Loading...
HomeMy WebLinkAboutPC Minutes 03-20-1989 ' ~ • Regular Meeting - March 20, 1989 A regular meeting of the City of Dublin Planning Commission was held on March 20, 1989, in the Meeting Room, Dublin Library. The meeting was called to order at 7:00 p.m, by Cm. Barnes, Chairman. ~ ~ ~ ~ ROLL CALL PRESENT: Commissioners Barnes, Burnham, Mack, Okun, and Zika; Laurence L. Tong, Planning Director; Rod Barger, Senior Planner; and Gail Adams, Planning Secretary. ~ ~ ~ ~ PLEDGE OF ALLEGIANCE TO THE FLAG Cm. Barnes led the Commission, Staff, and those present in the pledge of allegiance to the flag. ~ ~ ~ ~ ADDITIONS OR REVISIONS TO THE AGENDA None ~~r~r~t ' MINUTES OF PREVIOUS MEETING The minutes of February 21, 1989, were approved. ~ ~ ~ ~ ORAL COMMiJNICATIONS None ~ ~ ~ ~ WR.ITTEN COMMUNICATIONS Mr. Tong advised that the Commission had received 4 action letters. Cm. Burnham asked how residents could construct a fence higher than 6 feet if the Zoning Ordinance did not allow for the extra height. Mr. Tong indicated that the original fence was 6 feet and additional lattice was added bringing one of the fences to 7'7" and the other to 8'. ~~~~~~~~~~~~~~~~r~~~r~~~c~~~~~~~~~~r~~~~~~~~r~~~~~~~~~~~~~~~~r~c~~*~~~r~~~~~~~~~~~r~~~~r~ Regular Meeting PCM-8-33 March 20, 1989 • • Cm. Zika asked if there were certain conditions that would allow a fence height than 6 feet. Mr. Tong indicated that a fence height over 6 feet was allowed for swimming pools, spas, tennis courts, and playgrounds. The Zoning Ordinance requires the additional fence area to be made of wire mesh, metal, chain link or corrugated fiberglass and to enable 90~ light through it. Cm. Zika asked if a trellis (landscaping) was appropriate. Mr. Tong indicated that this was allowed. The trellis could not be part of the fence. Actual landscaping was also allowed. The Applicants were not in agreement with these options Staff made available to them. Cm. Zika asked what happens with these applications that have been denied. Mr. Tong indicated that an appeal had been received for th~ Doyle variance and appeals for the other two have not been received as of yet. The 24th of March was the deadline for an agpeal. Cm. Burnham asked who had appealed the Howard Johnson's ap~plication approval. Mr. Tong stated that one of the Councilmembers had appealed the use permit for the auction activities. He indicated that Staff had talked with the police department and the City Attorney. The State license is checked by the police department for validity only. The State preempts all background checks on auctions. The City Council can either allow the auctions or not allow the auctions. ~ ~ ~ ~ PUBLIC HEARINGS SUBJECT: PA 89-007 A Child's World Daycare Conditional Use Permit Request to Re- establish a Daycare Facility for up to 34 children at 7890 Oxbow Lane Cm. Barnes opened the public hearing and called for the St3ff Report. Mr. Tong indicated that Staff had been notified by the Applicant that they wanted to withdraw the application. Since Staff had not r~ceived a written request for withdrawal as of yet, Staff recommended the it~m be continued to the next regular meeting of April 3, 1989 to allow the Applicant time to submit a written withdrawal. Cm. Okun asked who determined the daycare staff requirements. Mr. Tong indicated that the State sets forth the requirements for licensing daycare facilities. Regular Meeting PCM-8-34 March 20, 1989 . i • Cm. Okun asked if this information was available in the Planning Department. Mr. Tong indicated yes, some of the information was on fil~. The Applicant is usually referred to the State for information on State requirements. Cm. Barnes asked there was a condition of approval requiring valid State permits. Mr. Tong indicated yes, the State notifies Staff when there is a problem with the validity of permits. The Applicant is also contacted on the issue. Cm. Mack asked if parents have checked with the City for any problems that have occurred with this daycare. Mr. Tong indicated that he had no information on this issu~. The State licensing agency would have to be contacted. The City may not be able to give information regarding daycare facilities. If there were criminal complaints, the police department would get involved. Cm. Barnes asked if there was any objection to continuing the public hearing. There being no objections, the Planning Commission continued the item to the next regular meeting of April 3, 1989. SUBJECT: PA 88-076 Agency Rent-A-Car Conditional Use Permit Request to Operate a Rental Car Business Office and Re~tal Car Storage Lot at 7000 Village Parkwa~Y Cm. Barnes opened the public hearing and called for the Staff Report. Mr. Barger indicated that this application was for a Conditional Use Permit for a rental car business and rental car storage lot at 7000 Village Parkway. He indicated that this business had been in operation for little less than a year. The Zoning Investigator had issued a violation notiee to the business for not having Conditional Use Permit approval from the P13nning Commission for the operation of a rental car storage lot. Shortly thereafter, Agency Rent-A-Car applied for a Conditional Use Permit. The item is now before the Planning Commission for consideration. Mr. Barger indicated that this application was to allow the operation of a rental car business office and temporary ren~Cal car storag~~ lot. The City's Zoning Ordinance requires Conditional Use Permit approval to operate a rental car lot in the C-2 zoning district. Mr. Barger indicated that this site contained a 14,000+ sq~uare foot building originally built for offices uses. The building now has nine office tenants and one retail/commercial tenant. Agency Rent-A-Car occupies 550 square feet in the building. Mr. Barger indicated that Agency's hours were Monday through Thursday, 8 a.m. to 5:30 p.m; Friday, 8 a.m. - 6 p.m.; and Saturday 9 a.m. - 12 p.m. ~~~~~~~~~~~~~~~~~~~~~~~~~~**~~~~~~~~~~~~~~**~~~~~~~~~~~~~r~•*~~~r~r~~~~~~~~~~~~~~~r Regular Meeting PCM-8-35 March 20, 1989 I • ~ Mr. Barger indicated that there could be as many as 10 vehicles stored on the site at one time. He stated that Agency has indicated this to be a very unusual situation. Normally, there are no more than two vehicles stored on the site during weekdays; three cars stored on the site during weeknights; and up to ten cars stored on the site during weekends. Agency has indicated that ten cars stored on the site during weekends is an extreme situation. Mr. Barger stated that Agency intends to rent out all of their cars as quickly as possible. It is Agency's policy to move the cars to another office where they can be rented if business is slow at this site. Mr. Barger indicated that there was sufficient parking on the site (71 spaces). There was an on-site parking requirement of 54 s•paces, which gives an excess of 17 parking spaces, which would be adequate for Agency's operation. Mr. Barger indicated that the site had been visited on four separate occasions: March 13th at 9:15 a.m.; March 14th at 1:00 p.m. and 5:30 p.m.; and March 15th at 4:00 p.m. He stated that during these times, there were no more than 24 parking spaces occupied on the site. Mr. Barger indicated that the property owner's representative (Ken Begun of Pearl Investment Company) had shown concern over parking problems at previous Planning Commission and City Council meetings. Mr. Begun had concerns over customers from the Hucke property using parkings spaces at 7000 Village Parkway. Staff recommended approval of this application. Cm. Okun stated that he had never heard of this business and asked if they need a business license. Mr. Barger indicated that the City does not require business licenses. Cm. Zika asked if the Applicant had ignored the first requ~st to apply for a use permit. Mr. Barger indicated that the Applicant had received a violation warning notice and subsequently applied for the Conditional Use Permit. Cm. Zika asked if the Applicant was required to be present at the public hearing. Mr. Barger indicated that the Applicant could be present, but it was not required. Cm. Barnes asked if there was a condition of approval stating that there would be no washing ar repairing the cars at the site. Mr. Barger indicated that Condition #1 of the draft resolution lists the activities Agency Rent-A-Car can carry out on this site. Y~Iashing and re airin cars is not in that P list. g ~~~~~~~~~~~~~~~~r~r~~~~~~~*~~~~~~~~~r~~~~t~c~~*~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~r~c~~~r~~ Regular Meeting PCM-8-36 March 20, 1989 . • ! Cm. Zika had some concerns with cars being washed or worked on at the site. Mr. Tong indicated that a condition could be added stating that washing or working,on cars at the site would be prohibited. The Planning Commission and Staff discussed the language of Condition #1 and determined that it was acceptable as worded. Cm. Barnes closed the public hearing. The Planning Commission had concerns with the Applicant not being present, and unanimously voted to continue the item to the April 3, 1989 meeting. The Commission had questions regarding this application and requested that the Applicant be present at that rneeting. ~ ~ ~ ~ NEW BUSINESS OR UNFINISHED BUSINESS Cm. Zika commented on the Goodwill appeal and asked why th~ tenants at the shopping center were not notified of the use permit applic3tion. Mr. Tong indicated that the State requires that property o~uners within a 300 foot radius of the project site to be notified. The property owner would not necessarily be the business tenant. Cm. Zika asked why the City could not notify the tenants. Mr. Tong indicated that this would be difficult to do. Th~ Applicant supplies the mailing labels and there are no current mechanisms in ~knowing who the tenants are. The State requires the City to post the public hearing notice in a public building and in the newspaper. Cm. Zika indicated that the tenants had concerns over articles being dropped off at their building. He would have liked to have known about these concerns when the application was being heard at the Planning Commission level. Mr. Tong acknowledged Cm. Zika's concerns. He indicated that someone would have to go door to door notifying the tenants of the projeet. A business license program would be helpful. Cm. Burnham asked if the property owners could be responsible in notifying the tenants. He asked if a statement could be added to the public hearing notice requesting that the property owner notify the tenants. Mr. Tong explained the notice procedures to the Planning Commission. Cm. Mack asked Cm. Zika if his vote would have been differ~nt if he had known about the tenant's concerns. Cm. Zika indicated that he would have been able to listen to their concerns at the Planning Commissfon meeting instead of the City Council. ~~~~~~~~~~~~~~r~~~~~~~~~~r~~~~~~~~~~~~r~~~~~~~~~~~~~~~~~~~~~~•~~~~~~~~~~*~~~~~~~~~ Regular Meeting PCM-8-37 March 20, 1989 , _ . - ~ ~ The Planning Commission and Staff discussed the possible locations for the Goodwill trailer. Cm. Zika had concerns regarding advertising signs. He noticed that the signs were going up on the weekends. Cm. Barnes stated that there was a hotdog vender selling merchandise at late hours. Cm. Zika indicated that some of the businesses with illegal advertising signs were Nail Place, Hog's Breath, etc. ~ ~ ~ ~ OTHER BUSINESS Cm. Mack asked if anyone had attended the City Council meeting where the art work/model was being presented. Mr. Tong indicated that he had seen the model. The Planning Commission and Staff discussed the art pro~ect for the Civic Center. Mr. Tong indicated that the City Council meeting of March 27th would have the Goodwill and Howard Johnson's appeal, and the Heritage Comznons project approval. ~c~~~ PLANNING COMMISSIONERS' CONCERNS Cm. Burnham asked if the City could register businesses before operating. Mr. Tong indicated that a business registration would have to be approved by the City Council. The Planning Commission and Staff discussed the procedure in requiring businesses to register with the City. Cm. Zika asked about the Management Audit program and if t:he consultant would be talking with the Planning Commission. Mr. Tong indicated yes, the consultant would be setting up a meeting with the Commission. Cm. Mack indicated that she would not be able to make the ~next Planning Commission meeting. Cm. Barnes had concerns over "going out of business" sales. Does the City control the time limits on these types of sales. ~~~~~~~~~~~~c~~~~c~~~~~~~~~~~~~~~~~~~e~~~~~~~~~~~c~~c~~~~~~~~~~•~~c~~~~~~~~~~~~~~~~~~ Regular Meeting PCM-8-38 March 20, 1989 - . _ - ~ ~ Mr. Tong indicated no, the City does not have any control over these sales; however the Better Business Bureau could be not~fied regarding false advertisements. Cm. Barnes indicated that Dublin Furniture has excessive paint on their windows for advertisements. Mr. Tong indicated that he would look into this. Cm. Barnes indicated that the "Conflict of Interst" document was due in Kay's office on April 1, 1989. ~ * ~ ADJOURNMENT There being no further business, the meeting was adjourned at 8:30 p.m. ~ ~ ~ ~ Respect lly submitted, . ~5~~ P anning Commissi r rso 'V Laurence L. Tong Planning Director * ~ ~ ~ ~c~~c~~~~~~~~~c~c~~~~~~~~~~~~*~c~~~r~~~~~~~~~~~~~~~~~~~~~~~~~est~~•*~~~~~~*~~~~~~~~~~~c~ Regular Meeting PCM-8-39 March 20, 1989