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HomeMy WebLinkAbout08-16-2010 Approved PCSC Minutes PARKS AND COMMUNITY SERVICES COMMISSION REGULAR MEETING Min utes CITY OF DUBLIN August 16, 2010 The August 16, 2010 regular meeting of the Parks & Community Services Commission was called to order at 7:00 p.m. at the Dublin Civic Center, Dublin, California, by Chair Jones. PLEDGE OF ALLEGIANCE Chair Jones led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Jones, Guarienti, Elias, Muetterties, Reinemann, Totaro Commissioners Absent: None ORAL COMMUNICATIONS 3.1 BRIEF INFORMATIONAL ONLY REPORTS FROM SENIOR CENTER AND YOUTH ADVISORY COMMITTEES Senior Center Advisorv Committee Mr. Marty Baron reported that the Committee recognized four Senior Center patrons, who were recently featured as part of the Senior Spotlight program. "Che Committee also received a presentation on the Annual Report for the Parks and Community Services Strategic Plan, received a report on the variety of promotional techniques the Senior Center Staff utilizes, and discussed plans to partner with the Youth Advisory Committee on a future event. Lastly, Mr. Baron reported that Mr. Al Edge resigned from the Committee and Ms. Eddie Jo Mack was selected to fulfill his term on the Committee. Youth Advisory Committee - None 3.2 PUBLIC COMMENTS Mr. Todd Barnes, Dublin United Soccer League, thanked the Commission for the opening of Fallon Sports Park. He suggested, if possible in the future, installing bleachers or benches on the hillside north of the soccer fields. APPROVAL OF MINUTES - July 19, 2010 On a motion by Vice Chair Guarienti, seconded by Cm. Totaro, and by a vote of 4-0-2 with Commissioners Elias and Muetterties abstaining the Commission voted to approve the minutes of the July 19, 2010 minutes as presented. Commissioners Elias and Muetterties abstained from the vote due to their absence during the July 19, 2010 meeting. WRITTEN COMMUNICATIONS - None PUBLIC HEARING - None Draft P&CSC Meeting Minutes - August 16, 2010 ' Page 2 of 4 UNFINISHED BUSINESS - None NEW BUSINESS 8.1 SPRING 2010 OUARTERLY REPORT Mr. Paul McCreary, Assistant Director of Parks and Community Services, presented the specifics of the item as outlined in the Staff Report. Cm. Totaro asked about the Dublin Unified School District's (DUSD) procedures for canceling City bookings far DUSD facilities that had previously been approved. Mr. McGeary explained that DUSD attempts to give as much advance notice as possible if bookings need to be canceled. Cm. Totaro asked about minimum attendance requirements for contracted classes and activities. Mr. McCreary explained that the contracted instructors set the minimum and maximum attendance requirements prior to the start of the class or activity. Cm. Elias commented that attendance for preschool programs seems to be on the rise. He stated that Staff should maintain programs and activities that continue to capture this age group. Cm. Elias asked about the decrease in attendance for the water aerobics classes. Mr. McCreary explained that number of drop-in attendees as well as the number of full program registration attendees decreased from the spring of last year. Vice Chair Guarienti commended Staff on the information contained in the report and on the layout of the report. Cm. Muetterties asked about the possibility of a monthly pricing plan for the After School Recreation program. Mr. McCreary stated that Staff would look into this idea. 8.2 PARKS AND COMMUNITY SERVICES STRATEGIC PLAN ANNUAL REPORT Mr. Paul McCreary, Assistant Director of Parks and Community Services, presented the specifics of the item as outlined in the Staff Report. The Commission commended Staff on its Strategic Plan implementation progress and accomplishments. Vice Chair Guarienti asked if the report would be shared with the City CounciL Mr. McCreary stated that the report would be shared with the City Council as well as the Heritage and Cultural Arts Commission. Cm. Totaro asked if the report could be presented on a local community television channel. Mr. McCreary stated that the report could be posted on the City's website. 8.3 CONCEPTUAL PARKS AND COMMUNITY SERVICES PRICING POLICY Mr. Paul McCreary, Assistant Director of Parks and Community Services, presented the specifics of the item as outlined in the Staff Report. The Commission commended Staff on the report. Cm. Totaro commented that the cost recovery rate for the Shannon Community Center is probably higher than indicated given the higher costs of utilizing and maintaining the relatively new facility. Mr. Draft P&CSC Meeting Minutes - August 16, 2010 Page 3 of 4 McCreary explained that the cost recovery rate was established utilizing the Fiscal Year 2010-2011 budget. Cm. Muetterties asked if Staff had calculated the cost recovery rates for other programs besides the preschool progam to determine whether the program fees would remain cost effective for the public. Mr. McCreary explained that because the pricing policy is only conceptual, cost recovery rates have not been determined for every program. He stated that Staff would be cognizant of what the market can bear and may need to phase in fee increases. Cm. Totaro asked about the prioritization of the youth sports programs. Mr. McCreary stated that youth sports programs would most likely be prioritized between levels 2 and 3. Cm. Totazo asked about the prioritization of field rental fees. He suggested that Staff be careful about setting the parameters around the cost recovery rate because the fees aze probably more market driven than cost recovery driven. Mr. McCreary clarified that the conceptual pricing policy only applies to programs and services and not facility rentals. Cm. Elias stated that he liked the business-minded focus of the policy. He suggested that Staff be cautious about raising fees during the current economic conditions. Vice Chair Guarienti stated that he likes the flexibility of the policy. Cm. Reinemann suggested that Staff try to maintain a balance between the price that people will be willing to pay and the price for cost recovery. OTHER BUSINESS 9.1 BRIEF INFORMATION ONLY REPORTS FROM PARKS & COMMUNITY SERVICES COMMISSIONERS AND/OR STAFF Cm. Elias stated that he has heard only rave reviews about Fallon Sports Park and is looking forward to the grand opening. Cm. Totaro stated that he has received positive feedback about the great working relationship between the City, MCE Corparation, and the resident youth sports leagues. He suggested better maintenance or tiered-seating for the hillside area of Fallon Sports Park. Vice Chair Guarienti reported that he attended the Dublin Hills Regional Open Space park gand opening dedication. He suggested that the City recognize the San Ramon Village neighborhood in light of its upcoming 50'h anniversary. Cm. Muetterties reported that she hosted National Night Out on her court. Chair Jones commended Staff on the condition of the soccer fields at Emerald Glen Park. He suggested a snack bar be included in the plans for the proposed future Emerald Glen Recreation and Aquatics Center. He expressed concern about users of the Emerald Glen picnic area parking behind the picnic area near the restrooms. Ms. Lowart and Mr. McCreary provided project and program updates. Draft P&CSC Meeting Minutes - August 16, 2010 c~ Page 4 of 4 ADJOURNMENT Being no further business, the meeting adjourned at 8:45 p.m. Respectfully submitted, _6f~. Rhonda Franklin Administrative Technician - APPRip ED: ~ - airperson