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CITY CLERK
File # ^0^0-~0
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: October 7, 2008
SUBJECT• Authorization For The City Manager To Execute An Agreement with AT&T
• for Voice and Data Telecommunication Services Pursuant to the State of
California CALNET 2 Contract
Report Prepared by Steve Pappa, Information Systems Manager
ATTACHMENTS: 1. Resolution of Award
RECOMMENDATION: ® Adopt Resolution
FINANCIAL STATEMENT ~~ ~ The adopted 2008-2009 Budget included appropriations of
approximately $30,000 in expenses related to these services. The pricing offered is considered favorable
since it was obtained through a Statewide bidding process.
DESCRIPTION: The City currently uses the State of California CALNET contract to obtain
telecommunication services. The contract offers reduced pricing on voice and data telecommunication
services. The current CALNET contract was publicly bid by the State of California and expires on December
3, 2008. The State has awarded the publicly bid CALNET 2 contract to AT&T and the City has the
opportunity to use this contract to continue reduced pricing for services from AT&T.
Services from AT&T provided to the City under the current CALNET contract, and offered under the
proposed CALNET 2 contract, include standard telephone lines used by FAX machines and security alarms
and high speed data lines that serve as the network connections between City facilities. If the State contract
was not used then the City would pay tariff rates. Some services would be estimated to cost three times as
much under the tariff rates.
Section 2.36.050(A)(10) of the Municipal Code allows. for exceptions to the typical public bidding process
when the City is able to procure items from a competitive bid process administered by another public agency.
Purchases made in this manner that are more than $20,000 shall be approved by the City Council (Section
2.36.050(B)). AT&T's CALNET 2 contract offers its products to local government agencies based on an
agreement with the State's Department of Technology Service (DTS). The CALNET 2 contract was
competitively bid and is a Master Contract that can be utilized by local government agencies in California.
RECOMMENDATION: Staff recommends that the City Council adopt the Resolution, which authorizes
the City Manager to execute the CALNET 2 contract with AT&T for voice and data telecommunication
services.
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COPY TO: f ~[
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F:\Information Systems\Agenda\Ca1Net2008\agenda_stmt_CALNET2.doc n /
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RESOLUTION NO. xx - 08
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AUTHORIZING THE CITY MANAGER TO EXECUTE THE CALNET 2 CONTRACT WITH
AT&T FOR VOICE AND DATA TELECOMMUNICATION SERVICES
PURSUANT TO THE STATE OF CALIFORNIA CALNET 2 CONTRACT
WHEREAS, the City requires voice and data telecommunication services for City operations; and
WHEREAS, the City's current CALNET contract with AT&T for voice and data
telecommunication services expires of December 3, 2008; and
WHEREAS, the pricing, services, and terms offered by AT&T through the CALNET 2 pricing
agreement was publicly bid by the State of California and made available to other public agencies; and
WHEREAS, Section 2.36.050(A)(10) of the Dublin Municipal Code allows for exceptions to the
typical public bidding process when the City is able to procure items from a competitive bid process
administered by another public agency; and
WHEREAS, if the purchase being made under section 2.36.050(A) exceeds $20,000 the City
Council must authorize the purchase; and
WHEREAS, the estimated cost of the annual services provided by AT&T under the CALNET 2
agreement are expected to exceed $20,000.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
authorizes the City Manager as Purchasing Agent to execute the CALNET 2 contract attached hereto, with
AT&T for voice and data telecommunications services as publicly bid by the State of California.
BE IT FURTHER RESOLVED that the City Manager or other designated Staff shall be
authorized to implement service orders, account changes, and complete other implementing documents as
maybe required by AT&T under the CALNET 2 Agreement.
PASSED, APPROVED AND ADOPTED this 7th day of October, 2008, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
ATTACHMENT 1
a~6
EXHIBIT. A-2
AUTHORIZATION TO ORDER UNDER STATE CONTRACT
SBC Global Services, Inc., dba AT&T Global Services on behalf of Pacific Bell Telephone Company,
dba AT&T California ("AT&T"or "Contractor") and the State of California ("State") have entered into a
Contract for California Integrated Information Network (CALNET) 2 ("CALNET 2") MSA 1 Services
dated January 30, 2007 ("Contract"), for a term of five (5) years. The State may, at its sole option, elect
to extend the Contract term for up to two. (2) additional periods of one (1) year each. Pursuant to the
Contract, which is incorporated herein by reference, any public agency, as defined in Government Code
section 11541, is allowed to order services and products ("Services") solely as set forth in the Contract.
A non-State public agency (herein "Non-State Agency") shall also be required to complete and submit
this Authorization to Order Under State Contract (ATO) prior to ordering Services. A description of the
Service(s), applicable rates and charges and the specific terms and conditions under which the Service(s)
will be provided to a Non-State Agency are fully set forth in the Contract. Access to the Contract is
available at www.stnd.dts.ca.gov .
City of Dublin ("Non-State Agency") desires to order Service(s), and Contractor agrees to provide such
Service(s), as identified in the State of California, Telecommunications Service Request (STD. 20),
pursuant to the terms and conditions and rate tables contained in the Contract.
1. This ATO shall become effective upon execution by Non-State Agency, Contractor, and the
Department of Technology Services, Statewide Telecommunications and Network Division
(DTS/STND) ("Effective Date"). No Service(s) shall be ordered by Non-State Agency or provided
by Contractor until this ATO has been executed by both parties and approved by DTS/STND.
2. With respect to Services ordered under this ATO, as authorized on Attachment 1, Non-State
Agency hereby agrees to obtain such Services exclusively through the Contract and this ATO for a
two (2) year commitment period, starting with the Effective Date of the ATO, provided that such
commitment does not extend beyond the Term of the Contract, including any extension periods.
Any new Services added to an existing ATO shall not extend the two (2) year commitment period
previously agreed upon on the ATO.
3. Upon expiration of the two (2) year commitment period, this ATO shall continue in effect through
the remainder of the Term of the Contract, unless terminated by Non-State Agency. The Non-State
Agency will automatically continue to receive Services at Contract terms and conditions when the
two year commitment period ends, and may add, delete or change Services without penalty or
additional commitment periods (unless a specific Service requires a term per the Contract).
4. Non-State Agency may terminate this ATO, for specific Service(s) or in total, prior to termination
of the Contract, by providing the Contractor with thirty (30) calendar days' written notice of
cancellation.
If Non-State .Agency elects to terminate Service prior to completion of the two (2) year
commitment period, a termination charge may apply. The termination charge may not exceed sixty-
five percent (65%) of the Non-State Agency's average monthly bill for the disconnected Service(s),
multiplied by the number of full months remaining in the two (2) year commitment period. If
PAGE 1 ATTACHMENT S EXHIBIT A-2 Revised: Amendment No. 1
av6
Service(s) are terminated after the two (2) year commitment period, no termination liability shall
apply.
No termination charge will be assessed when Non-State Agency transfers Service(s) to a like
Service offered under this Contract, or from one CALNET 2 MSA to another, if the Contractor is
the~same for both MSAs, or is affiliated with the Contractor for the other MSA.
By executing this ATO, Non-State Agency agrees to subscribe to, and Contractor agrees to provide
Services, in accordance with the terms and conditions of this ATO and the Contract. Upon
execution of this ATO by Non-State Agency and Contractor, Contractor shall deliver this ATO to
DTS/STND for review and approval.
The DTS/STND will provide Contract management and oversight, and upon request by the Non-
State Agency or Contractor, will advocate to resolve. any Contract service issues: The ATO, and
any resulting STD. 20, is a Contract between the Non-State Agency and the Contractor. The State
will not represent the Non-State Agency in resolution of litigated disputes between the parties.
8. Non-State Agency, upon execution of this ATO, certifies that Non-State Agency understands that
Contractor and the State may, from time to time and without Non-State Agency's consent, amend
the terms and conditions of the Contract thereby affecting the terms of service Non-State Agency
receives from Contractor.
9. Non-State Agency, upon execution of this ATO, certifies that it has reviewed the terms and
conditions, including the rates and charges, of the Contract.
10. Non-State Agency, upon execution of this ATO, certifies the Non-State Agency understands that
billing invoices for Service(s) subscribed to under the Contract are subject to review and/or audit by
the State, pursuant to provisions of the Contract.
11. All Service(s) ordered under this ATO will be submitted using the STD. 20, signed by the Non-
.State Agency's authorized signatory. Any additions or deletions to Service(s) shall likewise be
accomplished by submission of a STD. 20, noting changes.
12. Non-State Agency may, by placing Service orders issued by its duly authorized representative with
Contractor, order any of the Service(s) listed in the Contract. Contractor shall bill. Non-State
Agency, and Non-State Agency shall pay Contractor according to the terms and conditions and rate
tables set forth in the Contract for such Service(s).
13. If, for any fiscal year during the term of this ATO; funds are not appropriated to enable the Non-
State Agency to continue paying for services, or universal service discounts are not received, the
Non-State Agency may terminate impacted Service(s) without penalty.
14: Whenever any notice or demand is given under this Contract to Contractor or Non-State Agency,
the notice shall be in writing and addressed to the following:
PAGE 2 ATTACHMENT 5 EXHIBIT A-2 Revised: Amendment No. 1
N aP (,
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Non-State Agency:
City of Dublin
100 Civic Plaza
Dublin, CA 9.4568
Attn: Steve Pappa, Info Systems Manager
Contractor:
AT&T
610 Sequoia Pacific Blvd.
Sacramento, CA 95814
Attn: Contract Program Manager
Notices delivered by overnight courier service shall be deemed delivered on the day following mailing. Notices
mailed by U.S. Mail, postage prepaid, registered or certified with return receipt requested, shall be deemed delivered
five (5) State business days after mailing. Notices delivered by any other method shall be deemed given upon
receipt.
IN WITNESS WHEREOF, the parties hereto have caused this ATO to be executed on the date shown below by their
respective duly authorized representatives:
CONTRACTOR NON-STATE AGENCY
By: Authorized Signature By: Authorized Signature
Printed Name and Title of Person Signing Printed Name and Title of Person Signing
Date Signed: Date Signed: .
Approved By:
Department of Technology Services,
Statewide Telecommunications and Network Division
By: Authorized Signature
Printed Name and Title of Person Signing
Date Signed:
PAGE 3 ATTACHMENT 5 EXHIBIT A-2 Revised: Amendment No. 1.1
City of Dublin
5~~
MSA 1 ATTACHMENT 1
Selected Services
® Voice Services -Core Services Products
Bus Access Lines Customer Initials
® Central Office Exchange Basic Services (Centrex)
® Central Office Trunk Services
(SuperTru n k/PBX/D I D)
^ Locally Based Automatic Call Distribution (ACD)
(Available Option w/C2 Centrex)
^
^ Interactive Voice Response (IVR)
Specialized Call Routing (Call Router)
^ Computer Telephone Integration (CTI)
(Compucall)
® Voice Mail Services
(Available Option w/C2 Exchange Svcs)
Selected Services Data Services -Core Services Products Customer Initials
®
__ _ ____ Data Transmission Services
(Analog Service, Carrier DSO (ADN),Carrier DS1
(Hicap/T1),Carrier DS3)
t Gigabit Ethernet Metropolitan Area Network (MAN)
(GigaMAN, MON, OPT-E-MAN,
CSME,EPLS-WAN, ESS-MAN I -- ----
° ''
~ -~
^ Multi Protocol
L
abe
I Switchin
MPLS
g( )
AVPN
N
etw
or
k Bas
( ed F'
crew I
al A
N
IRA
,,
-
t ~,I _: :~ Synchronous Optical Network (SONET)
' (Point-Point SONET, Ethernet-over SONET,
SONET Ring ICB) ~
~ ~" ~'' "~ ~ ~~'
~ ' '3i "
^
ISDN (BRI)
® ISDN (PRI)
(PBX/DID)
^
Switched 56/Switched Digital Services (SDS)
® Frame Relay 8~ ATM
(Managed or Non Managed)
® Internet
^ DSL
Agency Hosted (DSL)
^ DSL
DSL Virtual Private Network
(AVPN, Network Based Firewall, ANTRA)
^
Enhanced Centrex VDNA
Included Services
- Other Services -Core Services Products
IntraLata Calling (Local Usage Zone 1 - 3)
(Included on C2 Exchange Services) Automatic Coverage
Bldg. Wiring Services
(Automatic Service Coverage on C2 Svcs)
Jacks/VViring
Inside Wire Repair Plan(Voice)(If subscribed to)
Inside Wire Repair Plan(Data)(If subscribed to)
PAGE 4 ATTACHMENT 5 EXHIBIT A-2 Revised: Amendment No. 1.1
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City of Dublin MSA 2 ATTACHMENT 1
Selected Services Long Distance -Voice Services Customer Initials
~ Long Distance Calling Services
(Includes Intralata Toll)
~ 900 Services
~ Automatic Call Distributor (ACD) Services
~ Network Based Interactive Voice Response
IVR Services
~ Computer Telephone Integration
(CTI) for Network Based ACD
~
~ Toll Free Services
~
International Toll Free Services
~
Calling Card Services
~ Pre-Paid Catlin Services
®
Network Audio Conferencin Service
~ Network Conferencing
eb Conferencing
Included Services Other Services -Long Distance Voice
Services
Automati
C
c
overa e
Bldg. Wiring Services
(Automatic Service Coverage on C2 Svcs)
Jacks/INiring
PAGE 4 A'rTacxMENT 5 EXHIBIT A-2 Revised: Amendment No. 2.1