HomeMy WebLinkAbout8.2 EmerGlenParkPhII CITY CLERK
File# 600-30
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: May 7, 2002
SUBJECT: Emerald Glen Park Phase II - Conceptual Design
Report prepared by Herma Lichtenstein, Parks & Facilities
Development Manager
ATTACHMENTS: The preferred Conceptual Design and preliminary design alternatives
will be presented at the meeting.
RECOMMENDATION:~.¥';'- 2"~9~I Receive presentation from Staff and Consultant Receive public comment
. 3. Conceptual Design provide alternate direction
Approve
or
FINANCIAL STATEMENT: Phase II Improvements: Budget $1,457,900
Estimated $1,660,500
Difference $ 202,600
The project is funded from the Public Facilities Fee Fund. Staff will
work to identify potential cost savings that can be achieved without
compromising the project design as well as to identify sources of
additional funding for the project.
DESCRIPTION: The 2000-2005 Capital Improvement Program includes funding for
the second phase of development of Emerald Glen Park. Phase II will complete the comer of the park at
Tassajara Road and Central Parkway including a lake with fountain and arbor structure. The project also
includes a maintenance storage area, temporary parking, and street frontage landscaping. In order to
proceed with development of Phase II, the City retained the services of Carducci Associates to work with
the community on development of the final design of the park improvements and to prepare 'the
construction documents and bid specifications.
BACKGROUND:
The Emerald Glen Park Master Plan was approved by the City Council in 1998. The Master Plan lays the
groundwork for development of the 51.7-acre park by documenting the goals, priorities and design
parameters that will govern the development of each phase of the park.
Phase I of Emerald Glen Park encompassed approximately 29.6 acres of the park and included the
following facilities: 2 - 60' ball fields and 1 - 90' ball field; 2 regulation soccer fields; 2 lighted
basketball courts; 4 lighted tennis courts; skate park; play area; picnic areas; plaza and promenade;
restroom/concession building; parking and street frontage improvements. PhaSe I was completed in
Fiscal- Year 2000-2001.
COPIES TO: Carducci Associates/Parks & Community Services Commission
'ITEM NO. 8.~
H:~Ierma\Council Statements\cc 5-7 EGP II Conceptcal Design.doc
PHASE II IMPROVEMENTS:
As noted above, Phase II of Emerald Glen Park includes the following; a lake with fountain and arbor
structure, a maintenance storage area, temporary parking, and street frontage landscaping. The Landscape
Architectural Consultant began the project by reviewing the Master Plan, existing improvements and
current site conditions. Using the Master Plan, the Consultant developed a program confirming the
project requirements and began creating several design alternatives.
On March 20, 2002 the City held the first public meeting with approximately 20 people in attendance. The
Consultant'presented four different design alternatives for the entry comer area and one design alternative
each for the proposed maintenance yard and temporary parking area. The Consultant discussed how these
designs related to the existing improvements and the overall Master Plan for the park.
The public was then invited to "vote" for their favorite alternative and features. Based on the informal
voting and the ensuing public comment a preferred alternative was chosen. This preferred alternative
named the "Keyhole" design was further refined to reflect the comments of the public and additional
detailed design.
On April 10, 2002 a second public meeting was held to present refinements to the preferred alternative
and solicit public input. Approximately 10 people attended the meeting. The preferred design reflects
existing elements of the park such as the detailing on the arbor structure to match the concession building,
matching site furnishings, lighting and the overall geometry of the existing plaza. The plan also includes a
more intricate fountain design than was envisioned in the Master Plan utilizing raised walls, waterfall
weirs and formal edge treatments. The plan provides for additional picnic and seating areas to augment the
existing facilities at the play area. The planting design creates a strong vertical element with trees on the
comer at the same time acting as a wind buffer. It also incorporates plants that are colorful and relate to
water. While the Master Plan for this area described a gazebo structure, the "Keyhole" plan has used an
arbor that wraps along the fountain, provides a backdrop for the upper level of the water feature and
provides shade and seating areas.
Public input to the preferred alternative that was presented at the April 10, 2002 meeting was generally
favorable and the Consultant incorporated most of the comments in the design for the presentation to the
Parks and Community Services Commission. The most notable exceptions were the requests by the public
to pave the temporary parking area and provide for temporary restroom facilities. The estimated cost to
upgrade the parking lot to asphalt paving will add approximately $70,000 to the project.
Staff is investigating several options for temporary restroom facilities including the installation of portable
toilets or a temporary facility near the play area. The temporary facility being contemplated would not
only provide for restroom facilities but would also provide temporary office space for Parks and
Community Services Department Staff. A separate Capital Improvement Project is being developed as
part of the Fiscal Year 2002-2003 through 2006-2007 Capital Improvement Program. If the project were
approved as part of the CIP, the temporary facility would not be in place until September 2003, as
infrastructure for the facility would be done in conjunction with the Phase II park construction project.
Portable toilets could be installed earlier than September 2003 but Staff is concerned that portable toilets
may not be well accepted by the users of the park (in particular parents and small children) and may be
prone to vandalism. Rental for one handicap accessible portable restroom is estimated at $350 per month
or $4,200 per year, site prep costs could add $1000.
On April 15, 2002, the proposed design was presented to the Parks and Community Services Commission.
The Commission approved the design with the following recommendations; delete the picnic tables
adjacent to the water feature and replace them with benches only, reconsider the gazebo structure in place
of the arbor, and expand the temporary parking area. The Commission also expressed concern with the
lack ofrestroom facilities to serve this area of the park.
PHASE II BUDET:
The current project budget is $1,457,900 which is based on the City's Fiscal Year 2001-02 Update to the
Capital Improvement Program. The current design estimate totals $1,660,500 and includes the following;
Water Feature - $1,141,004 This area will have the water feature, arbor structure, entry plaza, lighting,
landscaping, irrigation, drainage, seating and picnic tables.
Maintenance Yard - $263,502 A decorative concrete screen wall with stone pilasters will enclose two
sides of the yard with the remainder fenced and the surrounding area will be landscaped to provide
additional screening. The yard will be lit for nighttime security, have bins for materials storage such as
infield mix, bark and gravel, container storage for equipment and paved parking for maintenance vehicles.
Temporary Parking - $122,861 The temporary improvements will include gravel parking for 50 cars,
two paved disabled spaces / drop off, an access drive from the signalized intersection at Central Parkway
and Glynnis Rose Dr., and a new concrete path from the drop off area to the play ground. In addition, the
area just beyond the gravel parking lot will be graded to allow for overflow parking onto the adjacent
areas for events.
Street Frontage Improvements- $133,134 Theses improvements include the sidewalk, street trees,
frontage landscaping, irrigation and drainage along Central Parkway to the intersection at Glynnis Rose
Drive.
During the next phase of the project, Staff and the Consultants will continue to refine the scope of work to
identify potential cost savings that can be achieved without compromising the project design. Staff will
also work to identify sources of additional funding for the project. For the Phase I project, the Street
Frontag~ Improvements were funded from the Transportation Impact Fee Fund. Currently, the entire
Phase II project is from the Public Facility Impact Fee Fund. Staff will review the availability of funding
to determine if Transportation Impact Fee Funds are available for use on this Phase as well.
PHASE II SCHEDULE:
The original schedule for the Phase II construction assumed a start date of September 2002. In reviewing
the original schedule and the current bid climate Staff suggests a bid date of January 2003 to obtain bids
that are more competitive and avoid potential weather related delays. Further, Staff suggests that the
project design schedule remain unchanged to avoid delays and the potential impacts to the project design
costs. The following is the proposed revised project schedule.
Conceptual Design Approval May 7, 2002 (Council)
Construction Documents Complete for Permit August 2002
Permit Set Approval September 17, 2002 (Council)
Issue for Bids January 2003
Award of Bid March 3, 2003 (Council)
Project Completion September, 2003
The original schedule anticipated a completion date of May 2003 based on an approximate eight-month
construction period, allowing for weather related delaYs. The revised schedule anticipates a completion
date of September 2003 based on an approximate six-month construction period.
ART IN THE PARK PROJECT
At the April 2, 2002 meeting, the City Council approved an Agreement with the Dublin Fine Arts
Foundation and artist Ned Kahn to design and construct an artwork for Emerald Glen Park. Although the
final design has not been approved by the Dublin Fine Arts Foundation for submittal to the City, the artist
originally proposed creating a sculpture that would be installed in or near the proposed lake and would
somehow be activated by natural forces in the park. The schedule referenced above assumed that the
City's Consultant would proceed with development of construction documents immediately following
approval of the conceptual design. As the artwork has not been approved and because the artwork will
have an impact on the construction documents, the City's Consultant will be delayed in beginning work
on the construction documents. However, if the City Council approves January 2003 bid date instead of
the original bid date of August 2002, the delay in beginning development of the construction documents
because of the artwork should not affect the overall project schedule.
RECOMMENDATION:
It is the recommendation of Staff that the City Council take the following action:
1. Receive presentation from Staff and Consultant
2. Receive public comment
3. Approve Conceptual Design and provide direction on the following items:
a) Replacement of picnic tables adjacent to water feature with benches
b) Replacement of arbor structure with gazebo
c) Expansion and/or paving of temporary parking area
d) Inclusion of temporary restroom facilities in this project
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