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HomeMy WebLinkAbout4.01 Draft CC 01-15-2008 Min [))JRAJFT MKNUTES OF TJHIE CKTY COUNCKIL OF TJHIE CKTY OF DUBILKN lRJEGUlLAR MEETKNG - .]"lUllU3lIrV :n.5~ 2003 ClLOSED SESSKON A closed seSSlOn was held at 6 37 pm, regardmg I CONFERENCE WITH LEGAL COUNSEL - ANTICIFA TED LITIGATION Slgmficant exposure to lztlgatIOn pursuant to Government Code sectIOn 549569, subd,vlsIOn (b)(l) Facts and Clrcumstances Government Code sectlOn 549569, subdlVlslOn (b)(3)(A) <> A regular meetmg of the DublIn CIty CouncIl was held on Tuesday, January 15,2008, m the CouncIl Chambers of the DublIn CIVIC Center The meetmg was called to order at 7 00 pm, by Mayor Lockhart <> ROlLlLCALlL PRESENT CouncIlmembers HIldenbrand, Oravetz, SbrantI, Scholz, and Mayor Lockhart ABSENT None - - <> PLlEDGE OF ALLEGiANClE The pledge of allegIance to the flag was reCIted by the CouncIl, Staff and those present <> -- RIEIrOR'f ON ClLOSlEID SESSiON ACl'lION Mayor Lockhart advIsed that no reportable actIOn had been taken ----0. ID1UBlLHN ClI1I'1{ COUNClIlL MKNUTlES VOlLUMlE 27 RJEGlU1LAR MlElEl'][NG .]"allllUll3lry :n5, 2008 PAGE :n. [))JRAJF1[' ORAlL COMMlUNlICA 'flIONS lIlllltrodudnorrn of New lEmlPlloyee Arrngella Morlbo. ]Fnre Code COmlPllnallllCe Officer 7 01 pm 3 1 (700-10) FIre Marshall BonnIe Terra mtroduced Angela Morbo, the new FIre Code ComplIance officer The CIty CouncIl welcomed Ms Morbo to the CIty Staff <> Procllamatnorrn Decllarnrrnf! .JalllluaIrV 2008 as "Natnollllall Bllood IDorrnor MOlllltlln" 7 02 p m 3 2 (610-50) Mayor Lockhart presented Harry Beardsley, Volunteer ServIces Manager for the Amencan Red Cross, wIth a proclamatIOn declanng January 2008 as "NatIOnal Blood Donor Month" Mr Harry Beardsley stated there was an ImmedIate need for blood donatIOns and thanked the commumty for Its assIstance <> Certnficates of Recogmtllorrn for .James Attarnallll alllld .Jeremy Grace. DanlbDm lHIn2:1lu ScllnooD Cross CoanlllltJrV 'feam Members 7 06 p m 3 3 (610-50) The CIty CouncIl presented CertIficates of RecogmtIOn to James Attanan and Jeremy Grace, DublIn HIgh School Cross Country Team Members, for theIr outstandmg performance at the CalIfornIa InterscholastIc FederatIOn DIVISIOn III Boys State meet <> ID1UBlLKN ClI'fY COlUNClIIL MlINIU'flES VOILUME 27 lRJEGUILAR MlElE1I'lING .Jalllluary :n5, 2008 PAGE 2 [))JRAJF1[' Recogmtnorrn of 25th AllllmversalrV lBusnrrnesses 713pm 34 (470-70) Mayor Lockhart presented the Staff Report and advIsed that the CIty CouncIl would recogmze the 60 busInesses that had been dOIng busIness In DublIn SInce the CIty'S IncorporatIOn In 1982 The CouncIl presented certIficates of recogmtIOn to representatIves In attendance of the 60 busIness that had been dOIng busIness In DublIn SInce the CIty'S IncorporatIOn <> lRJEClESS 7 26 p m Mayor Lockhart called for a bnef recess The meetIng reconvened WIth all CouncIlmembers present at 7 31 P m <> Accejptallllce of IDorrnatnollll of 'f -3 Clleallll lEllllerfrV Patroll V dude from JHIacnerrndla Crossnrrnf!s SllnolPlPnrrnf! Cellllter 7 31 pm 3 5 (150-70) LIeutenant Glenn Moon Introduced LIeutenant Kurt Von Savoye, a new member of DublIn PolIce who presented the Staff Report and adVIsed that the HaCIenda CrossIngs ShoppIng Center had donated a T -3 MotIon Clean Energy Patrol VehIcle valued at $10,705 42 to the DublIn PolIce ServIces The donors requested that the vehIcle be used to patrol the HaCIenda CrossIngs ShoppIng Center On motIon of Vm SbrantI, seconded by Cm HIldenbrand and by unammous vote, the CouncIl accepted the donatIOn of T-3 Clean Energy Patrol VehIcle from HaCIenda CrossIngs ShoppIng Center and dIrected Staff to acknowledge the donors <> ID1UBlLlIN ClI'fY COlUNClIlL MlINIU'fES VOlLUMlE 27 RlEGlUlLAR MlElE'flING .Jarrnuary :n5, 2008 lP AGE 3 IDRA1F1r JPUB !bllnc Commelllllts 7 36 p ill 3 6 John T Collms, Sr, DublIn resIdent, asked when the smokmg ordInance would be reVISIted by the CouncIl CIty Manager Ambrose stated that the CouncIl had requested Staff establIsh a commumty workIng group and Staff had not yet set up the group There would be publIc notIce regardmg the ordmance once It came before the CouncIl Mr CollIns requested a correctIOn to the mInutes regardIng the antI-RV ordmance He also asked If the T-3 vehIcle presented by the Pohce Department could be used at the St PatrIck's Day FestIval --- -0 CONSlENT CAlLIENDAR 740 p m Items 4 1 through 4 10 On motIon of Cm Scholz, seconded by Cm Oravetz and by unammous vote, the Council took the followmg actIOns Approved (4 1) Mmutes of regular meetmg of December 4,2007, ReceIved (4 2 610-95) report on ComprehensIve Update to DublIn MUnICipal Code, Adopted (4 3 390-20) RlESOlLlU'flION NO o:n - 08 MAKlING FlIN]]) HNGS JREG ARID lING UN lEXlPJE ND JEI[)) 'IT']RAFlFITC MlI'flIGA'fKON CONl'RKBU'flIONS FOR lFlISCAlL YlEAR 2006-2007 IDlUlBlLlIN C]['fY C01UNClIlL MlINllJ'fJES VOlLUMlE 27 RJEGlUlLAR MJEE1I']lNG .:ITam.nary :n5, 2003 JPAGE ~ IDRA1F1r ReceIved (44 100-80) FIscal year 2007-2008 Goals & ObjectIves Status Report and CIP Schedule Adopted (45 200-20) RlESOILU'flION NO 02 - 08 AlPlPROVliNG CON'flINlUA 'flION OlF lEMlERGJENCY AILlLOWlING W AlIVlER OlF COMlPlE'flI'flIVlE lBlIID lPROClESS ANID lEMlERGlENCY CON'fRAC'f lFOR lENVlIRONMlEN'fAlL RlEMlEIDlIA'flION lIN IDlUlBlLlIN ClIVlIC ClEN'flER Adopted (46 430-80) RlESOlLlUl'lION NO 03 - 08 JEST ABlLlISJHIlING A POlLlICY lFOR 'fJHIlE RlENTAlL OlF lBlElLOW MAlRKJE'f RA'flE lFOR-SAlLlE lUNlI'fS ON TlHIJE lBASlIS OlF JHIARIDSJHIlIlP ReceIved (47 330-50) PrelImInary FInancIal Reports for the Month of November 2007, Adopted (48 950-40) RJESOILU'flION NO O~ - 08 AllJ'flHIORlIZlING 'flEMPORARY S'fRlElE'f CILOSURES FOR TlHIlE 2008 S'f lP A 'fRlICIK'S IDA Y lP ARAlDJlE ANI!)) SlHIAMROClK SlK lFlUN RlUN & WAlLlK Adopted (49 700-20) RlESOlLU'flION NO OS - 08 AMlENIDlING 'fJHIlE ClLASSlIlFlICA 'flION lPILAN IDUlBlLKN ClITY COlUNClIlL MlINIU'flES VOILUMJE 27 RlEGUILAR MlElEl'lING .JallllUBary :n5, 2008 lP AGlE 5 IDJRA1F1[' and RlESOILUTlION NO 06 - 08 AMJENIDlING 'fJHIJE SALARY PlLAN -PAR'f-'flIMJE Approved (4 10 300-40) the Warrant RegIster In the amount of$3,568,065 04 <> WRlI'f'fJEN COMMlUNKCA 'flIONS - None <> P1UBlLlIC JHIlEARlINGS Ordlnrrnallllce Amelllldlnrrng IDUBlbllllllll MUBllllllclllPall Codle IDMC) CllualPter 5 84 rose of CORPUS IData) 7 40 p m 6 1 (585-45) CIty Attorney ElIzabeth SIlver presented the Staff Report and advIsed that the first readIng of the OrdInance would amend Chapter 5 84 of the DMC relatIng to use of CrImInal Onented Records ProductIOn Umfied System (CORPUS) data Mayor Lockhart opened the publIc heanng No testImony was receIved by any member of the publIc relatIve to thIS Issue Mayor Lockhart closed the publIc heanng On motIon of Vm SbrantI, seconded by Cm Scholz and by unammous vote, the CouncIl INTRODUCED the OrdInance AmendIng Chapter 5 84 of the DublIn Mumclpal Code RelatIng to Use of Corpus Data <> ID1UBlLlfN ClI'fY COlUNClIlL MKNU'fES VOlLUMlE 27 RlEGUlLAR MJElE'flING JarrnUBary :nS, 2008 PAGlE 6 ID RAJF1[' Ordlmarrnce AmellDdlmg IDUBlbllm MUBmcnlPall Codle IDMC) CllnalPter 5 410 motell Re2nstratnollll) 7 42 pm 6 2 (585-35) CIty Attorney ElIzabeth SIlver presented the Staff Report and advIsed that the first readIng of the OrdInance would amend Chapter 5 40 of the DMC relatIng to hotel regIstratIon In regard to InformatIon reqUIred from guests upon regIstratIOn, penod of maIntenance of hotel regIster, and the unlawful use of false names at regIstratIon Mayor Lockhart opened the publIc heanng No testImony was receIved by any member of the publIc relatIve to thIS Issue Mayor Lockhart closed the publIc heanng On motIon of Cm HIldenbrand, seconded by Vm SbrantI and by unanImous vote, the CouncIl INTRODUCED an OrdInance AmendIng Chapter 5 40 of the DublIn MUnICIpal Code relatIng to Hotel RegIstratIOn <> Ordlmarrnce AmeHndlmg IDUBlbllm MUBmclllPall Code IDMC) CllualPter :; 52 (PUBlbllnc IDarrnces) 7 45 pm 6 3 (585-25) CIty Attorney ElIzabeth SIlver presented the Staff Report and adVIsed that the first readIng of the OrdInance would amend Chapter 5 52 of the DublIn MUnICIpal Code relatIng to publIc dances In regard to permIt reqUIrements One of the suggested changes was If a permIt was denIed by the PolIce Department, It should be appealable to the CIty Manager, rather than the CIty CouncIl Mayor Lockhart asked If someone dId not agree WIth the CIty Manager's deCISIOn, could they then appeal to the CIty CouncIl City Attorney SIlver responded yes IDlUBlLlIN ClI'fY COlUNClIlL MlINIUTlES VOILUMlE 27 REGUlLAR MlEE'flING .JallllUBary :nS, 2008 PAGE 7 IDRAJF1f Mayor Lockhart opened the publIc heanng No testImony was receIved by any member of the publIc relatIve to thIS Issue Mayor Lockhart closed the pubhc heanng Vm SbrantI asked under what cIrcumstances the ordInance would come Into effect CIty Attorney SIlver stated It could be by a restaurant, a person, or an assocIatIOn It applIed when there was a gatherIng on the premIses and the maIn purpose of the gathenng was for dancIng, then they would need a permIt SenIor Analyst Amy CunnIngham stated as an example of permIt applIcatIOn use, Stacey's at Waterford had applIed for a one day dance permIt for ItS New Years Eve celebratIOn PermIts could also be Issued on an annual baSIS Vm SbrantI asked If thIS was an alternatIve so busmesses dId not have to go through the CondItIonal Use Process SenIor Analyst CunnIngham stated that was correct and Staff worked WIth Code Enforcement to ensure all zonIng reqUIrements were also met On motIon of Cm Oravetz, seconded by Cm HIldenbrand and by unanImous vote, the CouncIl INTRODUCED an OrdInance amendIng Chapter 5 52 of the DublIn MUnICIpal Code relatIng to publIc dances, WIth the change of wordIng In regard to appeals, from CIty CouncIl to CIty Manager <> Amerrndlmellllt to IDulbllm MumcnjpaD Code to Provnde for 1IIlDcrease llllD Sallarv for Memlbers of tllue IDulbllm Cnty CoullDcnD 7 50 p m 6 4 (700-20) CIty Manager Richard Ambrose presented the Staff Report and adVIsed that the first readIng of the OrdInance would prOVIde for an Increase In salary for members of the CIty ID1UBILITN ClI'fY COlUNClIlL MlINlUl'lES VOlLUMlE 27 REG UILAR MlEJE T]IN G .Jalllluary :n5, 2008 PAGE 8 IDIRAIF1f CouncIl followmg the November 2008 electIOn CouncIl salarIes would be Increased from the current amount of $758 06/month to $83576/month The Mayor would receIve $lOO/month more than a Councllmember Mayor Lockhart opened the publIc heanng No testImony was receIVed by any member of the publIc relatIve to thIS Issue Mayor Lockhart closed the publIc hearmg Cm Oravetz stated he had not supported the CounCIl votmg Itself a salary Increase In hIS eIght years on the CounCIl, he had not voted In favor of the Increase The CItIzens of DublIn should grade the CouncIl and deCide If they should get a raise or not em Hildenbrand asked Cm Oravetz If he would vote for thIS salary Increase for the CounCil SInce It would not affect hIm as he would be termed out of office Cm Oravetz stated he would remaIn conSIstent and vote no on the Item Vm SbrantI stated gIVIng a modest Increase relatIve to InflatIOn was fair, rather than In large Increments em Scholz stated that she agreed WIth Cm Oravetz, but would support the Item sInce It was a mInImal amount On motIon of Mayor Lockhart, seconded by Vrn SbrantI and by maJonty vote (Cm Oravetz votIng no), the CouncIl INTRODUCED an OrdInance amendmg Dublm MunICipal Code Section 2 08 020 and prOVIded for an Increase In the Salary for Members of the City CouncIl <> -- ID1UBlLKN ClITY COUNCKlL MlINIUTlES VOlLUME 27 RlEGUlLAR MEETKNG .:D"amJlary 15, 2008 PAGE 9 ]J)JRA1F1[' Pulbllnc JHIearmg Ordlmallllce Amelllldlmg DulbDm MumcnjpaD Codle (IDMC) CllualPter :n 04l arrndl CllualPter 8 :n36. Re1!ardlmf! MedlnatDOrrn 7 56 P m 65 (610-25) CIty Attorney ElIzabeth SIlver presented the Staff Report and advIsed that the first readIng of the OrdInance would amend Chapter 1 04 and Chapter 8 136 of the DMC, regardIng medIatIOn as a process by whIch affected partIes would settle theIr dIsputes before appealIng to the CIty Mayor Lockhart stated that when thIS Issue first arose, It was the desIre of the CouncIl that the two partIes medIate between themselves Was there a way the CIty could request or reqUIre medIatIOn pnor to an appeal beIng brought before the CouncIl? CIty Attorney SIlver stated there would have to be an appeal filed and then dIrect the partIes to go back and talk to each other CIty Manager Ambrose stated that thIS Item would accomplIsh the partIes haVIng to medIate Once there was an actIOn grantIng a permIt, before a cItIzen could appeal, they would have to medIate The complaInIng party had to request medIatIOn The person granted the permIt dId not have to agree to medIatIOn If that party dId not agree, the appeal would go forward Vm SbrantI asked what could be a hypothetIcal scenano where thIS could be used CIty Manager Ambrose stated an example could be someone applYIng for a vanance on a home In the hIlls A permIt could be conSIdered and a neIghbor could challenge the varIance Before the challengIng party could appeal the deCISIOn, they would have to SIt down and medIate Vm SbrantI stated It mIght be In a party's best Interest to partICIpate In medIatIOn Was there a way to SImplIfy the tImelIne? ID1UBlLlIN ClI1rY COlUNClIlL MITNUl'lES VOlLUMJE 27 R]EGUlLAR MJEJE'flING .:D"arrnuary :nS, 2008 P AGlE :no JI))JRAJF1[' CIty Manager Ambrose stated that the first 10 days was tIed to the appeal penod The permIt went Into effect In ten days, or 14 days Staff tned to craft the Item so that medIatIon was tnggered and not dragged out The CIty CouncIl dIscussed the 30 day tIme penod and the tImeframe regardIng the dIfferent steps Cm Oravetz stated the recommended one-year tnal penod was a good Idea Mayor Lockhart opened the publIc heanng No testImony was receIved by any member of the publIc relatIve to thIS Issue Mayor Lockhart closed the publIc heanng On motIon of Cm Scholz, seconded by Vm SbrantI and by unanImous vote, the CouncIl INTRODUCED OrdInance AddIng SectIOn 1 04 045 to the DublIn MUnICIpal Code, and AmendIng SectIOn 1 04050 and SectIOn 8 136050 RelatIng to MedIatIOn <> Rejpeallllllllg arrndl Re-ellllactllllllg IDulbllllllll Mumcnjpall Codle (IDMC) Clluajpter 5 :n2, Rellatllllllg to Paradles alllldl lEvellllts alllldl AdlolPtllllll2: Resollutnollll JEstalbDnsllullllll1! IDeSn1!llllatedlParadle Routes 8 16 p m 66 (650-30) CIty Attorney ElIzabeth SIlver presented the Staff Report and adVIsed that the first readIng of the OrdInance would amend Chapter 5 12 of the DublIn MUnICIpal Code relatIng to parades and events Vm SbrantI asked what would be a typIcal servIce charge SenIor Analyst Amy CunnIngham stated Staff had looked at a parade WIth the same scale as the St Patnck's Day parade and the cost would be $6,000-$9,000 ID1UBlLlIN ClI'fY COlUNClIlL MlINllJ'flES VOILUMJE 27 RlEGUlLAR MlElE'flING .:D"alllluary :nS, 2008 PAGJE :n:n IDRA1F1r Vm SbrantI asked about fees for a parade the SIze of DublIn HIgh HomecomIng SenIor Analyst CunnIngham stated they had only looked at one parade route such as the St Patnck's Day parade but could look at dIfferent scenanos CIty Manager Ambrose stated that If cost for a parade for a group was hIgh for them, they could come to the CIty CouncIl and ask them to co-sponsor the event Mayor Lockhart opened the publIc heanng No testImony was receIved by any member of the publIc relatIve to thIS Issue Mayor Lockhart closed the publIc heanng On motIOn of Cm HIldenbrand, seconded by Cm Oravetz and by unanImous vote, the CouncIl INTRODUCED an OrdInance AddIng Chapter 5 12 RelatIng to Parades and Events, and INTRODUCED a ResolutIon EstablIshIng DeSIgnated Parade Routes <> Croalk alllldl .]"ordlarrn Medlmm IDerrnsnty, P A 07-0S6 Gellllerall Pllarrn Amerrndlmerrnt, lEasterllll IDulbllm Sjpecnfic Pllarrn Amelllldlmerrnt, arrndllFallllorrn Vnllllage PID - Stage :n IDevellojpmellllt Pllallll Amelllldlmerrnt to Create New Medlmm-lLow IDerrnsnty alllldl Medlmm-Mndl IDerrnsnty ILalllldlUse IDesngllllatnolllls for tllue Exnstm1! Medlmm IDellllsntv Portnorrn of tllue Croalk arrndl .]"ordlallll ProlPertnes 8 36 P m 67 (420-30 & 410-55) CommUnIty Development DIrector Jen Ram presented the Staff Report and adVIsed that the CIty CouncIl would conSIder adoptIng a General Plan/SpecIfic Plan Amendment, and Stage 1 Development Plan Amendment to change the eXIstIng MedIUm DenSIty (6 1-14 dulacre) portIOn of the Croak and Jordan propertIes to a cOmbInatIOn of MedIUm-Low DenSIty (6 1-10 dulacre), and MedIUm-MId DenSIty (10 1-14 dulacre) In order to encourage a vanety of hOUSIng types that Include small lot detached homes and other product types WIth usable pnvate yards The CIty CounCIl could prOVIde Staff further dIrectIOn to study alternatIve polICIes The CIty had receIved a letter from VarnI, Fraser, IDlUlBlLlIN ClI'fY COlUNClIlL MlIN1U1rlES VOILUME 27 REGUlLAR MlEJE'fiNG .]"alllluary :nS, 2008 P AGJE :n2 IDIRA1F1[' Hartwell & Rodgers, representatIves of the Jordan Property requestIng the matter be contmued for a perIod of at least thIrty (30) days The CIty CouncIl and Staff dIscussed havmg a JOInt workshop between the CIty CouncIl and Plannmg CommIssIon to reVIew thIS Item ThIS workshop would provIde clarIty and understandmg Areas of dIscussIOn could Include lower denSIty and types of hOUSIng, such as smaller homes on same SIze lots, to accommodate a yard Developers would not have to cut number of homes, Just SIze of homes The format of the workshop dISCUSSIon could be a serIes of questIOns related to the dIfferent Issues and the answers would gIve Staff dIrectIOn, WIth the CouncIl haVIng final dISCUSSIOn at the end of the meetIng As a JOInt workshop, It would be a pubhc meetIng where partIes could attend and VOIce theIr OpInIOnS Staff would return to the CIty CounCIl WIth pOSSIble dates for the workshop Mayor Lockhart opened the pubhc hearIng No testimony was receIved by any member of the publIc relative to thIS Issue Mayor Lockhart closed the publIc heanng On motIOn of Cm Scholz, seconded by Cm Oravetz and by unanImous vote, the CouncIl contmued the Pubhc HearIng for thIS Item to a date III the future, after a JOInt Workshop of the CIty CouncIl and Plannmg CommISSIOn <> lUNlFlINlISIHIIElD> BUSlINESS - Nonne <> NlEW BUSINESS Comt1lmumty IDeveDojpmt1lerrnt Blloct Grarrn~ (CIDBG) P r02ram lfo r lFnsca II Yea r :2 008- 2 009 Pro n ect A JI) 1P llnca tno ll1lS 8 47 pm 8 1 (480-30) Housmg SpeCIalIst John Lucero presented the Staff Report and adVIsed the CIty CouncIl would conSIder applIcants' requests for CommunIty Development Block Grant (CDBG) funds for FIscal Year 2008-2009 lD>l!.JBlLJIN ClI1I'Y COUNCIlL MlINlU'flES VOlLUME 27 lRJEGlUlLAR MlElE'fING .]"annuary :nS, 2008 JP A.GE :n3 ]}) RAJF1r LIsa Gross, Bay Area Commumty Services, thanked the CouncIl for the CIty'S support of the Bay Area Commumty ServIces Annemane ParrIsh, Semor NutntIon Program Manager from Meals on Wheels, thanked the Council for theIr support Marlene Petersen, Semor Support Program of Tn-Valley, thanked the CouncIl for the CIty'S support VIckte Thompson, Tn-Valley Haven, thanked the CounCIl for the CIty'S contInued support and support of the SOjourner House Nancy Richardson, Board PreSident of the Open Heart Kitchen, thanked the Council for the CIty'S support The organIZatiOn had been prOVIdIng lunches for senIors of Arroyo Vista Vm SbrantI asked If Staff had any Idea the amount of funds that would be avaIlable HOUSIng SpeCIalIst Lucero responded the City dld not know at thiS tIme Mayor Lockhart asked about the Curb Ramp Program The ramps served all CItIzens of the communIty Why was the CIty not fundIng It through the CIty'S General FumP CIty Manager Ambrose stated that In years past, 100% of the funds were used for the dIsabled commumty as well as low Income CItIzens As there had more pressure put on SOCIal servIce agenCIes, there was greater demand of the cItIes to help fund more groups At budget tIme, Staff could examIne fundIng the Curb Ramp Program as part of the City'S general fund oblIgatIOn Mayor Lockhart asked, of the new applIcants, dId any of them qualIfy for the CIty'S Commumty based program fundIng CIty Manager Ambrose stated that the applIcatIOn for CDBG was dIfferent than the CIty'S applIcatIOn The CIty would want to look at the groups' other fundIng sources If the IDllJBIL][N CKTY COlUNC1IlL Mli:NUTlES VOlLUMJE 27 lREGUlLAR MJElE 1rKNG .]"alllluary :n5, 2008 PAGlE14 IDRAJF1r groups dId not receIve adequate fundIng from other sources, they could apply durIng the CIty'S communIty group process Assistant CIty Manager JOnI PattIllo stated that the InfOrmatIOn letters for the City'S fundIng had gone out to those that had applIed last year Mayor Lockhart stated the CIty had made a concerted effort to buIld hOUSIng and create homes for low and very low Income people, so those people that qualified for CDBG funds based on Income, need, and acceSSIbIlIty, were the ones the City should be fundIng CDBG funds should be used for these programs Could the CIty fund the curb ramps out of other City mOnIes? That would free up another $10,000 The CIty CouncIl and Staff contmued the dISCUSSIOn WIth Support of Mayor Lockhart's comments, also not wantIng to abandon the Curb Ramp Program, but WIth pOSSible fundmg from the CIty'S General Fund The CIty was close to reachmg the 50,000 populatIon number and CDBG funds would then be mcreased Cm HIldenbrand asked how many curbs could be fixed WIth the $10,000 proposed for curb ramps CIty Manager Ambrose stated, In regard to curbs, case law contInued to change the ADA reqUIrements, therefore the CIty was contmually redOIng the ramps CommunIty Development Director Jen Ram stated that SInce the CIty was not an entItlement CIty, there was a certam percentage, County-wide, of funds that could only be desIgnated for servIce prOVIders and the rest of the funds had to be some type of capItal project The CIty was pushIng the lImit at thiS tIme WIth ItS fundIng to service prOVIders The County had adVIsed the CIty to use less for servIce prOVIders and more for capItal costs CIty Manager Ambrose stated that the CIty was part of an urban county entIty made up of five CItIes III regard to CDBG fund percentages Eighty-five percent of these funds were for jUnSdlctIOnallmprovements The other fifteen percent of the funds were for servIce prOVIders The CIty was takIng a larger portIOn of the servIce prOVIder funds and usmg It for SOCial servIces because the rest of the urban county cItIes were usmg the preponderance of theIr funds for jUnSdIctIOnallmprovements The CIty was concerned IDUBlLITN ClIl'Y <COlUNCITlL MlINUTlES VOILUME 27 R1EGUlLAR MlEE'fHN G .:ITarrn1lllary :n5, 2008 ]PAGlE :ns IDRAIFl' about takIng the entIty's SOCial servIce provIder percentage over the deSIgnated lImIt Staff could check WIth the urban county to see If the CIty could Increase theIr fundIng of SOCial servIce provIders WIthout gOIng over the set percentage Mayor Lockhart stated she could support Staffs recommendatIon If they could look at fundmg the SIdewalk Ramp Repair through a dIfferent fund and at least splIttmg that money among the three groups that would not receIve funds tOnIght CIty Manager Ambrose suggested Staff contact the County to see If the CIty could allocate the $10,000 for the Curb Ramp funds WIthout gOIng over the 150/0 percent deSIgnatIOn Staff would brIng the mformatIOn back to CouncIl Vm Sbranh asked IfCRIL would be applymg for the communIty based fundmg ASSIstant CIty Manager PattIllo stated CRIL was sent InfOrmatIOn regardmg the applIcatIOn The CIty could also send mformatIon to AXIS regardIng communIty based fundIng On motIOn of Mayor Lockhart, seconded by em Scholz and by unanImous vote, the CouncIl dIrected Staff to request funds of $83,488 In CDBG fundIng for FIscal Year 2008-2009 as follows Bay Area Commumty ServIces, $4,967, CIty of DublIn - SIdewalk Ramp Program, $10,926, Open Heart KItchen, $9,934, SenIor Support Program of the Tn- Valley, $10,407, Spectrum CommunIty ServIces - Meals on Wheels, $5,541, Tn-Valley Haven DomestIc VIOlence/Homeless Shelter, $14,900, Housmg RehabIlItatIOn (County AdmInIstered Program), $14,786, Annual ContnbutIOn toward AcqUlsltIon/RehabIlItatIOn of Tn-Valley Haven's SOjourner House, $5,427, and Program AdmInIstratIOn, $6,600, and should there be a decrease In CDBG allocatIOn, Staff recommended that the percentage decrease, If more than $500, be dlstnbuted evenly across all programs that dId not have mandatory set amounts, and, If the decrease was less than $500, the amount should be deducted from the CIty'S SIdewalk Safety RepaIr and Curb Ramp Replacement Program In the event there was an Increase In CDBG fundIng, dIrect Staff to apply the funds to the CIty'S SIdewalk Safety RepaIr and Curb Ramp Replacement Program, and If the CIty could use the funds ongInally deSIgnated for the SIdewalk Ramp Program, $10,926, for addItIOnal servIce prOVIders, allocate that money evenly among AXIS, CRIL and EDEN Housmg Rental ASSIstance liJlUBILKN CJ['fY COUNCKlL MJ[NlUTlES VOlLUME 27 REGUlLAR MEIETHNG .]"aH11unary 15, 2008 PAGE 16 IDRAJF'JI' Staff was also dIrected to contact CRlL and AXIS about the CIty'S commUnIty based fundmg V' l'n- Vallllev Y mntlln COUllrt MemorarrndlUllm oj[ lU null eIrstarrn dim I! (MOm 9 23 P m 8 2 (600-30) LIeutenant Glenn Moon presented the Staff Report and advIsed that the Tn-Valley Youth Court was an alternatIve JustIce program for the first tIme offender IdentIfied by local law enforcement, Alameda County ProbatIon and/or school dIstncts Staff advIsed that the MOD acknowledged the benefits of the Tn-Valley Youth Court and commItted the CIty to appoInt a representatIve to serve on the Tn-Valley Youth Court Stakeholders Steermg CommIttee, and dIrected DublIn PolIce ServIces to offer non-VIOlent youth offenders who commItted mIsdemeanors or VIOlatIOn and admItted theIr gUllt, the opportumty to partICIpate III the Tn-Valley Youth Court Mayor Lockhart asked If the volunteer representatIve to be appomted would be a youth Would there be a finanCIal commItment WIth the program? LIeutenant Moon stated that there were youth volunteers, but the volunteer for the Stakeholders Steenng CommIttee would be a PolIce Department Staff member, to be appoInted by the CIty Manager The commItment by the CIty would be Staff tIme DIane Jerommo, ExecutIve DIrector Tn-Valley Youth Court, stated thIS was a great concept and was eXCIted to see It take off Vm SbrantI stated there had been successful natIonal models What type of commItment was needed by the volunteer youth and were there OpportunItIes aVailable for DublIn youth? Ms JerOnImo stated the program was III need of Junes PrevIOUS offenders would have to serve three to SIX evemngs and would get communIty servIce for the hours they spent There would be approxImately 12 heanngs per month DUBLKN ClI'fY COlUNCKlL MKNU'flES VOlLUME 27 RlEG1UlLAR MJElE'f][NG Jarrnuary :n5, 233S PAGE :ni IDRAIFl' The CIty CouncIl agreed thiS was a great program On motiOn of Cm HIldenbrand, seconded by Cm Scholz and by unammous vote, the CIty CounCil adopted RJESOILUl'lION NO 07-08 AU'JI'JHIOIDZHNG SlIGNITNG A MJEMOlRANID1IJM OlF UNIDlIERS'JI' ANIDKN G WH'flHI l'JHIlE CIEN'fER FOR DHSPUl'lE SE'f'fILIEMlENl' &. l'ID-V AJLlLlEY YOU'fIHI COURT and authOrIzed the City Manager to sign the MOU <> Preserrntatnorrn of Programmnnng StuHD.y for tllne CorrnstrudnoHD. of a Mannntemmce lFacIDnty a mil EmeJl"2ennCV ([)1Peratnonns Cellllter 931 pm 83 (600-30) Pubhc Works Director Mehssa Morton presented the Staff Report and adVIsed that the Mamtenance Yard ProgrammIng Study, WhICh Included an Emergency OperatIons Center III the future faCIlIty, was now complete and would be presented to the CIty CounCIl for reVIew and comments Mayor Lockhart asked how dId the populatiOn figure was determIned because It seemed high PublIc Works DIrector Morton stated the populatIon number was an estImate Mayor Lockhart asked, In regard to the hazardous waste pIck-up, to what dId thiS refer PublIc Works DIrector Morton stated If those services ceased to be avaIlable through our prOVIder, the CIty would have adequate land at the SIte for at least a couple days worth of drop offs that could then be transported to another faCIlIty The decant area referred to a place where wet matenal could be dned out and then transported to a waste dIsposal SIte, at a less expenSIve cost IDlOOlLKN ClI1rY COlUNClIlL MINUTlES VOILUMIE 27 RJEGUlLAR MElE l'ITN G .]"annuary :n5~ 2008 P AGlE 18 IDRA1F1f CIty Manager Ambrose stated Staff would brIng to the next CouncIl meetIng a dISCUSSIOn regardIng the RegIOnal Water QualIty Control Board's proposed new permIt reqUIrements whIch passed on sIgmficantly more strmgent reqUIrements for non-poInt source pollutIOn WhICh was one of the Issues Ms Morton had dIscussed Staff was lookIng down the road at what the CIty mIght be reqUIred to do that It was not currently reqUIred to do and make sure the faCIlIty was sIzed appropnately to accommodate those reqUIrements Mayor Lockhart asked how thIS plan and thIS faCIlIty fit m WIth the present CIVIC Center plan Would Staff that was currently at the center move to the faCIlIty? PublIc Works DIrector Morton stated that, for example, the Traffic Engmeer needed to be here WIth development Staff, but later, at bUlldout, that person could work out of the MaIntenance facIlIty Members of MCE that were currently housed at the CIVIC Center could move to the MaIntenance faCIlIty CIty Manager Ambrose stated that If thIS faCIlIty was not bUllt, then the CIty would have to pIck up more space at the CIVIC Center Both plans were taken Into consideratIOn Mayor Lockhart asked If Staff had an Idea when space mIght be deSIgnated City Manager Ambrose stated there was no fundmg yet The first step toward fundmg was for the CouncIl to approve the report that could be gIVen to the consultant that would look at what portlOn of the new faCIlIty would be the result of new growth A nexus fee study would determIne how much of the new faCIlIty was the responSIbilIty of the eXlstmg communIty and how much was the responSIbIlIty of the new commumty ThiS needed to be addressed The preferred optIOn would be to negotIate a land optIOn WIth Camp Parks There was not much avaIlable land that would be central for tins type of faCIlity Vm SbrantI stated that If the CIty was so stretched now, Camp Parks tlmelme might not work With the CIty' s Would the mamtenance faCIlIty meet the CrIterIa for land that was zoned public, semi-publIc CIty Manager Ambrose stated It would, but the CIty dId not have five acres of aVailable land ][]lUBILKN CH'fY COUNCHlL MlINlU'fES VO ILUME 27 RJEGUlLAR MEJE'fKNG .]"aHllUllary :nS, 200S PAGE :n9 IDRAIF1r Vm SbrantI asked If the CIty had looked at the possIbIlIty of aJomt government center CIty Manager Ambrose stated the CIty had looked at that optIOn but would then need an even larger parcel of land, whIch was more dIfficult to find The CIty had been lookIng for several years for a SIte Mayor Lockhart stated that once the deCISIOn was made on the Master Developer for Camp Parks, then the CIty could speak WIth the developer DId the fire statIOn not work for the EOC? CIty Manager Ambrose stated the fire statIon dId not work It was too small When the Shannon Commumty Center came on lIne, then they could evaluate the traIlers at Emerald Glen ACtIVIty Center and they mIght serve as a temporary EOC The CIty CouncIl receIved the report <> Accejptallllce of Resngllllatnorrn of Cnty AUorrrney, Ajpjpomtmellllt of New Cnty AUorrrney amI! Assnstallllt Cnty Attorrrney, COIrIreslPolllldlnrrn2: Amerrndlmerrnt to Af!Ireemtelllltt for lLe2:all SeJrVnces 9 49 P m 84 (600-30/640-10) CIty Attorney ElIzabeth SIlver presented the Staff Report and adVIsed the CIty CouncIl of her reSIgnatIOn as the CIty Attorney ThIS reSIgnatIOn would reqUIre appoIntIng a new CIty Attorney, and ASSIstant CIty Attorney, and an agreement for legal serVIces The CounCIl commented on the wonderful opportUnIty to work WIth CIty Attorney SIlver, thanked her for her years of servIce and welcomed John Bakker as the new CIty Attorney On motIon of Cm HIldenbrand, seconded by Vm SbrantI and by unanImous vote, the CIty CounCIl adopted ID1UBlLlIN CTITY COUNClIlL MlINIU'fES VOJLUMlE 27 RIEGUlLAR MJElE1I'][r\l G Jallllanary :nS, 2008 PAGE 20 IDJRA1F1r RlESOILU'flION NO OS-OS ACClEP'flING 'fJHIlE RJESlIGNA 1rlION OlF lEILKZABlE1rJHI lHI SlIlL VlER AS ClI1I'Y A'f1rORNJEY, APPOlIN'flING .]"OJHIN ID BAlKKJER AS ClI'fY A'f'fORNJEY ANID JEILlIZAlBJE'flHI JHI SlIlLVJER AS ASSlIS'fAN1r ClI'fY A'f'fORNlEY, ANID APPROVlING AGRlElEMlEN'f lFOR ILlEGAlL SlERVlIClES <> O'flHIlER BUSlINlESS Brnef INFORMATION ONLY reports from Conned and/or Staff, IncludIng CommIttee Reports and Reports by Councnn related to meetnngs attendledl at CIty expense (AD 1234) 10 00 p m CIty Manager Ambrose stated he also wanted to thank CIty Attorney SIlver for her years of servIce to the CIty He also stated Camp Parks had held an Industry day In conjUnctIOn wIth Its local government assocIates There were approXImate 200 people In attendance that obtaIned InfOrmatIOn regardIng what the Army would reqUIre In terms of submIttIng a proposal for exchangIng theIr land They also receIved InfOrmatIOn from the varIOUS local government agenCIes as to what the reqUIrements would be The deadlIne for submIssIOn of proposals was Apnl Cm Scholz stated she was pleased WIth the repair work on the bUIldIng SInce the fire Cm Oravetz stated he had attended a LA VT A meetIng He was plannIng on attendIng the East Bay DIVISIOn League meetIng on January 24 Cm HIldenbrand encouraged nomInatIons for the CItIzen, Young CItizen and OrganIZatIOn of the Year awards The deadlIne was January 31 The League of CalIfornIa CIty'S Bocce Ball event would take place on March 20 She had attended the Second Thursday dInner hosted by the Local Government CommISSIOn, where the tOpIC was parkIng It was based on the book "HIgh Cost of Free ParkIng" It was very InterestIng to hear how the Redwood CIty had Incorporated some of the books concepts from the book She would also be attendIng the League dInner on January 24 ID1UBlLlIN ClIl'Y COlUNClIlL MlINlU1I'lES VOlLUMlE 27 RJEG UILAR MlElE 1I'lIN G .]"alllluary :nS, 200S P AGlE 2:n IDJRA1F1[' Vm SbrantI stated he also attended the Industry Day at Camp Parks It was an excItIng opportUnIty for the Army, as well as the CIty He had attended the first DublIn Pnde Week meetIng and DublIn Pnde Week would take place on Apnl 26 through May 3 The communIty work day kIckoff would be on Apnl26 at Ted FaIrfield Park Mayor Lockhart stated she had attended the SenIor FoundatIOn Luncheon She also attended the Tn-Valley CalIfornia RegIOnal MIxer, the Mayor's Conference, Camp Parks Industry Day, and the East Bay EconomIC Development AllIance receptIOn for elected offiCIals She also attended the grand openIng of Chlpotle restaurant and the Welcome Home WarrIOr CItIzen Ceremony at Camp Parks, and apprecIated beIng InVIted <> AIl)).:D"01UlRNMlEN'f 10 1 There beIng no further bUSIness to come before the CounCIl, the meetIng was adjourned at 10 11 pm to the JOInt CouncIl/CommIssIOns/CommIttees MeetIng on February 2, 2008, at 9 00 am, and In memory of our fallen troops, and Paul Ernst of the DublIn LIOns Club MInutes prepared by CarolIne P Soto, Deputy CIty Clerk Mayor ATTEST Deputy CIty Clerk ~ ID1UBILlIN ClI'fY COlUNClIlL MlINlUl'JES VOlLUMlE 27 RJEGUlLAR MJEJE'flING Jalllluary :nS, 200S P AGlE 22