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HomeMy WebLinkAbout4.10 Warrant Register Checks Signature~ 3pp ~ (~ SUBJECT: CITY COUNCIL MEETING DATE: November 24, 1986 EXHIBITS ATTACHED: f , > , ~~ RECOMMENDATION : ~'"~ FINANCIAL STATEMENT: AGENDA STATEMENT Resolution Providing for Authorization Signatures on Warrants and Checks Resolution 40-86; draft resolution Adopt Resolution None. DESCRIPTION: In order for the Finance Director to carry out his investment responsibilities as City Treasurer, Hibernia Bank has required that the City Treasurer be listed as a signator on the bank signature cards for the purpose of signing warrants and checks. The City Council adopted Resolution 40-86 which added the Vice Mayor as a signator to sign checks upon the City's bank account in the absence of the Mayor or the City Clerk. The City's check signing policy as it presently stands, provides that the Mayor, Vice Mayor and City Clerk are the signators to sign warrants with the exception of payroll checks. Payroll checks are signed by the City Clerk. In order to provide the City Treasurer with the authority to perform his responsibilities, as well as to improve internal control, it is recommended that the City Council revise the procedure for signing checks and warrants as follows. At least one signature of an elected official and one signature of an appointed official is required for signing checks with the exception of payroll checks. Payroll checks will be signed by the Deputy City Treasurer or by the City Treasurer in the event that the Deputy City Treasurer is absent. It is recommended that the City Council adopt the attached resolution providing for this procedure. ----------------------------------------------------------------- ITEM N0. ''~~'~~ ~ ~ COPIES T0: . ( ~ J ~ t~ RESOLUTION NO. 40- 86 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN *************************** PROVIDING FOR AUTHORIZED SIGNATURES ON WARRANTS AND CHECKS WHEREAS, on March 15, 1982, the City Council adopted Resolution No. 14-82 which designated the Mayor and the City Clerk as the signatories on all checks drawn upon the City's bank, except payroll checks which the City Clerk is authorized to sign; and WHEREAS, it has been deter~ined that occasionally one of the signators may not be available to sign checks, and therefore, it would benefit the financial administration of the City to designate an additional signatory to sign checks in the absence of either the Mayor or the City Clerk. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby designates the Vice Mayor as an additional signator to sign checks drawn upon the City's bank, with the exception of payroll checks, in the absence of the Mayor or the City Clerk. PASSED, APPROVED AND ADOPTED this 28th day of April, 1986. AYES: Councilmembers Hegarty, Jeffery, Moffatt, Vonheeder and Mayor Snyder NOES: None ABSENT: None ~~ / Ma r ATTEST: ~ _,-u. 9_ C ~ City C1 rk a~~ RESOLUTION N0. 86 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN RESOLUTION PROVIDING FOR AUTHORIZATION SIGNATURES ON W~IRRANTS AND CHECRS WHEREAS, on March 15, 1982, the City Council adopted Resolution 14-82 which designated the Mayor and the City Clerk as the signatories on all checks drawn upon the City's bank; except payroll checks which the City Clerk was authorized to sign; and WHEREAS, on April 28, 1986, the City Council added the Vice Mayor as a signator to sign checks in the absence of the Mayor or the City Clerk; and WHEREAS, on November 10, 1986, the Citq Council designated the Finance Director as the City Treasurer and the City Manager as the Deputy City Treasurer; and WHEREAS, the City Council is desirous of establishing greater internal control with respect to signatures on warrants and checks; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin determines that two signatures shall be required on checks drawn upon the City's bank account. At least one of the signatures shall be by the Mayor or Vice Mayor and the other signature shall be by the City Treasurer or Deputy City Treasurer. BE IT FURTHER RESOLVED that the City Council hereby designates the Deputy City Treasurer as the signator on payroll checks and the City Treasurer as a signator in the absence of the Deputy City Treasurer. PASSED, APPROVED AND ADOPTED this 24th day of November, 1986. A YES: Councilmembers Hegarty, Nbffatt, Snyder, Vonheeder and Mayor Snyder NOES : None ABSENT: rbne AT C City Clerk ~_ ' Mayor- ~ ~ ,{ /.-z, ~-~~i~ei ~3~~aC' ~.t~,c.~ f"