HomeMy WebLinkAbout6.1 AVI Rate Adjustment
CITY CLERK
File # D~~~-~[QJ
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 26, 2008
SUBJECT:
Public Hearing: Adoption of Rates for Garbage Collection, Disposal, and
Recycling Services Provided By Amador Valley Industries and Establishing
the 2008-2009 Annual Assessment
Report Prepared by Roger Bradley, Administrative Analyst
ATTACHMENTS:
1.
2.
3.
4.
5.
RECOMMENDATIO~ .,j)c'
~ ~ LAI'~~.
4.
-- 5.
Methodology Used For 2008/2009 Rate Adjustment
Proposed vs. Current Rates
Rate Comparison
Resolution Adopting Rates
Resolution Establishing Annual Property Related Fee
Open the Public Hearing
Receive the Staff Report and public testimony
Close the public hearing
Deliberate
Adopt Resolutions if written protests are insufficient
FINANCIAL STATEMENT: It is proposed that the solid waste rates in the City of Dublin be
increased by approximately 3.99% for residential service, 8.33% for commercial service, and 1.5% for
roll-off container service based on the adjustment formula included in the City's solid waste collection
services agreement with Amador Valley Industries (A VI). The rate adjustment formula takes into
consideration the increase in various cost indices. An annual fee is collected on the Property tax bill for
the cost of Basic Residential Garbage Service. The proposed 2008/2009 Annual Assessment is $162.72
per household.
DESCRIPTION: In January 2005, the City executed the collection service agreement with
Amador Valley Industries (A VI) for service that began July 1, 2005. The agreement between the City and
A VI requires the City to adopt a rate schedule, which is estimated to produce a specified revenue amount
as identified in the Agreement. The Agreement provides for an annual adjustment to the total revenue
based on economic indices applied to the base cost that was part of A VI's original proposal. The
adjustment formula also factors in growth in the number of customers and disposal tonnage.
The City has also adopted an Ordinance, which requires all parcels in the City to subscribe to weekly
minimum garbage service. For residential properties that are serviced with individual containers, the City
collects the annual cost of minimum service with the property tax bill. This minimum service includes:
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COpy TO: Amador Valley Industries
Page 1 of 4
w.1
ITEM NO.
H :\Garbage Assmt\2008 _ 2009 AssmtlAgenda\agenda _stmnt_ GarbageRates.doc
weekly curbside collection of a 32 gallon garbage container; up to two (2) organic waste carts, including
food scraps (96 gallons each); up to two (2) recycling carts (96 gallons each); recycling collection of used
oil and filters; an annual household hazardous waste drop off event; and three on-call bulky waste pick-
ups per year. Residents desiring larger garbage carts are billed directly by the Company for the
incremental rate difference. The City pays A VI for the service cost of minimum residential service with
monies collected from the property tax bill.
COMMERCIAL RECYCLING INCENTIVE PROGRAM
In an effort to encourage commercial and multifamily service units to participate in the City's recycling
programs, the Agreement with A VI was developed to include a provision that the cost of recycling
services would be "bundled" with the regular rates. The intention of this change was to bundle the
commercial and multi-family common bin garbage and recycling services under a single charge to the
customer for the entire bundle of services, based solely on the size and frequency of the regular garbage
service. The purpose of this new approach was to provide incentives for greater commercial and multi-
family recycling by making recycling services part of the basic garbage collection cost similar to
residential collection. This provides an economic motivation to commercial and multi-family customers
to maximize recycling and minimize the required garbage collection services.
At the June 5, 2007 City Council Meeting, Council directed Staff to work with A VI to create incentives
for A VI to increase recycling among the City's commercial sector. Over the months, the City and A VI
have met on many occasions to discuss Council's direction of creating greater commercial recycling
incentives. Under the current agreement, A VI is to receive a guaranteed revenue amount each year that
escalates by certain indices. This revenue amount was supposed to take into account the entire bundle of
services that were required under the contract. As part of this bundle of services, recycling services were
to be a free service with no revenue being generated. A VI indicated that the commercial recycling
program was not accounted for in its original bid proposal, and Council directed Staffto work with A VI to
create incentives for A VI to expand the City's commercial recycling programs.
In meeting Council's direction to expand commercial recycling and create incentives for A VI to continue
its expansion, Staff and A VI have developed the program made up of the following key business points
and incorporated them into the 2008-2009 rate adjustment as presented to Council on June 17,2008:
· Separate residential and commercial compensation in the rate model and include commercial
recycling collection compensation as an item in the commercial compensation element.
· A VI shall provide the City with drop box collection services in exchange for large item collection
servIces.
· A VI will perform a minimum of two (2) Commercial Waste Audits each day.
· A VI will perform 12 public presentations each year.
· City will assist with businesses/organizations to promote, increase, and enforce diversion efforts.
· The commercial recycling base compensation element shall be set at $150,000.
· The base compensation amount shall only increase in subsequent years by the RRI factor, capped
at 5.0% each year, and the growth in commercial recycling tonnage.
· A VI will submit a diversion plan each year for City approval.
· There is a retroactive adjustment to the commercial recycling base compensation element, which
consist of the inflation factors RRI and growth in commercial recycling tonnage dating back to the
Page 2 of 4
beginning of the contract as shown. Thus, $205,130 will be included in the FY 2008-2009 rate
adjustment.
. A VI will increase institutional and MFD outreach and programs.
Staff believes that this mechanism for commercial recycling compensation will create an economic
incentive for A VI to achieve higher levels of diversion within the commercial sector.
GARBAGE RATE CALCULATION
Garbal!e Rate Backl!round
The current garbage rates became effective July 1, 2007. The agreement with A VI provides a process for
addressing the compensation generated from all rate classes on an annual basis. The agreement
establishes a total annual revenue requirement for the Company. The City retains the responsibility to
establish the rates for all categories, with the provision that rates must be reasonably forecasted to provide
the compensation to A VI as provided for in the Agreement. The forecasting uses census numbers based
on service levels multiplied by the new rates.
As required in the Agreement, the City has provided A VI with information showing the rate calculations
and assumptions. Section 5.13.1 states"... the final decision of the rate structure rests solely with the
City." The proposed rate structure for 200812009 is estimated to meet the compensation requirement of
$7,382,513. This compensation is possible as a result ofa proposed 3.99% increase to the residential rate
category, a proposed 8.33% increase to the commercial rate category, and a proposed 1.50% increase to
the roll-off container rate category. A detailed description of the methodology required by the Agreement
is included as Attachment 1.
Detailed Comparison of Current and Proposed Rates
Attachment 2 compares the proposed rates to the current rates for service levels that represent a majority
of the subscribers in the City. The proposed rates would be effective July 1, 2008.
Competitiveness of Dublin Rates with Neil!hborinl! Al!encies
As shown in Attachment 3, the proposed City of Dublin rates remain very competitive compared to rates
charged for similar services in surrounding communities. In most cases, the City of Dublin service levels
are at least comparable, and often better than the survey cities. For example, Pleasanton does not offer
any bulky waste pick-ups, and Livermore and San Ramon charge extra for many items, such as electronic
waste and appliances, which A VI will pick up free of charge for Dublin residents. Therefore, the City of
Dublin customers receive more services. For most rate categories, the proposed City of Dublin rates are
similar and in all cases below the average of the Tri- Valley agencies surveyed. For the purpose of this
survey, rate increases for Fiscal Year 2008-2009 of the other Tri- Valley cities were not always available,
as the cities were at various stages of performing their rate adjustments. Even using some non-escalated
2007/2008 data (P1easanton only), the City is still competitive with the costs of the other Tri-Valley cities
and is below the average for all service levels.
Annual Fee For Minimum Residential Garbal!e Service
The City Council will need to establish the annual fee, which is collected with the property tax for
residential properties, separately from the rates for other levels of service. The proposed fee for Fiscal
Year 2008-2009 is $162.72, which equates to $13.56 per month. This is a $0.52 per month increase over
the rate levied in 200712008. This base rate includes $0.47 per month which is collected for the purpose
Page 3 of 4
of funding the cost associated with collection of the property tax bill. These funds are not paid to A VI. In
addition, the cost of collection and delinquencies for the basic service, are expected to be covered from the
following sources: prior year fund balance; penalties and prior year taxes collected by the County Tax
Collector; and interest on funds held prior to payment to the Company.
The following table shows the historical annual assessments:
Historical Annual Fee For Minimum Garbage Service Collected With Property Tax Bill
2004/05
$121.80
2005/06
$146.04
2006/07
$154.08
2007/08
$156.48
Proposed 2008/09
$162.72
Recommendation
Attached to the Agenda Statement is a Resolution (Attachment 4), which will establish the Amador Valley
Industries Rate Schedule in accordance with the Franchise Agreement, under which the Company operates
in the City of Dublin. Attachment 5 is a Resolution establishing the Annual Rate to be levied for Basic
Service on the residential property tax bill.
Staff recommends that the City Council conduct a Public Hearing. Following the Public Hearing, Staff
recommends that the City Council deliberate and adopt the Resolutions.
Page 4 of 4
METHODOLOGY USED FOR 2008/2009 GARBAGE RATE ADJUSTMENT IN it 1+
ACCORDANCE WITH AGREEMENT BETWEEN
CITY OF DUBLIN AND AMADOR VALLEY INDUSTRIES
Report Submitted To: City Council June 26, 2008
Prepared By: Roger Bradley, Administrative Analyst
How Adiustment Factors Are Applied To Elements That Comprise Total Compensation
The Agreement with A VI, as structured with the Company, initially provides a lump sum figure to
provide all services in the Agreement. The initial rates were established to generate the annual revenue
based on the initial level of customers. As new customers are added, the Company also receives
revenue for those services. In accordance with section 5.14 of the Agreement, the Company retains
any compensation in excess of what is calculated. If actual compensation is less than calculated, the
Company is not entitled to any additional revenues.
Annually there is a process established where a revised total compensation figure is developed. This
calculation takes into consideration changes in the number of accounts serviced as well as adjustments
to four elements. The Agreement divides compensation provided to A VI into the following five
Elements:
1. Collection Compensation Element
2. Commercial Recycling Element
3. Disposal Compensation Element
4. Container Compensation Element
5. Fee Compensation Element
1. Methodolol!v for Adiustinl! Rates To Reflect Chanl!es In Collection Costs
The Agreement with A VI contains a very detailed methodology for incorporating economic changes
into the annual rate adjustments. Specifically, two calculations are made as part of a larger formula.
The first is the Refuse Rate Adjustment (RRI) and the second an Annual Growth (AG) factor. On July
1, 2008, the agreement provides for an annual adjustment to Collection Compensation. The
Agreement also details the time period to be used in making the annual adjustments.
Steps Required to Calculate the RRI Factor
The RRI factor cannot exceed 5%, and it is calculated based on the weighted percentage change in
specific indices multiplied by the costs associated with key company expenses. The following table
provides a summary description of how these factors are interrelated:
Operating Cost Category Index Used (To Produce A Weighted % Index Change @
Adiustment) 12/31/2007
LABOR Waste Collection Avg Hourly Earnings 2.56%
(ceu6056210008)
VEHICLE REPLACEMENT Motor Vehicle Mfg- Vehicles On Purchased 2.60%
Chassis (pcu3362113362113)
VEHICLE MAINTENANCE Industrial Truck & Tractor Mfg.-Parts for 3.1 0%
Industrial Work Trucks (pcu3339243339243)
ALL OTHER Industrial Truck & Tractor Mfg.-Parts for 3.10%
Industrial Work Trucks (pcu3339243339243)
STEP 1: INDICES USED IN RRI CALCULATION
1
Attachment 1
METHODOLOGY USED FOR 200812009 GARBAGE RATE ADJUSTMENT IN 26'b J 4-
ACCORDANCE WITH AGREEMENT BETWEEN
CITY OF DUBLIN AND AMADOR VALLEY INDUSTRIES
Report Submitted To: City Council June 26, 2008
Prepared By: Roger Bradley, Administrative Analyst
The Company provides the City with their expenditures in each of these areas over Calendar Year
2007. These costs are A VI expenses and exclude disposal costs or fees paid to the City. The total costs
for the year are used to determine the weighting to be applied for each of the indices. The following
table shows the actual weighting used in the 2008/09 calculation.
STEP 2: RRI WEIGHTING FACTOR BASED ON RELATIONSHIP TO TOTAL COSTS
Operating Cost Category A VI $ reported % Total Expenses
(Wei2htinl! Factor)
LABOR $ 1,423,044 31.01%
VEHICLE REPLACEMENT 371,718 8.10%
VEHICLE MAINTENANCE 743,389 16.20%
ALL OTHER 2,051,101 44.69%
TOTAL 4,589,252
As mentioned earlier, these factors are applied on a weighted basis. The index factor for each cost
category is multiplied by the weighting factor. The result will produce the RRI, which per the
agreement cannot exceed 5%. The following table shows the 2008/09 results:
STEP 3: RRI CALCULATION (CANNOT EXCEED 5%)
[Index Change multiplied By Weighting Factor]
Operatinl! Cost Catel!ory RRI
LABOR 0.79%
VEHICLE REPLACEMENT 0.21%
VEHICLE MAINTENANCE 0.50%
ALL OTHER 1.39%
TOTAL 2.89%
Steps Required to Calculate the Annual Growth (AG) Factor
The Annual Growth factor uses a formula that compares revenue at two points in time. The
"Beginning Calculated Revenue" equals the current rates multiplied by the census of January 2007.
This is compared to the "Ending Calculated Revenue". The Ending Calculated Revenue is equal to
the current rates multiplied by the December 2007 census. The adjustment reflects increases in the
number of billed units served. The methodology is relatively straight forward. The Agreement with
A VI included an Exhibit which lists various service events. For example, it included the number of
single family basic service units; number of commercial bins by size; and frequency of service; etc.
These are then multiplied by the appropriate monthly rate. Residential service is a bundled rate for
recycling and garbage and, therefore, recycling is not included in the calculation. Moreover, each
single family unit is calculated at the Basic Rate regardless of whether they may have multiple
recycling or green waste bins. Similarly, the commercial bin service is a bundled rate and only the
billed garbage service for which there is a rate established is counted in this formula.
2
Attachment 1
METHODOLOGY USED FOR 200812009 GARBAGE RATE ADJUSTMENT IN 6'6/J I q
ACCORDANCE WITH AGREEMENT BETWEEN
CITY OF DUBLIN AND AMADOR VALLEY INDUSTRIES
Report Submitted To: City Council June 26, 2008
Prepared By: Roger Bradley, Administrative Analyst
For the 2008/2009 adjustment, the Agreement provides for the calculation to be done based on the
actual Collection census data as of January 2007 and as of December 2007. The rates used for this
comparison are the rates in effect on July 1, 2007.
The 2008/2009 calculation showed that the "Beginning Calculated Revenue" based on the January
2007 census was $569,552 and the "Ending Calculated Revenue" based on the December 2007 census
was $586,163. This results in a 2008/2009 Annual Growth Factor of2.92%. [$586,163 - 569,552 =
$16,611; 16,611/569,552 = .0292]
Application of RRI and AG to Collection Compensation Element
The 2007/2008 Collection Compensation Element was $4,839,470. In accordance with the
Agreement, this amount is first adjusted by the Annual AG Factor [4,839,470 * 1.0292 = $4,980,783]
and then that total is escalated by the RRI factor. [$4,980,783 * 1.0289 = $5,124,727] This amount
then flows into the projected total compensation shown in Section 6 of this report.
2. Methodolol!v for Adiustinl! Commercial Recvclinl! Compensation
The City has agreed to provide a compensation amount to A VI for the City's Commercial Recycling
Program. This amount is escalated each year by the RRI factor, which is calculated as described above
and the growth in commercial recycling tonnage. The commercial recycling growth is calculated based
on the total tonnage at the end of each calendar year over the total tonnage for the previous. For
Calendar Year 2007, the total recycling tons collected was 1,831.62. In 2006, A VI collected 1,454.34.
This results in an increase of25.94% (1831.62 -1454.34 = 377.28; 377.28/1454.34 = .2594). This
percentage increase is added to the RRI factor with the combination of the factors used to inflate the
previous year's Commercial Recycling Program compensation amount (0.2594 +0.0289 = 0.2883;
$159,225 * 0.2883 = $45,905; $159,225 + $45,905 = $205,130). This amount then flows into the
projected total compensation shown in Section 6 of this report.
A VI Commercial Recyclinq Compensation for FY 2008-2009
Commercial RRI Recycling Compensation Element
Year Recycling Factor AVIComp Effective
Tons Growth Date
2005 1418 Base Year $150,000
2006 1454 2.55% 3.60% $159,225
2007 1832 25.94% 2.89% $205,130 7/1/2008
3. Methodolol!v for Adiustinl! Rates To Reflect Chanl!es In Landfill / Disposal Costs
Landfill disposal costs are established under a separate agreement between the City of Dublin and
Waste Management Inc. A VI is required to use the disposal facility designated by the City. A VI
makes the payments for disposal costs and pays the price negotiated by the City under the separate
agreement with Waste Management. Since these are expenses incurred by A VI, these costs must also
3
Attachment 1
METHODOLOGY USED FOR 2008/2009 GARBAGE RATE ADJUSTMENT IN 41S'fJ I +
ACCORDANCE WITH AGREEMENT BETWEEN
CITY OF DUBLIN AND AMADOR VALLEY INDUSTRIES
Report Submitted To: City Council June 26,2008
Prepared By: Roger Bradley, Administrative Analyst
be considered in setting the rates. The landfill component has the following two factors that impact the
rates: 1) Tip Fee Factor, and 2) Annual Tonnage Factor.
Approved Tip Fee(ATF) Factor
In 200812009, the cost per ton for landfill fees will increase by 57 cents per ton. The increase comes
from two separate categories: increases in governmental regulatory fees and increases as provided in
the Disposal Agreement with Waste Management. The increase in regulatory fees is 30 cents per ton
(24 cent increase in Measure D and 6 cent increase in Open Space Fees). The increase as provided in
the disposal agreement with Waste Management is 27 cents per ton. Therefore, the total disposal cost
for 200812009 will be $28.81 per ton. Of this amount, $15.52 is related to regulatory fees and $13.29
reflects the portion paid to Waste Management for landfill services. The portion paid to Waste
Management can increase only as provided in a Disposal Agreement between the City and Waste
Management. The regulatory fees are levied by other agencies such as StopWaste.Org; County Local
Enforcement Authority; California Integrated Waste Management Board; Household Hazardous Waste
Fees; County Business License; etc. This results in an ATF Factor of2.02%. [2007 Rate = $28.24/ton
and 2008 Rate = $28.811ton. $28.81 - 28.24 = 0.57; 0.57/28.24 = 0.0202]
Historical Comparison of ATF Factor
Fees Assessed on a Per Ton Basis
Government Fee Element
(Fees Assessed by Governmental Agencies)
CIWMB Law Co Co. Total
AB Enforcement Co Bus Measure ACWMA ACWMA Planning Open Gov
1220 A enc License D Facilities HHW Fee S ace Fees
$1.40 $0.22 $0.95 $7.19 $1.50 $2.15 $0.08 $1.41 $14.90
$1.40 $0.22 $0.95 $7.28 $1.50 $215 $0.08 $1.44 $15.02
$1.40 $022 $095 $7.43 $1.50 $2.15 $0.08 $1.49 $15.22
$1.40 $0.22 $0.95 $767 $1.50 $2.15 $008 $1.55 $15.52
Annual Tonnage (AT) Factor
The tonnage increase for the 2008/09 adjustment is based on disposal reports for the period January 1,
2007 - December 31, 2007 and is the summation of the monthly tonnages over this period. This
amount is then compared against the previous year's disposal tonnage. The total disposal in 2007 was
25,929 tons, and in 2006, it was 27,859 tons. This results in an AT Factor of -6.93%. [25,929-
27,859 = -1,930; -1,930 1 27,859 = - 0.0693]
Application of ATF and AT Factors to Disposal Compensation Element
The Landfill Compensation Element was $786,736 in 2007. In accordance with the Agreement, this
amount is first adjusted by the Annual AT Factor [(786,736 * -0.0693) + 786,736 = $732,215] and then
that total is escalated by the ATF factor. [$732,215 * 1.0202 = $747,006] This amount then flows into
the projected total compensation shown in Section 6 of this report.
4
Attachment 1
METHODOLOGY USED FOR 2008/2009 GARBAGE RATE ADJUSTMENT IN 51fb \ +
ACCORDANCE WITH AGREEMENT BETWEEN
CITY OF DUBLIN AND AMADOR VALLEY INDUSTRIES
Report Submitted To: City Council June 26, 2008
Prepared By: Roger Bradley, Administrative Analyst
4. Methodolol!v Addressinl! Container Compensation Element
This element represents the amortized cost of carts and bins over the life of the agreement. The
allowed amount is modified by the AG factor. As noted above, this factor was calculated at 2.92% for
the 2008/09 adjustment. For the 2007/08 adjustment, the amount designated for the Container Element
was $190,612. Adjusting this amount by the AG Factor results in $196,178 being the amount to be
recovered from rates in 2008/09.
5. Methodolol!v Addressinl! Fee Compensation Element
As part of the Agreement with the City of Dublin, A VI is required to remit franchise taxes and certain
fees to the City of Dublin based on a percentage of its revenue. Therefore, as the company rates go up
the Fee Element must also be adjusted in order to recognize the fees to be paid on the new revenue.
The Fee Compensation Element shall equal:
1. (Collection + Commercial Recycling Element + Disposal + Container Elements) = "base
compensation"
2. "base compensation" is divided by (one (1) minus the "Current Fee Percentage") [Where the
"Current Fee Percentage" = 15.6%]
3. subtract "base compensation" from the obtained value
For 2008/09, the Fee Compensation Element Calculation is as follows:
(5,124,727 + 205,130 + 747,006 + 196,178) = $6,273,041 (base compensation)
$6,273,041 1 (1- 15.6%) = $6,273,041 1 (84.4%)
$6,273,041 1 84.4% = $7,432,513
$7,432,513 - $6,273,041 = $1,159,472
The adjusted total compensation for the Fee Element is shown in Section 6 below.
6. City Process Of Developinl! Rates Proiected To Meet Total Compensation
As discussed above, certain adjustment factors are applied to each area. The starting point is the base
compensation from the previous agreement year as required under the Agreement. The adjustment
methodology is shown in the table below. As the table shows, the 2008/09 rate adjustment process
results in the need to establish rates at a level expected to generate $7,432,513 in revenue. This
amount is $540,549 more than the allowed compensation calculated when the rates were established on
July 1, 2007.
Prior to establishing the compensation that will be generated from the rates, an adjustment is made for
grant revenues that reduce the Company's operating cost. The amount of revenue required from rates
is partially offset by one grant. A $350,000 grant was obtained at the beginning of the agreement to
reduce the cost of implementing a natural gas truck fleet. The total grant is amortized over the 7 year
life ofthe Agreement and, therefore, $50,000 is credited against required revenue in 2008/09.
5
Attachment 1
METHODOLOGY USED FOR 2008/2009 GARBAGE RATE ADJUSTMENT IN to Vb I If'
ACCORDANCE WITH AGREEMENT BETWEEN
CITY OF DUBLIN AND AMADOR VALLEY INDUSTRIES
Report Submitted To: City Council June 26, 2008
Prepared By: Roger Bradley, Administrative Analyst
The final step in developing the rates is to test the total annual expected revenue to the Company, when
the rates are increased by different amounts. It is necessary for the adjustment to be at a level so that
the total annual projected compensation to the Company will equal $7,432,513. The calculation for
2008/09 is performed using the census figures as of December 2007.
Based on the December 31, 2007 census of customers serviced by A VI, Staff has determined that a
3.99% residential rate increase, 8.33% commercial rate increase, and a 1.50% roll-off rate increase will
generate the required revenue. It is not possible to exactly match the targeted annual revenue given the
various subscription levels and fees. The test calculation shows that when the grant funds of $50,000
are added to the new rates that the total projected compensation is $7,438,738. An additional cost of
$6,000 was included in the rate compensation model to offset costs in the timing of landfill fee
increases, which have been paid by A VI and were not included in the 2007/08 rate model.
6
Attachment 1
METHODOLOGY USED FOR 200812009 GARBAGE RATE ADJUSTMENT IN ACCORDANCE WITH AGREEMENT
BETWEEN
CITY OF DUBLIN AND AMADOR VALLEY INDUSTRIES
Report Submitted To: City Council June 26, 2008
Prepared By: Roger Bradley, Administrative Analyst
Historical Comparison of Compensation Elements 2005/2006 - 200712008
Compensation 2005/2006 200612007 Absolute Percent 2007/2008 Absolute Percent 200812009 Absolute Percent
Element Compensation Compensation Change Change Compensation Change Change Adjusted Change Change
Comp
Collection $ 4,176,900 $ 4,612,722 $ 435,822 10.43% $ 4,839,470 $ 226,748 4.92% $ 5,124,727 $ 285,257 5.89%
Commercial $0 $0 -- -- $0 -- -- $205,130 $205,130 n
Recycling
Disposal $ 747,899 $ 828,930 $ 81,031 10.83% $ 786,736 $(42,194) -5.09% $ 747,006 $(39,730) -5.05%
Container $ 177,000 $ 188,222 $ 11,222 6.34% $ 190,612 $ 2,390 1.27% $ 196,178 $ 5,566 2.92%
Fee $ 942,987 $ 1,040,593 $ 97,606 10.35% $ 1,075,146 $ 34,553 3.32% $ 1,159,472 $ 84,326 7.84%
TOTAL $ 6,044,786 $ 6,670,467 $ 625,681 10.35% $ 6,891,964 $ 221,497 3.32% $ 7,432,513 $ 540,549 7.84%
~
~
7
Attachment 1
..+.
~Jb( t
(Selected Service Levels Representing Most Common Subscriptions)
COMPARISON OF SELECTED RATES
Current (2007/08) vs Proposed (2008/09)
Residential -Monthlv Rates
Minimum Residential (35) Gallon
64 Gallon Residential
Sample rate categories represent 96% of
residential customers
Commercial -Monthlv Rates
1 Yard - 1 time I wk
2 Yard - 1 time / wk
3 Yard - 1 time I wk
3 Yard - 2 times / wk
4 Yard - 1 Time I wk
4 Yards - 2 times / wk
Sample rate categories represent 71% of
commercial customers
DroD Box - Rates Per Service
20 Yard Loose
30 Yard Loose
40 Yard Loose
Represents 86% of 2005 non-compacted
Drop Box Subscriptions
30 Yard Compacted
Represents 39% of the 2005 compacted
Drop Box Subscriptions
Handy Hauler Available To Residents
Current
Rate
$13.04
$23.95
Proposed
2008/2009
$13.56
$24.91
Proposed Increase over
2007/2008
$
$0.52
$0.96
%
3.99%
4.01%
$55.81 $60.46 $4.65 8.33%
$111.62 $120.92 $9.30 8.33%
$167.43 $181.38 $13.95 8.33%
$348.75 $377 .81 $29.06 8.33%
$223.24 $241.84 $18.60 8.33%
$460.37 $498.73 $38.36 8.33%
$335.40 $340.40 $5.00
$503.10 $510.60 $7.50
$670.80 $680.80 $10.00
$1,005.30 $1,020.30 $15.00
$77.95 $79.12 $1.17
1 .49%
1 .49%
1.49%
1.49%
1.50%
Attachment 2
Proposed
Dublin % Proposed Current % Increase
Residential Livermore Pleasanton San Ramon Average Basic Rate From Avg Rate over Prior FY
1 Can Residential (32-35 Gallon) $ 15.89 $ 22.50 $ 21.58 $ 19.99 $ 13.56 -32% $13.04 4.0%
1 Can Residential (64-70 Gallon) $ 34.93 $ 25.04 $ 37.67 $ 32.55 $ 24.91 -23% $23.95 4.0%
ATTACHMENT 3 - RATE COMPARISON
2008 Garbage Rate Comparison Survey (Prepared May 23, 2008)
Comparison With Proposed Rates
% Dublin Customers Covered By Sample Rate Categories: 96%
Residential Notes:
Dublin: Basic rate includes 32-gallon garbage can (weekly pick-up);Weekly 64-gallon organics can; Weekly 64-gallon curbside recycling can;
lager size and/or additional organic and recycling carts available upon request; compost give-back and 3 on-call bulky waste clean-ups per
year including items such as electronic waste, household batteries, tires, white and brown goods.
Livermore: Basic rate includes 35-gallon garbage can (weekly pick-up); Weekly 64-gallon organics can;
Weekly 64-gallon curbside recycling can; and 4 on-call clean-ups per year.
San Ramon:Basic rate includes 35-gallon garbage can (weekly pick-up); Weekly 96-gallon green waste can supplied by Company;
Weekly 64-gallon curbside recycling can, and 3 special clean-ups per year.
Pleasanton: Basic rate includes 90-gallon can (recycling + garbage) supplied by company (weekly pick-up); no separate container for
recyclables. Weekly 64-gallon organic waste can; 1 extra green-waste pick-up per year; no special curbside clean-ups.
3 City Proposed % Proposed Current % Increase
Commercial Livermore Pleasanton San Ramon Average Dublin From Avg Rate over Prior FY
1 Yard - 1 time I wk $ 74.65 $ 94.69 $ 104.43 $ 91.26 $ 60.46 -34% $ 55.81 8.3%
2 Yard - 1 time I wk $ 149.30 $ 189.25 $ 193.90 $ 177.48 $ 120.92 -32% $ 111.62 8.3%
3 Yard - 1 time I wk $ 223.95 $ 270.39 $ 268.39 $ 254.24 $ 181.38 -29% $ 167.43 8.3%
3 Yard - 2 times I wk $ 466.53 $ 500.05 $ 536.79 $ 501.12 $ 377.81 -25% $ 348.75 8.3%
4 Yard - 1 Time I wk $ 298.60 $ 352.04 $ 327.93 $ 326.19 $ 241.84 -26% $ 223.24 8.3%
4 Yards - 2 times I wk $ 622.04 $ 658.25 $ 655.84 $ 645.38 $ 498.73 -23% $ 460.37 8.3%
% Dublin Customers Covered By Sample Rate Categories: 71 %
Dublin and Livermore rates include free commercial recycling
Drop Box
20 Yard Loose $ 362.40 $ 353.40 $ 602.25 $ 439.35 $ 340.40 -23% $ 335.40 1.5%
30 Yard Loose $ 543.60 $ 530.10 $ 625.19 $ 566.30 $ 510.60 -10% $ 503.10 1.5%
40 Yard Loose $ 724.80 $ 706.80 $ 648.13 $ 693.24 $ 680.80 -2% $ 670.80 1.5%
30 Yard Compacted $ 1,630.80 $ 1,060.37 $ 768.55 $ 1,153.24 $ 1,020.30 -12% $ 1,005.30 1.5%
% Dublin Customers Covered By Sample Rate Categories: 84% J~
Every effort has been made to assure the accuracy of the information and comparison of similar levels of service according to our understanding of other agency rates. ~
V,
A TT ACHMENT 3 ..+
\00(; \ t
RESOLUTION NO.
- 2008
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE SCHEDULE OF SERVICE RATES
FOR INTEGRATED SOLID WASTE SERVICES
WHEREAS, the City of Dublin executed a Collection Service Agreement with Amador Valley Industries
(A VI) on January 12, 2005; and
WHEREAS, the Agreement requires the City Council to adopt a rate schedule, which is estimated to
produce a specified revenue amount as identified in the Agreement; and
WHEREAS, the City Council adopted the initial rate schedule with Resolution 68-05 at a noticed public
hearing on May 3, 2005 and the Agreement provides that the City Council is responsible for establishing all rates;
and
WHEREAS, the Agreement with A VI provides for an adjustment to the rates each July 1 st in accordance
with specified formulas; and
WHEREAS, the City has calculated the required rate adjustment necessary to generate the agreed to
compensation and applied a 3.99% adjustment to the residential rates, 8.33% adjustment to the commercial rates, and
a 1.50% adjustment to the roll-off collection rates; and
WHEREAS, on June 26, 2008, the City Council conducted a noticed public hearing prior to the adoption of
the new rate schedule.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby adopt
the Rate Schedule attached hereto, marked Exhibit A and by reference made a part hereof.
BE IT FURTHER RESOLVED that, upon the effective date, July I, 2008, this resolution shall supersede
all previous resolutions adopting rates for solid waste services, and the rates adopted by this resolution shall continue
from year to year.
PASSED, APPROVED AND ADOPTED this 26th day of June, 2008.
AYES:
NOES:
ABSENT:
ABSTAIN :
Mayor
ATTEST:
City Clerk
Attachment 4
II~ '*
2008/09 PROPOSED ADJUSTMENT TO GARBAGE COMPANY RATES
Affected Parcels
Chapter 5.32 of the Dublin Municipal Code requires for the protection of the health safety and welfare of the community that all parcels obtain minimum
weekly garbage service. Amador Valley Industries, Inc. is the authorized garbage collection and disposal firm operating within the Cijy. The
agreement between the City of Dublin and Amador Valley Industries, Inc. provides that the City shall adopt a rate schedule which is estimafed to allow
the Company to achieve a fixed amount of annual revenue. Therefore. the adoption of these fees will aflect all parcel owners. Rates are eflective July
1,2008.
Basis of Fees
The City has negotiated a mulli-year agreement with Amador Valley Industries, Inc. The Company may request a change in rates based upon a
formula which includes: changes in the Refuse Rate Index; Increased Regulatory Fees; and changes in the total tons delivered to the Landfill. The
additional costs of each of these components has been allocated to the three classes 01 service: Residential; Commercial Bin Service; and Drop
Box/Compactor.
RESIDENTIAL RATES
Company Minimum Residential Collection Rate: Applies separately to each single family unit as well as each unit within a duplex or other attached
housing, which receives individual garbage collection services. The rate applies to the initial 32 gallons of garbage capacity, including once per week
collection and disposal; Weekly Curbside Residential Recycling; and Weekly Curbside Green Waste Recycling Large Item Collection Service; and
access to an Annual HHW drop-off event. All containers are provided by the Company.
Minimum Monthly Rate: $ 13.56 (Rate includes fifteen cents ($0.47) retained by City for preparing tax roll I collection.)
Residents may select a larger garbage container for an additional fee which is shown below:
64 Gallon Garbage Container: Minimum Cost Plus $11.35 per month (Total = $ 24.91 per month)
96 Gallon Garbage Container: Minimum Cost Plus $22.69 per month (Total = $ 36.25 per month)
Residents may request a second garbage container which will be charged at the same rate as a liest container based on the
Second Container: size requested.
Additional Large Item Collection: Residents may request additional large item collection services lor a lee 01 : $ 8.91 per Cubic Yard
COMMERCIAL AND MUl TI-FAMll Y BIN SERVICES IFRONT-END-LOADERI
Commercial Can Service: attered at locations unable to accommodate a commercial bin or with volumes deemed insufficient to utilize a commercial
bin. Monthly rate includes bin rental and once per week collection and disposal.
32 Gallon Container:
$14.13
64 Gallon Container: $25.95
96 Gallon Container:
$37.76
Commercial Bin Service Rates
Rates shown on the following page are monthly rates based upon bin size and frequency of service. Rates include collection,
disposai, and bin rental.
Rate Resolution Exhibit A
\2.. lJb \~.
Size # Times Size # Times
# Yards Per Wk Base Monthly Rate # Yards Per Wk Base Monthly Rate
1 1 $60.46 4 1 $241 .84
1 2 $135.97 4 2 $498.73
1 3 $211.48 4 3 $755.62
1 4 $286.99 4 4 $1,012.51
1 5 $362.50 4 5 $1,269.40
1 6 $438.01 4 6 $1,526.29
2 1 $120.92 6 1 $362.76
2 2 $256.89 6 2 $740.57
2 3 $39286 6 3 $1,118.38
2 4 $528.83 6 4 $1,496.19
2 5 $664.80 6 5 $1,874.00
2 6 $800.77 6 6 $2,251.81
3 1 $181.38 7 1 $423.22
3 2 $377.81 7 2 $861 .49
3 3 $574.24 7 3 $1,299.76
3 4 $770.67 7 4 $1,738.03
3 5 $967.10 7 5 $2,176.30
3 6 $1,163.53 7 6 $2,614.57
Organic material is charged at 75% of the Commercial Service rate.
OTHER COMMERCIAL SERVICES: Rates for additional requested services.
Container Push: $ 5.50
Lock & Key: $ 3.30
Excess Waste (Cu. Yd): $ 18.05 per Cubic Yard
Excess Cart Exchange: $ 5.50
Excess Bin Exchange: $ 22.00
Excess Bin Cleaning: $ 27.50
SMALL COMPACTOR SERVICE: Rates for smaff compactors serviced as a commercial account on a regular route shaff be billed by container size at
the rate of two times the stated rate above for loose garbage. .
HANDY HAULER:- One-time placement and collection of a 4
cubic yard bin, including one week container rental filled no
higher than water level:
$79.12
Additional Bin Rental Per Week: $19.90 Per Week
Excess Per Yard If Filled Above Water Level
Cost For Additional Dump: $57.36 Per Pick-up
$18.05 Per Cubic Yard
DROP BOX I COMPACTOR RATES: Cost shown is on a per pick-up basis and is based upon the load not exceeding water level (Excess is charged
the same rate). Additional Miscellaneous charges may also apply.
Rate Per Cubic Yard: Non-Compacted: $17.02 Compacted: $34.01
Organic material is charged at 75% ollhe non-compacted or compacted rate as appropriate.
MISCELLANEOUS DROP BOX CHARGES
Relocation of Drop Box
Weekly Drop Box Container Rental - After 1 st Week
Cancel Aulo Pick-up Without Notice
Handy Hauler Extra Week Rental
Standby Time
$50.88
$19.90
$64.10
$14.23
$83.54
Per Request
Per Week
Per Event
Per Week
Per Hour
Rate Resolution Exhibit A
13ao It
RESOLUTION NO. - 2008
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
APPROVING AND ESTABLISHING THE COLLECTION OF MINIMUM
RESIDENTIAL GARBAGE AND RECYCLING SERVICE FEES FOR FISCAL YEAR 2008-2009
WHEREAS, the City of Dublin is mandated by the State of California, under AB 939, to reduce the
amount of solid waste going into the landfill; and
WHEREAS, through the Mandatory Garbage Ordinance and other means, the City of Dublin is taking a
proactive stance to meet the State Mandated Goals; and
WHEREAS, the goal of the Mandatory Garbage Ordinance is to protect the health and welfare of the
community, to provide recycling services to all residential property owners, and to equally share the costs of these
programs by mandating that every residence contributes towards the cost of the service made available; and
WHEREAS, minimum service includes service described in the current Agreement with the franchised
waste hauler, Amador Valley Industries (A VI); and
WHEREAS, in accordance with California Constitution Article XIII C (Proposition 218) Section 6 (2),
the City has provided written notice to all affected property owners March 18, 2005 prior to adopting the
2005/2006 rate structure which included a provision for future increases based on changes in specified indices as
outlined in the agreement with A VI; and
WHEREAS, the City Council has considered this action as part of a noticed public hearing on June 26,
2008.
NOW, THEREFORE, BE IT RESOLVED that, the City Council of the City of Dublin does hereby
approve and establish the collection of minimum residential services fees by the City on the property tax bill as
shown in Exhibit A, which is attached hereto and hereby incorporated by reference.
BE IT FURTHER RESOLVED that City Staff are hereby authorized to undertake all administrative
tasks to implement the assessments, including, but not limited to an agreement with Alameda County for
collection, which may provide payment to Alameda County of its reasonable costs of collection not to exceed 1.7%
of the total amount levied.
PASSED, APPROVED AND ADOPTED this 26th day of June, 2008.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Attachment 5
City of Dublin I tUh I i
RESIDENTIAL MINIMUM GARBAGE / RECYCLING SERVICES'
(Collected With Residential Property Tax Bills)
Basis of Fees
The City has negotiated a multi-year agreement with Amador Valley Industries (A VI) requiring a rate
adjustment to the residential minimum garbage/recycling services collected with the property tax bills. The
current annual fee of $156.48 per year will increase $6.24 for a total of $162.72 for 2008-2009. The annual
assessment equates to a monthly increase of$0.52, from $13.04 to $13.56. The Agreement with the Company
provides for annual adjustments to the rates based upon annual. changes in five separate indices maintained by
the Bureau of Labor Statistics (Refuse Rate Index), plus pass-through disposal costs. The five indices account
for cost changes in the following categories: labor; fuel and oil; vehicle replacement; vehicle maintenance;
and all other costs.
In order to determine the fee, the City estimates the total revenue required to pay the Garbage Company for
Minimum Service to all residential units that are eligible to use the service, according to the terms of the
agreement with A VI. The specific factors considered in this calculation include the following components:
the residential rate for Minimum Service; estimated number of housing units affected by the fee; costs
associated with the collection of the fee as part of the Property Tax Bill; estimated delinquencies; estimated
revenues from late payments and interest earnings; and funds available from collections in a prior year.
Affected Parcels
Chapter 5.32 of the Dublin Municipal Code requires the protection of the health, safety, and welfare of the
community by requiring that all parcels obtain minimum weekly garbage service. Residential housing units
are billed for the cost of Minimum Garbage Service, which is included with the annual property tax bill. This
fee only applies to residential units which have individual garbage containers and are not serviced by central
bins. This does include duplexes and other attached housing types, which receive individual service.
Households subject to this fee, which only receive Minimum Service, will not be billed by the Garbage
Company. Amador Valley industries will bill customers each quarter for additional services, if a household
selects weekly garbage collection of a container larger than the 32 gallon container included in the Minimum
Service Level.
What Services Are Provided By The Fee
Minimum service includes weekly curbside collection of: a 32 gallon garbage container; up to two 96 gallon
organic waste carts; up to two 96 gallon recycling carts; used oil and filters; an annual household hazardous
waste drop off event; and three on-call bulky waste pick-ups per year.
Amount of the Fee
The annual amount of the assessment includes the cost of collection as well as the cost of services over the
entire year. The City makes the payment to Amador Valley Industries based upon the current rate allowed for
Minimum Residential Service.
TYPE OF HOUSING UNIT
Each Single Family Residence
Each Condominium / Townhouse Unit
Each Duplex (2 Units)
Each Duplex (5 or More Units)
ANNUAL FEE
$ 162.72
$ 162.72
$ 325.44
$162.72 times the
number of units
EXHIBIT A