HomeMy WebLinkAbout4.12 Civic Ctr Terminate Emerg Action
CITY CLERK
File # D[!]~rm-~[Q]
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: March 4, 2008
SUBJECT:
Termination of Emergency Action and Progress Report Regarding
Remediation Work at Dublin Civic Center
Report Prepared by: Melissa Morton, Public Works Director
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A TT ACHMENTS:
Rcsolution
RECOMMENDATION: ~oPt the resolution terminating the emergcncy action.
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FINANCIAL STATEMENT: None at this time. Staff will prepare a financial analysis as part of
the final report on the project.
DESCRIPTION: On December 18, 2007, the City Council declared an emergency
relative to fire and water damage at the Dublin Civic Center and waived the competitive bid process for
necessary environmental remediation and building restoration. A Budget Change in the amount of
$100,000 was also approved to cover the cost of the remediation and restoration. The process of
reimbursement from the City's insurance carrier has already begun.
While it was originally anticipated that all costs for services would be administered by the City,
arrangements have been made by the City's insurance carriers to have the remediation contractor bill
directly for services rendered. This eliminates the necessity for the declaration of emergency to continue.
The contractor has now completed the bulk of the improvements. Stretch wall system replacement has
begun; and replacement of blinds along the interior courtyard windows and placement of permanent carpet
in the plan check area are the only remaining work. Carpet is expected to be received sometime in June,
with a potential placement scheduled for the long weekend of July 4th. It had been hoped that the fabric
blinds could be cleaned; however, it has been determined that cleaning is not sufficient to restore the
blinds to service, and replacement will be necessary. As of the writing of this report, a replacement
schedule has not been determined.
Staff recommends that the City Council adopt the resolution terminating the emergency action. Staff will
return to the City Council with a final report at the conclusion of the work, which is anticipated sometime
in August.
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COPY TO:
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ITEM NO. if. /2.
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G:\CIP\Civic Clr Fire-Water Damage\agsl 3-4-08 terminate emergency. doc
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RESOLUTION NO. - 08
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
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APPROVING TERMINATION OF EMERGENCY ALLOWING WAIVER
OF COMPETITIVE BID PROCESS AND EMERGENCY CONTRACT FOR
ENVIRONMENTAL REMEDIATION IN DUBLIN CIVIC CENTER
WHEREAS, the Dublin Civic Center sustained fire and water damage on December 18, 2007; and
WHEREAS, it was found that several areas of the building were not habitable as workspace, and it
is necessary to remediate this condition in order to preserve the well-being of City Staff and to return the
building to full operation; and
WHEREAS, said remediation was so urgent as to preclude the time normally allotted for
solicitation of bids; and
WHEREAS, the City Council adopted Resolution No. 224-07, approving a finding of emergency
allowing waiver of competitive bid process and emergency contracting for environmental remediation and
property restoration in the Civic Center; and;
WHEREAS, at each successive City Council meeting thereafter, the City Council received
progress reports and adopted resolutions continuing the emergency; and
WHEREAS, it has been determined that the need to declare an emergency no longer exists;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin, pursuant
to Public Contract Code sections 20168 and 22050, hereby terminates the emergency.
PASSED, APPROVED AND ADOPTED this 4th day of March, 2008, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
G:\CIP\Civic etr Fire-Water Damage\reso 3-4-08 tennination.doc
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