.00 9 $ 500.00 $ 4,500.00 $ 73,415.00 Z ~ 12 A & A PAINTING EA 179 $ 474.00 $ 84,846.00 9 $ 550.00 $ 4,950.00 $ 89,796.00 lam' RESOLUTION NO. XX -11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN AWARDING CONTRACT N0.11-04, STREET LIGHT POLE PAINTING CONTRACT TO COLOR NEW CO. WHEREAS, the City of Dublin did, on April 5, 2011, publicly open, examine, and declare all sealed bids for doing the work described in the approved Plans, Specifications, and Modifications for Contract No. 11-04, Street Light Pole Painting Contract, which Plans, Specifications, and Modifications are hereby expressly referred to as a description of said work and for all particulars relative to the proceedings under the request for bids; and WHEREAS, said bids were submitted to the Public Works Director, who has reviewed the bids to determine the lowest bid which was responsive to the requirements of the bid documents; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby award Contract No. 11-04, Street Light Pole Painting Contract, to the lowest responsible bidder therefore, to wit, Color New Co., at a bid of Thirty Thousand, Three Hundred Ninety-Five Dollars, and zero Cents ($30,395), the particulars of which bid are on file in the office of the Public Works Director. BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Agreement. PASSED, APPROVED AND ADOPTED this 19t" day of April, 2011, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: 1 City Clerk _ _ _ _ ATTACHMENT 3