HomeMy WebLinkAbout4.15 Build & Safety Annual Rev
CITY CLERK
File # D~[Q][Q]-[2]~
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: May 20,2008
SUBJECT:
Annual Review of Existing Building and Safety Consultants
Report Prepared by Gregory Shreeve Sr., Building Official
ATTACHMENTS:
1) Workload & Performance Measures, Contract Labor Projections
and Significant Projects list.
RECOMMENDA TION\./,
L.~
Approve continuation of contracts with 4Leaf Inc., Precision
Inspection Company, Inc., Shums Coda Associates Inc., and Bureau
Veritas North America, Inc. for Building and Safety Services for the
City of Dublin in Fiscal Year 2008-2009.
FINANCIAL STATEMENT:
In Fiscal Year 2008-2009 it is projected that 13,440 hours of
inspection, plan check and specialized services will be required.
Only those hours required will be billed. Based on these projected
hours of service the annual cost of these contracts will be
$ 1,194,240. Funding will be included in the Fiscal Year 2008-2009
Preliminary Budget.
DESCRIPTION:
Since May 2001, the City of Dublin has contracted with the firm 4Leaf, Inc. for Building and Safety
services. The City added the firms Precision Inspection Company, Inc. in June 2003, Shums Coda in July
2006 and Bureau Veritas North America, Inc in April 2007 (formally LP2A and Berryman & Henigar).
Due to cyclical construction activity, the City has found that this type of contract arrangement best suits
the needs of the City.
Current Contract Staff Levels provided to the City by each company includes the following:
. 4Leaf: 2 Supervising Inspectors, 2 Commercial Inspectors, 3 Building Inspectors, and
1 Plan Checker.
. Shums Coda: No on-site assigned Staff
. Precision: No on-site assigned Staff
. Bureau Veritas North America, Inc: No on-site assigned Staff
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The Consultants' work has been responsive to the City's needs. Customer requests on the phone and over
the counter have been handled quickly and efficiently.
In Fiscal Year 2008-2009, Staff projects that contract services will be required as follows:
. Two (2) full time Supervising Inspectors
. Two (2) full time Commercial Inspectors
. Two (2) full time Building Inspectors
· Additional off-site plan checking services will be required for engineering and complicated
projects
The assumptions used in estimating these service needs are outlined in Attachment 1.
The City Council authorized a rate increase of approximately 6 percent for Commercial Inspectors,
Building Inspectors and Assistant Building Inspectors and an increase of approximately 10 percent for
Supervising Building Inspectors and Plan Checking at the April 17, 2007 City Council meeting. These
rate schedules shall remain in effect for the 2008-2009 Fiscal Year. Staff will review the cost of the
various services during the Fiscal Year 2009-2010 budget cycle.
RECOMMENDATION:
Staff recommends that the City Council approve continuation of contracts with 4Leaf Inc., Precision
Inspection Company, Inc., Shums Coda Associates Inc., and Bureau Veritas North America, Inc. for
Building and Safety Services for the City of Dublin in Fiscal Year 2008-2009.
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BUILDING AND SAFETY DIVISION
WORKLOAD & PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED ESTIMATED
2006-2007 2007-2008 /ACTUAL 2008-2009
INDICA TOR 2007-2008
Building Valuation $237,728,103 $226,208,526 $75,622,946 $206,581,321
Building Permit Fees $2,258,311 $1,990,051 $1,400,868 $2,008,720
Permits Issued 1,910 1,905 1,288 1,322
Inspections 36,071 29,708 25,192 18,116
Dwelling Units Issued 737 696 132 549
Dwelling Units Finaled 917 909 831 478
Building Code Enforcement
Cases Opened 50 50 169 100
Cases Closed 43 50 157 80
POSITION HOURLY HOURS/Est. TOTAL COST
RATE ESTIMATED
Off-site/On-site Plan Review (0) $100 0 $0
Specialized or Structural Review (.45) $100 960 $96,000
Building Inspector (2) Supervising $95 4,160 $395,200
Building Inspector (2) Commercial $90 4,160 $374,400
Building Inspectors (2) $79 4,160 $328,640
TOTAL 13,440 $1,194,240
Fiscal Year 2008-2009
Contract Labor Projections
Sie:nificant Proiects
Tralee by Pinn Brothers
Silvera Ranch by Pinn Brothers
Manors
Estates
Villas
Sorrento - Area F by Toll Brothers
Milano - Neighborhood 1
Trivia - Neighborhood 2
Frenze - Neighborhood 3
Sienna - Neighborhood 4
Amalfi - Neighborhood 5
Schaefer Ranch by Discovery Home's
Sonata by Lennar Homes
The Terraces in Area G by Toll Brothers
Positano in Fallon Village by Braddock
and Logan
Windstar Condominiums
The Green @ Park Place by Blake Hunt
J:\Agendas\2008\building contract review\cc annual review ofbuilding contracts exhibitdoc
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ATTACHMENT 1 . /. U