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HomeMy WebLinkAboutPC Mtg Minutes 02-03-1986 ~ ~ Regular Meeting - February 3, 1986 A regular meeting of the City of Dublin Planning Commission was held on February 3, 1986, in the Meeting Room, Dublin Library. The meeting was called to order at 7:30 p.m, by Cm. Mack, Chairperson. * * * * ROLL CALL PRESENT; Commissioners Burnham, Mack, Petty, and Raley and Laurence L. Tong, Planning Director. ABSENT: Commissioner Barnes. * * * * PLEDGE OF ALLEGIANCE Cm. Mack led the Commission, Staff, and those present in the pledge of allegiance to the flag. * * * * MINUTES OF PREVIOUS MEETING The minutes of the regular meeting of January 20, 1986, were approved as submitted. * * * * ORAL COMMUNICATION Zev Kahn, 11708 Harlan Road, said he was concerned about traffic speed at the corner of Silvergate Drive and the extension of the Kaufman and Broad subdivision. He said there is a school crossing between Amarillo and Castilian, and since the road has been paved in that area, traffic speed has increased. Mr. Kahn asked the Commission if steps could be taken to insure speed laws are complied with and/or reduce the speed in that area, and suggested that an investigation be made on the feasiblity of installing a stop sign there. Mr. Kahn asked what type of action is required to initiate an E.I.R. He said he was specifically concerned about projects such as the food irradiatian plant, and wanted to know if citizens could request an E.I.R, prior to action being taken on the planning application, Mr. Tong said that in regards to the N.F.P.A, application, a press release regarding the possible withdrawal of that application may be issued, but the City Planning Department had not received a formal request to withdraw the application. Regular Meeting PCM-6-13 February 3, 1986 • ~ Mr. Tong stated that the determination of the type of document required for a project is made by the Planning Staff, and an appeal of that decision may be made to the Planning Comrnission. He said that if an additional appeal is desired, it can then be made to the City Council. Mr. Tong briefly outlined the procedures which are followed in reviewing planning applications, WRITTEN COMMUNICATIONS: Mr, Tong said that the Commissioners had received several appeal- able action letters, as well as copies of a Water Plan from the East Bay Municipal Utilities District. He said at this time residents of the City pay DSRSD for water which is provided by Zone 7. Mr. Tong reminded the Commission of the 1986 Planning Commission Institute which will be held in San Diego, and said they should contact his office as soon as possible about making reservations if they plan to attend; a letter was sent to the Commissioners containing an agenda of the sessions to be offered, and Mr. Tong asked those who plan to attend to let him or his secretary know in which sessions they want to participate, Mr. Tong referred to a copy of the Draft Mitigated Negative Declaration for the Villages at Alamo Creek. He said this is being provided earlier than usual because of the number of units involved and the size of the project, He also said the applicant has agreed to comply with various mitigation measures submitted by Staff, and as a result, the Mitigated Negative Declaration may suffice. Mr. Tong stated that an initial public hearing is scheduled for the Planning Commission meeting of February 18, 1986. Mr. Tong further stated that copies of the Negative Declaration had been forwarded to the agencies affected and they have been requested to respond to the Declaration within 30 days; the responses should be available for review prior to the second public hearing on this project. Mr. Tong said agendas for the Tri-Valley Planning Commission Study Session had just been received in the mail, and copies will be sent to the Commissioners. Mr. Tong said the meeting will be held on Thursday, February 27, 1986, in the cafeteria on the Pleasanton Fairgrounds, and will begin at 7:30 p.m. Cm. Petty inquired about the appealable action letter for the Dolan School site, which indicated the project would be a multiple family one; he had understood it would be a single- family project. Mr. Tong said Cm. Petty was correct, that the letter contained an error; he said this would be corrected. Cm. Raley asked Mr. Tong to provide him with the specific name of the company which prepared the landscape plans for the LDM project; the initials referred to on the plans are HWA. Regular Meeting PCM-6-14 February 3, 1986 • • * * * * PUBLIC HEARING SUBJECT; 8.1 Status Report; Downtown Improvement Plan Work Program Mr. Tong said the City Council has approved the work programs related to the Downtown Improvement Plan. He reviewed the timelines and study which were distributed with the Planning Commission agenda. He said Larry Cannon of W.B.E. (Wurster, Bernardi, and Emmons, Inc.) had been hired as the planning consultant to help coordinate the preparation of the Plan. In addition, he said Richard Caplan and Susan Levy of Laventhol and Horwath are preparing the economic portion of the Plan, and Chris Kinzel of TJKM is preparing the traffic input. Mr. Tong said the next Study Committee meeting will be held on February 20th, and each meeting is open to the public. At the request of a member of the audience, Mr. Tong reviewed the area defined as part of the "downtown" improvement area. SUBJECT: 8,2 Recently Completed Projects Mr. Tong referred to an excerpt from the Planning Commissioners Handbook which serves as a checklist for reviewing site plans, landscaping, and doing an architectural review of planning applications, There was a brief discussion on several of the items referred to on the Recently Completed Projects List. It was the consensus of the Commission that an indepth review of completed projects utilizing the checklist should be deferred until at least some of the sites have been visited by the Commission. Mr. Tong said that either a tour of the sites could be scheduled by his office, or the Commissioners could visit the sites independently, He said that this item will be deferred until the Commission indicates the time is appropriate to schedule this type of review, SUBJECT: Zoning Ordinance: Format Review Mr. Tong said that in the near future, the Zoning Ordinance will be revised to bring it into conformance with the General Plan. He said Staff was recommending that the Planning Commission review the Ordinance and begin noting those areas where revisions should be considered. Cm. Raley requested that the Planning Staff review Section 8.51.4.1, Site Development Review within M-1 Districts. He said he would like the City to consider requiring Site Development Reviews of other projects such as when a new occupant changes existing signage. Regular Meeting PCM-6-15 February 3, 1986 ~ ~ . . ~ There was discussion regarding the parking problems and the narrowness of the walkway in the complex housing the Crown Books store. Mr. Tong said that until a new request, such as for a Conditional Use Permit, is received the City cannot take action on this. Cm. Petty asked if all of the needed districts were covered in the Zoning Ordinance. Mr. Tong said that according to the General Plan, an overlay district needs to be considered which would make provisions for BART parking facilities and office space. Other ~istricts may also be needed, or existing district regulations may need to be revised. Cm. Petty requested consideration of floor area ratios (FAR) in the revised Zoning Ordinance. * * * * UNFINISHED BUSINESS None, * * * * OTHER BUSINESS None. * * * * PLANNING COMMISSIONER'S CONCERNS Cm. Petty inquired about the status of the Great Western Savings and Loan building. Mr. Tong said that a lawsuit between Equidon, the former general contractor which has declared bankruptcy, and some of the subcontractors is pending. Mr. Tong said the permits were.approved and building can proceed as far as the City is concerned, and it was his understanding that Great Western may utilize some of Equidon's employees, who were formerly involved with the project, to continue construction. At this time, however, Mr, Tong said he did not have further specific information regarding this. Cm, Petty asked about the status of Morrison Homes. Mr. Tong said the Site Development Review is final, and that the building permits may be pulled for them to proceed with this project. He also said that it may be necessary for the developer to wait until the weather is drier to proceed. Cm. Burnham inquired about the building at the corner of Stagecoach Roarl, and Mr. Tong said the property belonged to DSRSD and is a chloridation/fluoridation facility. He said these facilities are exempted from City zoning requirements by State Law. Regular Meeting PCM-6-16 February 3, 1986 • ~ . ` Cm. Burnham asked what procedure is followed for public input regarding parks. Mr. Tong said the Commissioners can attend the Commission meetings for the Parks and Recreation Department, and as citizens' of Dublin, may provide input. Recommendations by the Parks and Recreation Commission are taken directly to the City Council, and are not brought before the Planning Commission. Cm. Mack encouraged members to attend the League of California Cities Planning Commissioners Institute in San Diego, and reminded them to contact Mr. Tong's office if they plan to attend. Commissioners Mack and Petty indicated they would probably attend; Cm. Raley said he will not; Cm. Burnham said he had not decided whether or not he will be able to attend. * * * * ADJOURNMENT There being no further business, the meeting was adjourned at 9:25 p.m.. Res ctfull submitted, , ~ ; ~ ~ iPlanni Commission Chairperson ~ Laurence L. Tong, Planning Director * * ~r * Regular Meeting PCM-6-17 February 3, 1986