HomeMy WebLinkAbout4.12 Devany Sq Trailer Reloc~~ r ~1
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CITY CLERK
File # 0 ~p^~~"0~
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: September 16, 2008
SUBJECT: Acceptance of Work - Contract Number 07-08 ValleyCrest
Landscape Development Devany Square (Formally Area G -
Neighborhood Square) and Inspection Trailer Relocation
Report Prepared by Rosemary Alex, Parks and Facilities
Development Coordinator
ATTACHMENTS: 1) Resolution accepting facility improvements
2) Budget Change
RECOMMENDATION: 1) Authorize the City Manager to accept the final facility
improvements.
2) Adopt Resolution accepting the completed improvements
3) Approve Budget Change
4) Authorize Staff to accept a maintenance bond in the amount of
$106,315 at a future date.
CT ~ TTI..iTATT-
DEVANY SQUARE INSPECTION
PROJECT CONSTRUCTION PUBLIC TRAILERS TOTAL
BUDGET FACILITY FEE GENERAL
AND MEASURED FUND
FUNDS
Base Contract Award (9/4/07) $773,741 $151,435 $925,176
Construction Contingency (9/4/07) $77,374 $15,143 $92,517
Additional Allocation $41,538 $14,968 $56,506
TOTAL BUDGET $892,653 $181,546 $ 1,074,199
ACTUAL CONTRACT EXPENSE TOTAL
Base Contract Award $ 773,741 $151,435 $ 925,176
Approved Change Orders $107,867 $30,111 $137,978
TOTAL CONSTRUCTION
CONTRACT COST $881,608 $ 181,546 $1,063,154
A Budget Change is required for Fiscal Year 2008/2009 as the adopted Budget assumed all expenditures
would be complete as of June 30, 2008
COPY TO: ValleyCrest Landscape Development
Page 1 of~,
ITEM NO.
C:\Documents and Settings\rosemarya\Local Settings\Temporary Internet Files\OLK1F\9-I6 Devany Square Acceptancerev.doc
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DESCRIPTION: On September 4, 2007 the City Council awarded a contract to
ValleyCrest Landscape Development. The base contract awarded totaled $925,176 and the scope of work
included two projects (#95640 Devany Square $773,741; and #93462 Inspection Trailer Relocation
$151,435). The Devany Square Project is being funded by Public Facility Fees and Measure D, while the
Trailer Relocation Project is funded by General Fund monies.
Staff along with representatives from ValleyCrest Landscape Development completed a walkthrough on
September 11, 2008 and except for a few minor punch list items all elements of the project were complete.
Staff is requesting that the Council authorize the City Manager to accept all final improvements pending
completion of the remaining minor items for both Project 95640 Devany Square and Project 93462
Inspection Trailer Relocation.
The City presently holds a performance bond in the amount of $1,063,154 to provide the necessary
security for the performance of the work involved. As the work is now complete, the performance
security requirement can be reduced, in accordance with authority contained in Section 66499.7 of the
Government Code; to an amount necessary to guarantee warranty of the work for aone-year period
following acceptance of the work. The Contractor will provide a new maintenance bond in the amount of
$106,315 which is 10% of the final contract amount, and is sufficient to cover the one-year guarantee
period.
Upon City Manager acceptance of the complete contracted work, Staff will file a notice of completion
with Alameda County Clerk. The City will release the 10% retention thirty-five days subsequent to
recording the notice of completion with Alameda County.
When the Fiscal Year 2008/2009 Budget was adopted it was based upon all work on these projects being
complete by June 30, 2008. Therefore, it will be necessary to include an appropriation for Fiscal Year
2008/2009 for the remaining work associated with Devany Square and the Trailer Relocation Project. The
total project expenditures including the 2008/09 expenditures do not exceed the amount presented last
June in the Budget and Capital Improvement Plan (CIP). Staff have prepared a Budget Change which is
included as Attachment 2.
RECOMMENDATION: It is the recommendation of Staff that the City Council take the
following action:
1. Authorize the City Manager to accept the final improvements for Contract No. 07-08.
2. Adopt Resolution accepting completed facility improvements.
3. Approve Budget Change.
4. Authorize Staff to accept a maintenance bond in the amount of $106,315 at a future date.
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RESOLUTION NO. - 08
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ACCEPTING IMPROVEMENTS TO DEVANY SQUARE (FORMALLY AREA G
NEIGHBORHOOD SQUARE)
WHEREAS, Va1leyCrest Landscape Development entered into a contract with the City of Dublin
to complete the construction of Devany Square (Formally Area G Neighborhood Square) in accordance
with plans and specifications on file with the City Engineer; and
WHEREAS, said improvements have been completed in accordance with said plans and
specifications, and any approved modifications thereof, to the satisfaction of said City Engineer of the
City of Dublin; and
WHEREAS, as a condition of said contract, ValleyCrest Landscape Development is required to
guarantee the improvements for a period of one year following acceptance of the work by the said City of
Dublin; and
WHEREAS, as improvements are now completed, and the original performance bond security
requirement can be reduced, in accordance with the authority contained in Section 66499.7 of the
Government Code of the State of California, to an amount found necessary to guarantee maintenance of
the completed work for the aforesaid one-year period;
NOW, THEREFORE BE IT RESOLVED that:
1. The improvements are completed per plans and specifications except for minor
punch list items, and the City Manager has the authority to approve and accept the
improvements upon completion of the remaining punch list items subject to the
aforesaid one-year guarantee; and
2. Upon approval and acceptance by the City Manager, the aforesaid performance
bond security requirement may be reduced from the amount of $1,063,154 to the
amount of $106,315 upon acceptance by Staff of the replacement maintenance
bond as security for the aforesaid one-year maintenance period; and
3. Upon approval and acceptance by the City Manager, the said original performance
bond in the amount of $1,063,154 posted in connection with the work involved in
the construction of said Facility is hereby released upon acceptance of said
maintenance bond.
PASSED, APPROVED AND ADOPTED this 16th day of September 2008.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
9- ~ ~-~~' ~ tz.
ATTACHMENT 1
CITY OF DUBLIN ~ ~.
BUDGET CHANGE FORM 2008/2009
CHANGE FORM #
New Appropriations (City Council Approval Required): Budget Transfers:
X From Unappropriated Reserves (Fund) From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
From New Revenues Between Departments (City Council Approval Reqd)
_ Other
__ ___ ___r:_..~ .,.~,-.tr.r... ~~rrnc~e~ aTrr[~~T nC`("C1TTN'i' AMnUNT
UL'l,tL~.A~L+ 11lJUlrL' 1 Hl,4VV1~1 t^tii.ivvi.~ - -- - - --
Name: General Fund -Inspection Trailer
Name: Relocation Project /Contract Improvements $ 9,895
Account #: 001-93462-750-050 (Va1leyCrest)
Account
Name: Public Facility Fee Fund -/Devany Sq $ 1,000
Name: Park Project /Staff Salaries Inspection
Account #: Account #:310-95640-701.001
Name: Public Facility Fee Fund -/Devany Sq
Park Project /Postage $ 100
Account #: 310-95640-711.000
Name: Public Facility Fee Fund -/Devany Sq
Park Project /Printing $ 200
Account #:310-95640-716.000
Name: Public Facility Fee Fund -/Devany Sq
Park Project /Contract Services- Testing $ 1,000
Account #: 310-95640-740.077
Name: Public Facility Fee Fund -/Devany Sq
Park Project /Contract Svcs -Const Admin $ 2,000
Account #:310-95640-740.081
Name: Public Facility Fee Fund -/Devany Sq
Park Project /Contract Improvements $ 33,478
Account #:310-95640-750.050 Valle Crest)
Name: Public Facility Fee Fund -/Devany Sq
Park Project /Contract Improvements $ 10,000
Account #: 310-95640-750-050 Other)
Fin Mgr/ASD:
Signature
Date: c1 2,0~ g
REASON FOR BUDGET CHANGE ENTRY: Carry over appropriation in Fiscal Year 2008/2009. When the
Budget was adopted it was projected that all project expenses would be complete in FY 2007/08.
Appropriation includes final ValleyCrest contract amounts and other project final costs.
City Manager:
Signature
Date:
As Approved at the City Council Meeting on: Date: 9/16/2008
Mayor:
Posted By:
Signature
Signature
Date:
Date:
jormslbudgchng ATTACHMENT #2