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HomeMy WebLinkAboutPC Minutes 05-02-1983 , ~ ~ a Regular Meeting - May 2, 1983 A regular meeting of the City of Dublin Planning Commission was held on Monday, May 2, 1983, in the Meeting Room, Dublin Library. The meeting was called to order at 7:30 p.m. by Cm. Tenery, Chairman. * * * * ROLL CALL PRESENT: Commissioners Alexander, Woy, Mack, Vonheeder, Tenery and Laurence L. Tong, Planning Director. * * * * . i ~ k~ 1i.J ~ U' ~ ~ ' . ~ PLEDGE OF ALLEGIANCE Cm. Tenery led the Commission, Staff and those present in the pledge of allegiance to the flag. * * * * MINUTES OF PREVIOUS MEETING The minutes of the regular meeting of April 18, 1983, were approved as written. * * * * ORAL COMMUNICATION None * * * * WRITTEN COMMUNICATION Written communications included: l. A letter from the Planning Director to Silvertree Homeowners' Association, dated April 22, 1983. , 2. A letter from Silvetree Homeowners' Association, dated April 20, 1983, regarding the Barratt Condominium Project. 3. A letter from the Planning Director to Diamond Signs, Inc., dated April 28, 1983. Cm. Vonheeder questioned whether Staff had received a response from Diamond Signs to this letter. Mr. Tong responded that Staff had received a copy of a letter, this date, from Diamond Signs, addressed to the Gregory Group (the Canyon Creek builder). The letter requested that the Gregory Group clear up confusion regarding the property owner's (Mr. Nielsen) denial of approving the sign permit application. This matter was an agenda item at the regular meeting of the Planning Commission on April 18, 1983. 4. Minutes of the City Council Regular Meeting of March 28, 1983. Cm.'s Tenery and Woy requested Staff to obtain clarification of AB 647 and AB 696, mentioned in the minutes. 5. Minutes of the City Council Adjourned Regular Meeting of April 11, 1983. * * * * ~ , ~ ~ UNFINISHED BUSINESS Cm. Tenery noted that he had been informed that a member of the sign committee has missed several meetings, and the alternate had missed four meetings. He queried the Commission as to whether the sign committee member should be officially removed from the committee. There was a general agreement that the return of the member would be disruptive to the overall progress of the committee, at this late date. Mr. Tong informed the Commissioners that they had jurisdiction over the decision of whether to take action or not. Cm. Vonheeder made the motion, with Cm. Alexander~s second, to formally remove the committee member and alternate. The motion was carried: 4 ayes, with Cm. Mack abstaining. Staff was directed to draft a letter to Beth DeRoos and Chris DeRoos expressing appreciation of the Commission for their service and notifying them of their removal from the sign committee. * * * * NEW BUSINESS ELECTION OF OFFICERS Mr. Tong reminded the Commissioners that rules of procedure for the Planning Commission provide that officers are to be elected at the first meeting of the Commission in May of each year. He noted that the offices that were open for election for the term May, 1983 to May, 1984 were: Chairman Vice Chairman Also open for appointment was the position of Secretary. ' Cm. Woy moved that the present officers be retained for the following year, with Cm. Mack's second. The motion on the Chairman was addressed first and was carried with 4 ayes, Cm. Tenery abstaining. On the office of Vice Chairman, the motion was carried unanimously. Cm. Vonheeder's motion, with Cm. Alexander's second, to appoint the Planning Director as Secretary, was carried unanimously. i ~ The new slate of Planning Commission officers are: Chairman - Cm. Tenery Vice Chairman - Cm. Vonheeder Secretary - Planning Director * * * * COMMUNITY DEVELOPMENT BLOCK GRANT/ JOBS BILL PROJECT Mr. Tong explained that Congress has passed the Jobs Bill, which allocates approximately $31,700 to the City of Dublin to help alleviate unemployment. Funds are allocated through the Community Development Block Grant Program, which sets the criteria under which funds may be applied for. He noted that public services may be funded, which benefit low- and moderate-income families, as well as handicapped persons. The services must also create jobs, either directly or indirectly, in order to be eligible. The project submittals must be to the County no later than May 13, 1983 (even though notification of the program was not received until April 28, 1983.) Mr. Tong cited other guidelines for the program. In addition, the City of Dublin has been allocated $50,000 from the Community Development Block Grant Funds, which could be combined with the Jobs Bill allocation for a total available funds of $81,700.00. Mr. Tong noted that the four projects which appeared to meet the requirements for eligibility for the funds were: l. Installation of curb gutter and drains along the west side of Dougherty Road, fronting the Arroyo Vista development. 2. Installation of rain gutters on Arroyo Vista housing units. 3. Kaleidoscope Center Retrofit Program. 4. Communities Care of Anthropos Foundation Awareness and Preventive Education for Alcohol/Drug Use and Abuse. The Planning Commission was tasked with passing their recommendation, regarding the funding of any or all of the above projects, to the City Council for consideration at their next meeting. Mr. John Abranches, a Dublin resident present in the audience, commented that he was opposed to the installation of rain gutters at Arroyo Vista. He wished that the money be used to benefit handicapped people, and to clean up city parks. He was also in favor of helping people locate work by creating jobs. r ~ ~ Mr. Raul Ramirez, 8686 Davona Drive, suggested that funds be directed to jobs training and not to "subsidize a developer" (with reference to the rain gutter installation.) Ms. Laura Maxwell-Horn, also present in the audience, agreed with the two previous opinions, and went on to state that since she has been unemployed she favored a job program as well as helping improve local parks. Ms. Evelyn King, Executive Director of Kaleidoscope Center, submitted details of the history of the organization and their application for two grants totalling $26,601.84. Suzann Shepard, representing Anthropos, explained the development and function of the foundation, and submitted letters of endorsement from school districts in Dublin, Pleasanton, and Livermore. Anthropos Foundation was requesting $20,000 from the City of Dublin. After the presentations of the representatives, the Commissioners discussed the merits of each application. Mr. Gary Fritsch, 6789 Amador Valley Blvd., asked if the Community Development Block Grant/Jobs Bill Project were available last year. He also wished to know when the City gained knowledge of the program for this year. Mr. Tong responded that the CDGB program was available last year, but the City did not participate. This year's Job's Bill notification was received April 28, 1983. After the discussion, Cm. Vonheeder motioned, with Cm. Mack's second, that the proposal of the installation of rain gutters at the Arroyo Vista site be eliminated from consideration. The motion was passed by unanimous vote of the Commission. Cm. Vonheeder subsequently made the motion, with Cm. Alexander's second, and passed by unanimous vote, that the remaining proposals be recommended to the City Council for their consideration in the following order: l. Kaleidoscope $26,601.84 2. Anthropos 20,000.00 3. Installation of curb 35,098.16 gutter and drains along Dougherty Road TOTAL $81,700.00 * * * * , • • BROWN ACT DISCUSSION A memo from City Attorney, Mike Nave, was included in the Commissioners' packets, which answered questions regarding the Brown Act which were posed at previous Commission meetings. Without discussion, Cm. Vonheeder suggested that the City Council be consulted regarding the responses contained in the memo, since reference was made, several times, as to the discretion of the City Council regarding the conduct of the Planning Commissioners. Specifically, items l, 2, 6, and 8 were deferred to the City Council. * * * * OTHER BUSINESS Cm. Alexander noted that there appears to be a flow of water and an accumulation of moss in front of the Green Store on Dublin Blvd. He questioned whether this could be considered a public nuisance in order to correct the matter. Mr. Tong responded that the remodeling of the Green Store began without benefit of a permit, thus, the question of proper drainage facilities was not addressed prior to the project's beginning. He added that the applicant/builder has been notified of the need to acquire an agreement to utilize the storm drain facilities on the Heritage Park site, and not pump the water out over the sidewalk. To date, the builder has not formally responded to Staff. It was felt that the matter would best be referred to the City Council for action. Cm. Alexander suggested that the City Attorney also be consulted re ardin liabilit . g g Y * * * * Cm. Tenery requested that, if the Commission were in agreement, a letter be drafted to the City Council recommending consideration of changing the name of San Ramon Valley Blvd. to Foothill Road. Cm. Vonheeder noted that she had already written such a letter to the City Council, herself, and was informed that consideration of her request would occur after the San Ramon Road Study was complete. After a brief discussion, the Commissioners agreed to have Staff draft a letter to the City Council requesting that they consider a request for the name change in time for the public hearing scheduled, when the San Ramon Study is completed. * * * * . ~ ~ ADJOURNMENT There being no further business, the meeting was adjourned at 9:10 p.m. Respectfully submitted, ~ Laurence L. Ton Planning Director lanning omm ssion Chairman * * * *