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CITY CLERK
File # D~[O]5]·1~][SJ
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: July 5, 2005
SUBJECT:
Acceptancc of Work - Dublin Sports Grounds Phase III
Report by: Rosemary Alex, Parks & Facilities Development
Coordinator
ATTACHMENTS:
I) Resolution accepting facility improvements
RECOMMENDATIONY
0l. ~
I) Accept the final facility improvements.
2) Adopt Resolution accepting the completed improvements
3) Authorize Staff to accept a maintenance bond in the amount of
$26,700 at a future date.
FINANCIAL STATEMENT:
Original Contract Amount
Approved Change Order
Total Contract
$257,000
$10,000
$267,000
Availablc Construction Budget
$282,700
DESCRIPTION: On July 6, 2004 the City Council awarded Contract 04-07 to Mike
Brown Electric, Company to complete the installation of athletic field lights for Soccer Field #4 and
Bascball Field #3 at Dublin Sports Grounds. At this time the construction is complete and all project
elements and required testing is finished.
The City presently holds a performance bond in the amount of $267,000 to provide the necessary security
for the performance of the work involved. As the work is now complete, the performance security
rcquirement can be reduced, in accordance with authority contained in Section 66499.7 of the Government
Code, to an amount necessary to guarantee warranty of the work for a one-year period following
acceptance of the work. The Contractor will provide a new maintenance bond in the amount of $26,700,
which is 10% of the final contract amount, and is sufficient to cover the one-year guarantee period.
Upon City Council acceptance of the projcct, Staff will file a noticc of completion with Alameda County
Clerk. The City will release the 10% retention thirty-five days subsequent to recording the notice of
completion with Alameda County.
It is thc recommendation of Staff that the City Council take the following action:
1) Accept the final facility improvements;
2) Adopt Resolution accepting the completed facility improvements; and
3) Authorize Staff (0 accept a maintenance bond in the amount of $26,700 at a future date.
_______~~________________________._______R____________-____________.~______________._____~__________________~
COPIES TO: Mike Brown Electrie Company
ITEM NO.~
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RESOLUTION NO. - 05
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
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ACCEPTING IMPROVEMENTS TO DUBLIN SPORTS GROUNDS - PHASE III
WHEREAS, Mike Brown Electric Company entered into a contract with the City of Dublin to
complete the construction of the Dublin Sports Grounds Phase III in accordance with plans and
specifications on file with the City Engineer; and
WHEREAS, said improvements have been completed in accordance with said plans and
specifications, and any approved modifications thereof, to the satisfaction of said City Engineer of the
City of Dublin; and
WHEREAS, as a condition of said contract, Mike Brown Electric Company is required to
guarantcc the improvements for a period of one year following acceptance of the work by the said City of
Dublin; and
WHEREAS, as improvements are now completed, the original performance bond security
requirement can be reduced, in accordance with the authority contained in Section 66499.7 of the
Governmcnt Codc of the State of California, to an amount found necessary to guarantee maintenance of
the completed work for the aforesaid one-year period;
NOW, THEREFORE BE IT RESOLVED that:
I. The improvements completed within the said Facility, are hereby approved and
accepted subject to the aforesaid one-year guarantee; and
2. The aforesaid performance bond security rcquirement may be reduced from the
amount of $267,000 to the amount of $26,700 upon acceptance by Staff of the
replacement maintenance bond as security for the aforesaid one-year maintenance
period; and
3. The said original performance bond in the amount of $267,000 posted in
connection with the work involved in the construction of said Facility be hereby
released upon acceptance of said maintenance bond.
PASSED, APPROVED AND ADOPTED this 5th day of July 2005.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
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