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CITY CLERK
File # ^O^~-^5 ^~
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: December 2, 2008
SUBJECT:
ATTACHMENTS:
RECOMMENDATION:
FINANCIAL STATEM NT:
Bray Commons Public Art
Report by John Hartnett, Heritage ~ Cultural Arts Manager
1) Photo Example-Leaf Hanging Modification
2) Budget Change Form
Authorize Staff to procure the services of Bill Gould, Artist in an
amount not to exceed $5,000 and approve the Budget Change.
The cost to modify the artwork is $5,000. An additional
appropriation from the Public Art Fund (Acct. # 311.80110.740.000)
is necessary.
DESCRIPTION: At the October 21, 2008 meeting, the City Council received a report
on the artwork at Bray Commons Park: Specifically, the report outlined complaints that had been received
regarding the noise generated by the artwork and safety issues related to leaves falling from the artwork.
As a result, the City Council directed Staff to proceed with removal of the leaves from the tree, coating the
leaves with a plastic material and re-hanging the leaves with twist ties or some other method.
Staff has met with artist Bill Gould to facilitate modifications to the artwork. The artist has suggested a
slightly different process from that which was directed by the Council. This process includes:
• Remove all the leaves from the artwork;
• Coat the leaves with. aplastic/rubber high solid polymer coating to deaden the metallic sound;
• Reinforce the hanging-hole on each leaf with a metal grommet;
• Re-hang the leaves using a sturdy S-hook and cable to reduce friction and sound placing a metal
crimp underneath each leaf to eliminate the leaf from sliding off.
One or two leaves will be hung on each cable. The cables will be spread out to allow for more space
between the leaves which should reduce the noise factor, especially in the wind. Less total leaves will be
hung to further reduce the noise factor. An example of how the leaves will be hung is included in
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COPY TO: Dublin Fine Arts Foundation, Heritage & Cultural Arts Commission, John Zukoski, Rod Bugawan
Page 1 of 2
ITEM NO. •
G:\COLTNCIL\Agenda Statements\2008\12-2 Bray Commons Artwork (2).doc
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Attachment 1 (no more than 2 leaves will be hung on any one cable). The artist will do a few test runs
with a group of leaves to access the impact of the changes and how they improve safety and sound issues.
Sound tests will be done during the process, and representatives of the Dublin Terraces will be kept
informed of the progress and results as well. The work will begin in late December and will be completed
by March 2009.
Since funds are not available in the Fiscal Year 2008-2009 Budget for modifications to the artwork, Staff
is requesting an additional appropriation from the Public Art Fund in the amount of $5,000. Public Art
funds can be used for maintenance of artwork owned by the City. This appropriation does not impact
Public Art Fund balances collected specifically for the Transit Center Public Art project, which is
currently underway. A Budget Change Form is Attachment 2.
RECOMMENDATION: Staff recommends that the City Council procure the services of Bill
Gould, Artist in an amount not to exceed $5,000 and approve the Budget Change.
Page 2 of 2
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ATTACHMENT 1
CITY OF DUBLIN
BUDGET CHANGE FORM
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CHANGE FORM #
New Appropriations (City Council Approval Required): Budget Transfers:
X From Unappropriated Reserves From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
_ From New Revenues Between Departments (City Council Approval Required)
Other
DECREASE BUDGET ACCOUNT AMOUNT , -INCREASE BUDGET ACCOUNT AMOUNT
Name: PUBLIC ART FUND- Expenditure
CULTURAL ACTIVITIES -Contract $ 5,000
Services
Account#:311-80110-740-000
Fin Mgr/ASD:
Signature
Date: r~ ?~$' 0~
tEASON FOR BUDGET CHANGE ENTRY: The City Council reviewed a report that suggestec
nodifications of the public artwork placed at Bray Commons Park. The Artist has agreed to undertake the
nodifications which were not anticipated when the Fiscal Year 2008-2009 Budget was adopted. Thi;
;xpense will utilize Public Art Funds.
City Manager: Date:
Signature
As Approved at the City Council. Meeting on: Date: 12/2/2008
Mayor: Date:
Signature
Posted By: Date:
Signature
ATTACHMENT 2
F:\Agenda\2008_ArtBrayCmmns\12_2BUDGCHNG_artbraycmmns.DOC