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HomeMy WebLinkAboutPC Minutes 06-06-1983 ~ • ~ Regular Meeting - June 6, 1983 A regular meeting of the City of Dublin Planning Commission was held on Monday, June 6, 1983, in the Meeting Room, Dublin Library. The meeting was called to order at 7:30 p.m, by Cm. Tenery, Chairman. * * * * ROLL CALL PRESENT: Commissioners Alexander, Mack, Vonheeder, Tenery and Laurence L. Tong, Planning Director. f ABSENT: Cm. Woy * * * * PLEDGE OF ALLEGIANCE Cm. Tenery led the Commission, Staff and those present in the pledge of allegiance to the flag. * * * * MINUTES OF PREVIOUS MEETING The minutes of the regular meeting of May 16, 1983, were approved as written. * * * * ORAL COMMUNICATIONS None * * * * WRITTEN COMMUNICATIONS l. Minutes Adjourned Regular Meeting of City Council - April 28, 1983 2. Minutes Regular Meeting of City Council - April 25, 1983 3. Appealable Action Letter to Pet Medical Service Also, distributed to each Commissioner, before the meeting, were copies of the Bay Area Rapid Transit District Livermore-Pleasanton Extension Study (Update Analysis), dated May, 1983. Cm. Mack inquired whether there had been a reply from DSRSD regarding the Base Maps. Mr. Tong responded that there had been no response as yet from DSRSD. . • • Cm. Alexander suggested that, with regard to a future Pet Medical Service vaccination clinic, Staff might monitor the area of the Payless parking lot to determine whether or not there is sufficient room to accommodate the project. * * * * UNFINISHED BUSINESS Cm. Alexander questioned the progress relating to the City Limit Sign for San Ramon Road at I-580. Lee Thompson, City Engineer, responded that it may take eight to ten months before the sign can be replaced. * * * * NEW BUSINESS REVIEW OF FIVE YEAR CAPITAL IMPROVEMENT PROGRAM A copy of the City of Dublin Preliminary Capital Improvement Program was included in the Commissioners' packets for their review prior to the meeting. Mr. Tong introduced Richard Ambrose, City Manager and Lee Thompson, City Engineer, explaining that they were present to discuss the five year plan. Mr. Ambrose, presented a detailed explanation of each of the items contained in the Preliminary Capital Improvement Program, reminding the Commissioners that it is the first budget for the new City of Dublin and, at this time, "certainly subject to revisions." The total preliminary five year program totals approximately $7.2 million, with approximately $2.5 million earmarked for community improvement projects, and approximately $4.7 million identified for street projects. He reminded the Commissioners that such a program is brought to the Planning Commission, typically, because the programs are approved by the Commission in terms of conformity of the projects with the General Plan, while the fiscal aspects of the projects are considered by the City Council. Mr. Jerry Fritsch, 6789 Amador Valley Blvd., questioned whether lighting would be provided between Dougherty Rd. and Stagecoach Rd. Mr. Thompson answered that some of the proposed lights are destined for that area. Mr. Jack Beachamp, 11873 Dublin Green Blvd., queried Staff regarding notification of the public meeting and access to information regarding the Capital Improvement Program. It was ascertained that proper public notice had been given, as well as the fact that pertinent information is available at the Dublin City Offices for anyone wishing to obtain it. . ~ • Mr. Ted Ebsen, 8846 Beverly Lane, asked why only four bus shelters had been proposed. Mr. Thompson stated that the first four would be studied to assure the City of their quality and maintenance requirements. On Cm. Alexander's motion, and Cm. Mack's second, and unanimous vote of the Commissioner's present, the Planning Commission determined that the projects outlined in the Five Year Capital Improvement Plan conform with the anticipated General Plan, and recommended City Council's adoption of the Five Year Capital Improvement Program, with the following comments: l. Study and correction of the road swales along Dublin Blvd. 2. Consider utilization of low level landscaping, in the medians, as opposed to trees. 3. Consideration of abandoned school facilities for future City Hall site. 4. Study and consideration of the tree "fatality rate", with regard to the landscape program proposed for the City. * * * * A short recess was called, after which all Commissioners were present (with the exception of Cm. Woy) to continue the meeting. DUBLIN GENERAL PLAN: DETAILED WORK PROGRAM Mr. Tong introduced Mr. John Blayney, Planning Consultant, and briefly described the Detailed Work Program, in preparation for formulating the Dublin General Plan. He noted that the joint meeting between the City Council and Planning Commission has been tentatively set for June 15, 1983, to consider adoption of the program. He pointed out that, at this meeting, it was appropriate for the Planning Commission to review and comment on the Detailed Work Program and to identify any additional planning issues which should be addressed. Cm. Vonheeder was particularly in favor of allowing plenty of time for citizen participation, in the form of committee workshops. There was general agreement among the Commissioners. There was lengthy discussion as to whether meetings regarding the General Plan should be joint meetings between the City Council and the Planning Commission, or separate meetings, and which method would allow maximum time for citizen participation. Since the City Council has directed that the Consultant must have an "adoptable general plan prior to April, 1984, the "tight time frame" was of particular concern with regard to finding the time for the kinds of ineetings and workshops desired. _ • . It was decided that a citizen's meeting (workshop) would be held (tentatively) on July 19, 1983, in order to encourage citizen input regarding the issues which must be addressed by the General Plan. Mr. Tong reminded the Commission that the dates set forth on the Detailed Work Program are still subject to City Council's compliance. It was decided that any additional citizen workshops would be scheduled as the formulation of the General Plan continued. * * * * LIVERMORE-PLEASANTON BART EXTENSION STUDY The Commissioners were each given a copy of the Bay Area Rapid Transit District, Livermore-Pleasanton BART Extension Study. Mr. Tong explained that, at the Pleasanton/Dublin joint study session, the Pleasanton Planning Commission indicated that they wished to realign BART from downtown Pleasanton to an alignment along I-580. Mr. Tong stated that, if the Commission agreed, it would be ' appropriate for them to express general support of the I-580 alignment with the detailed analysis. Cm. Vonheeder made the motion, with Cm. Mack's second, to adopt a recommendation in general support of an I-580 alignment for BART with detailed analysis of station location, pending the update analysis. The motion was carried by unanimous vote of the Commissioners present. Staff was directed to send notification of the motion to the Pleasanton Planning Cornmission, Livermore Planning Commission and BART. * * * * OTHER BUSINESS Cm. Vonheeder questioned whether or not action should be taken regarding the apparent "overlap" of the Dublin and Pleasanton spheres of influence. She made the motion that Staff direct a letter to the City Council, over the signature of the Planning Commission, expressing the concern of the Pleasanton Planning Commission regarding Dublin's proposed sphere of influence "overlapping" the Pleasanton sphere of influence, specifically, the area west of Foothill Blvd. and south of I-580. The motion was seconded by Gm. Alexander and passed by unanimous vote of the Commissioners present. * * * * Cm. Alexander and Cm. Tenery indicated that they would be attending the Seminar for Public Officials, sponsored by the Community Associations Institute, on June 21, 1983. Mr. Tong stated he mightalso be in attendance and would arrange the reservations. . ~ ~ A Cm. Mack indicated that she would attend the public meeting regarding the update analysis of the Livermore-Pleasanton BART extention study, which is scheduled for June 12, 1983. * * * * ADJOURNMENT There being no further business, the meeting was adjourned at 11:05 p.m. Respectfull submitted, ~ ~ Laurence L. Tong, ~ Planning Director ` Planning Co ission Chairm ~