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HomeMy WebLinkAbout4.04 MAD 83-1 Prel Engr CITY CL~ File # D[3][~][{jJ- .. ;Av AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 20, 2000 Citywide Street Lighting Maintenance Assessment District 83-1: Preliminary Engineer's Report Report Prepared by: Lee S. Thompson, Public Works Director SUBJECT: EXHmITS ATTACHED: 1) 2) 3) Resolution Approving Preliminary Engineer's Report Resolution Appointing Time and Place of Hearing Protests of Proposed Assessments (August 1,2000) Preliminary Engineer's Report and Assessment Diagram RECOMMENDATION: ~ Adopt resolutions approving preliminary engineer's report and setting hearing date and time (August 1, 2000, 7:00 p.m.) for the 2000-2001 assessment. FINANCIAL STATEMENT: 2000-2001 Sources And Use of Street Light Maintenance District Funds Revenues: Gross Amount Proposed to be Assessed: Estimated Interest Revenue: Prior Year Collections and Penalties Reimbursement for Public Damage: Less Estimated Collection and Delinquency Cost: Net Total Revenues Expenditures: Contract Maintenance and Utilities: Street Lighting for Underpass Artwork Capital Improvement Pro}. Administration and Engineering: Total Operating Expenses: . $154,906 6,512 2,700 6,000 (5.731) $164,387 152,050 50,000 6.064 $208,114 The $43,727 difference is proposed to be paidfrom the existing reserve in this District. An estimated balance of $89,920 will remain as a fund for future pole replacement. The proposed assessment. $13.26 {)er sin21e family home. is the same as the 1999-2000 assessment. COPIES TO: --------------------------------------------------------------- g: \assessdist\83-1 \agstpre ITEM NO. M rI-'" Q;.I DESCRIPTION: This assessment district funds energy and maintenance costs for the City's street lighting system, except for the lighting being installed in Dublin Ranch and Tract 7067, which is funded through the Dublin Ranch Street Lighting Maintenance Assessment District. In 1983, the City Council formed a Citywide Street Lighting Assessment District to replace the County of Alameda Lighting Service Area. On August 13, 1984, the City Council approved the annual Engineer's Report and ordered levy of assessments for the first time. In 1995-96, the City of Dublin and other agencies in Alameda County took possession of PG&E-owned street lights in order to reduce maintenance costs. The 1996-97 assessment was reduced from the 1995-96 level by 30%. For Fiscal Year 2000-2001, no change is recommended with respect to the method of determining the assessments. The assessment for a single-family house is estimated to be $13.26, which is the same as the 1999-2000 assessment. As shown on page 5 of the Engineer's Report, the assessment for a commercial property is a factor of 5.5 multiplied by the single family rate or $72.93 multiplied by the acreage of the property. Vacant parcels pay one half the rate of developed parcels. It is proposed to use a portion of the reserve in this District to pay the cost of street lighting associated with the Freeway Underpass Artwork Capital Improvement Project, in the amount of $50,000. The estimated reserve balance remaining after Fiscal Year 2000-2001 expenditures is $89,920. It is recommended that this reserve continue to be earmarked for future pole replacement. The City's older street light poles were inspected during Fiscal Year 1999-2000, and six of these were corroded to the point that replacement was warranted. Over 400 of the City's steel pole street lights exceed 30 years of age, and it is anticipated that more of these poles may need to be replaced in the near future. The estimated cost of replacing an individual pole is estimated to be $1,300, including PG&E disconnect and reconnect charges for the overhead feed lines. The total expenditure to replace all of the poles would therefore total over $500,000. Staff recommends that the City Council adopt the resolutions approving the preliminary Engineer's Report and setting a public hearing date of August 1, 2000. Page 2 RESOLUTION NO. -00 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING PRELIMINARY ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 WHEREAS, by its Resolution No. 41-00, a Resolution Directing Preparation of Annual Report for City of Dublin Street Lighting Maintenance Assessment District No. 83-1 (the "District"), this Council designated the City Engineer as Engineer of Work and ordered said Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No. 41-00 and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and finds that each and every part of said report is sufficient; and that said report neither requires nor should be modified in any respect; NOW, THEREFORE, BE IT RESOLVED a) That the Engineer's estimate of the itemized and total costs and expenses of the acquisition of improvements and maintaining said improvements and of the incidental expenses in connection therewith, as contained in said report be, and each of them are hereby preliminarily approved and confirmed; b) That the diagram showing the assessment district, description of the improvements to be acquired and maintained, and the boundaries and dimensions of the respective lots and parcels of land within said District, as contained in said report be, and it is hereby preliminarily approved and confirmed; c) That the assessment of the total amount of the cost and expenses of the proposed acquisition and maintenance of said improvements upon the several lots and parcels of land in said District in proportion to the estimated benefits to be received by such lots and parcels, respectively, from said acquisition and maintenance, and of the expenses incidental thereto, as contained in said report be, and they are hereby preliminarily approved and confirmed. PASSED, APPROVED AND ADOPTED this 20th day of June, 2000. AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk g : (asses~di~t) ~8 5-1 Iresopr e RESOLUTION NO. -00 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMENTS CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 WHEREAS, by its Resolution No. 41-00, a resolution directing preparation of annual report for City of Dublin Street Lighting Maintenance Assessment District (the "District") this Council designated the City Engineer as Engineer of Work and ordered that Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No. 41-00, and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and each and every part thereof, and finds that each and every part of said report is sufficient; NOW, THEREFORE, BE IT RESOLVED that a public hearing shall be held on August 1, 2000, at 7:00 p.m. at the Dublin Civic Center, 100 Civic Plaza, Dublin, California, at which time the City Council will hear protests and will consider and finally act upon the Engineer's Report. BE IT FURTHER RESOLVED that the City Clerk is hereby directed to give notice of said hearing by the following means: publishing a notice once a week for two weeks in a local newspaper published and circulated in the City, and conspicuously posting a notice at not less than three public locations, said noticing to be completed at least ten (10) days prior to the date herein set for hearing or protests and action on the Engineer's report. BE IT FURTHER RESOLVED that said notices shall contain the following information: the estimated assessment per parcel, the general description of the purpose or improvements the assessment ,&TTACHMENT will fund, the address to which a protest may be mailed, and the date, hour, and place set for the above described public hearing. PASSED, APPROVED, AND ADOPTED this 20th day of June, 2000. AYES: NOES: ABSENT Mayor ATTEST: City Clerk g : (ad) 18 3-I Iresotime CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1985-1 FISCAL YEAR 2000-2001 ENGINEER'S REPORT CONTENTS Assessment: Including Estimate of Costs, (Assessment Roll Under Separate Cover) Assessment Diagram and Method of Apportioning ASSESSMENT WHEREAS, on April 4, 2000, the City Council of the City of Dublin, California, pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution Directing Preparation of Annual Report for Maintenance Assessment District 1983-1 for the acquisition and maintenance of improvements more particularly therein described; and WHEREAS, said Resolution directed the undersigned to prepare and file a report pursuant to Section 22565, et. seq., of said Act; NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said Act and the order of the Council of said City, hereby make the following assessment to cover the portion of the estimated cost of acquisition of and maintenance of said improvements and the cost and expenses incidental thereto, to be paid by said District. ESTIMATE OF COSTS (1) (2) (3) As Preliminarily As Finally As Filed Approved Approved Cost of Maintenance $156,064 Capital Improvement Project $50,000 Incidental Expenses $97,702 TOTAL COST $303,766 Estimated 2000-2001 Interest Income Applied to 2000-2001 Operatin~ Costs $6,512 Prior Year Collections and Penalties $2, 700 Reimbursement for Public Damage $6,000 Estimated Surplus from 1999-00 Fiscal Year $133,648 NET TO BE ASSESSED FOR FISCAL YEAR 2000-2001 $154,906 Assessment per factor rate of "1" $13.26 2 As required by said Act, a diagram is hereto attached showing the exterior boundaries of said street light maintenance assessment district and also the lines and dimensions of each lot or parcel of land within said landscaping maintenance assessment district as the same existed as of January 1, 2000, each of which lots or parcels having been given a separate number upon said diagram. I do hereby assess the net amount to be assessed upon all assessable lots or parcels of land within said street light maintenance assessment district by apportioning that amount among the several lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the acquisition and maintenance of said improvements, and more particularly set forth in the list hereto attached and by reference made a part hereof. Said assessment is made upon the several lots or parcels of land within said street light maintenance assessment district in proportion to the estimated benefits to be received by said lots or parcels respectively from the acquisition and maintenance of said improvements. The diagram and assessment numbers appearing herein are the diagram numbers appearing on said diagram, to which reference is hereby made for a more particular description of said property. The scope of work includes the cost of energy and maintenance of street lights within the City of Dublin, excepting street lighting within Street Light Maintenance Assessment District 99-1. The scope of work shall also include the cost of purchase or installation of street lights. Each lot or parcel of land assessed is described in the assessment list by reference to its parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal Year 2000-2001 and includes all of such parcels excepting those portions thereof within existing public roads or rights of way to be acquired in these proceedings for public road purposes. For a more particular description of said property, reference is hereby made to the deeds and maps on file and of record in the office of the County Recorder of said County. Because the names of the several owners are unknown to me, I hereby place the word "unknown" opposite the number of each lot of parcel of land assessed, the amount assessed thereon, and the number of the assessment. Dated: June 12, 2000~.~.~_z~/~~ ~/.'~' City Eng eefn~/ 13 ENGINEER*S COST ESTIMATE FISCAL YEAR 2000-2001 The estimated cost for the maintenance of improvements described in this Report for Fiscal Year 2000-2001 is as follows: Maintenance (1) Electric Energy (2) Contract With Alameda County (3) California Street Light Association (4) Other Repairs and Maintenance Costs including pole painting (5) Administration Capital Improvement Project $89,050 $35,000 $995 $28,000 $3,019 $:~$6, o64 $$o, ooo Incidentals (1) Engineer's Report and Proceedings (2) Cost of Collection (County of Alameda) (3) Delinquencies (4) Contingencies/Reserve $2,050 $2,633 $3,098 $89,921 $97,702 $303,766 4 METHOD OF APPORTIONMENT OF ASSESSMENT The assessments shall be spread using a method of"factor rates" assigned to different land uses. The establishment of the apportionment of a factor rate of "1" will be calculated by dividing the total assessment of the year by the sum of factor rate numbers assigned wherein the factor rates are assigned as follows: Use (x = any single digit number) Factor Rate (x 1/2 if vacant) Ox Exempt 0 lx & 73 Single Family Residential & Condo 1 22 Duplexes 2 23 Tri-Plexes 3 24 Four-Plexes 4 3x Commercial 5.5/ac. 4x Industrial 5.5/ac. 5x Rural 0.5 6x (except 65) Institutional 5.5/ac. 7x (except 73) Apartments 6 8x Commercial 5.5/ac. 9x Commercial 5.5/ac. 65 Cemeteries 0 xx9 Common Open Space 0 The assessment of each parcel shall be established by multiplying the factor rate for that parcel by the apportionment for a factor rate of 1. CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 CERTIFICATIONS FISCAL YEAR 2000-2001 I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report, including Assessment, in the amounts set forth in Column (1), with the diagram thereto attached, was filed with me on June 12, 2000. ~y~~i[i~~at ~~~%_ I, the City Clerk of the City of Dublin, California, her lng Assessment, with the diagram thereto attached, was preliminarily approved and confirmed by the City Council of said City by its Resolution No. ***-00 duly adopted by said Council on June 20, 2000. I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with the diagram thereto attached, was finally approved and confirmed by the City Council of said City by its Resolution No. ***-00 duly adopted by said Council on ***, 2000. I, the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the Assessment and diagram was filed in the office of the County Auditor of the County of Alameda, California, on ,2000. g : (ad) 18$-l l8 $- l engr 6 NOTE, THE INDIVIDUAL PARCELS ARE INCORPORATED BY REFERENCE TO THE COUNTY ASSESSORS' ROLL IN EFFECT~M~C~ JANUARY 20~0 THE METES AND BOUNDS DESCRIPTION OF THIS MAP ARE COTERMINUS WITH THE CITY LIMIT LINE AS ESTABLISHED BY RESOLUTION NO. 192103 OF THE ALAMEDA COUNTY BOARD OF SUPERVISORS. EFFECTIVE FEBRUARY I, 19SZ..EXCEPT AS ¥OOIFI~D BY SUBSEQUENT ANNEXATIONS. FISCAL YEAR 2000-2001 CITy LIMIT LINE AND ASSESSMENT DISTRICT BOUNDARy. ASSESSMENT DIAGRAM STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 8~-I CITY OF DUBLIN ALAMEDA COUNTY, STATE OF CALIFORNIA SANTINA I~ THOMPSON CONSULTING CIVIL ENGINEERS, INC, IO40 OAK GROVE ROAD CONC('~n ~^' IFORNIA ~4~R coU~ CITY L~NIT LiNE mD ASSESSNENT DISTRICT SCALE 1" = 1000'