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Home My WebLink About02-10-2009 PC Minutes1'9' -' Planning Commission Minutes Tuesday, February 10, 2009 0?1 7A__ CALL TO ORDER/ROLL CALL A regular meeting of the City of Dublin Planning Commission was held on Tuesday, February 10, 2009, in the City Council Chambers located at 100 Civic Plaza. Chair Wehrenberg called the meeting to order at 7:00 p.m. Present: Chair Wehrenberg; Vice Chair King; Commissioners Schaub, Brown, and Swalwell; Jeff Baker, Acting Planning Manager; Laura Karaboghosian, Associate Planner; and Debra LeClair, Recording Secretary. Absent: None ADDITIONS OR REVISIONS TO THE AGENDA - NONE MINUTES OF PREVIOUS MEETINGS - On a motion by m. Swalwell, seconded by Cm. King the minutes of the January 27, 2009 meeting were approved. Cm. Brown suggested that acronyms be spelled out in the minutes and also asked to have a legend of regular Planning terms given to the new Commissioners. Jeff Baker, Acting Planning Manager agreed. ORAL COMMUNICATIONS - NONE CONSENT CALENDAR - NONE WRITTEN COMMUNICATIONS - NONE PUBLIC HEARINGS - 8.1 PA 08-042 The Well Christian Community Church Conditional Use Permit to expand an existing Place of Worship, minor modification of the hours of operation and a parking reduction for shared parking and off-site parking within the Light Industrial Zoning District. Laura Karaboghosian, Associate Planner presented the project: as outlined in the Staff Report. Cm. Brown stated that in the 2005 CUP the traffic engineer calculated the parking with three tenant vehicles applied to the formula. He asked if the traffic engineer had confirmed that number is still current. Ms. Karaboghosian answered the calculation was not reviewed by the current traffic engineer. She stated that Staff confirmed the number was still accurate. Cm. Brown asked if it was confirmed that the tenants at the location of the off-site parking still do not operate on Sundays. Ms. Karaboghosian answered they do not operate on Sundays. Jeff Tebn+ary 10, 2009 yCanning Commission X?Z?uGir Meeting 43 Baker, Acting Planning Manager mentioned there is an updated list of tenants which was compared to the list submitted in 2005 and it is consistent. lie also mentioned that the City Traffic Engineer did review the parking analysis for the current: application and agreed with the findings of the parking analysis, including the three on-site vehicles. Cm. Brown asked if the accessible concrete walkway mentioned in Conditions of Approval 27 & 28 of the 2005 action, are still in compliance. Mr. Baker answered yes; they were inspected prior to occupancy for the 2005 permit, they still exist and are in compliance. Cm. Brown asked how the maximum occupancy of 123 mentioned in Condition of Approval #6 of the current application, is tracked and what would be the consequences if they exceed that. Mr. Baker answered that it would typically be handled throw h Code Enforcement action. If a complaint was received regarding parking then an inspection, with a physical count, would be done. Cm. Brown asked if there is a branch in the Police Department that would verify Conditions of Approval #22-24. Mr. Baker answered yes the Community Safety Officer from Dublin Police Services reviews the plans for building permits and they would inspect the project before the permit was finaled. Cm. King stated that the chart on Page 6 of the Staff Report was asking for a reduction in available parking but the number requested was more than ;he required number, therefore it was not a reduction. Mr. Baker answered that the parking calculation for the church exceeds the available on-site parking. The proposal includes a request for a parking reduction for shared parking on-site and the use of off-site parking to meet the peak parking demands for the church. Cm. King asked if the parking reduction is a change i1 the required parking ratios. Mr. Baker answered yes. He continued that the parking study established a higher parking requirement than what the Zoning Ordinance requires for the church. Cm. King asked if Staff is satisfied that the surrounding uses will not conflict with activities on the weekend. Mr. Baker answered Staff evaluated the use and found that there are only two businesses that operate on Saturday at various hours with minimal parking required and there is enough parking to support the uses, plus what is being Proposed. Cm. King asked what other businesses uses are open on Saturday. Ms. Karaboghosian answered a video repair use; open from 9:00am to 4:00pm and a photography studio open from 10:00am to 2:00pm, July through November. Chair Wehrenberg asked if all tenants within 300 feet were notified and if there are any complaints. Ms. Karaboghosian answered that a notice wa:i sent to all property owners and tenants within 300' of the project site and there have been no complaints since the establishment of the Well Church in 2003 and no comments from the public since the notices were sent out. Chair Wehrenberg opened the public hearing. Napoleon Kaufman, Pastor of the Well Church, spoke in favor of the project and thanked the Commission for their support. (February 10, 2009 4'lanning Commission Kegufar Meeting 44 Chair Wehrenberg asked if the participants of the youth ministries are of driving age. Pastor Kaufman answered there is a combination of high school students, some of which drive and junior high students who are dropped off by parents. He continued that generally the age range is from 11 to 18 years old. Chair Wehrenberg asked about an agreement for the church to provide two parking attendants at the off-site parking area. Pastor Kaufman answered that on Sunday mornings they provide parking attendants to ensure attendees are parking in the correct way and that traffic is flowing properly. He stated the attendants, considered "ushers", are there to serve in the parking lot. Chair Wehrenberg closed the public hearing. Cm. Schaub stated he was in support of the project. He waned to have a discussion with the Commission regarding how shared parking is referred to in the Ordinance as a "reduction". He felt that shared parking is not necessarily a parking reduction, but rather a different way of looking at parking. He suggested the Commission discuss ways to change the wording in the Ordinance to eliminate confusion with the use of the words "parking reduction", and to also find words, tools and a framework by which the Commission reviews parking the same way every time. Cm. King agreed with Cm. Schaub regarding the Parking Ordinance and was in support of the project. Cm. Swalwell commended Staff and congratulated the Well Church on the work that they do and being a great part of the community. He felt the Church's productive relationship with Staff is beneficial and encouraged the relationship in the future. Chair Wehrenberg stated she was in support of the project. She felt that with no complaints and the support of the community the church is good for Dublin. Chair Wehrenberg responded to Cm. Schaub's comments about shared parking and felt that the shared parking is a case by case issue. On a motion by Cm. Swalwell and seconded by Cm. Brown, on a vote of 5-0, the Planning Commission approved: RESOLUTION NO. 09-04 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIP -------------------- - ----------------- - -- - --------- -- -----------------------••---------------------- ---------------- APPROVING A CONDITIONAL USE PERMIT TO EXPAND AN EXISTING PLACE OF WORSHIP, MINOR MODIFICATION OF THE HOURS OF OPERATION AND A PARKING REDUCTION FOR SHARED PARKING AND OFF-SITE PARKING WITHIN THE LIGHT INDUSTRIAL (M-1) ZONING DISTRICT LOCATED AT 6515 SIERRA LANE (APN 941-0205-020) PA 08-042 Te6ruary 10, 2009 4'Canning Commission WeguCar Meeting 45 NEW OR UNFINISHED BUSINESS - NONE OTHER BUSINESS - NONE 10.1 Brief INFORMATION ONLY reports from the Planning Commission and/or Staff, including Committee Reports and Reports by the Planning Commission related to meetings attended at City Expense (AB 1234). 10.2 Mr. Baker informed the Commission that the Environmental Impact Reports (EIR) for the Nielsen and the Arroyo Vista projects are available for public. He stated that there is a 45 day public comment period which ends March 20th and March 22nd respectively. ADJOURNMENT - The meeting was adjourned at 7:30 p.m. Respectl ully su Doreen 'Nehrenberg Chair Planning Corn ATTEST: JPlanning Manager G: \ MINUTES \ 2009 \ PLANNING COMMISSION \ 2.10.09.doc Aanning Commission Te6ruary 10, 2009 Wegu(ar Meeting 46