HomeMy WebLinkAbout4.10 Warrant Register Checks Signature~
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SUBJECT:
CITY COUNCIL MEETING DATE: November 24, 1986
EXHIBITS ATTACHED: f
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RECOMMENDATION : ~'"~
FINANCIAL STATEMENT:
AGENDA STATEMENT
Resolution Providing for Authorization
Signatures on Warrants and Checks
Resolution 40-86; draft resolution
Adopt Resolution
None.
DESCRIPTION: In order for the Finance Director to
carry out his investment responsibilities as City Treasurer,
Hibernia Bank has required that the City Treasurer be listed as a
signator on the bank signature cards for the purpose of signing
warrants and checks.
The City Council adopted Resolution 40-86 which added the Vice
Mayor as a signator to sign checks upon the City's bank account
in the absence of the Mayor or the City Clerk. The City's check
signing policy as it presently stands, provides that the Mayor,
Vice Mayor and City Clerk are the signators to sign warrants with
the exception of payroll checks. Payroll checks are signed by
the City Clerk.
In order to provide the City Treasurer with the authority to
perform his responsibilities, as well as to improve internal
control, it is recommended that the City Council revise the
procedure for signing checks and warrants as follows.
At least one signature of an elected official and one
signature of an appointed official is required for signing
checks with the exception of payroll checks. Payroll checks
will be signed by the Deputy City Treasurer or by the City
Treasurer in the event that the Deputy City Treasurer is
absent.
It is recommended that the City Council adopt the attached
resolution providing for this procedure.
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RESOLUTION NO. 40- 86
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
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PROVIDING FOR AUTHORIZED SIGNATURES
ON WARRANTS AND CHECKS
WHEREAS, on March 15, 1982, the City Council adopted
Resolution No. 14-82 which designated the Mayor and the City Clerk
as the signatories on all checks drawn upon the City's bank,
except payroll checks which the City Clerk is authorized to sign;
and
WHEREAS, it has been deter~ined that occasionally one of
the signators may not be available to sign checks, and therefore,
it would benefit the financial administration of the City to
designate an additional signatory to sign checks in the absence of
either the Mayor or the City Clerk.
NOW, THEREFORE, BE IT RESOLVED that the City Council of
the City of Dublin hereby designates the Vice Mayor as an
additional signator to sign checks drawn upon the City's bank,
with the exception of payroll checks, in the absence of the Mayor
or the City Clerk.
PASSED, APPROVED AND ADOPTED this 28th day of April,
1986.
AYES: Councilmembers Hegarty, Jeffery, Moffatt,
Vonheeder and Mayor Snyder
NOES: None
ABSENT: None ~~
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ATTEST:
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City C1 rk
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RESOLUTION N0. 86
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
RESOLUTION PROVIDING FOR AUTHORIZATION SIGNATURES
ON W~IRRANTS AND CHECRS
WHEREAS, on March 15, 1982, the City Council adopted
Resolution 14-82 which designated the Mayor and the City Clerk as
the signatories on all checks drawn upon the City's bank; except
payroll checks which the City Clerk was authorized to sign; and
WHEREAS, on April 28, 1986, the City Council added the
Vice Mayor as a signator to sign checks in the absence of the
Mayor or the City Clerk; and
WHEREAS, on November 10, 1986, the Citq Council
designated the Finance Director as the City Treasurer and the City
Manager as the Deputy City Treasurer; and
WHEREAS, the City Council is desirous of establishing
greater internal control with respect to signatures on warrants
and checks;
NOW, THEREFORE, BE IT RESOLVED that the City Council of
the City of Dublin determines that two signatures shall be
required on checks drawn upon the City's bank account. At least
one of the signatures shall be by the Mayor or Vice Mayor and the
other signature shall be by the City Treasurer or Deputy City
Treasurer.
BE IT FURTHER RESOLVED that the City Council hereby
designates the Deputy City Treasurer as the signator on payroll
checks and the City Treasurer as a signator in the absence of the
Deputy City Treasurer.
PASSED, APPROVED AND ADOPTED this 24th day of November,
1986.
A YES: Councilmembers Hegarty, Nbffatt, Snyder, Vonheeder
and Mayor Snyder
NOES : None
ABSENT: rbne
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City Clerk
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Mayor-
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