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HomeMy WebLinkAbout06-15-2010 PC Minutes i;'" ~ ~ , z ~f,~ t~~~;: ~ i1~~ • • • • ~~~~r Planning Commisszon Minutes ~ ~ ~i Tuesday, June 15, 2010 ~ ~ CALL TO ORDER/IZOLL CALL A regular meeting of the City of Dublin Planning Cominission was held on Tuesday, June 15, 2010, in the City Council Chambers located at 100 Civic Plaza. Vice Chair Brown called the meeting to order at 6:09 p.m. Present: Vice Chair Brown; Commissioners Schaub, Swalwell, and Wehrenberg; Chris Foss, Assistant City Manager; Jeff Baker, Planning Manager; Marnie Waffle, Senior Planner; and Debra LeClair, Recording Secretary. Absent: Chair King ADDITIONS OR REVISIONS TO THE AGENDA - NONE MINUTES OF PREVIOUS MEETINGS - On a motion by Cm. Schaub, seconded by Cm. Wehrenberg the minutes of the May 11, 2010 were approved. The May 25, 2010 minutes were not approved because there was no quorum. ORAL COMMUNICATIONS - NONE CONSENT CALENDAR - NONE WRITTEN COMMUNICATIONS - 7.1 Five Year Capital Improvement Program (2010 - 2015) Finding of General Plan Conformance for Proposed Fiscal Year 2010 - 2011 Projects. Chris Foss, Assistant City Manager presented the project as outlined in the Staff Report. Cm. Schaub asked how much is left in the economic stability reserve fund. Mr. Foss answered approximately $4.2-4.3 million would be left in the economic stability fund after the budget adoption. He continued the budget will be available to the public on Friday, June 18, 2010. Cm. Brown referred to the charts on page 10 in the CIP Book and asked if the 9% contribution from the General Fund for the CIP budget include business and sales taxes. Mr. Foss answered the chart shows the revenue sources that are being used to fund the appropriations, and the General Fund is made up of several sources, i.e., sales and property taxes, hotel taxes, etc. He stated that no specific revenue source other than the General Fund is comtnitted to any of these CIP projects. ~2"Gaa~za~zi~;j r'r~traz~tassi~~t ;j~c~ze F ~~)lt) ~~~~~g~~~~ 73 Cm. Brown asked if there are any more opportunities for grant sources to fund the CIP projects. Mr. Foss answered that the City is continually looking for grant opportunities especially for the one time expenditures of Capitol Projects. Cm. Swalwell asked what the difference is between this year and last year for appropriations and revenue sources. Mr. Foss answered the City is approximately $14 million less this year than last year with the majority based on capital expenditures; Fallon Interchange was in last year's budget and essentially closed out and a few other projects also closed out. Cm. Swalwell asked if Mr. Foss felt the difference was not because private development is down. Mr. Foss responded that the revenues and impact fees are down because development is down and the City cannot commit funds for some of the projects in the CIP Book because they are development funded. He felt the City is seeing a little bit of an upswing in development with some projects being advanced approximately a year earlier than originally thought. He felt the biggest concern was that the funds are being taken in now but the real costs are incurred a year from now for inspections etc., therefore the City has to be careful not to commit funds to capital projects that the City cannot afford to build if development doesri t continue. Mr. Foss mentioned the Fallon Sports Park is scheduled to open on July 12~ with a Grand Opening some time in August or September; the City terminated the contractor for the Heritage Park project and is trying to find a new contractor to finish the work and hoping to have it finished in FY 2010-11. The Dublin Sports Grounds will begin a renovation project at the end of this month for one of the fields on the west side and should have the work completed by spring; some trees at the Dublin Sports Grounds have died near the Zone 7 Channel and will be removed; the City is working with Alameda County Auto Auction to finish the deal regarding the maintenance yard. Cm. Schaub asked Mr. Foss to explain the chart on Page 1 in regards to the "PRIOR YEARS" column. Mr. Foss answered the number represents the total amount of money that has been spent in the areas listed in "PRIOR YEARS." Cm. Schaub asked why the amounts fluctuate so much. Mr. Foss answered the numbers are estimates and some of the costs have gone down through the years. He continued that due to the unprecedented economic condition the City Council has directed Staff to take any General Fund monies that would be committed to Capital Projects, outside of the funds that have already been committed for on-going projects, and take them out. Cm. Schaub stated he understood those to be the expenses coming out of the General Fund. ~'Czr~~~~r~ ~'a~~rttssivrz ~'une.1~5, 2~.1fJ ~~,~rr~~- ~~z e~ tz~~ 74 Mr. Foss answered yes; those are General Fund revenues that the City is committing to Capital projects. He continued that the direction from the City Council has been to use as little General Fund monies on capital projects as necessary until the economic picture improves. Cm. Wehrenberg asked if $703,000 is the amount of funds the City is looking for in the budget to complete the Heritage Park project or is that the amount of unfinished work because the contractor was terminated. Mr. Foss answered it is the estimated amount to complete the first phase of the project. He continued at the point the CIP was prepared the contractor had not been terminated so these costs may be higher as the year goes forward and he felt there could be more litigation costs unless an agreement can be reached. ~ Cm. Wehrenberg stated the first phase is the demolition, relocation and purchase furniture, etc. Cm. Schaub asked how much has been spent on the project so far. Mr. Foss answered the City has spent $4.2 million so far. Cm. Schaub asked if the entire project would cost $14 million. Mr. Foss answered yes that is the estimate. Cm. Schaub mentioned that the Planning Commission had changed the agreement with Mr. Seno to receive more funds up front and the City Council did not approve that change. Mr. Foss stated that the City had an agreement with Mr. Seeno that when the City needed the funds he would make them available. Mr. Foss continued that even if he paid the entire amount it would not pay the cost of the next phase. He stated that Mr. Seeno has been a good partner to the City and the City is hopeful that when the funds are needed he will make them available. Cm. Schaub asked if there is the possibility of not installing the Silvergate interchange now. Mr. Foss stated that the Silvergate interchange is a mitigation measure for Sehaefer Ranch project. Cm. Schaub felt the area was not impacted and the interchange was not needed. Mr. Foss disagreed and felt the residents in the area had stated at their community meeting that they would be very impacted. He stated the residents were concerned about increased school traffic in the morning and the afternoon and adding a signalized intersection with a third lane will improve the situation and the City is hoping to have the majority of the work finished before school begins again in the fall. Cm. Schaub personally felt the area is not impacted at all. 1'~ar~~~~t~ ~,~r~cr~aissiu~t .1uat~ ZS", 241£~ ~~~~~rS~~~~~~q 7S ~ Cm. Swalwell stated the traffic is especially bad at Amador Valley Blvd. and Brighton and was happy to see a traffic signal is scheduled to be installed at the intersection. He asked when that would be completed. Mr. Foss answered the design will be completed this fiscal year and the City hopes to have it completed by summer 2011 in advance of school opening in the fall. He continued the project is being funded by the Eastern Dublin TIF. Cm. Swalwell asked if there was anything being done currently to reduce the traffic. Mr. Foss answered the City has nothing planned at this point and the City Council would like to have it completed by next summer and before school begins again in fa112011. Cm. Swalwell asked if Mr. Foss was the acting Public Works Director. Mr. Foss answered yes, until the end of month when the new director will start. Cm. Wehrenberg asked if Mr. Foss is finding with economy that CIP bids are coming in lower. Mr. Foss answered yes. On a motion by Cm. Wehrenberg and seconded by Cm. Schaub, on a vote of 4-0, with Chair King absent, the Planning Commission approved: RESOLUTION 1V0. 10- 29 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN FINDING CONFORMITY WITH THE ADOPTED GENERAL PLAN FOR PUBLIC WORKS PROJECTS PROPOSED TO OCCUR DURING FISCAL YEAR 2010-2011 AS PRESENTED IN THE 2010-2015 CITY OF DUBLIN FIVE YEAR CAPITAL IMPROVEMENT PROGRAM (CIP) PUBLIC HEARINGS - 8.1 PLPA-2010-00015 Zoning Ordinance Amendments - Amendments to Title 8 of the Dublin Municipal Code (Zoning Ordinance) related to Shared Parking including a modification to Chapter 8.76 (Off-Street Parking and Loading Regulations). Marnie Waffle, Senior Planner presented the project as outlined in the Staff Report. Cm. Swalwell noted that parking exceptions may be granted by the Community Development Director for up to 10% of the required parking spaces. He asked if anything under 10% the Director can approve but anything above that the project would automatically go to the Planning Commission. ~t'C~~~iz~~ ~.'c~rrtrrrissiu~t ,~u~r~ 15, ?f?.1t1 ~~~r~~~- ;~€~eti~€q 76 Ms. Waffle answered yes; up to 10%, specifically for unusual design situations, the Director can approve the reduction. She continued all of the other parking reductions currently require a Conditional Use Permit. Cm. Swalwell asked if a Conditional Use Permit would come to the Planning Commission. Ms. Waffle answered a Conditional Use Permit would be approved by the Zoning Administrator and would only come to the Planning Commission if it is associated with a project that requires some type of permit that must be approved by the Planning Commission. Jeff Baker, Planning Manager added that while a parking exception can be granted by the Director, with a shared parking reduction the Director has the ability to bump it up to the Planning Commission as a stand alone item. He continued that when the parking exception of some kind is tied in with a shopping center project it would come before the Planning Commission. Cm. Swalwell was unsure when a CUP is heard by the Planning Commission instead of the Director. He asked what brings a project to the Planning Commission automatically. Mr. Baker stated that a 10% or less reduction could be granted by the Director as an administrative process. Cm. Swalwell asked if that is related to shared parking. Mr. Baker answered specifically for shared parking the code gives that authority to the Director to approve, however if it's tied to a project or more appropriate for a public hearing it would go before the Planning Comxnission. ~ Cm. Swalwell asked if the CUP is tied with a project would it go before the Planning Commission. Mr. Baker answered that has been their practice but the code does not require it. Cm. Swalwell asked if he knew the number of applications that came to the Planning Commission for a CUP versus being approved at the Zoning Administrator level. Mr. Baker answered that the only ones that would come to the Planning Commission would be tied to a particular project, for example, the Signature Room at Ulferts Center required a CUP to operate and included a request for off-site parking. He felt there was only a couple per year that would come to the Planning Commission. Mr. Baker stated this would follow the same process that was approved for the Indoor Recreation Facilities and takes a few steps out of the process. Cm. Wehrenberg asked if Staff has processed a lot of Minor Use Permits. ~t'f~rars~~a~ C,'~re~rrafs.~s€>z~ ,~ar~e 1~; 2(~1€J ~ ~~~a~~z~ ,~~~~i~ 77 Ms. Waffle stated yes; Staff has had a few Zoning Clearances for Indoor Recreation Facilities and others that came through the Minor Use Permit process and felt it was working well. Cm. Schaub felt that a shared parking situation could be tricky unless the businesses are not successful; if they are then there could be a problem. He was concerned with commercial business parking spilling over into a residential area and felt that could create a parking problem. Mr. Baker responded that this Zoning Amendment would still include the ability to conduct a parking analysis by a Traffic Engineer. Vice Chair Brown opened the public hearing, and having no one in the audience, closed the public hearing. Cm. Swalwell noted that he is glad to hear the process is working and if it moves the process along he supports it. On a motion by Cm. Swalwell and seconded by Cm. Wehrenberg, on a vote of 4-0 with Chair King absent, the Planning Commission approved: RESOLUTION N0.10 - 30 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN RECOMMENDING CITY COUNCIL ADOPTION OF ZONING ORDINANCE AMENDMENTS TO CHAPTER 8.76 (OFF-STREET PARKING AND LOADING REGULATIONS) AS IT RELATES TO SHARED PARKING PLPA-2010-00015 NEW OR UNFINISHED BUSINESS - NONE OTHER SUSINESS - NONE 10.1 Brief INFORMATION ONLY reports from the Planning Commission and/ or Staff, including Committee Reports and Reports by the Planning Commission related to meetings attended at City Expense (AB 1234). 10.2 Mr. Baker stated that there will be no other Planning Commission meetings this month. He continued the City Council has a special meeting scheduled for June 22 beginning at 5:30 for the budget and then a regular agenda. 10.3 Cm. Schaub stated that at the next City Council meeting on June 22nd all the recommendations from the Green Task Force will be presented to the CounciL ~'~snnir~g ~'~~tarrisstic~~ ~~rr€~ t3', 2ldlt? ~~~~u~er ~;3~e~tixt~ 7 $ 10.4 Mr. Baker stated that the next regular Planning Commission meeting is scheduled for July 13~ but at the moment there is nothing on the agenda. He stated he would let the Commission know if the meeting will be canceled. He stated there is a joint City Council/ Planning Commission Study Session regarding the Downtown Dublin Specific Plan on June 29~ with dinner at 5:30p.m. and the meeting wili begin at 6:OOp.m. He stated that the subjects will be Traffic, the Community Benefit Program and to receive further direction on the plan. 10.5 Cm. Swalwell mentioned there is a State budget meeting being held on Thursday at the Library beginning at 6:OOp.m. ADTOURNMENT - The meeting was adjourned at 6:48 p.m. Respectfully submitt ~ Alan Brown Vice Chair Planning Commission ATTEST: ~ ' _ . ~ Jeff Baker ~ Planning Manager G: ~ MINUTES ~ 2010 ~ PLANNING COMMISSION ~ Planning Commission_20100615-1640_01 cbOca9701ac500.doc ~~Irzrar~€r~~ ('r~~a~aissa~n ,~srrt~ fS, ~f~f£~ ~~~~c~ar 5~'ee~z~~ 79