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HomeMy WebLinkAbout03-15-2005 Adopted CC Min !f.£EiULAR M££TIBEi - MARCH 15. 2005 A regular meeting of the Dublin City Council was held on Tuesday, March 15, 2005, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:02 p.m., by Mayor Lockhart. .. ROLL CALL PRESENT: ABSENT: Council members Hildenbrand, McCormick, Oravetz, and Mayor Lockhart. Vm. Zika .. PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the Council, Staff and those present. .. RECOGNITION OF PARTICIPANTS IN DUBUN'S INAUGU¡w. LEADERSHIP ACADEMY 7:09 p.m. 3.1 (610-50) Mayor Lockhart determined that Item 3.2 would be heard before this. Mayor Lockhart advised that the Dublin Leadership Academy, a 12-week program, was designed to inform participants about the issues facing the community, and to encourage community involvement at all levels. The Academy, which held its last class on March 10th, included topics such as public safety, local government and community services. Participants were: John Archer, Ronald DeDiemar, Steve Johns, Patricia Kohnen,John Ledahl, Duane Legins, Margaret Mei Lee, Brent Moffitt, Greer Payton, Patrick Schmidt, Kyung-Seon Stempf, Thomas Taylor, Doreen Wehrenberg,John West and Rose Zaragoza Each participant present was presented with a Certificate of Recognition plaque. .. CITY COUNCIL MINUTES VOLUME 24 REGULAR MEETING March 15,2005 PAGE 101 PRESENTATION BY ALAMEDA COUNTY UBRARY 7:04 p.m. 3.2 (940-50) Lee Jouthas, Dublin Library Branch Manager, made a presentation related to a community partnership to showcase the statewide campaign for the "California Stories Uncovered" program. She invited Dublin residents to join in this and in 20 or 30 years from now, people will be able to get a glimpse of what Dublin was like at the beginning of the 21s1 Century. .. APPOINTMENT TO TRI- VALLEY COMMUNITY TELEVISION (CM BOARD 7:15 p.m. 3.3 (110-30) The Cities of Dublin, Livermore, Pleasanton and San Ramon make two appointments per City to the CTV Board. According to the CTV Bylaws, there is no limit on the number of terms board members may serve. Mayor Lockhart has reappointed Valerie Barnes for an additional term. On motion of Cm. Oravetz seconded by Cm. Hildenbrand, and by unanimous vote (Vm. Zika absent), the Council confirmed the Mayor's reappointment of Ms. Barnes to the CTV Board. .. 7:16 p.m. Richard Guarienti stated it was a busy weekend for everyone. Both Saturday and Sunday were wonderfuL He was fortunate to attend the 2005 Pacific Southwest Recreation training conference in Sacramento, and thanked the City for the opportunity to go. There was good participation with the people up there. A few legislators were there. Tom Torlakson talked about the need for trails for people to get out and walk. He recognizes the excellence of the programs we have here in Dublin. There is a new push for health and wellness programs. Sixty percent of Americans are overweight; 30% are obese. We need more exercise; 30 minutes a day isn't cutting it. .. CITY COUNCIL MINUTES VOLUME 24 REGULAR MEETING March 15, 2005 PAGE 102 CONSENT CALENDAR 7:21 p.m. Items 4.1 through 4.11 Cm. McCormick pulled Item 4.9. On motion of Cm. Oravetz, seconded by Cm. McCormick, and by unanimous vote, the Council took the following actions: Approved (4.1) Minutes of Special Meeting of February 26, 2005; Adopted (4.2 360-50) RESOLUTION NO. 35 - 05 DIRECTING PREPARATION OF ANNUAL REPORT FOR STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 Adopted (4.3 360-20) RESOLUTION NO. 36 - 05 DIRECTING PREPARATION OF ANNUAL REPORT FOR LANDSCAPING & LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2 (STAGECOACH ROAD AREA) Adopted (4.4 360-20) RESOLUTION NO. 37 - 05 DIRECTING PREPARATION OF ANNUAL REPORT FOR LANDSCAPING & LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1 (VILLAGES @ WILLOW CREEK) Adopted (4.5 360-20) RESOLUTION NO. 38 - 05 DIRECTING PREPARATION OF ANNUAL REPORT FOR LANDSCAPING & LIGHTING MAINTENANCE ASSESSMENT DISTRICT 97-1 (SANTA RITA AREA) CITY COUNCIL MINUTES VOLUME 24 REGULAR MEETING March 15,2005 PAGE 103 Adopted (4.6 360-20) RESOLUTION NO. 39 - 05 DIRECTING PREPARATION OF ANNUAL REPORT FOR STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 99-1 (DUBLIN RANCH AND TRACT 7067) Adopted (4.7 600-60) RESOLUTION NO. 40 - 05 APPROVING PARCEL MAP 8275 AND IMPROVEMENT AGREEMENT (DUBLIN TRANSIT CENTER, SITE A) Received (4.8 330-50) Financial Reports for the months of January and February, 2005; Approved (4.10 600-30) and authorized the Mayor to execute an Agreement for Consultant Services for Construction Management with Don Todd Associates for Emerald Glen Park Phase III; Approved (4.11 300-40) the Warrant Register in the amount of $3,307,437.04. Cm. McCormick pulled Item 4.9 (Iletention Schedule) from the Consent Calendar and questioned destruction ofsome of the City's records. She stated she gets nervous that maybe some records of historical significance may be destroyed. City Clerk Kay Keck explained the City"s Records Management System related to retention of different record types within the City"s program. Mßny of the City's permanent records are conSldered critical or permanent in nature and are stored on electronic medium for back-up as well as on paper. She discussed the different retention time periods. She assured the Counc1l that records that have reJ1ched the end of their retention period are carefully reviewed for historical significance prior to destI7lction. On motion of Cm. McCormick. seconded by Cm. Oravetz, and by unanimous vote (Vm. Zika absent), the Council adopted (4.9 160-20) CITY COUNCIL MINlITES VOLUME 24 REGULAR MEETING March 15, 2005 PAGE 104 RESOLUTION NO. 41 - 05 ADOPTING THE LOCAL GOVERNMENT RECORDS MANAGEMENT "CITY RECORDS RETENTION GUIDELINES" AS THE CITY'S RECORDS RETENTION SCHEDULE AND GRANTING AUTHORITY FOR DESTRUCTION OF RECORDS IN COMPLIANCE WITH GOVERNMENT CODE SECTION 34090.5. . PUBLIC HEARING AMENDMENTS TO TIlE INCLUSIONARY WNING REGULATIONS 7:25 p.m. 6.1 (430-20) Mayor Lockhart opened the public hearing. Housing Specialist Julia AbdaJa presented the Staff Report and advised that this is the second reading of an Ordinance which would amend the Inclusionary Zoning Ordinance regulations by making clarifying amendments and which would authorize changing the "Layperson's Guide to the Inclusionary Zoning Ordinance Regulations" to reflect the changes. No testimony was given by any member of the public relative to this issue. Mayor Lockhart closed the public hearing. On motion of Cm. Hildenbrand, seconded by Cm. McCormick, and by unanimous vote (Vm. Zika absent), the Council waived the reading and adopted ORDINANCE NO.8 - 05 AMENDING CHAPTER 8.68 OF THE DUBLIN MUNICIPAL CODE (THE INCLUSIONARY ZONING REGULATIONS) RELATING TO SALES PRICES OF VERY LOW-INCOME UNITS AND PREFERENCES FOR OCCUPANCY OF INCLUSIONARY UNITS .. CITY COUNCIL MINUTES VOLUME 24 REGULAR MEETING March 15, 2005 PAGE 105 PUBUC HEARING - PA 02-024 - PFEIFFER RANCH INVESTORS II, INC. DEVELOPMENT AGREEMENT FOR SILVERA RANCH (FINN BROTHERS nNE HOMES) 7:26 p.m. 6.2 (600-60) Mayor Lockhart opened the public hearing. Senior Planner Janet Harbin presented the Staff Report and advised that this is the second reading of an Ordinance approving a Development Agreement (DA)(as revised by the City council) between the City of Dublin and pfeiffer Ranch Investors II, Inc., for the Silvera Ranch residential subdivision being developed by Pinn Brothers Fine Homes. The DA proposed for approval will serve to implement the conditions of approval, physical improvements and other requirements for the project. No testimony was entered by any member of the public relative to this issue. Mayor Lockhart closed the public hearing. Mayor Lockhart stated this one for her was a little tough. She weighed this carefully, but decided in favor of protection of a Golden Eagle that nests annually in this area. Sometimes people and animals can co-habitat next to each other, but if we erred in this case it could be damaging to the Eagle. On motion of Cm. Oravetz, seconded by Cm. Hildenbrand, and by unanimous vote (Vm. Zika absent), the Council waived the reading and adopted ORDINANCE NO.9 - 05 APPROVING A DEVELOPMENT AGREEMENT FOR PA 02-024 PFEIFFER RANCH INVESTORS II, INC. FOR SILVERA RANCH .. PUBLIC HEARING - DUBI.IN RANCH WJ:ST (WALLIS PROPERTY) SUBMIITED BY JAMES TONG ON BEHAI,r OJ' CHANG SU·O (AKAJENNTff.R) UN, ET AL. TO CONSIDER PLANNED DEVELOPMENT (I'D) PREZONl:; ANNEXATION APPliCATION; AMENDMENT TO TIlE GENeRAL PIAN; AMENDMENT TO TIlE EASn:RN DUBLIN SPf;CIFIC PLAN PI,ANNED DEVI:LOPMENT REZONf:/STAGE 1 DEVELOPMENT PLAN; I;NVIRONMEN1'AL IMPACT REPORT (EIR) /MITIGATION MONITORING & RI:I'ORTING PROGRAM; AND PRI;'ANNEXATION AGREEMENT PA 02~028 7:32 p.m. 6.3 (620-20/420-30/600-60) Mayor Lockhart opened the public hearing. Planning Consultant Mike Porto presented the Staff Report. CITY COUNCIL MINUTES VOI,UME 24 REGULAR MEETING March 15, 2005 PAGE 106 This project consists of approximately 189 acres of land proposed for annexation to both the City and DSRSD. The site is located in unincorporated Alameda County. The project includes a General Plan and East Dublin Specific Plan (EDSP) Amendment for the Lin Property only to replace a 9.7 acre elementary school site with Medium High Density residential to replace neighbor-hood commercial land use with Open Space Land Use and approval of a Stage 1 prezoning for the entire property. The LArCO hearing is scheduled for May 12, 2005. Cm. McCormick asked about the comments from EBRPD regarding the Tassajara TraiL Have they agreed to this? Mr. Porto stated on the lower portion of the site, we can't get to the EBRPD easement. He showed this on a displayed map. In no way have we precluded the EBRPD trail from being implemented. The Planning Commission asked that they further certify this. Cm. Oravetz congratulated Staff and the Developer for finally receiving a positive letter from the Department of Fish & Game. Mr. Porto stated the applicant should be commended for all their work. Mayor Lockhart asked about the other two properties. Mr. Porto discussed the Spurflage and Bragg properties. He stated Mr. Spurflage is there. We have also attempted to reach the Bragg's. We've heard nothing back. They also have property in Windsor. Martin Inderbitzen, stated he would respond to questions. He thanked Mike Porto for all the effort he has put into helping them understand this project. Connie Golday, a planner with McKay & Somps helps them work through land use alternatives. The workshop in October was very helpful in getting them to this point. He discussed the Spurflage property and stated this property is included as they cannot create an island. The Bragg piece creates a peninsula, which is also discouraged under the LAFCO guidelines. There is not much opportunity for development on the Bragg property. He feels Mr. Spurflage's preference is to be left alone and maintain the status quo. They will continue to work with him. His life should not change other than the fact that he will become a resident of Dublin instead of Alameda County. Mr. Inderbitzen discussed and displayed the area of a conservation easement. Interaction of their trail to residents may be an issue for EBRPD. CITY COUNCIL MINtlTES VOLUME 24 REGULAR MEETING March 15, 2005 PAGE 107 Cm. McCormick noted the historic schoolhouse and asked if it is in anybody's plan to try and preserve it. Mr. Inderbitzen responded they have been preserving the physical structure for about 15 years. They have a standing offer to the City to take it somewhere it may be historic. City Staff has not found the most appropriate place for it. It is and can be kept in the conservation easement. Mayor Lockhart stated she felt that maybe one of these days we can find a home for it. Cm. McCormick stated she would not like to see it slip away from us. Cm. Hildenbrand commented with the ability to have 2 trails there, this provides a different opportunity for the community. No testimony was entered by any member of the public relative to this issue. Mayor Lockhart closed the public hearing. On motion of Cm. Oravetz, seconded by Cm. McCormick, and by unanimous vote (Vm. Zika absent), the Council adopted RESOLUTION NO. 42 - 05 CERTIFYING A SUPPLEMENTAL ENVIRONMENTAL IMPACT REPORT AND ADOPTING MITIGATION FINDINGS, FINDINGS REGARDING ALTERNATIVES, A STATEMENT OF OVERRIDING CONSIDERATIONS AND A MITIGATION MONITORING AND REPORTING PROGRAM FOR THE DUBLIN RANCH WEST PROJECT PA 02-028 and RESOLUTION NO. 43 - 05 APPROVING AMENDMENTS TO THE GENERAL PLAN AND EASTERN DUBLIN SPECIFIC PLAN FOR A PORTION APN 986-0004-005-01 (Wallis Ranch) OF THE PROJECT KNOWN AS DUBLIN RANCH WEST PA 02-029 Waived the reading and INTRODUCED the Ordinance; CITY COUNCIL MINUTES VOLUME 24 REGULAR MEETING March 15, 2005 PAGE 108 and adopted RESOLUTION NO. 44 - 05 APPROVING THE PRE-ANNEXATION AGREEMENT BETWEEN THE CITY OF DUBLIN AND CHANG SU-O LlN PA 02-028 and RESOLUTION NO. 45 - 05 AUTHORIZING INITIATION OF APPLICATION FOR REORGANIZATION FOR PA 02-028, ANNEXATION NO. 15 .. PUBUC HEARING EMERALD GLEN PARK PHASE III - ENVIRONMENTAL REVIEW AND AWARD OF BID 8:07 p.m. 6.4 (600-35) Mayor Lockhart opened the public hearing. Parks & Facilities Development Coordinator Rosemary Alex presented the Staff Report. In February of 2005, the City Council authorized Staff to advertise for bids for Emerald Glen Park, Phase III. After a 4-week bid period, on March 7, 2005, the City received 5 bids. (Interstate Grading & Paving, Cleary Brothers Landscape Incorporated, Robert A. Bothman, ValleyCrest Landscape Development, and 0 C Jones and Sons, Inc.). Senior Planner Janet Harbin advised that the City prepared an Initial Study and draft Mitigated Negative Declaration for PA 05-009, Emerald Glen Park Phase III, dated February 22, 2005 for the third phase of improvements to the park, consistent with CEQA Guidelines Section 15162 Ms. Alex discussed the 3 bid alternates, which included: Alternate 1 - Arbor at Bocce Courts - $36,000 Alternate 2 - Sod Lawn at West Edge Planting - $14,000 Alternate 3 - Concrete Slide, Stairs & Walls - $136,500 Cm. McCormick asked if we have planned for lights at the bocce ball court? CITY COUNCIL MINUTES VOLUME 24 REGULAR MEETING March 15,2005 PAGE 109 Ms. Alex replied no, not at the bocce ball court, but in other areas. They will be able to play dawn to dusk. We have run conduit so we can place lights in the future along the pedestrian corridor. Cm. Oravetz stated he was glad to see us do bocce ball and cricket. How many soccer fields does one city need? This may be a philosophical question to discuss in the future. Cm. McCormick asked if we have hydroseeded anywhere else in the City. Ms. Alex replied yes, on phase II of Emerald Glen. This was planted in September and during the maintenance time it took quite a while for all the weed seeds to die out of it. There was a lot of discussion with the contractor. City Manager Richard Ambrose discussed the 5 year projections in terms of impact fees for capital facilities. We have our CIP. Until we have our final revenue, the impact may not be known. One year in the program could potentially be pretty tight. We also have some other demands. We need to look at expanding the Civic Center to accommodate police. The trick is balancing the demands with the funds to make sure our infrastructure keeps pace. Mayor Lockhart asked if they chose to not include the alternates, could they come back? Mr. Ambrose stated this amount in the overall scheme of things, is not very significant. No testimony was entered by any member of the public related to this issue. Mayor Lockhart closed the public hearing. Cm. Hildenbrand stated she was on the Parks Commission when they approved the design of this phase. She supported the slide as a unique opportunity to provide a different type of play experience for the children of Dublin. However, after seeing the cost, it seems outrageous. She would not want to hold up another project in the City for this. She could go either way with the sod versus hydroseed. She would be willing to go without the arbor, but shade is needed. She stated she would recommend we go with Alternates 1 and 2 and delete Alternate 3. When asked, Ms. Alex stated we should break ground sometime in April. Cm. McCormick stated she agreed with Cm, Hildenbrand, to go with Alternates 1 and 2. She also would like to keep the idea of lights at some future time. CITY COlJNCIL MINUTES VOLUME 24 REGULAR MEETING March 15, 2005 PAGE 110 Cm. Oravetz stated he would go for all three alternates, mainly because he wants to see this designed as what the citizens wanted. This will be a great park. Mayor Lockhart stated she would go with the sod and the arbor. While the slide is intriguing, it is not compelling to have one in Dublin. On motion of Cm. McCormick, seconded by Cm. Hildenbrand, and by unanimous vote (Vm. Zika absent), the Council adopted RESOLUTION NO. 46 - 05 ADOPTING A MITIGATED NEGATIVE DECLARATION AND MITIGATION MONITORING PROGRAM FOR PA 05-009 EMERALD GLEN PARK, PHASE III Directed Staff to prepare and file a Certificate of fee exemption for California Department of Fish & Game filing fees, and adopted RESOLUTION NO. 47 - 05 AWARDING CONTRACT 05-02 EMERALD GLEN PARK PHASE III TO CLEARY BROTHERS LANDSCAPE, INCORPORATED INCLUDING ALTERNATES 1 AND 2 ALTERNATE 1 ARBOR AT BOCCE COURTS - $36,000 ALTERNATE 2 SOD LAWN AT WEST EDGE PLANTING· $14,000 .. REVIEW OF PARK AND OPEN SPACE ISSUES wrm TIlE ALTERNATIVE LAND USE PlANS FOR FUTURE PRIVATE DEVELOPMENT AT CAMP PARKS 8:37 p.m. 7.1 (420-20) Senior Planner Kristi Bascom presented the Staff Report and stated the City Council is being asked to review and consider Staffs analysis of the top 3 land use plans for Camp Parks as they relate to parks and open space issues and to provide direction to Staff and the Army on 2 main issues: linear parks and unique facilities. The two main issues that need to be discussed and resolved are: CITY C()(JNCIL MINlJTES VOLUME 24 REGULAR MEETING March 15, 2005 PAGE 111 1) What type or types of linear parks the City Council would like to see in the Camp Parks development: either a trail-like linear park designed primarily to provide pedestrian linkages between destinations, larger linear parks that could provide traditional recreational amenities in addition to pedestrian linkages, or a combination of the two. 2) What type of process the City Council would like to go through to determine the type of unique facility that could be appropriate for Dublin: either a research and analysis approach or a community-oriented approach with public involvement. There are two processes that the City could use to determine what type of uses might be desirable for this unique park space, as well as the amount of space (land and building, if appropriate) needed to accommodate the use. Both of these processes involve hiring a consultant with expertise in park and facilities planning. Option 1: Research and Analysis based approach ($10,000-$15,000) and Option 2: Community process ($50,000-$60,000) and would take a bit longer. Either of these processes could occur while the Army is going through the process of selecting a Master Developer for the project site and should not impact the timing of the Army's eventual project application. Staff recommended that the City Council determine if either of these options is desirable; and if they are, the City Council should authorize Staff to prepare and distribute a Request for Proposals to solicit a consultant for the work. Ms. Bascom advised that Staff will return to the City Council on April 5, 2005 to discuss issues regarding housing, land use mix, and traffic/circulation. After the April 5th meeting, Staff will prepare a letter to the Army summarizing the City Council's direction on the range of issues and those issues which need to be addressed in their formal development application. Mayor Lockhart stated she felt since this is going to be such a mixed development, there might be opportunities for both types of linear parks. In the single family homes area, a park such as that in Valley Trails would be nice. In the higher density housing, a linear trail park like we currently have could work. Cm. McCormick stated she felt it happens in alternative 5, which shows 50 acres of open space. City Manager Richard Ambrose pointed out the 50 acres is a gross figure. CITV COUNCIL MINUTES VOLUME 24 REGULAR MEETING March 15, 2005 PAGE 112 Cm. Oravetz agreed that option 5 has everything he wanted to see. Cm. Hildenbrand stated she was concerned that alternate 5 has the least amount of open space. The other alternates show 54 and 74 acres. How much of the 50 gross acres is usable? Mr. Ambrose advised that once we get down to the density, you will have a better feel. This will be discussed on April 5th. With a housing number, you will get a better sense of what the number should be. Staff understands the City Council is interested in a combination of both types of parks. There has to be some flexibility as we go through the planning process. Mayor Lockhart stated she doesn't want to set a lot of people up for disappointment. She would rather take to the community some things that are doable and which they can have some discussion around. By getting someone to do the research and bring back ideas from all across the country, the Council can make better decisions. She recommended we go with a research and analysis approach. This will move us forward faster. Cm. Hildenbrand discussed standards for neighborhood squares and unique characteristics. Would we do a percentage of public art in each park? Mr. Ambrose advised that this is an issue that would be brought back to the City Council. We don't know yet if any of these plans are buildable. We need to make sure the Army is clear on what our objectives are. We may need to come back and revisit our Parks & Recreation Master Plan. Richard Guarienti commented on the lineal" parks and trails. This concept has been around for a long time and it is a nice concept for a neighborhood. He would like to see a trail going through and connecting the east to the west. We could have these little pocket parks in neighborhoods, but linear trails to get from one place to another. Have it connect to Iron Horse Trail and this will get you to BART. He stated he likes the concept of small pocket parks. The City Council determined that we should definitely go with a consultant. This will shorten the process. .. CITY COUNCIL MINUTES VOLUME 24 REGULAR MEETING March 15, 2005 PAGE 113 APPROVAL OF AGREEMENT WITH mE UN FAMILY REGARDING A PROPOSED COMMUNI'lY PARK IN DUBUN RANCH 9:01 p.m. 8.1 (600-60) Public Works Director Melissa Morton presented the Staff Report. A Condition of Approval for the Tract 7281 Final Map requires the Lins to enter into an agreement with the City regarding the conveyance and grading of a community park site prior to obtaining a grading permit for the area west of Lockhart Lane. The Agreement regarding a Proposed Community Park in Dublin Ranch will satisfy this requirement. The Agreement details the responsibilities of the Lins and the City for conveying the community park site to the City and preparing the site for development. Mr. Ambrose stated compensation for 8 acres will be about $5.4 million, if acquisition occurs on June 30, 2006. On motion of Cm. Oravetz, seconded by Cm. Hildenbrand, and by unanimous vote (Vm. Zika absent), the Council adopted RESOLUTION NO. 48 - 05 APPROVING AGREEMENT WITH THE LlN FAMILY REGARDING A PROPOSED COMMUNITY PARK IN DUBLIN RANCH . Z005 DUBLIN PRIDE WEEK ACTIVITIES REPORT AND ACCEPTANCE OF DONATIONS TO mE CITY 9:09 p.m. 8.2 (I 50-70/ 150-80) Administrative Analyst Jason Behrmann presented the Staff Report and advised that Dublin Pride Week is an annual event which seeks to promote a positive image for the City of Dublin. This year's event includes activities such as senior and school assistance volunteer projects, nature walk, poster contest, blood drive, canned food drive, e-waste collection, and "Pride of Dublin" orchid sales. Dublin Pride Week is scheduled for April 16-23. Mayor Lockhart stated she is really proud that our little Dublin Pride Week, which started out as some kind of a little giveaway at the schools, has evolved into a whole week of activities with a lot of things going on. It is growing every year. CITY COUNCIL MINUTES VOLUME 24 REGULAR MEETING March 15, 2005 PAGE 114 On motion of Cm. McCormick, seconded by Cm. Oravetz, and by unanimous vote (Vm. Zika absent), the Council accepted the report and accepted donations from Waste Management, ANG Newspapers, Dublin/San Ramon Women's Club, Dublin Chamber of Commerce, Dublin San Ramon Services District, Dublin Lions Club and Citilinks, and directed Staff to prepare formal acknowledgment to the donors. .. SENIOR CENTER FURNITURE REQUEST FOR PROPOSALS 9:19 p.m. 8.3 (350-20) Parks & Facilities Development Manager Herma Lichtenstein presented the Staff Report and advised that the Senior Center project is now under construction and the schedule requires that the Senior Center Furnishings Proposal be released in order for production dates to meet the overall move in schedule for the Senior Center opening. Furnishings include: banquet tables and chairs, classroom seating and tables, game room seating and tables, office furnishings, sofas and lounge chairs for the public spaces and conference room furniture. The request also includes exterior seating and tables for the enclosed patio areas. Ms. Lichtenstein displayed furniture and materials samples. On motion of Cm. Hildenbrand, seconded by Cm. McCormick, and by unanimous vote (Vm. Zika absent), the Council authorized Staff to solicit bids for furnishings for the new Senior Center. Sealed bids are to be opened on April 5, 2005 at 2:00 p.m. .. nSCAL YEAR 2004-05 MID-YEAR BUDGET REPORT AND DECEMBER 2004 MONTHLY REPORT OF nNANCIAL ACTIVITIES 9:26 p.m. 8.4 (330-50) Finance Manager Fred Marsh presented the Staff Report. This report identifies any material deviations from the adopted FY 2004-05 Budget. The primary focus of the report is on the General Fund, which accounts for the majority of City operations. Staff identified proposed adjustments to Revenues and Expenditures. Also provided was the financial statements for the month of December 2004, and a preview of potential impacts on the City's FY 2005-06 Budget. CITY COUNCIL MINUTES VOLUME 24 REGULAR MEETING March 15,2005 PAGE 115 On motion of Cm. Oravetz, seconded by Cm. Hildenbrand, and by unanimous vote (Vm. Zika absent), the Council approved the requested Budget Changes and authorized the use of $556,285 from General Fund Senior Center Reserves to pay for the current FY portion of the Senior Center project. .. APPROVAL OF HOUSING INCENTIVE PROGRAM GRANT APPLICATION AND PRIORITY OF CAPITAL PROlECTS TO BE INCLUDED IN TIlE GRANT APPUCATION . 9:31 p.m. 8.5 (430·20/1060-90) Public Works Director Melissa Morton presented the Staff Report and advised that the City proposes to apply to the Metropolitan Transportation Commission (MTC) for a Housing Incentive Program Grant to fund transportation capital projects in the City that support Transportation for Livable Communities goals. A list of capital projects to accompany the Grant Application were presented to the City Council for prioritization (along with approximate costs): · Dublin Boulevard/Dougherty Road Gateway Enhancement· $280,000 · New Signs at City Entrances (8 locations) - $200,000 · Dublin Historic Village Improvements - $800,000 to $1 million · San Ramon Road Landscape Improvements - $1 32,000 · Freeway Mural Lighting - $34,290 · Amador Valley Boulevard Bike lane between Dougherty Road and Stagecoach Road - $267,500 · Iron Horse Trail Lighting and Landscaping - $700,000 to $1 million · Downtown Improvement Implementation Gateway Monument - $674,247 Gateway Archway' $591,623 · Bus Shelter project - $140,000 Ms. Morton explained that based on the amount of the previous HIP grant ($1.3 million), the City could possibly construct several projects, depending upon the project cost, if the City is awarded the same amount this cycle. MTC has indicated that the project list can be amended later if requested by the local agency. City Manager Richard Ambrose advised that there are also other entities competing for these funds. CITY COUNCIL MINUTES VOLUME 24 REGULAR MEETING March 15, 2005 PAGE 116 Mayor Lockhart stated she felt we should leave monuments, archways and bus shelter at the end of the list. Cm. Oravetz stated he would like to see freeway lighting for the murals done. Mayor Lockhart commented she liked the gateway signs. Cm. McCormick indicated she liked the first 3 priorities and would like to move up the mural lighting to #4. The suggestion was to make the bike lane connection #5. Mayor Lockhart stated she felt trail lighting is important for people getting to BART. Mr. Ambrose stated we will need to sit down and have discussions with EBRPD related to this issue. On motion of Cm. Hildenbrand, seconded by Cm. McCormick, and by unanimous vote (Vm. Zika absent), the Council approved the Housing Incentive Program Grant Application and approved the Priority List of Projects (as discussed) to be included in the Grant Application. .. ESTABUSH DATE OF PUBUC HEARING FOR GARBAGE COMPANY RATES AND ANNUAL FEES FOR MINIMUM RESIDENTIAL GARBAGE SERVICE 9:44 p.m. 8.6 (810-30) Senior Administrative AnalystJason Behrmann presented the Staff Report and advised that in order to generate the compensation required to satisfy the requirements of the City's new Solid Waste Collection Services Agreement with Amador Valley Industries (A VI), effective July 1,2005, it is necessary to adjust the City's garbage rates. A Public Hearing must be held to give the public a chance to comment on the proposed changes to the rates. Staff recommended that the Council establish a public hearing on May 3, 2005 for the adoption of garbage rates for FY 2005-06. On motion of Cm. Oravetz, seconded by Cm. Hildenbrand, and by unanimous vote (Vm. Zika absent), the Council established a public hearing on May 3,2005 for the adoption of garbage rates for FY 2005-06. .. CITY COUNCIL MINUfES VOLUME 24 REGULAR MEETING March 15, 2005 PAGE 117 ornER BUSINESS 9:51 p.m. Mr. Ambrose reminded the City Council to turn in their Goals & Objectives rankings in order to keep the process on target. Cm. Oravetz wished a happy St. Patrick's day to all residents. The fun run seems to have been the biggest he has seen. He stated he attended a LAVTA meeting and saw pictures of the Livermore bus shelters done by students. He will attend a League meeting this Thursday in Pleasant Hill. Cm. Hildenbrand reported that she attended the LAVTA meeting as well and also attended the Mayor's Conference. They reviewed casinos in the Bay Area. She attended the Green & White Gala and this was a very nice event. The Sister City Association did a great job. The parade was good and it was a fun weekend. Cm. McCormick reported that she has been preoccupied with garbage and the visiting Irish people. Mayor Lockhart stated she was in Washington, D.C. most of last week talking to our representatives about transportation dollars. BART, MTC, and Ron Gonzales from San Jose were all there. We will see what comes of this. She reminded everyone that March 171h is the St. Patrick's day luncheon. She too enjoyed all the festivities this weekend, and apologized for the smoking antique fire truck; the clutch burned out. She thanked Chief McCammon for driving. The Irish visitors, all 8 of them, were great. .. WOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 9:57 p.m. A TrEST: ~ CITY COUNCIL MINUTES VOLUME 24 REGULAR MEETING March IS, 2005 PAGE 118