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HomeMy WebLinkAboutPC Minutes 12-18-1989 . , , ~ ~ ~ ~ Regular Meeting - December 18, 1989 A regular meeting of the City of Dublin Planning Commission was held on December 18, 1989, in the Dublin Civic Center Council Chambers. The meeting was called to order at 7:30 p.m. by Chairman Barnes, Chairperson. * * * * ROLL CALL Present: Commissioners Barnes, Burnham, Mack, Okun and Zika; Laurence L. Tong, Planning Director; John Donahoe, Project Planner; Charlie Haims, Planning Intern; and Gail Adams, Planning Secretary. * * * * PLEDGE OF ALLEGIANCE TO THE FLAG Cm. Barnes led the Commission, Staff, and those present in the pledge of allegiance to the flag. * * ~ * ADDITIONS OR REVISIONS TO THE AGENDA None MINUTES OF PREVIOUS MEETING The minutes of December 4, 1989 were approved. ORAL COMMUNICATIONS 6.1 Election of Officers Mr. Tong indicated that at the last Planning Commission meeting, the Commission had elected to postpone the election of officers to the December 18th meeting. Cm. Mack nominated Cm. Burnham as Chairperson, seconded by Cm. Zika. With a unanimous vote of 5-0, Cm. Burnham was elected Chairperson. Cm. Barnes nominated Cm. Zika as Vice-Chairperson, seconded by Cm. Mack. With a unanimous vote of 5-0, Cm. Zika was elected Vice-Chairperson. Cm. Mack nominated Larry Tong as Secretary, seconded by Cm. Okun. With a unanimous vote of 5-0, Mr. Tong was elected Secretary. Cm. Burnham chaired the rest of the meeting. Regular Meeting PCM-8-167 December 18, 1989 . , ~ ~ WRITTEN COMMUNICATIONS None PUBLIC HEARINGS SUBJECT= -~~~~&~Crown Books Conditional Use Permit Renewal request to allow the continued operation of a book store located at 7904 Dublin Boulevard Cm. Burnham opened the public hearing and asked for the Staff Report. Mr. Charlie Haims presented the Staff Report regarding PA 89-128 Crown Books' Conditional Use Permit Renewal to allow the continued operation of a book store located at 7904 Dublin Boulevard. Susan Klinck, the Applicant, had no comments concerning the staff report and was in agreement with Staff's recommendations. Cm. Burnham closed the public hearing. On motion from Cm. Burnham, seconded by Cm. Okun, and with a vote of 5-0, the Commission adopted RESOLIITION NO. 89-061 APPROVING PA 89-128 CROWN BOORS CONDITIONAL USE PERMIT TO CONTINUE OPERATION OF A BOOR STORT AT 7904 DUBLIN BOULEVARD. SUBJECT: PA 89-121 Dublin Town & Country Conditional Use Permit/Site Development Review request to expand a portion of a building within the Dublin Town & Country Shopping Center located at the southwest corner of San Ramon Road and Amador Valley Court Cm. Burnham opened the public hearing and asked for the Staff Report. Mr. Donahoe presented the Staff Report regarding the expansion of a portion of Building "B" within the Dublin Town & Country Shopping Center. He indicated that the architectural design of the project would be discussed at a later date. Phil Smith, Applicant, indicated that he was in complete agreement with Staff's recommendations. He indicated that Stroud's Linen was interested in obtaining the building for their business and they would need additional roof clearance to accommodate the warehouse's needs. Cm. Burnham closed the public hearing. On motion from Cm. Mack, seconded by Cm. Zika, and with a vote of 5-0, the Commission adopted Regular Meeting PCM-8-168 December 18, 1989 ~ • RESOLUTION NO. 89-062 APPROVING THE CONDITIONAL USE PERMIT REQUEST FOR PA 89-121 DUBLIN TOWN & COUNTRY - ADDITION TO AN EXISTING BUILDING WITHIN THE DUBLIN TOWN & COUNTRY SHOPPING CENTER LOCATED AT THE SOUTHWEST CORNER OF SAN RAMON ROAD AND AMADOR VALLEY BOULEVARD RESOLOTION NO. 89-063 APPROVING THE SITE DEVELOPMENT REVIEW CONCERNING PA 89-121 DUBLIN TO~PN & COUNTRY ADDITION SUBJECT: ~Public Storage Specific Plan Amendment reauest to allow a self-storage facility as a permitted use and PA 89-101 Public Storage Site Development Review request for a proposed commercial/retail sales building in connection with the public storage facility located at 7436 San Ramon Road Cm. Burnham opened the public hearing and asked for the Staff Report. Mr. Donahoe presented the Staff Reports for both PA 89-077 (Specific Plan Amendment) and PA 89-101 (Site Development Review) to the Commission. He indicated that the two applications had been submitted at different times, however, it was appropriate to address them concurrently. Mr. Donahoe indicated that there were two issues where Staff was not in agreement with the Applicant. The first issue being a 20 foot front setback requirement. He indicated that various projects which had developed along San Ramon Road have observed a 20 foot front building setback from the property line. The Applicant was proposing to construct the retail/commercial building on the existing property line. He described this scenario on the wall map. Mr. Donahoe indicated that Staff recommended one of two options to the Applicant in order to comply with the required setback: 1) move the building back 20 feet from the property line or 2) purchase surplus right-of-way from the City along San Ramon Road in order to meet the required setback. The second issue was a 12 foot corridor adjacent to Martin Canyon Creek and the self-storage building. The Applicant was proposing a 5 foot path immediately adjacent to Martin Canyon Creek with no shoulder, and 2-3 foot shoulder adjacent to the building which would create a 8 foot corridor. He described this scenario on the wall map. Mr. Donahoe indicated that Staff was recommending a 12 foot corridor adjacent to Martin Canyon Creek and the self-storage building. The Applicant's proposal is not acceptable for the following reasons: 1) the path is too narrow and would not Regular Meeting PCM-8-169 December 18, 1989 . , ~ ` provide adequate room for both bicycle riders and pedestrians; 2) the path would create a 8 foot slot running approximately 180 feet along the flat side of the building; and 3) the path design was inconsistent with previously approved path designs. Mr. Donahoe indicated that there were three additional conditions of approval regarding the removal of the existing residential structure on the property. Staff recommended that these conditions be added to the Site Development Review's resolution of approval. He handed out a letter describing these conditions to the Commission and Staff. Cm. Zika asked Mr. Donahoe to clarify the implications of approving the Specific Plan Amendment (PA 89-077). Mr. Donahoe indicated that the approval would consider a self- storage facility a permitted use at that site. Cm. Okun asked Mr. Donahoe to clarify the issue regarding the existing residential structure. He asked if the Historical Society had been contacted? Mr. Donahoe indicated that at the City Council meeting of December 8, 1989, the historical issue regarding the existing structure was discussed. The City Council felt that there was no significant historical architecture or cultural uniqueness in design and therefore would not meet historic criteria. Cm. Okun asked Staff if there were any future expansions for the San Ramon Boulevard area. He felt there would be a need for additional widening of the road. Mr. Donahoe indicated that there was sufficient right-of-way to accommodate future expansions. Mr. Tong indicated that San Ramon Boulevard at Vomac Road would be widened; however Staff felt there would be no need for additional widening of the road where the proposed project would be constructed. Mr. Tong indicated that Conditions #20 and #21 of Exhibit C were duplications of Conditions #24, #25 and #26 and these conditions should be eliminated. He indicated that a condition restricting the construction hours from 7 a.m. to 6 p.m. needed to be added. Mr. Donahoe recommended that the Commission adopt the resolution for the Specific Plan Amendment first and then adopt the resolution for the Site Development Review. Cm. Burnham asked for clarification on the 20 foot setback requirement. He asked if constructing a building on the property line had ever been done before. Regular Meeting PCM-8-170 December 18, 1989 ~ • Mr. Donahoe described the setback issues from the wall map, comparing Applicant's proposal with Staff's recommendations. He indicated that yes, construction of a building on the property line is possible under the provisions of the Uniform Building Code, but is rarely allowed on the front setback for aesthetic and noise purposes. The Commission and Staff discussed the 20 foot setback requirements and right-of-way issues. Mr. Burnham asked what the Appli,cant's concern was regarding the cost factors involved in purchasing the right-of-way. Mr. Donahoe indicated that the Applicant had allocated a fixed amount for the purchase of additional right-of-way. Cm. Okun requested clarification on the design of the self- storage facility. Mr. Donahoe indicated that the facility had self-containing units or cells. There was a manager's unit and a parking area. Customers would park their cars and walk to their storage unit. Steve Tangney, Applicant, produced displays that showed the architectural design of his project. He indicated that his project would blend well with the surrounding buildings (i.e., Hayward Fishery). He described the entry way, parking lot area and the 2-story storage building. Mr. Tangney indicated that the property had remained vacant because of the unusual shape of the site and the difficulty in designing a structure to fit on the site. Mr. Tangney indicated that his company had allocated a fixed fee for the purchase of right-of-way property. Because of the design of the project, the front area would appear to have a 20 foot setback. Mr. Tangney requested that the path be allowed to be constructed in parts of the existing access easement. He would like the location to be closer to Amador Valley Court, but away from the creek and indicated these areas on the site plan. He indicated that the creek was heavily vegetated and there was no visibility from one side to the other. Cm. Zika had concerns regarding the 5an Ramon Road frontage area. Mr. Tangney indicated that the Fishery had no objections to the decreased setback requirement for the front of the site. He indicated that the retail building would need to be dimensioned as shown on the site plan. Cm. Zika commended the Applicant for working with the Historical Society. Regular Meeting PCM-8-171 December 18, 1989 . _ i • Cm. Okun asked the Applicant how traffic would be entering the site. Mr. Tangney indicated that there would be a right-hand turn entrance from the southbound traffic. Cm. Burnham asked if the design of this self-storage building was similar to other self-storage facilities in the area. Mr. Tangney indicated that the proposed building was similar to the building located in San Ramon on Norris Canyon Road with the same screening and retail design. Mr. Tangney indicated that the land use would be a good transition and buffer between the commercial and residential land uses in the area. He introduced his Chief Designer, Dan Brown. Mr. Brown indicated that he would like to work with the property owners adjacent to Martin Canyon Creek to work out the minor details of the path area. He described the proposed project from his displays. Cm. Burnham asked for clarification regarding the path access areas. Mr. Donahoe indicated that the construction of the path was a condition of approval for Area 3B. Access to the Kildara project was required. The creek area serves as the backyards for the property owners on the other side of the creek. The requirement to construct the path has been there since the approvals of Area 3B of the San Ramon Specific Plan. The Commission and Staff discussed the requirements of the creek area. Cm. Burnham closed the public hearing. Cm. Zika had concerns regarding the 20 foot setback issue. He indicated that Building "B" was too close to San Ramon Road. Cm. Zika discussed the deletion of the option of purchasing additional right-of-way from the City and requested that the Applicant 20 foot setback be required from the existing property line. Cm. Barnes asked what the current occupancy rate was for the existing self-storage facilities. Mr. Tangney indicated that there was a need for expansion from the Dougherty/Scarlett Court facility. Cm. Mack requested that the 20 foot setback requirement be a condition of approval. Regular Meeting PCM-8-172 December 18, 1989 . ~ ~ ~ Mr. Donahoe suggested to the Commission that they could adopt the Specific Plan Amendment now and continue the public hearing regarding the Site Development Review so that they may have additional time for review of the project. The Commission concurred. On motion from Cm. Okun, seconded by Cm. Zika, with a vote of 5- 0, the Commission adopted RESOLUTION NO. 89-064 RECOMMENDING THAT THE CITY COUNCIL ADOPT A NEGATIVE DECLARATION OF ENVIRONMENTAL SIGNIFICANCE FOR PA 89-077 SAN RAMON ROAD SPECIFIC PLAN AMENDMTsNT STUDY - AMENDMENT TO AREA 3B RESOLOTION NO. $9-065 RECOMMENDING THAT THE CITY COUNCIL APPROVE AN AMENDMENT TO THE SAN RAMON ROAD SPECIFIC PLAN PA 89-077 SAN RAMON ROAD SPECIFIC PLAN - AMENDMENT TO AREA 3B The Commission continued PA 89-101 Public Storage Site Development Review in order for the Applicant and Staff to review the proposed project in more detail and enable the Commission, Staff and Applicant to discuss other alternatives for the proposed project. NEW OR UNFINISHED BUSINESS Mr. Tong indicated that the City Council would be discussing the Hansen Hill Annexation and PD Prezoning issues at their next meeting which would be held on Thursday, December 21st. OTHER BUSINESS None PLANNING COMMISSIONERS' CONCERNS Cm. Barnes asked what the status was on the Dougherty Road widening project. She noted that there were road blocks constructed on the new road. Cm. Zika asked the Planning Secretary to order a new badge for him. Regular Meeting PCM-8-173 December 18, 1989 • ' ' ° ~ ~ ADJOURNMENT There being no further business, the meeting was adjourned at 9:45 p.m. Respectively submitted, ~ . ' ~ PP . . ~l . Planning mmissi Chairperson Laurence L. Tong . Planning Director Regular Meeting PCM-8-174 December 18, 1989