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Home My WebLink About4.05 MAD 83-2 Prel EngrCITY CLERK FILE # 0360-20 AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 20, 2000 SUBJECT: Landscaping and Lighting Maintenance Assessment District 83-2 (Stagecoach Road): Preliminary Engineer's Report Report Prepared by: Lee S. Thompson, Public Works Director EXHIBITS ATTACR'ED: 1) 2) 3) Resolution Approving Preliminary Engineer's Report Resolution Appointing Time and Place of Hearing Protests of Proposed Assessments (August 1, 2000) Preliminary Engineer's Report (Assessment Diagram will be posted at the City Council meeting) RECOMMENDATION: ~Adopt resolutions. FINANCIAL STATEMENT: 2000-2001 Sources and Use of Maintenance Assessment District Funds Revenues: Total Amount Proposed to Be Assessed: Estimated Interest Revenue: Estimated Prior Year Collections and Penalties Less Estimated Collection and Delinquency Cost: Net Total Revenues $$$,659.36 2,101.00 100. O0 (1,503.00) $56,357.36 Expenditures: Contract Maintenance and Utilities: Capital Improvement Project: Administration and Engineering: Total Operating Expenses: $51,845. O0 $ 87O. OO 845. O0 $53,560. O0 Revenues are expected to exceed expenses for Fiscal Year 2000-2001 by $2, 797. It is recommended that - this amount be retained in the assessment district reserve to fund future repairs or upgrades. $55,659.36 will be assessed to property owners for the 2000-2001 street landscaping maintenance costs, ($228.72 per single family home and $38.68 per Amador Lakes unit): This is the same as the 1999-2000 assessment. mmmm mmmmmm m m mmmmmmmmmmm m COPIES TO: g:\assessdist\83-2\agstpre ITEM NO. DESCRIPTION: In 1983, the City formed Landscaping and Lighting Assessment District No. 83-2 for the purpose of maintaining landscaping within Tract 4719. The District originally included Stagecoach Park and Stagecoach Road north of the City Limit, but now includes only roadway landscaping along Stagecoach Road and on the "interior slopes" (Coral Way and Agate Way) within the Dublin Hills Estates development. The maintenance cost for Stagecoach Park, as well as the undeveloped Dougherty Hills Park, is paid by the City through the Park Maintenance Operating Budget and is not a part of this Assessment District. The cost of maintenance of the Stagecoach Road landscaping is spread 60% to the Amador Lakes development (divided among the 552 condominium lots) and 40% to the Dublin Hills Estates development (divided among 150 single-family lots). All of the "interior slope" maintenance cost is spread evenly to the 150 single-family lots. The estimated June 30, 2000 reserve for this District is projected to be $34,666. The actual reserve will not be known until the City closes its books and accrues the necessary revenues and expenses. In the past, portions of the reserve have been used for landscape renovations, and to keep the assessment to property owners as low as possible. The level of service in this District has been tailored to the available funds (i.e., low assessment, small reserve) as much as possible rather than requesting to increase the assessment in order to perform additional work. This District has quite a large landscaped area which is supported by relatively few property owners. During Fiscal Year 1999-2000, a portion of the existing reserve ($27,972) was used to fund a Capital Improvement Project to upgrade the irrigation system and to plant shrubs along the slope on the east side of Stagecoach Road. A Capital Improvement Project to replace existing irrigation controllers throughout the City has been proposed for 2000-2001; the cost for that project which is associated with this assessment district is $870. The new irrigation controllers can be operated by means of a remote device and are ultimately expected to save maintenance costs. For Fiscal Year 2000-2001, no change is recommended with respect to the method of determining the assessments. The District boundary remains the same.. The assessment to the single-family property owners in the Dublin Hills Estates development is proposed to be $228.72 per single-family home. The Amador Lakes Apartments property is proposed to be assessed at a rate of $38.68 per dwelling unit (or $21,351.36 for the entire apartment development). This is the same as the 1999-2000 assessment. Staff recommends that the City Council adopt the resolutions approving the preliminary Engineer's Report and setting a public hearing date of August 1, 2000, for the purpose of hearing protests to the proposed assessment. Page 2 RESOLUTION NO. -00 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING PRELIMINARY ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2 (TRACT 4719) WHEREAS, by its Resolution No. 42-00, a Resolution Directing Preparation of Annual Report for City of Dublin Landscaping and Lighting Maintenance Assessment District No. 83-2 (the "District"), this Council designated the City Engineer as Engineer of Work and ordered said Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No. 42-00 and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and finds that each and every part of said report is sufficient; and that said report neither requires nor should be modified in any respect; NOW, THEREFORE, BE IT RESOLVED a) That the Engineer's estimate of the itemized and total costs and expenses of maintaining said improvements and of the incidental expenses in connection therewith, as contained in said report be, and each of them are hereby preliminarily approved and confirmed; b) That the diagram showing the assessment district, description of the improvements to be maintained, and the boundaries and dimensions of the respective lots and parcels of land within said District, as contained in said report be, and it is hereby preliminarily approved and confirmed; c) That the assessment of the total amount of the cost and expenses of the proposed maintenance of said improvements upon the several lots and parcels of land in said District in proportion to the estimated benefits to be received by such lots and parcels, respectively, from said maintenance, and of the expenses incidental thereto, as contained in said report be, and they are hereby preliminarily approved and confirmed. PASSED, APPROVED AND ADOPTED this 20th day of June, 2000. AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk g : (ad) ~83-21resopre RESOLUTION NO. -00 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMENTS -~'.~ ~ '~'~-..-, ~ ~.~ LANDSC~G AND LIGHT~G ~~NANCE ASSESS~NT DIST~CT 83-2 WHEREAS, by its Resolution No. 42-00, a resolution directing preparation of annual report for City of Dublin Landscaping and Lighting Maintenance Assessment District (the "District") this Council designated the City Engineer as Engineer of Work and ordered that Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No. 42-00, and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and each and every part thereof, and finds that each and every part of said report is sufficient; NOW, THEREFORE, BE IT RESOLVED that a public heating shall be held on August 1, 2000, at 7:00 p.m. at the Dublin Civic Center, 100 Civic Plaza, Dublin, California, at which time the City Council will hear protests and will consider and finally act upon the Engineer's Report. BE IT FURTHER RESOLVED that the City Clerk is hereby directed to give notice of said hearing by the following means: publishing a notice once a week for two weeks in a local newspaper published and circulated in the City and conspicuously posting a notice at not less than three public locations at least ten days before the date herein set for hearing of protests and action on the Engineer's report. BE IT FURTHER RESOLVED that said notices shall Contain the following information: the estimated assessment per parcel, the general description of the purpose or improvements the assessment will fund, the address to which a protest may be mailed, and the date, hour, and place set for the abovedescribed public hearings. PASSED, APPROVED, AND ADOPTED this 20th day of June, 2000. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Mayor City Clerk g : (ad) lS$-21resotime CITY OF DUBLIN LANDSCAPING AND LIGHTING DISTRICT NO. 1983-2 (TRACT 4719) FISCAL YEAR 2000-2001 ENGINEER'S REPORT CONTENTS Assessment: Including Scope of Work, Estimate of Costs, Assessment Roll, and Method of Apportiorflng. Assessment Diagram ASSESSMENT WHEREAS, on April 4, 2000, the City Council of the City of Dublin, California, pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution Directing Preparation of Annual Report for Maintenance Assessment District 1983-2 for the maintenance of improvements more particularly therein described; and WHEREAS, said Resolution directed the undersigned to prepare and file a report pursuant to Section 22565, et. seq., of said Act; NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said Act and the order of the Council of said City, hereby make the following assessment to cover the portion of the estimated cost of the maintenance of said improvements and the cost and expenses incidental thereto, to be paid by said District. ESTIMATE OF COSTS (1) (2) (3) As Filed As Preliminarily As Finally Approved Approved Cost of Maintenance $ 51,970.00 Capital Improvement Project $ 870. O0 Incidental Expenses $ 39, 686. 36 TOTAL COST $92,526.36 Prior Year Collections & Penalties MOO. O0 Estimated 2000-2001 Interest Income Applied to 2000-2001 Operating Cost $2,101. O0 Estimated Surplus from 1999-2000 Fiscal Year $34,666. O0 NET TO BE ASSESSED FOR FISCAL YEAR 2000-2001 $55,659.36 As required by said Act, a diagram is hereto attached showing the exterior boundaries of said landscaping maintenance assessment district and also the lines and dimensions of each lot or parcel of land within said landscaping maintenance assessment district as the same existed at the time of the passage of said resolution, each of which lots or parcels having been given a separate number upon said diagram. I do hereby assess the net amount to be assessed upon all assessable lots or parcels of land within said landscaping maintenance assessment district by apportioning that amount among the several lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the 2 maintenance of said improvements, and more particularly set forth in the list hereto attached and by reference made a part hereof. Said assessment is made upon the several lots or parcels of land within said landscaping maintenance assessment district in proportion to the estimated benefits to be received by said lots or parcels respectively from the maintenance of said improvements. The diagram and assessment numbers appearing herein are the diagram numbers appearing on said diagram, to which reference is hereby made for a more particular description of said property. Each lot or parcel of land assessed is described in the assessment list by reference to its parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal Year 2000-2001 and includes all of such parcels excepting those portions thereof within existing public roads or rights of way to be acquired in these proceedings for public road purposes. For a more particular description of said property, reference is hereby made to the deeds and maps on file and of record in the office of the County Recorder of said County. Because the names of the several owners are unknown to me, I hereby place the word "unknown" opposite the number of each lot of parcel of land assessed, the amount assessed thereon, and the number of the assessment. 3 ENGINEER'S COST ESTIMATE FISCAL YEAR 2000-2001 The estimated cost for the maintenance of improvements described in this Report for Fiscal Year 2000- 2001 is as follows: Maintenance Street and Slopes, Stagecoach Road Slopes, Interior Capital Improvement Project Administration Incidentals Engineer's Report and Proceedings Cost of Collection (County of Alameda) Delinquencies Contingendes/Reserve $33,016.00 $18,829. O0 $8 70. O0 $125. O0 $720.00 $946. O0 557.00 $37,463.30 TOTAL: $52,840. O0 $39,686.36 $92,526.36 4 METHOD OF APPORTIONING Sixty percent (60%) of the annual cost of maintaining the landscaping within and along Stagecoach Road has been assigned to the 552 condominium lots within the multifamily portion of the original Tract 4719, distributed on an equal basis. The balance of this annual cost has been divided equally among Lots 1 through 150, inclusive, of Tract 4719. The cost of maintaining the excavated slopes and concrete culverts together with its landscaping on the interior slopes of the single-family area (above Agate Way and Coral Way) shall be evenly spread over Lots 1 through 150 of Tract 4719. Lots 152 and 153, being park and open space, shall have a zero assessment. Lots 154 and 155, being public agency owned, shall have a zero assessment. 5 SCOPE OF WORK The scope of work shall be the maintenance of landscaping and irrigation within the road right-of-way and within a public easement along Stagecoach Road between the limits of Amador Valley Boulevard and the northerly City Limit. Further, the scope of work shall include the maintenance of the slopes and landscaping and irrigation of the slopes within a public easement for those slope areas to the rear of Lots 80 through 86 and 37 through 48, all within Tract 4719. 6 ASSESSMENT ROLL Assessment & Lot Number Lots 1 - 150, Tract 4719 Lot 152, Tract 4719 Lot 153, Tract 4719 Lot 154 Lot 155 Lots 1-552, Tract 5180 Property Owners Public-Owned Public-Owned Public-Owned Public-Owned Unknown Amount of Assessment 2000-2001 Tax Year $228.72/lot = $38.68/d.u. = TOTAL: $34,308.00 $0 $o $0 $0 $21,351.36 $55,659.36 CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2 CERTIFICATIONS FISCAL YEAR 2000-2001 I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report, including Assessment, in the amounts set forth in Column (1), with the diagram thereto attached, was filed with me on June 12, 2000. ~(~ n with the I, the City Clerk of the City of Dublin, California, here ssessme t, diagram thereto attached, was preliminarily approved and confirmed by the City Council of said City by its Resolution No. ***-00 duly adopted by said Council on June 20, 2000. I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with the diagram thereto attached, was finally approved and confirmed by the City Council of said City by its Resolution No. ***-00, duly adopted by said Council on ****, 2000. I, the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the Assessment and diagram was filed in the office of the County Auditor of the County of Alameda, California, on ,2000. P~ ~l/c dtlh~ ~m~ ''~ ] ~ ~ ~ ~1~/~0 ~'~ SCALE IN FEET TRACT 4YI~ "~ --~4/~ ' JUNE, 19~.9 R~VISION: ASSESSMENT DISTRICT ~OTS 1-3 OF TI~ACT 5180 ~RE SUBDIVIDE9 I~TO CONDOMINI~W~S AS SHOWN ON D~TAIL A OF SHEET 2. STAGECOACH DETAIL A. NO SCALE ASSESSMENT DIAGRAM LANDSCAPING AND LIGHTING DISTRICT 1983-2 tRACTS 4'719 8~ 51'80 CITY OF DUBLIN ALAMEDA COUNTY, CALIFORNIA SANTINA ~ THOMPSON INC. CIVIL ENGINEERS CONCO. RD, CALIFORNIA FISCAL YEAR 2000-2001 SHEE~:. ! 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