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HomeMy WebLinkAbout4.10 AdvertiseContract87-10 CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: October 26, 1987 SUBJECT : Senior Center Remodel Contract 87-10 EXHIBITS ATTACHED : Plans and Specifications will be available at the City Council meeting RECOMMENDATIONS: FINANCIAL STATEMENT : Authorize Staff to Advertise Contract 87-10 for Bids Project Funds Budgeted: Design/Inspection $14,455 Construction 91,045 Furnishing & Equipment 20,150 TOTAL $125,650 DESCRIPTION : At the June 22, 1987 meeting of the Dublin City~ Council, the Council authorized preparation of construction documents for the renovation of the Fallon School Multi-Purpose Room for use as a Senior Citizens Center. The project provides for renovation of the entire building to bring it into compliance with applicable State Codes. As part of the renovation, the restrooms will be remodeled, doors and windows will be replaced, the interior walls will be painted, a handicapped lift for the stage will be installed and damaged floor and ceiling tiles will be replaced. The Architect's estimate to complete the work is $118,455, which is approximately $12,955 over the appropriated funds for the project. Staff met with the consultant to discuss potential alternate bid items which could be deleted if the project bids exceed the current budget. However, due to the nature of the project, it is difficult to separate possible deductive alternates. The items where the largest costs are estimated involve code requirements related to handicapped accessibility. Therefore, Staff would recommend that the City Council authorize Staff to advertise Contract 87-10 for bids. The estimate prepared by the Architect contains assumptions on the overhead rates and the general bidding climate. Based on the bids received, the City Council can determine whether to re-bid the project or to budget additional funds. Construction documents and specifications will be available for review at the meeting. ITEM NO. ~~ CITY OF DUBLIN DEPARTMENT OF PUBLIC WORKS NOTICE TO BIDDERS Page 1 of 2 Notice is hereby given that sealed bids, subject to the conditions named herein and in the Specifications therefor for the Senior Center Remodel - Fallon Elementary School Multi- Purpose Building addressed to the City of Dublin will be received at the office of the City Engineer up to 2:00p.m., Wednesday, December 2, 1987, at which time they will be publicly opened and read. A Bid Deposit equal to at least 10% .of the total amount of the bid shall be placed in an envelope attached to the outside of the sealed proposal. The Bid Deposft shall be in one of the following forms: cash, cashier's check or certified check payable to the City, or bidder's bond in favor of the City executed by an authorized surety company. Faithful Performance and Labor and Materials bonds as set forth in the Standard Specifications will be required from the successful bidders. The right is reserved, as the interest of the City may require, to reject any or all bids, to waive any informality in bids, and to accept or reject any items of the bid. The Council has ascertained the general prevailing rate of wages applicable to the work to be done. A tabulation of the various classifications of workers to be employed and the prevailing rate of wages applicable thereto is on file in the City Clerk's office and is available for inspection. Plans and Contract Documents may be secured at the office of the City Engineer at the following non-refundable costs: Plans and contract documents $35.00 per set. If mailing is desired, an additional non-refundable cost of $5.00 per set will be required. The work to be done consists of Fallon Elementary School Multi- Purpose Building, Larkdale Avenue, Dublin and doing all appurtenant work in place and ready for use, all as shown in the Plans, Specifications, Special Provisions and other Contract Documents entitled as shown in paragraph 1 above now on file in the office of the City Engineer, to which reference is hereby made for further particulars. Where work includes excavation of any trench or trenches or open excavations five feet or more in depth, the bid shall contain adequate sheeting, shoring, and bracing or equivalent method, for the protection of life or limb, which shall conform to applicable safety orders. Pursuant to § 4590 of the Government Code, securities in an amount equivalent to any contract retention shall be permitted by the City. Attention is directed to Section 2 of the Standard Specifications (General Provisions) for detailed instructions regarding bidding. The City Engineer has prepared an Engineer's estimate of the work to be done. Such estimate is available for public inspection. The Contract to be entered into with the city completion of the work within 63 working days from notice to proceed by the City. contemplates the date of Each bid must be submitted on the prescribed form and accompanied by Certification by Bidder regarding Equal Employment Opportunity. Page 2 of 2 The Bidder is specifically advised party to whom it is proposed to contract: that any person, firm or other award a subcontract under his (A) Must be acceptable to the City, and (B) Must submit Certification by Proposed Subcontractor regarding Equal Employment Opportunity. Approval of the proposed subcontract award cannot be given by the Owner unless and until the proposed subcontractor has submitted the Certification and/or other evidence showing that it has fully complied with any report requirements to which it is or was subject. (c) Although the Bidder is not required to attach such Certifications by propose~ subcontractors to his bid, the Bidder is here advised of this requirement so that appropriate action can be taken to prevent subsequent delay in subcontract awards. Drawings of the existing building are available for review at the offices of the Architect. The Architect is Grossmann Design Group, 151 Townsend Street, 2nd Floor, San Francisco, California 94107. These drawings are made available to Bidders for information only. These drawings do not depict existing conditions accurately and any use of these drawings for purposes of estimating the scope of work is entirely at the risk of the bidder. Neither the City nor the Architect warrants that any information depicted on these drawings accurately represents existing building conditions. The Bidder is responsible for verifying to his own satisfaction the existing conditions prior to submitting his bid. The City will not pay additional monies or relieve any Bidder from any obligations due to discrepancies between any drawing depicting conditions as existing and existing building conditions. A bidder's meeting will be held at the Fallon Elementary School, Multi-Purpose Building, Larkdale Avenue, Dublin, California on November 23, 1987 at the hour of 2:00p.m. At that time a representative of the City and Architect will be available to answer Bidders' questions. Bidders will be offered the opportunity to inspect the existing building. CITY OF DUBLIN DATED: October 27, 1987