HomeMy WebLinkAbout4.21 Omni-Means AmendCITY CLERK # 0600-30
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 20, 2000
SUBJECT:
Approval of Amendment to Existing Engineering Services Contract
with Omni-Means (Rate Adjustment for FY 2000-01)
Report Prepared by: Lee S. Thompson, Public Works Director
ATTACHMENTS: 1) Letter from George W. Nickelson dated February 14, 2000
2) Rate increase analysis
3) Resolution and Proposed Amendment
RECOMMENDATION:/~~Adopt resolution approving the amendment to the agreement
FINANCIAL STATEMENT: Omni-Means has proposed a rate adjustment for 2000-2001 which
ranges from 2% to 3% for classifications currently serving the City.
Omni-Means is also proposing a new classification to serve the City
at a higher rate. It is recommended that this contract have a not-to-
exceed limit of $70,000.
DESCRIPTION: Omni-Means provides general traffic engineering services to the
City based on its adopted rate schedule for FY 1999-00. The current not-to-exceed amount for services in
1999-2000 is $95,647.
The current agreement with Omni-Means expires on June 30, 2001. The agreement provides that Onmi-
Means may request an adjustment of rates at the end ora contract year. At this time, Omni-Means is
proposing rate increases which have the effect ora 2.6% increase, based on anticipated hours by rate
classification for Fiscal Year 2000-2001 for those classifications that will not change in FY 2000-2001.
The rate increases for the Consultant (Branch Manager), Traffic Engineer 3, and Project Manager 2
positions are proposed to increase by 2 to 3%; however, the hours to be expended by the Branch Manager
are anticipated to be reduced as more of the review work is performed by in-house staff. The person
currently working at the Technician 1 level is to be promoted to Technician 3, with a resulting increase in
rate.
It should be noted that Omni-Means will provide individual not-to-exceed proposals for specific reviews
or studies, and work is rarely performed strictly on a time-and-materials basis. The recommended not-to-
exceed limit for Fiscal Year 2000-2001 is $70,000.
Omni-Means has continued to provide satisfactory, professional service at competitive rates. Staff
recommends that the City Council adopt the resolution approving the amendment to the agreement.
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COPIES TO: George W. Nickelson, Omni-Means
ITEM NO. ~
omni.means
ENGINEERS-PLANNERS
February 14, 2000
Mr. Lee S. Thompson
Public Works Director
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Subject:
Billing Rate Comparison (1999-2000 to 2000-2001.t Related to Omni-Means
Agreement for Traffic Engineering Services
Dear Mr. Thompson:
The following is a billing rate comparison showing total hours billed during 1999-2000 (through
January 28, 2000), 1999-2000 rates/staff titles and proposed 2000-2001 rates/staff titles:
Current Rates/Titles
99-00 1999/00 Total
Title Rates HOurS Through 1/2'8/00 Cost
Consultant (Branch Mgr.) $142
Traffic Engr. 3 $97
Project Mgr. 2 $98
Technician 1 $30
Totals:
00-01
Title Rates
116.5
194.5
8.0
150.0
Proposed Rates/Titles
Hours
Total
Cost
$16,543.00
$18,866.50
$ 784.00
$ 4,500.00
$ 40,693.50
Percent
Increase/Decrease
Consultant (Branch Mgr.) $145
Traffic Engr. 3 $100
Project Mgr. 2 $100
Technician 3 $65
Totals:
85
194.5
8.0
150.0
$12,325.00 -25.5%
$19,450.00 +3.1%
$ 800.00 +2.0%
$ 9,750.00 +1i6.7%
$ 42,325.00
+4.0%
ROSEVILLE
2237 Douglas Boulevard, Suite 1 O0
Roseville, CA 95661
(916) 782-8688
FAX (916) 782-8689
REDDING
434 Redcliff Drive, Suite D
Redding, CA 96002
(530) 223-6500
FAX (530) 223-9326
February 14, 2000
Mr. Lee Thompson
Page 2
As indicated in the above comparison Tables, our overall billings are projected to rise by 4.0 %,
comparing 1999-2000 rates/hours with the rates/hours proposed for fiscal year 2000-2001. It
should be noted that the Technician 1 position listed for 1999-2000 has been promoted to
Technician 3. In addition, we anticipate that with the City's hiring of a City Traffic Engineer,
the Branch Manager hours are expected to decline.
We trust that the City will find these rates/hours acceptable. Please call us if you have any
questions or comments.
Sinc~ely,
George W. Nickelson, P.E.
Branch Manager
RATE COMPARISON, OMNI MEANS 1999-2000 12000-01
1999-2000
HOURS COST PROPOSED
THRU 1999-2000 (based on 9 2000-2001 COST (based PCT.
TITLE MARCH RATE months) RATE on 9 months) DIFF.
CONSULTANT (BRANCH MGR.) 121.7 142.00 17,281.40 145.00 17,646.50 102.11%
:PROJECT MANAGER 8 98.00 784.00 100.00 800.00 102.04%
TRAFFIC ENGR. 316.5 97.00 30,700.50 100.00 31,650.00 103.09%
Avera~le % of increase without Technician positions: 102.42%
TECHNICIAN 1' 284 30.00 8,520.00 n/a n/a n/a
TECHNICIAN 3* IAssume same 284 n/a n/a 65.00 18,460.00 n/a
hours for 2000-01 )
Total cost and rate of increase with Technician positions: 57,285.90 68,556.50 nla
*Technician I position being replaced
by Technician 3 position due to
Omni Means staff promotion
The actual 1999-2000 hours through March
for technician work = 284.
The above chart assumes the same number
of hours being worked by the Technician 3
in 2000-01 for comparison purposes.
RESOLUTION NO. - O0
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AMENDMENT TO AGREEMENT FOR TRAFFIC ENGINEERING SERVICES
WITH OMNI-MEANS
WHEREAS, the City Council of the City of Dublin approved an agreement for traffic engineering
services with Omni-Means, on June 11, 1997; and
WHEREAS, the term of the agreement was extended until June 30, 2001; and
WHEREAS, minor changes in charge rates are proposed for this contract term;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
approve the amendment to the agreement (rate adjustment) with Omni-Means, which is attached hereto as
"Exhibit A."
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the amendment.
PASSED, APPROVED AND ADOPTED this 20th day of June, 2000.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
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