HomeMy WebLinkAbout4.07 TyLinI-580/Fallin
CITY CLERK
File Number D[6 [Q][QH!lDJ
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 7, 2005
SUBJECT:
Amendment No. 5 to the Consulting Services Agreement with TY
Lin International/CCS for the 1-5801Fallon Road Interchange
Improvements Project (Modification to Scope of Work and
Additional Compensation)
Report Prepared by: Melissa Morton, Public Works Director
ATTACHMENTS:
1)
2)
Resolution approving Amendment No. 5 to the Agreement,
together with Exhibit "A," Amendment
Original Agreement dated May 16, 2000, and Amendments
No. I through 4
RECOMMENDATlON~
FINANCIAL S¿ME~
Adopt Resolution Approving Amendment No. 5 to the Agreement
with TY Lin IntemationallCCS
Contract Amendment No. 5 will modify the scope of work for TY
Lin International/CCS to provide for compensation in an additional
not-to-exceed amount of $264,627. The following is a breakdown
of this cost:
Dublin-related work:
Pleasanton-related work:
PG&E-related work:
Amendment No.4 Total:
$200,663
$ 17,508
$ 46.456
$264,627
The Dublin Ranch developer (Jennifer Un) has agreed to pay for
the Dublin- and Pleasanton-related work and will receive additional
credit against payment of future Eastern Dublin Traffic Impact Fees.
(Another item on this agenda is the approval of the amendment to
the City's agreement with Jennifer Lin to pay for this additional
design work).
The City's funding agreement with the City of Pleasanton will be
amended to reflect the Pleasanton-related work and any further
Pleasanton-related construction costs. The $17,508 will be
reimbursed to the developer upon receipt of said funds from
Pleasanton. Work related to Pacific Gas and Electric (PG&E) is
- - - -- - - - - - - - - - ...-- - - - - - - - - - - - - - - - - -- - - - - - - - - - - - -- - - - - - - - - - - - - --
g;\engrlccslagst]aUonAmendmcnt #5
COPIES TO: Tom Wintch, TY Lin InternationallCCS
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subject to the approval of an agreement with PG&E. This work will
not be authorized until the PG&E agreement is approved.
DESCRIPTION: In September of 2004, the City Council approved Amendment No.4
to the City's Consulting Services Agreement with CCS Planning & Engineering, Inc., for design of the
1-5801Fallon Road Interchange Improvements project. Amendment No.4 included additional design work
to finalize the project plans and specifications. CCS Planning and Engineering has since been acquired by
TY Un International and changed the firm's name to TY Un International/CCS.
The activities included in Amendment No. 5 to the TY Lin IntemationallCCS agreement represent
changes required by Caltrans and the U.S. Fish and Wildlife Service due to environmental impacts,
additional design and right-of-way mapping effort, and incorporation of a PG&E gas line in the proposed
freeway overcrossing structure. More specifically, these activities include the following:
J. Realign Westbound oiframp and loop oiframp: In order to reduce the impact of the project to ditches
where red-legged frogs and California tiger salamanders could migrate, the westbound loop on-ramp
and the westbound off-ramp are being realigned to lessen the environmental impact of the project.
This requires redesign of the ramps and revision of the plans and specifications.
2. Preparation of legal description and exhibit for Public Service Easement: Several utilities are being
relocated to make room for the project, and a public service easement is required to accommodate these
relocated utilities.
3. Incorporation of PG&E casing and gas line: PG&E has requested the inclusion of a 10" casing and a 6"
gas line in the overcrossing structure for a future gas line connection on Fallon Road. The scope of work
includes design modifications to the existing bridge abutments.
4. Prepare Biological Opinion: A biological opinion is being required by Caltrans and the U.S. Fish and
Wildlife Service as part ofthe project environmental document.
5. Prepare contract plans for installation of exclusion fencing for red-legged frogs and California tiger
salamanders: One of the mitigations required by Caltrans and the U.S. Fish and Wildlife Service is the
installation of wildlife exclusion fencing.
6. Additional details for ADA requirements: Additional construction details are being required by Caltrans
and the Department of the State Architect in compliance with ADA requirements.
The total cost to perform Amendment NO.5 is $264,627. The developer of Dublin Ranch (Jennifer Lin)
will advance the funds for Dublin's and Pleasanton's shares of the amendment ($218,171), while PG&E
will pay for the PG&E-related work ($46,456) via a reimbursement agreement.
Staff recommends that the City Council adopt the resolution approving Amendment No. 5 to the
Agreement with TV Lin Intemational/CCS.
Page 2 ":'tb;;t.
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RESOLUTION NO. - 05
A RESOLUTION OF THE CITY COUNCIl,
OF THE CITY OF DUBLIN
*********
APPROVING AMENDMENT NO.5 TO THE AGREEMENT WITH
TY LIN INTERNATIONAL/CCS (CCS) FOR CONSULTING SERVICES
I-580/FALLON ROAD INTERCHANGE IMPROVEMENTS PROJECT
WHEREAS, future freeway and inter-agency infrastructure is planned to be constructed as part of
the development process in Eastern Dublin, and improvements are required at the 1-5801Fal1on Road
interchange; and
WHEREAS, on May 16, 2000, the City Council of the City of Dublin approved an agreement for
design services with CCS Planning & Engineering, Inc., now known as TY Lin International/CCS (CCS),
for the design of said improvements; and
WHEREAS, CCS's scope of work is now being expanded to incorporate changes from Caltrans
and the U.S. Fish and Wildlife Service due to environmental impacts, additional design and right-of-way
mapping effort, and incorporation of a Pacific Gas & Electric gas line on the overcrossing structure;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve Amendment No.5 to the Agreement with TY Lin InternationallCCS, attached hereto as
Exhibit "A".
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the Amendment.
PASSED, APPROVED AND ADOPTED this 7th day of June, 2005.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
g:\cngr\ccs\rcso_fal1on Amendmcnt #5
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EXHIBIT "A" OF RESOLUTION -05
AMENDMENT #5 TO AGREEMENT
BETWEEN CITY OF DUBLIN AND TY LIN INTERNATIONALICCS
FOR ENGINEERING SERVICES
WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and TY Lin Intemational/CCS
(hereinafter referred to as "CONSULTANT"), entered into an agreement on May 16, 2000 to design the 1-
580/Fallon Road Interchange Improvements; and
WHEREAS, the City Council of the City of Dublin approved Amendment #1 through #4 to the
Consultant agreement to include additional services, and
WHEREAS, the City desires to amend the consultant contract to include additional services, and
the not-to-exceed contract amount is proposed to be increased to cover the cost of the additional work;
NOW, THEREFORE, the parties hereto agree as follows:
Scove of Work
The Seope of Work shall be extended to include additional scope of work as described in
Consultant's letter dated April 25, 2005 for the I-580lFallon Road Interchange Improvements Project
(attached).
Extension of Fees
The total cost for time-and·materials work under this amendment shall not exceed an additional
$264,627.
CITY OF DUBLIN
Mayor
ATTEST:
City Clerk
c T~:T~S
Tom Wintch
Date: ¡flAy Zf; 2.-"">
mIBIT ~
La tJr.'t'. 7\e$olu-l./ùJ1.
8trtÞ'-"
T¥LlNINTERNATIONAL Ices
1010 Crow Canyon Place, Suite 350
San Ramon, CA 94583
(915) 365-3960 . Fax (915) 275-01/7
E-mail: sro@tylin.com
TYUI CCS320048.00(#98104)
April 25, 2005
Mr. Ferd Del Rosari.o
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Mr. Eric Cordoba
Cordoba Consulting, Inc.
5368 Laure] Drive
Concord, CA 9452]
Subject:
I-580/FaUon Road Interchange
Additionfll Scope of Work/Design Costs Request No.5
Gentlemen:
As requested at our meeting On October 15, 2004, TYLin I CCS investigated the teasibility of
realigning both the westbound otI-ramp, and westbound loop on-ramp to avoid impacts to the seasonal
wetland habitat just north of the Interstate 580/FaIlon Road Interchange.
At meetings with Caltrans on October 20, 2004 and November ]0,2004, TYLin I CCS was given the
go-ahcad to prepare and submit documentations such as revised Geometric Approval Drawings
(GAD), and updated Fact Sheets for Exceptions to Mandatory and Advisory Design Standards for
Caltrans approval of the realignments, along with updated Natural Environment Study (NES) and
Bio]ogical Assessment (BA). The NES and BA were submitted on January 12, and both the GAD and
Fact Sheets were approved in early January.
The Team is also contemplating on installation of the wildlife exclusion fencing in advance of the
project if construction activity cannot begin until 2006. A separate, early contract could install these
fcncings by Fall of this year, which would allow construction initiation to begin sooner. Otherwise,
construction activities will be limited to the period May 15 to October] 5, and only when all ditches
north of the freeway are dry.
The rest of this amendment is for updates of other documents such as Drainage Report, Storm Water
Data Report, and thc Combined PSRlPR; update of plan sheets (over 60 sheets) and cost estimate for
thc 95% PS&E; assistance in City of Dublin's Public Service Easement; Retaining Walls design at
both loop on-ramps; Revision to pavement structural sections; Prepare Biological Opinion (if needed);
additional construction details for ADA requirement, and Incorporation ofPG&E's future gas line and
casing. The work for PG&E is to be funded by PG&E.
As noted above and discussed at our previous status meetings, most of these work (with the exception
for PG&E's gas line, and the anticipated Biological Opinion) have been completed or on-going to be
completed at the 95% PS&E submittal within the next few weeks. This amendment covers all
additional work up to the 95% PS&E submittal, and completion ofthe Environmental Documents.
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1-5801Fallon Road Interehangc
Each additional managemcnt, preliminary engineering, final design, right-of-way, and environmental
activity is described and a corresponding cost identified within the text of tbe "Additional Scope of
Work No.5" attachment. A cost breakdown by activity and team firm is prcsented on the
accompanying spreadsheet.
As in oar previous amendments, the accompanying spreadsheets include segregated City of Dublin's
share and City of Pleasanton's share since this project includcs City of Pleasanton funding portion of
design and construction cost.
Please feel ftee to call Tom Wintch or mc for any additional questions or clarifications that may arise.
Sincerely,
TYLi1l¡1Iternatio1lall CCS
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I-580lFallon Road Interchange
I-580/Fallon Road Interchange Modification Project
City of Dublin
Additional Scope of Work No. 5
February 10, 2005
Updated April 14, 2005 to include items G, H, I, and J
A. Realign Westbound Off-ramp and Westbound Loop On-ramp ~ At our meeting on
October 15,2004 with David J. Powers and Associates, H. T. Harvey and Associates, and
City of Dublin, it was brought up that the existence of both the California Red-Legged
Frogs and California Tiger Salamanders in the northeast quadrant of the interchange could
substantially delay the environmental approval ofthis project, due to potential invoJvement
with U. S. Fish and Wildlife Services (USFWS). Although no recent record or habitat
have been found within the project limits, it was felt that there is a remote possibility that
dispersing juvenile frogs and tiger. salamanders could potentially access the project site. It
was also felt that if the existing ditch between the westbound off-ramp and the right-of:
way fence is not impacted during construction, the project might not need to go through
approval from USFWS. TYLI CCS was tlrst asked to look into the feasibility ofrealigning
the ramps at the NE quadrant to not touch the existing ditch.
At the regular Caltrans PDT meeting On OCtober 20, 2004, TYLI CCS stated that both the
westbound loop on-ramp and the westbound off-ramp can be realigned to avoid the ditch,
however, an approval of one additional Advisory Design Exception for maintaining the
non-standard existing 1: 1.5 side slope would be required. At the meeting with Caltrans
Environmental on November 10, 2004, Caltrans acknowledged that since the project is
taking the initiative of redesigning to avoid I lesson the environmental impact, Caltrans
may be able to convince USFWS to go with an informal consultation rather than a full-
blown consultation which could delay the project by two years. Updated Natural
Environment Study (NES) along with the Biological Assessment (BA) were submitted to
Caltrans on January 12,2005.
In order to incorporatc the re-alignments into the project, a revised Geometric Approval
Drawing (GAD) along with revisions to the Fact Sheets (Design Exceptions for both
Mandatory and Advisory requirements) had to be approved by Caltrans prior to resuming
tlnal design. Other previously prepared documents such as Draft Drainage Report, Storm
Water Data Report, PSRlPR would also require revisions. Caltrans approved the revised
GAD and Fact Sheets in ear1y January 2005.
Since the project was nearing the 95% PS&E submittal when the project was halted in
mid-October 2004, numerous plan sheets wil1 have to be revised to incorporate or reflect
this change. Plan sheets revision include:
· Key Map (I)
· Typical Cross Sections (4)
· Layout (2)
· Profile (2)
· Construction Details (addition of ESA fencing) (1)
· Water Pollution Control Plan (2)
· Erosion Control Plan (2)
· Contour Grading and Pavement Elevation Plan (2)
ur"b~~
1-5801Fallon Road Interchange
· Drainage Plan, Profile, and Quantities (9)
· Utility Plan (2)
· Stage Construction and Traffic Handling Plan (16)
· Pavement Delineation Plan (2)
· Sign Plan (2)
· Retaining Wall Plan (1) (City of Pleasant on)
· pJanting and Irrigation Plan (2)
· Signal and Lighting Plan (8)
· Summary of Quantities (4)
Plan sheet revision amounts to average of 8 hours per sheet.
(97.5 % allocated to City of Dublin, 2.5% allocated to City ofPleasanton)
Cost Inc~ease $111,505.
B. City of Dublin's Public Service Easement - Due to the necessity of utility relocation
along the west side of Fallon Road north of the interchange, a Public Service Easement
was cstablished to accommodatc these relocated utilities. The scope of work includes
numerous meetings with City of Dublin, utility companies (PG&E, Comcast, Sprint, and
SBC), assisted in preparation of "Notice to Owners", and additional Right~of-Way work
such as preparation of Legal Description and Exhibit for Grant Deed, and inclusion of the
Public Service Easement into the Caltrans Right-of-Way Hard Copy Map.
(100 % allocated to City of Dublin)
Cost Increase $7,968.
C. Retaining Wall Design at both Loop On-Ramps - Design ofretaining walls, other than
the required walls at the proposed overcrossing structure, is not included in our original
Scope of Work, nor is it included in Amendment No.3 for Addition of the Northbound to
Westbound Loop. At both loop on~ramps, it was earlier anticipated that standard concrete
barrier (Type 60C) (which can retain up to 3' vertically) would be sufficient to separate the
loop on-ntmp with the opposite off-ramp. However, at the 65% PS&E, it was then
determincd that retaining walls would be required since the elevation differences between
the ramps are much more than the allowable 3'. The Scope of Work includes design of
two retaining walls, independent check, quantity take-offs, and specifications.
At the monthly status meeting on January 25, 2005, City of Dublin requested a Fractured
Fin aesthetic treatment on the face of the retaining walls, to deter graffiti
(50 % allocated to City of Dublin, 50% allocated to City of Pleasanton)
Cost Increase $20,578.
D. Incorporation of PG&E 10" Casing and 6" Gas Line (If needed) --, PG&E requested
that this project include a 10" casing and a 6" gas line on the overcrossing structure for a
future gas line connection on Fallon Road. Our structural engineer determined that the
only viable location to accommodate this 10" casing is underneath the future closure pour
between the existing and the proposed overcrossings, due to other cells have already been
reserved by other utilities and the skew of the structure. The Scope of Work ineludc
design modification to the existing bridge abutments, independent check, coordination
~ ;-¡.,
I-5801Fallon Road IntercTi'ange
with Caltrans Structures review, inclusion of the 6" gas line with stub-outs at each ends,
construction details (to be furnished by PG&E), and specifications.
As of February 09, 2005, PG&E has not given the approval to proceed on this task. lñis
work wi1l not proceed without PG&E's concurrence.
(To be funded 100 % by PG&E)
Cost Increase $46,456.
E. Revision to Pavement Structural Sections - Caltrans Highway Design Manual update of
July I, 2004 calls for 20-year pavement design for new construction and reconstruction
(Topic 602·Pavement Service Life and Traffic Data, Index 602.2 Pavement Service Life).
The Supplement G~otechnical Design and Maten.als Report prepared by Parikh
Consultants dated November 2004 updated the report to include the additional NBfWB
loop on-ramp, and the westbound auxiliary lane; and also increased the pavement
structural sections. This Supplement Report has been reviewed by Caltrans with minor
comments. The Scope of Work include revisions to Typical Cross Sections sheets,
revisions to pavement quantities, and earthwork quantities (by HQE, Inc.).
(100 % allocated to City of Dublin)
Cost Increase $7,279.
F. Prepare Biological Opinion (If needed) - If deemed necessary to expedite the
environmental approval process, especially through US Fish and Wildlife Services
(USFWS), our Team wi1l prepare the Biological Opinion for Caltrans and USFWS. This
effort wi1l consist of consultations with Caltrans and then the USFWS to negotiate our
drafting the BO and the content of the BO, drafting the BO document, review by Caltrans,
revisions, and consultations and revisions with USFWS for the final document.
(100 % aJ10çated to City of Dublin)
Cost Increase $15,115.
G. Prepare Early Contract for Installation of Exclusion Fencing (If needed) - If deemed
appropriate to install the wildlife exclusion fencing one winter season ahead of the
interchange construction, in order to allow construction activities to begin earlier than May
15. Otherwise, construction initiation will be limited to the period May 15 to October 15,
and only when an the ditches north of the fteeway are dry.
(100 % allocated to City of Dublin)
Cost Increase $11,180.
H. Additional Effort for City of Pleasanton's Cost Segregation - At our regular monthly
meeting on March 17, 2005, the segregated construction cost estimate was prcsented to
both City of Dublin and City of Pleasanton for their respective share of the project. Since
the overall project cost has got up substantially over the past months, City of Pleasanton
asked that we provide additional effort to separate their share of the work for ease of
~1l1J ~
I-5801Fallon Road Interchange
understanding and acceptance of their portion of the project, and for ease of keeping track
of changes during rcmaining design phase and the construction phase.
(50 % allocated to City of Dublin, 50% al10cated to City of Pleasant on)
Cost Inerease $8,650.
1. Additional Details for ADA Requirements - TYLin I CCS prepared and submitted a
Request for Exception from Federal ADA Standard, per DIB 82 (Design Information
Bul1etin) in October 2004. The Exception was for the steeper than 5% grade at the
overcrossing. Previous requests for this type of exception has been general1y accepted
since the new overcrossing structure is to be widened from the existing structurc, and both
approaching grades have to match the existing profile. In March 2005, we resubmitted the
Request for Exception based on the revised DIB 82-01 requirement, which DSA is now the
approving agency rather than Caltrans. . This additional work request is to provide
additional construction details for construction of level landings on the sidewalk to satisfy
the ADA requirement, in lieu of requesting for the exception.
(100 % allocated to City of Dublin)
Cost Increase $5,000.
J. Contingency for Project Delay (If needed) - It is anticipated that this project to be
advertised by OctoberlNovember of this year. If the project gets further delayed due to
environmental or other issues, this additional scope of work is to cover additional
meetings, administration, response to Caltrans (and others) comments beyond the Final
PS&E, and necessary updates of plans and specifications, etc.
(100 % allocated to City of Dublin)
Cost Increase $29,896.
Total Additional Scone of Work No.5 (inc. additional direct exnense): $ 264,627
City of Dublin - $ 200,663
City of Pleasant on - $ 17,508
PG&E - $ 46,456
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STANDARD
CONSULTING ENGINEERING SERVICES AGREEMENT
TIllS AGREEMENT is made at Dublin, California, as of May 16,2000, by and between
the CITY OF DUBLIN, a municipal corporation ("City"), and CCS PLANNING AND ENGINEERING,
INC. ("Consultant"), who agree as follows:
I. SERVICES. Subject to the terms and conditions set forth in this Agreement,
Consultant shall provide to City the services described in Exhibit A. Consultant shall provide said
services at the time, place, and in the manner specified in Exhibit A.
2. PAYMENT. City shall pay Consultant for services rendered pursuant to this
Agreement at the time and in the manner set forth in Exhibit B. The payments specified in Exhibit B shall
be the only payments to be made to Consultant for services rendered pursuant to this Agreement.
Consultant shall submit all billings for said services to City in the manner specified in Exhibit B; or, ifno
manner be specified in Exhibit B, then according to the usual and customary procedures and practices
which Consultant uses for billing clients similar to City.
3. FACILITIES AND EOUIPMENT. Except as set forth in Exhibit C, Consultant shall, at
its sole cost and expense, furnish all facilities and equipment which may be required for furnishing
services pursuant to this Agreement. City shall furnish to Consultant only the facilities and equipment
listed in Exhibit C according to the terms and conditions set forth in Exhibit C.
4. GENERAL PROVISIONS. The general provisions set forth in Exhibit D are part of
this Agreement. In the event of any inconsistency between said general provisions and any other terms or
conditions of this Agreement, the other term or condition shall control insofar as it is inconsistent with the
general provisions.
5. EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference
incorporated herein.
6. SUBCONTRACTING. The Consultant shall perform the work contemplated with
resources available within its own organization and no portion of the work pertinent to this contract shall
be subcontracted without written authorization by the City, except that which is expressly identified in
the Consultant's proposal.
7. CHANGES. City may from time to time require changes in the scope of the services by
Consultant to be performed under this Agreement. Such changes, including any change in the amount of
Consultant's compensation which are mutually agreed upon by City and Consultant, shall be effective as
amendments to this Agreement only when in writing.
8. RESPONSIBLE CHARGE. Consultant shall assign a project manager(s) to the project
for the duration of the project. There shall be no change in the Project Manager or members of the project
Agreement
Page 1 of2
05/09/00
ATTAUDT .z.
I'ÜbS"/"
team without prior written approval by the City. The Project Manager for Consultant shall be THOMAS
M. WINTCH.
9. CONTRACT ADMINISTRATION. This Agreement shall be administered by LEE S.
THOMPSON ("Administrator"). All correspondence shall be directed to or through the Administrator or
his or designee.
10. NOTICES. Any written notice to Consultant shall be sent to:
Tom Wintch, Project Manager
CCS Planning and Engineering, Inc.
6 Crow Canyon Court
San Ramon CA 94583-1621
Any written notice to City shall be sent to:
Lee S. Thompson
Director of Public Works/City Engineer
P. O. Box 2340
Dublin, CA 94568
Executed as of the day first above stated:
CITY OF DUBLIN,
:~¥~
..... IICityll
Aum n<(}~
" I t City rk .
~ _ LLI!
By IX Þ. .LJ~
"Consultant"
Approved as to form:
1:1~- "/t{ J'~--
City Attorney
Agreement
Page 2 of2
05/09/00
1'4'b6¡
EXHIBIT A
SCOPE OF SERVICES AND SCHEDULE
PER PROPOSAL DATED APRIL 25,1999, FROM CCS PLANNING AND ENGINEERING,
INe. (ATTACHED).
Exhibit A
Page I of 1
05/09/00
ÕiODÇ¡f;1--
1-580/Fallon Road Interchange - PS&E
Scope of Work
Page 1 of 16
1-580/Fallon Road Interchange Modification Project
Final Design (PS&E)
Scope of Work
CCS Planning and Engineering, Inc. (Consultant) shall provide the following Scope of Work to the City
of Dublin:
General Description of Work
This scope of work shall provide for preparing construction bid documents including; plans, general
provisions, standard special provisions (SSP's), and estimates for the I-S80lFallon Road Interchange
Modification Project (Project). Also included in this Scope of Work are various construction support
activities.
The Project is generally defined as modifications to the existing interchange including. widening the
existing bridge ,over 1-580, widening and reconstructing existing ramps, and widening and reconstructing
portions of Fallon Road-EI Charro Road, as defined and approved in the combined Project Study Report
(PSR)/Project Report (PR). In addition, a Plan Line will be developed for the ultimate ·'BART +
Buildout" alternative.
All work will be administered under contract with the City of Dublin. However. the Construction
Documents (PS&E) will be generally developed per the requirements of the State Department of
Transportation (CAL TRANS) for all work within the State right~of-way, All work shall conform to the
design standards and requirements and be subject to the oversight and approval of the appropriate
governmental entities.
This scope of work assumes that the construction of the Project will be administered by the City of
Dublin, with an Encroachment Permit from Caltrans for all work within the State right-of-way.
Final design and the development of the bid documents shall be performed simultaneously with the
development of the combined PSRlPR. It is assumed that the final alignment and configuration of the
various elements of the Project will have been established prior to beginning final design. Once final
design has started, any changes to roadway alignments or configurations that result in significant lost
work or rework shall be considered as Extra Work, for which a contract budget amendment will be
required.
The proposed interchange modifications include:
. Widening the existing Fallon RoadlEl Charro Road overcrossing (by modifying the
e"isting bridge) to provide two 3.6 m wide lanes in each direction. a 1.2 m wide
painted median, 1.2 m right shoulders, and a 1.8 m wide sidewalk.
o Widening the eastbound off-ramp to provide a second left turn lane at the ramp
terminii at the intersection of El Charro Road,
o Constructing the eastbound two-lane (one mi"ed flow lane with an HOV bypass lane)
loop on-ramp,
o Widening Fallon Road north of the overcro5sing to provide additional left turn
storage at the intersection with the westbound ramps.
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· Widening the westbound off-ramp to provide four-lanes (two left and two right turn
lanes) at the ramp intersection with Fallon Road.
· Widening Fallon Road north of the intersection with the westbound ramps.
· Installing traffic signal systems at the ramp intersections with Fallon Road and El
Charro Road.
· Widening the westbound on-ramp to accommodate two-lanes near the intersection
with Fallon Road.
Work Included in this Final Design Shall Be:
·
Development ofthe final layouts and concepts for the improvements and modifications as defined for
the project and approved in the combined Project Study Report/Project Report (PSRlPR).
Development of a Plan Line for the ultimate "BART + Buildout" alternative. These will generally be
developed per Caltrans guidelines for Geometric Base Maps at 1:1000 scale.
Construction of the westerly (southbound Fallon bridge over I-580 with a new two span, two lane
structure. This new southbound structure will tie to the existing westerly (northbound) bridge with a
closure pour to provide the required four lanes plus shoulders and a sidewalk along the easterly side
of the e:<isting structure. The existing toe of the southerly abutment slope may be set back by the
construction of a tie-back retaining wall. The resulting bridge structure will span a 1 O-lane 1-580 with
a wideoed median that will accommodate BART in the future.
Other than the conform of the eastbound loop on-ramp to the 1~580 mainline, nO other impacts to the
1-580 mainline are assumed in this scope~of-work.
The Project limit to the north is the e:<isting limit of Caltrans access controllright-of-way crossiog
Fallon Road (approximately 90 meters northerly of the WB 1-580 ramps intersection) and the
southerly limit is the conform to the Friesman Road intersection.
Coordination with the staffs of the City of Dublin, City of Pleasanton, Caltrans, utility companies,
regulatory agencies and with others as required.
Preparation of applications for Caltrans Encroachment Permits for City signature.
Preparation of Design Exception Fact Sheets as required and as appropriate.
Project Plans will be developed utilizing Microstation format.
Project specifications and special provisions will generally conform to the Caltrans format and as
approved by the City.
Right-of-way activities will be limited to establishing the existing rights-of-way and preparing the
descriptions and corr~sponding plats for temporary construction eas~ments (TCE's).
Aerial topographic mapping to be used for the bas~ plans waS prepared in the PSR phase of this
Project. No new aerial topographic mapping is included or provided for in this scope of work.
Sit~ (ground) surveys will be conducted as necessary to accurately tie down topographic features, to
provide for design cross-sections throughout the Project, at conforms, and to supplement the e:<isting
aerial topographic mapping. Design cross-sections will be developed at generally twenty (20) meter
spacing. Design cross-sections will not be part of the contract plans, but will be made available at
time of bidding.
A Materials Report will provide recommendations for pavement design, embankment placement and
other appropriate issues.
A Geotechnical Design Report will provide recommendations for any required retaining walls and the
signal pole foundations.
A Foundation Report for the new bridge foundation design will be prepared.
A Site Investigation Report for aerially deposited lead will be prepared.
A Site Investigation Report for potential pesticides and herbicides will be prepared.
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· Retaining walls may be required in this project, specifically at the existing southerly bridge abutment.
It is assumed in this Scope of Work that these will be "tie-back" retaining walls Or other types, as
appropriate.
· Design of City owned utilities (storm drainage, sanitary sewer, lighting and water) is included in this
scope of work. However, the Consultant shall only review non-City owned utilities (gas, electric,
telephone, cable, etc) and show them On the project utility plans for reference and coordination only.
This scope of work does not include or provide for the design of non-City owned utilities_
· Utilities will be potholed in accordance with the Caltrans "Manual on High & Low Risk Underground
Facilities within Highway Rights-of-Way"_ The utilities at potholed locations will bc field surveyed
to determine the horizontal and vertical location of the utility. For purposes of budgeting, 15 pothole
locations will be assumed.
· A box culvert may be required in this project, specifically under Fallon Road. It is assumed in this
Scope of Work that this will be standard Caltrans box culvert, requiring no special design.
· Traffic signal designs shall be included at the intersections of Fallon Road and £1 Charro Road with
the 1-580 ramp termini (total of two locations). Note that this scope-of-work and corresponding
estimated fees include and provide for two distinct traffic signal designs at each of the two locations.
Designs are included for initial signals with the existing roadways (prior to these proposed
interchange improvements) and for the signal design corresponding to the interchange improvements.
This scope-of-work provides for an independent and stand-alone design and preparation of Bid
Documents for the Initial Traffic Signal Installation. This includes all necessary minor roadway
widening and modifications required for the initial traffic signal. If the initial signal design is
determ ine to not be required, the related work and design fees will be deducted from this scope-of-
work and fees, as appropriate_
· Ramp metering and TOS facilities will be included_ Ramp meters are to be designed for only the
eastbound loop on-ramp that is being constructed_ TOS facilities shall be limited to thaI which is
required within the interchange, Facilities outside the interchange are not provided for in this scope-
of-work.
· Street/roadway lighting shall be included at the intersections and for the ramp gore areas within the
Project limits.
· Replacement landscape and irrigation shall be included within the interchange area where the existing
landscaping will be disturbed by the construction.
· Guidelines and requirements for a Storm Water Pollution Prevention Plan (SWPPP) will be included
in the Bid Documents. The construction contractor will be required to develop and gain approval for
a Project specific SWppp_
Work Not Included in this Final Desi~n (PS&E) Scope of Work
· No additional hazardous material investigations will be performed beyond the Aerial Deposited Lead
Investigations and Pesticide/Herbicide Investigations_
· Additional Traffic Counts or Traffic Operational Studies.
· Engineering or design associated with non·City or non-Caltrans owned utilities.
· Design of sound walls, wetlands and other environmental mitigations.
· The landscaping and irrigation plans are part of the roadway plans and will not be a separate
construction contract.
· Improvements to downstream (outside Project limits) drainage facilities.
· SubminaJ to Or review by Caltrans Headquarters.
· Subminal of electronic (CADD) files to Caltrans for review_
· Right-of-way appraisals, negotiations, acquisition deeds, Or Caltrans appraisal maps_
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. Preparation of construction slope stake notes/infonnation.
. Engineering Services During Construction (ESDC).
Soecific Description of Work
The construction Bid Documents shall be prepared in accordance with the Caltrans' Guide for the
Submittal of Plans. Specifications. and Estimates, except as provided for in this scope of work.
The milestones which are described in detail in this section of the Scope of Work for Final PS&E are as
follows:
Milestone I:
Milestone 2:
Milestone 3:
Milestone 4:
Milestone 5:
Project Management
Preliminary PS&E (35% Submittal)
Interim PS&E (65% Submittal)
Draft PS&E (95% Submittal)
Final PS&E (100% Submittal)
Milestone 1: Proiect Mana!!ement
Project Management involves setting up operations of the project team, internal and external
coordination, supervision of the team, progress monitoring and repòrting. The anticipated elements of this
task are the following:
1.1 Project Conrrol
1.1.1 Team Supervision. Consultant will supervise the team, coordinating and
monitoring design for confonnance with City of Dublin and Caltrans standards
and policies.
1.1.2 Maintain Project Files. Project files will be set up and maintained throughout
the design period.
1.1.3 Prepare and Update Design SchedulelWork Plan. Consultant will provide a
design schedule and update as necessary.
1.1.4 Prepare Monthly Progress Repor/s. Monthly progress reports will be prepared in
a form acceptable to the City of Dublin.
I. i.5 Perform QA/QC All major project deliverables will be checked by project staff,
and will receive quality reviews before being released to persons outside the
team. Subconsultant Team Members are required to perform similar reviews
before submittal of documents to Consultant for further processing. The budget
for QA/QC tasks is included in the individual milestones.
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I.2 'Meeting..
The following meetings are anticipated for this project:
· Monthly Progress MeetingslMinutes - Eight Monthly Progress Meetings are
anticipated and provided for in this scope-of-work.
· Project Development Team (PDT) MeetingslMinutes - The Project Development
Team (PDT) was fonned during the combined PSRfPR preparation phase of this
project to act as a steering group during the course ofthe work. This same PDT will
continue through the PS&E phase of this project. The Consultant will coordinate,
participate and support the PDT efforts, providing agendas, study infonnation,
minutes, etc. Eight Monthly PDT Meetings are anticipated.
· Project Meetings - Technical meetings will be held among the Consultant Team, City
of Dublin, City of Pleasanton, City of Livennore and Caltrans staff as often as
necessary to discuss issues and other items needing resolution. Meetings with other
agencies and property owners will also be held as needed. Meeting minutes will be
provided for City review and approval.
· Utility Coordination Meetings - The Consultant will conduct and attend meetings
with utility OWnerS (including both private and city·owned) to determine existing
utility locations, potential conflicts and possible relocations. If utility relocation is
necessary, then further discussions will also include who will perform the
engineering, compensation if any for the engineering of the relocation design, and
funding arrangements for the actual relocation.
· Dublin City Council Meetings - The Consultant will assist City staff in presenting
this project to the Dublin City Council including preparation of exhibits
1.3 Modify PSR/PR
The PSR!PR will be modified to include the westbound 1·580 auxiliary lane.
1.4 Initial Traffic Signal Installation
The Initial Traffic Signal Installation shalt be designed for the two existing ramp tenninii
intersection locations with the existing roadways, prior to the proposed interchange
improvements.
The Initial Traffic Signal Installation shall be a separate and independent set of
construction Bid Documents, including all roadway and civil improvements required to
provide a complete and approved installation. It is assumed that the roadway widening
improvements associated with this initial traffic sigflal installation will be the minimum
required. Included in the design shall be signal interconnects between the two locations.
This sub· task incorporates and provides for the complete final design and construction
Bid Document preparation for the stand.alone Initial Traffic Signal Installation. Iflcluded
shall be the preparation of a Caltrans Encroachment Permit, including a PEER, Design
Exception fact sheets, Right-of- Way Certification, afld Utility Certification.
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Milestone 2: Preliminary PS&E and Geometric Base MaDs
2.1 Collect Additional Data
Preliminary investigations will involve the accumulation and review of all additional
existing data and detailed field investigations to verify existing site conditions.
Additional data that rilay be collected include:
· Existing Geotechnical Reports and Soil Logs
· Available hydrology and hydraulic infonnation
· As~builts
2.2 Review Preliminary Geometrics
Using information developed in the combined PSRlPR, and the results and findings of the
other preliminary investigations, the Consultant will review the proposed alignment
alternative and develop revisions as appropriate.
2.3 Perform Field Surveys
The field surveys will consist of the following:
· Topographic features (areas under tree coverage, trees greater than 0.15m in
diameter, fire hydrants, light standards, location of driveways and curb ramps, etc.)
· Surface utility facilities (including inverts for accessible sanitary sewer
manholes/inlets and valves for utilities)
· Existing storm drainage systems (including inverts for accessible storm drain
manholes and inlets)
· Potholed utilities (in confonnance with Caltrans "Manual on High and Low Risk
Underground Facilities within Highway Rights of Way")
· Conform areas at local streets and driveways
· Cross sections at 20 m intervals
2.4 Prepare Preliminary Drainage Report
The Consultant will review and refine existing hydrology and hydraulic data/studies.
After study of local drainage and overland flow conditions, the Consultant will conduct
drainage and hydrological analysis, and document such studies in the appropriate reports.
The drainage areas of the project will be developed, inlet placement will be determined
and pipe size will be designed, The drainage design will be developed to the point where
impacts on geometric features, right-of-way, and bridge foundations can be ascertained.
A preliminary Drainage Report will be prepared summarizing the above studies and
preliminary plans.
2,5 Determine Utility Locations and Potential Relocations
Existing utility facilities will be identified by field review, through discussion with
affected utility companies and potholing, where necessary (potholing will be done in
conformance with Caltrans "Manual on High and Low Risk Underground Facilities
Within Highway Rights of Way"). The location of existing utilities will be delineated on
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Page 7 of 16
skeleton layouts with conflicts and necessary relocations identified. The plans will be
forwarded to the City of Dublin and Caltrans for their review and comment.
Note that potholing mayor may not be done at this stage of design. Where feasible,
potholing may be delayed until Milestone 3 (Interim PS&E).
2.6 Dmft Geotechnical Design Report, Draft Materials Report, and Draft Foundation
Report
The Geotechnical Design Report, Materials Report and Foundation Report will require a
field exploration and laboratory testing program. The City of Dublin and Caltrans will be
consulted on the number and method of test borings required.
Following the field investigations, the Draft Geotechnical Design Report, Draft Materials
Report and Draft Foundation Report will be prepared in accordance with Caltrans
requirements including Test Method 130 and the Caltrans Bridge Design Aid. A Log of
Test Borings (LOTB) will be prepared in the required DOS format for inclusion into the
contract plans.
The key geologic and geotechnical Issues affecting the design of the highway
improvements are:
· Embankment earthwork including the need for keyways and underdrainage
· Groundwater
· Subgrade support for the new embankments
· Embankment settlement (construction period, surcharge or preload and lag time)
· Embankment and cut slope stability
· Stability of adjacent existing slopes
· Foundation support of the new bridge structures, retaining walls and box. culverts
· Impact and appropriate mitigation to the adjacent bridge foundation
The Materials Report will address the following:
· Description of Terrain and Geology
· Existing Facilities
· Structural Sections (Pavement Design)
· Materials Available
· Recommended Materials Specifications
The Geotechnical Design Report will address the following:
· Existing Facilities
· Cuts and Excavations
· Embankments
· Earthwork Factors
· Corrosion Investigation
· Culvert, Retaining Wall and Embankment Foundations
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The Foundation Report will address the following:
· Existing Facilities
· Bridge Foundation Requirements
· Seismic Conditions
2.7 Aerial Lead Investigation & PesticidelHerbicide Investigations
2_ 7.1 Aerial Lead Investigation. Prepare a Letter Report on the investigation and
findings concerning aerially deposited lead in the surface soil within the Project
area. The test results will be used to develop the necessary procedures and
program for identifying the extent of the contaminated soil and removal (if any)_
The results may further be utilized to detennine the applicability of the California
Department of Toxic Substances Control (DTSC) variance prepared for the reuse
of aerial lead impacted soil within the State highway right-of-way.
2.7.2 Pesticide/Herbicide Investigations. Prepare a Lener Report on the investigation
and findings concerning pesticides and/or herbicides that may exist in the soil
within the Project area. The test results will be used to develop the procedures
and program for identifying and removing contaminated soil (if any) and for the
proper method of disposing of the material.
2.8 Prepare Geometric Base Mllps
2.8,1 Prepare Geometric Base Maps (35% Roadway Plans)_ The preliminary
horizontal and vertical alignments developed in the PSRlPR will be refined and
the Project Geometric Base Maps will be developed.
All control lines will be calculated and edges of pavement, curb returns, tapers,
and other geometric features will be accurately delineated on the Base Maps_
The fonnat of the Geometric Base Map shall be plans developed at a scale of
I: 1000 and shall be on one over-sized exhibit (not on individual standard plan
sheets), The topographic base mapping shall be that developed during the PSR
preparation, per Caltrans requirements.
As practical, additional infonnation such as typical sections, traffic volume
infonnation, etc. will also be shown on the plan exhibit. Additional infonnation
that is not practical to be placed on the plan exhibit, shall be included on
individual exhibit sheets.
Information to be included in the Geometric Base Map submittal includes:
· Calculated Roadway Control Lines
· Accurately plotted edges of lanes, roadways, curb returns, and tapers
· Profiles and Superelevation Diagrams for proposed work
· Text Call-outs for taper lengths and rates
· Traffic Volume information
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· Typical Roadway Sections
· Typical Bridge Sections
· Existing Utility Plans and Preliminary Relocations
It is the intent that the Geometric Base Map submittal, including supplemental
information, will be inclusive of the 35% submittal. This scope-of-work does not
include nor provide for a separate 35% submittal.
2.8.2 Prepare Plan Line - "BART Plus Bui/dout" Alternative. In addition to the
Geometric Base Maps (GBM) developed for the Build Alternative in Task 2.8.1,
a Plan Line shall also be developed for the ultimate "BART plus Buildout"
alternative.
The format and information included in the "BART plus Buildout" Plan Line
shall be similar to that for the Build Alternative defined in Task 2.8.1.
The base used to define the existing condition for the development of the "BART
plus Buildout" alternative, shall be the proposed Build Alternative.
a) Submit Draft "BART plus Buildout" Plan Line for Review:
The "BART plus Buildout" Plan Line shall be submitted to the City of
Dublin, Caltrans, BART, and otherreviewing agencies.
b) Resolve Comments and Revise Plan:
This scope-of-work provides for two rounds of review by the City, Caltrans.
and other agencies and the corresponding Plan Line revisions to be done hy
the Consultant.
c) Submit Final "BART plus Buildout" Plan Line:
The Final "BART plus Buildout" Plan Line incorporating all the resolved
review comments will be issued to the City, Caltrans, and other appropriate
agencies. The Final "'BART plus Buildom" Plan Line will not be submitted
to Caltrans for formal approval.
2.9 Bridge General Plan and Type Selection Memo and Meeting
2.9.1 Bridge General Plan. Bridge General Plans will be prepared for each structure in
accordance with Bridge Design Details Section 3 and Bridge Design Aids
Section 10.
2.9.2 Preliminary Quantities and Estimates. General Plan quantity take-offs and
construction cost estimates will be prepared.
2.9.3 Structure Type Selection Memo. The Consultant Team will prepare a Caltrans
Structure Type Selection Memo and vicinity map for each structure. Upon
completion of this task, copies of the proposed General Plan, General Plan
Estimate, Type Selection Memo and Vicinity Map will be submitted for review
prior to the Structure Type Selection meeting.
2.9../ Structure Type Seleclion Meeting. Upon completion of initial review by Caltrans
DOS, a Type Selection Review meeting will be held in which the Consultant
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Team will be prepared to discuss and provide infonnation on foundation
requirements, seismic considerations, construction cost and other pertinent
information that is needed to detennine the proper structure type.
2.9.5 Update and Finalize General Plan. Comments from the Type Selection Meeting
will be incorporated into the Structure Type Selection Memo and it will then be
resubmitted to Caltrans DOS for approval.
2.10 Review Right-of-Way Information
2.10.1 Obtain Existing Right-of-Way Mapping. Existing Right-of-Way mapping will be
reviewed for current conditions and to provide a basis for development of
updated right-of-way requirements.
2.10.2 Review Right·af-Way with Affected Agencies. The current project proposal and
associated right-of-way requirements will be reviewed with affected agencies for
applicability and to ascertain if any revisions, additions and/or deletions are
required.
2.11 Perform Value Analysis.
Vallie engineering techniques will be employed during this phase of the project to
investigate potential cost saving options. Traftïc control issues, pavement structural
section, and bridge/retaining wall type selection are among items for value analysis
consideration. A letter report summarizing the Value Engineering effort will be prepared.
2.12 Prepare Reqllestsfor Additional Exceptions to Design Standards.
An exception request, including fact sheets, will be prepared and processed through
Caltrans as appropriate for any additional design exceptions from mandatory or advisory
standards that were nO! identified in the combined PSRlPR.
2.13 Determine Reqllired Permits
A list of potential penn it requirements will be updated from the combined PSRlPR.
Some potential pennitting and/or approving agencies that may be involved are:
· State Water Resources Control Board
· Regional Water Quality Control Board
· PUC
· Zone 7
NPDES
NPDES
Utility Relocation
Existing Facilities
2.14 Prepare Preliminary Construction Estimate
A preliminary construction estimate will be prepared consistent with the level of plan
development.
2.15 Perform QllalityAssurancelQllality Control
Prior to the release of this submittal. all submittal documents will undergo the
Consultant's internal Quality Assurance/Quality Control review.
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2.16 Submit for City of Dublin, Ca/trans and Agency Reviews
The Geometric Base Maps, Plan Line, and accompanying information will be submitted
to all reviewing agencies.
Milestone 3
Interim PS&E (65% Submittal)
3.1
Preliminary Design Review Comment Resolution
Review comments received from the City, Caltrans and other review agencies will be
reviewed by the Consultant and incorporated in the plans, if appropriate and as directed
by the City. If necessary, a meeting to clarifY or resolve the comments will be held and
will result in a listing of those comments to be included in the plans, those comments that
will not be included and those comments requiring further investigation.
3.2 Prepare Draft Drainage Report
The Preliminary Drainage Report will be expanded to incorporate the 35% submittal
COmments and ioclude backwater calculations, inlet capacity calculations, and other
detailed hydraulic calculations in accordance with Caltrans standard practices and
procedures.
3.3 Prepare Utility Relocation Plans
The Consultant will prepare the Utility Relocation Plans based upon discussions with the
City on City.owned utilities and utility relocation plans provided by private utility
companies. For non-City owned utilities, the Consultant will show information provided
by others on the plans for coordination purposes only.
3.4 Prepare Final Geotechnical Design Report, Materials Report and Foundation Report
The Consultant will resolve review comments from the City and Caltrans review aod
prepare the final reports.
3.5 Prepare Final Aerial Lead Investigation Report
The Consultant will resolve review comments from the City and Caltrans review and
prepare the final report.
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3.6 Interim Submittal
3.6. I Prepare Interim Submittal: Roadway Plans (65%). The typical list of design
drawings may include the following:
Title Sheet
Typical Cross Sections
Key Map and Line Index
Layouts
Profiles and Superelevation
Diagrams
Construction Details
Pavement Elevations
Contour Grading
Drainage Plans, Profiles, and Details
Box Culvert Plans
Utility Relocation Plans and
Details
Construction Area Signs
Pavement Delineation
Traffic SignallInterconnect Plan
Ramp MeteringrrOS
Retaining Wall Plans and Details
Bridge General Plans
Bridge Plans and Details
LandscapelIrrigation Plans and Details
Electrical and Roadway Lighting
Plans and Details
Traffic Handling Plans
Sign Plans and Details
Stage Construction Plans
3.6.2 Traffic Signal Design. Traffic signal designs shall be included at the
intersections of Fallon Road and EI Charro Road with the 1-580 ramp
termini (total of two locations). This scope-of-work provides for two
independent designs at each of the two locations as follows:
a) Initial Traffic Signal Design:
Traffic signal systems shall be designed at the two locations for the
existing roadways, prior to these proposed interchange
improvements as defined and provided for in sub-task 1.4 of this
,cope-of-work.
b) Interchange Modifications Traffic Signal Design:
Traffic signal systems shall be designed at the two locations
corresponding to the interchange improvements defined in this
scope-of-work. Included shall be signal interconnects between the
two locations and provisions to extend the interconnections in the
future. The existing condition to be used as the basis of design shall
be either the existing unsignalized ramp termini intersections or the
initial signals defined in Task lA, as will be determined prior to
beginning the signal design tasks.
3.6.3 Del'elop Dçsign CrOSS-&Clions. Preliminary Design Cross-Sections
will be developed typically On twenty (20) meter spacing for the Project
roadways. The primary function for developing cross-sections will be to
allow an accurate estimation of contract earthwork and paving quantities.
3.7 Prepare Unchecked Bridge Plans
Unchecked Bridge Plans will be prepared for the neW Fallon Road Overcrossing
(westerly bridge) and existing bridge modifications.
P,\98104PSElAdmin.FallonPS&E\Scoping.F..,IP S & ElPS&E·Scooe0<!2400.doc
3 2. 'b:;;¡'"
I-SSO/Fallon Road Interchange - PS&E
Scope of Work
Page 13 of 16
3.8 Prepare Right-oj-Way Maps
3.8,1 Prepare Right-of Way Requirements Maps_ The right-of-way
requirements, if any, will be delineated and submitted for review and
approval by the City of Dublin and Caltrans_
3.8_2 Prepare Temporary Construction Easement (TCE) Exhibits. Based on
the results of Milestone 3 _6, TCE exhibits will be prepared. Review
comments will be incorporated into the exhibits for final approval. This
Scope of Work assumes that no new right-of-way will be required for
this project, other than the TCEs.
3.8.3 Prepare Record of Survey. A Record of Survey will be prepared and
submitted for review and approved by the City of Dublin, Caltrans, and
Alameda County_
3.9 Finalize Requestsfor Additional Exceptions to Design Standards
Exception requests, including fact sheets, prepared under Task 2,12 will be
finalized based upon Caltrans comments.
3.10 Prepare Draft Permit Applications
Permit Applications will be completed for review by the City of Dublin.
3.11 Prepare Preliminary Quantities and Estimate_.
The quantities and estimates for the proposed work will be updated to reflect the
improved level af design completion. No quantity tables will be prepared at this
time.
3.12 Outline oj Spedal Provisions
An outline of the unedited draft of the Standard Special Provisions will be
prepared and submitted for review.
3.13 Perform Quality Assurance/Quality Control
Priar to the release af this submittal, all submittal documents will undergo. the
Consultant's internal Quality Assurance/Quality Control review.
3.14 Perform Safety Review
A safety review of the Project and plans will be perfonned in association with the
City and Caltrans. Notes of the safety review will be prepared by the Consultant_
3.15 Submitfor City oj Dublin, Caltrans and Agency Review
Accompanying this submittal will be our responses to the review comments
received on the previous submittal. Quality assurance/quality control will be
P:\98104\Adrnin-Fa¡¡onPSR\Scopin~-Fr2es\PS&E\PS&.Scope 122799 .doc
33~ £;')-.
1-5801Fallon Road Interchange - PS&E
Scope of Work
Page 14 of 16
performed on all deliverables before submittal to the City of Dublin, Caltrans, or
local agencies for review.
Milestone 4: Draft PS&E ( 95% SubmIttal)
4.1 Resolve Milestone 3 Review Comments
Review comments received from the City, Caltrans and other review agencies
will be reviewed by the Consultant and incorporated into the plans, if appropriate
and as directed by the City. If necessaty, a meeting to clarify Or resolve the
comments will be held and will result in a listing of those comments to be
included in the plans, those comments that will not be included and those
comments requiring further investigation.
4.2 Finalize Technical Reports
All technical reports will be updated and finalized. All report review comments
will be resolved and included as appropriate and all new Or revised infonnation
developed during the design will be incorporated.
4.3 lndependent Structures Check
Independent design, details and quantity checks of the bridge plans will be
prepared in accordance with Caltrans requirements.
4.4 Incorporate Comment,. and Finalize Plans
All resolved and agreed upon comments from Milestone 3 reviews will be
incorporated. All roadway and bridge plans and details will be brought to a
100% level of completion. Compatibility between the roadway and structure
plans will be verified.
4.5 Finalize Permits
All penn it applications required by the design will be updated and finalized. All
review comments will be resolved and included as appropriate and new or
revised information developed during the design will be incorporated. The
penn it applications will be submitted to the City of Dublin for signature as the
project sponsor.
4.6 Prepare Project SWPPP Gllidelines and Reqllirements
The guidelines and requirements for the Project SWPPP will be developed and
included in the Project Special Provisions. It will be the construction
contractor's responsibility to develop, submit to the Engineer, and obtain an
approval for the Project Specific SWPPP per the guidelines and requirements.
P,\981 04IAdmin-Fo!lonPSR\Scöping-F...\PS&ElPS& -Scope122799,doc
~4Pb *'
¡-SSO/Fallon Road Interchange - PS&E
Scope of Work
Page 15 of 16
4. 7 Finalize Quantities and Estimates
The quantities and construction cost estimates will be updated. The Caltrans
marginal estimate will be prepared for the bridge. Included in this task will be
the updating and finalization of the Project contract quantities and corresponding
construction estimate (BEES format) and the development of an estimated
working days of construction.
4.8 Prepare Draft Special Provisions
The Consultant will complete the Draft Special Provisions. Draft Special
Provisions will be prepared for all items, by incorporating all agreed upon
comments and additional specifications that may be necessary. All contract bid
items will be covered by measurement and pay clauses_ This will also include
the lane closure charts and the estimated working days of construction,
4.9 Finalize the Rigllt-oj- Way Documents
All review COmments will be resolved and included, as appropriate and approved
by the City, and all new Or revised information developed during design will be
incorporated. The Draft Right-of-Way Certification and Utility Certification will
be prepared,
4.10 Perform QualiryA.<sl/rance/Quality Control
A quality assurance/quality control check will be made prior to release for
submittal.
4.11 Sl/bmitfor City of Dublin, Caltrans and Agency Review
The complete set of plans, special provisions, quantities, construction cost
estimate, and appropriate final technical reports will be submitted to the City of
Dublin and Caltrans and other reviewing agencies for their review and comment.
Milestone 5: Final PS&E (JOO% Submittal)
5.1 Resalve Milestone 4 Review Comments
Review comments received from the City, Caltrans and other review agencies
will be reviewed by the Consultant and incorpOrated in the plans, if appropriate
and as directed by the City. If necessary, a meeting to clarify or resolve the
comments be held.
5.2 1ncorpomte Milestone 4 Comments and Finalize PS&E
All resolved and agreed upon review comments as directed by the City of Dublin
will be incorporated into the plans and special provisions, and design documents
will be updated as necessary_ The final roadway and structure plans,
specifications, and Engineer's estimate will be combined into a set of bid
documents_
Po\981 04IAdmin-rollonPSR'.Scoping-F...\PS&E\PS&.Scopo122799,doc
~ SDt:/~)...
I-SSO/Fallon Road Interchange - PS&E
Scope of Wo<k
Page 16 of 16
5.3 Finalize Design Cross-Sections.
Design cross-sections shall not be a part of the bid documents, but shall be
available at the time of bidding to assist prospective bidders in detennining
construction quantities. Preparation of construction survey notes (slope staking,
grid grade, etc.) are not included in this scope-of-work.
5.4 Perform Qaality Assurance/Quality Control
A quality assurance/quality control check will be made prior to release for
submittal.
5.5 Submit PS&E to City of Dablin, Caltrans and Agency Review
The Final PS&E will be submitted to the City of Dublin, Caltrans and the
appropriate agencies for review. The Final PS&E submittal is considered to be a
verification of responses to previous comments. Any comments, other than
minor editing, that result in new or rework will be considered as Extra Work.
5.6 Submit Encroachment Permit Application
The Consultant will incorporate all the City of Dublin, Caltrans and impacted
agencies' review comments. The Consultant shall prepare the Caltrans
Encroachment Penn it Application, including all required attachments, for
signature by the City of Dublin.
5.7 Submit Construction Bid Documents
After all appropriate review comments from the 100% verification check (Task
5.5) have been incorporated into the plans, specifications, and estimates. the
Consultant shall submit the final Construction Bid Documents to the City.
This submittal shall include:
· Reproducibles of all contract drawings
· Camera ready special provisions and specifications
· Final Estimate of Probable Construction Cost
Milestone 6: Biddin!!" Assistance and En!!"ineerin!!" Services During Construction
Engincering Services during Construction are not included nor provided for in this scope-of-
work. Any services to be provided by the Consultant, shall be defined and negotiated at a later
date.
PWS¡ O4lAdmin-FallonPSR'$coping-Fe"'PS&E\PS&-Scope122799 .doc
3/,pOb?'Y
PROJECT TIMING
Attached is a Project Schedule dated April 25, 2000. ees will make every effort to keep to
this schedule. However, it is assumed that there may be delays in timing caused by other
agencies, which are beyond ees's control. These delays may extend the proposed project
Final PS&E approval past the estimated date of January 23, 2001.
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ExmBIT B
PAYMENT SCHEDULE
City shall pay Consultant on a time and material bases not to exceed the total sum
of FIVE HUNDRED NINITY THREE THOUSAND ONE HUNDRED EIGHTY DOLLARS
($593,180) for services to be performed pursuant to this Agreement. Consultant shall submit
invoices monthly based on the cost for services performed in accordance with the Exhibit "A"
cost estimate.
The total sum stated above shall be the total which City shall pay for the services
to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum
for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this
Agreement
City shall make no payment for any extra, further or additional service pursuant to
this Agreement unless such extra service and the price therefor is agreed to in writing executed
by the City Manager or other designated official of City authorized to obligate City thereto prior
to the time such extra service is rendered and in no event shall such change order exceed twenty~
five percent (25%) of the initial contract price.
The services to be provided under this Agreement may be terminated without
cause at any point in time in the sole and exclusive discretion of City. If the Agreement is
terminated by City, Consultant shall be entitled to receive just and equitable compensation for
any satisfactory work completed on such documents and other materials to the effective date of
such termination. In that event, all finished and unfinished documents and other materials shall,
at the option of the City, become City's sole and exclusive property. Consultant hereby expressly
waives any and all claims for damages or compensation arising under this Agreement.
Consultant shall maintain adequate logs and time sheets in order to verify costs incurred to date.
The Consultant is not authorized to perform any services or incur any costs
whatsoever under the terms of this Agreement until receipt of a fully executed Purchase Order
from the Finance Department of the City of Dublin.
Exhibit B
Page lofl
05/09/00
...
4o"b>v
EXHIBIT C
City shall furnish physical facilities such as desks, filing cabinets, and conference
space, as may be reasonably necessary for Contractor's use while consulting with City employees
and reviewing records and the information in possession of City. The location, quantity, and
time offurnishing said physical facilities shall be in the sole discretion of City. In no event shall
City be obligated to furnish any facility which may involve incurring any direct expense,
including, but not limiting the generality of this exclusion, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Exhibit C
Page 1 ofl
05/09/00
'+1~Ç~
EXHIBIT D
GENERAL PROVISIONS
1. INDEPENDENT CONTRACTOR. At all times during the term of this Agreement, Consultant
shall be an independent contractor and shall not be an employee of City. City shall have the right
to control Consultant only insofar as the results of Consultant's engineering services rendered
pursuant to this Agreement; however, City shall not have the right to control the means by which
Consultant accomplishes services rendered pursuant to this Agreement.
2. LICENSES: PERMITS; ETC. Consultant represents and warrants to City that he has all
licenses, permits, qualifications and approvals of whatsoever nature which are legally required
for Consultant to practice his profession. Consultant represents and warrants to City that
Consultant shall, at his sole cost and expense, keep in effect at all times during the term of this
Agreement any licenses, permits, and approvals which are legally required for Consultant to
practice his profession.
3. TIME. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary for satisfactory performance of Consultant's
obligations pursuant to this Agreement. .
4. INSURANCE REOUIREMENTS. Consultant shall procure and maintain for the duration of the
contract insurance against claims for injuries to persons or damages to property which may arise
from or in connection with the performance of the work hereunder by the Consultant, his agents,
representatives, employees or subcontractors. The cost of such insurance shall be included in the
Consultant's bid.
A. Minimum Scope of Insurance. Coverage shall be at least as broad as:
(1) Insurance Services Office form number GL 0002 (Ed. 1173) covering
comprehensive General Liability and Insurance Services Office form munber GL
0404 covering Broad Form Comprehensive General Liability; or Insurance
Services Office Commercial General Liability coverage ("occurrence" fonn CG
0001).
(2) Insurance Services Office form number CA 0001 (Ed. 1178) covering Automobile
Liability, code 1 "any auto" and endorsement CA 0025.
(3) Worker's Compensation insurance as required by the Labor Code of the State of
California and Employers Liability Insurance.
Exhibit D
Page 1 of5
05/09/00
47. rib So ....~
B. Minimum Limits ofInsurance. Consultant shall maintain limits no less than:
(I) General Liability: $1,000,000 combined single limit per occurrence for bodily
injury, personal injury and property damage. If commercial General Liability
I11Buranee or other form with a general aggregate limit is used, either the general
aggregate limit shaH apply separately to this project/location or the general
aggregate limit shall be twice the required occurrence limit.
(2) Automobile Liability: $1,000,000 combined single limit per accident for bodily
injury and property damage.
(3) Workers Compensation and Employers Liability: Workers Compensation limits
as required by the Labor Code of the State of California and Employers Liability
limits of$I,OOO,OOO per accident.
C. Deductibles and Self-Insured RetentiQns. Any deductibles or self-insured retentions must
be declared to and approved by the City. At the option of the City, either the insurer shall
reduce or eliminate such deductibles or self-insured retenti011B as respects the City, its
officers, officials and employees; or the Consultant shall procure a bond guaranteeing
payment oflosses and related investigations, claim administration and defense expenses.
D. Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the
following provisions:
(1) General Liability and Automobile Liability Coverages.
(a) The City, its officers, officials, employees and volunteers are to be covered
as insureds as respects: liability arising out of activities performed by or
on behalf of the C011Bultant; products and completed operations of the
Consultant, premises owned, occupied or used by the C011Bultant, or
automobiles owned, leased, hired or borrowed by the C011Bultant. The
coverage shaH contain no special limitations on the scope of the protection
afforded to the City, its officers, officials, employees or volunteers.
(b) The Consultant's insurance coverage shall be primary insurance as respects
the City, its officers, officials, employees and volunteers. Any insurance
or self-insurance maintained by the City, its officers, officials, employees
or volunteers shall be excess of the Consultant's i11Burance and shall not
contribute with it.
(c) Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the City, its officers, officials, employees or
volunteers.
Exhibit D
Page 2 of5
05/09/00
t.f;C'1;>Ga-
(d) The Consultant's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of
the insurer's liability.
(2) Worker's Compensation and Employers Liability Coverage.
The insurer shall agree to waive all rights of subrogation against the City, its
officers, officials, employees and volunteers for losses arising from work
performed by the Consultant for the City.
(3) Professional Liability.
Consultant shall carry professional liability insurance in an amount deemed by the
City to adequately protect the City against liability caused by negligent acts,
errors or omissions on the part of the Consultant in the course of performance of
the services specified in this Agreement.
(4) All Coverages.
Each insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, canceled by either party, reduced in
coverage or in limits except after thirty (30) days prior written notice by certified
mail, return receipt requested, has been given to the City.
E. AccePtabilitv ofInsurers. Insurance is to be placed with insurers with a Bests' rating of
no less than A:VIII.
F. Verification of Coverage. ConsnItant shall furnish City with certificates of insurance and
with original endorsements effecting coverage required by this clause. The certificates
and endorsements for each insurance policy are to be signed by a person authorized by
that insurer to bind coverage on its behalf. The certificates and endorsements are to be
received and approved by the City before work commences. The City reserves the right
to require complete, certified copies of all required insurance policies, at any time.
H. The Risk Manager of City may approve a variation of those insurance requirements upon
a determination that the coverages, scope, limits and forms of such insurance are either
not commercially available or that the City's interests are otherwise fully protected.
5. CONSULTANT NO AGENT. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent.
Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City
to any obligation whatsoever.
Exhibit D
Page 3 of5
05/09/00
/.. ¡,f lib 9---"
6. ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation
pursuant to this Agreement. My attempted or purported assignment of any right or obligation
pursuant to this Agreement shall be void and of no effect.
7. PERSONNEL. Consultant shall assign only competent personnel to perform services pursuant to
this Agreement. In the event that City, in its sole discretion, at any time during the term of this
Agreement, desires the removal of any such persons, Consultant shall, immediately upon
receiving notice from City of such desire of City, cause the removal of such person or persons.
8. STANDARD OF PERFORMANCE. Consultant shall perform all services required pursuant to
this Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in which
Consultant practices his profession. All instruments of service of whatsoever nature which
Consultant delivers to City pursuant to this Agreement shall be prepared in a substantial, first
class and workmanlike manner and conform to the standards of quality normally observed by a
person practicing in Consultant's profession.
9. HOLD HARMLESS AND RESPONSIBILITY OF CONSULTANTS. Consultant shall take all
responsibility for the work, shall bear all losses and damages directly or indirectiy resulting to
him, to any subconsultant, to the City, to City officers and employees, or to parties designated by
the City, on account of the negligent performance or character of the work, unforeseen
difficulties, accidents, occurrences or other causes predicated on active or passive negligence of
the Consultant or of his subconsultant. Consultant shall indemnify, defend and hold harmless the
City, its officers, officials, directors, employees and agents from and against any or all loss,
liability, expense, claim, costs (including costs of defense), suits, and damages of every kind,
nature and description directly or indirectly arising from the negligent performance of the work.
This paragraph shall not be construed to exempt the City, its employees and officers from its own
fraud, willful injury or violation of law whether willful or negligent. For purposes of Section
2782 of the Civil Code the parties hereto recognize and agree tlmt this Agreement is not a
construction contract. By execution of this Agreement Consultant acknowledges and agrees that
he has read and understands the provisions hereof and that this paragraph is a material element of
consideration.
Approval of the insurance contracts does not relieve the Consultant or subconsultants from
liability under this paragraph.
10. GOVERNMENTAL REGULATIONS. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant shall comply with all applicable
rules and regulations to which City is bound by the terms of such fiscal assistance program.
11. DOCUMENTS. All reports, data, maps, models, charts, designs, plans, studies, surveys,
photographs, memoranda or other written doewnents or materials prepared by Consultant
pursuant to this Agreement shall become the property of City upon completion of the work to be
performed hereunder or upon termination of the Agreement. No such materials or properties
Exhibit D
Page 4 of5
05/09/00
45Gb ;2-
produced in whole or in part under this Agreement shall be subject to private use, copyrights, or
patent rights by Consultant in the United States or in any other country without the express
written consent of City. City shall have unrestricted authority to publish, disclose (as may be
limited by the provisions of the California Public Records Act), distribute, and otherwise use,
copyright or patent, in whole or in part, any such reports, studies, data, statistics, forms or other
materials or properties produced under this Agreement.
Exhibit D
Page 5 of5
05/09/00
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EXHIBIT "A" OF RESOLUTION k&-Ol
AMENDMENT TO AGREEMENT
BETWEEN CITY OF DUBLIN AND CCS PLANNING AND ENGINEERING, INC.
FOR ENGINEERING SERVICES
. WHEREAS, the City of Dublin (hereinafter referred to as "CTI'Y") and· CCS Planning and .
Engineering, Inc. (hereinafter referred to as "CONSULTANT"), entered into an agreement on May 16,
2000 to design the 1-5801Fallon Road Interchange Improvements; and .
WHEREAS; the Scope of Work to be performed is proposed to be extended; and
WHEREAS, the not-to~exceed contract amount is proposed to be increased to cover the
cost of the additional work;
NOW. THEREFORE, the parties hereto agree as follows:
Scone of Work
The Scope of Work shall· be extended to. include additional scope· of work as described in
Consultant's letter dated Marchî6, 2001 for the I-5801Fallon Road Interchange Improvements Project
(attached).
Extension ofTenn
The total cost for tirne-and~materials work under this amendment shall not exceed an additional
$56,284.
CITY OF DUBLIN
Aff~
AIT~..
",12
Ci rk
CCS PLANNING AND ENGINEERING, INC.
~~ u-t1
Tom Wintch
Date: 4/(D {" I .
8'D1t>5-;-
EXHIBIT "A" OF RESOLUTION :21...'1-01
AMENDMENT #2 TO AGREEMENT
BETWEEN CITY OF DUBLIN AND CCS PLANNING AND ENGINEERING, INC.
FOR ENGINEERING SERVICES
WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and CCS Planning and
Engineering, Ine. (hereinafter referred to as "CONSULTANT"), entered into an agreement on May 16,
2000 to dc ign the I-S80lFallon Road Interchange Improvements; and
WHEREAS, the City Council of the City of Dublin approved Amendment #1 to the Consultant
agreement to include additional services, and
WHEREAS, the City desires to amend the consultant contract to include additional services, and
the not ~to-exeeed contract amount is proposed to be increased to cover the cost of the additional work;
NOW, THEREFORE, the parties hereto agree as follows:
Scooe ofW~rk
The Seope of Work shaH be extended to include additional scope of work as described in
Consultant's letter dated November 27, 2001 for the 1-5801Fallon Road Interchange Improvements Project
(attached).
Extension of Fees
The total cost for time-and-rnaterials work under this amendment shall not exeeed an additional
$94,700.
elL
CCS FLANN. fr'iG AND ENG~E~. G, INC.
.-- t-€ 'h- ...t.J~
Tom Wintch
Date: It...) 1<1 /:0. I
614bS~
EXIDUIT "A" OF RESOLUTION lOb -03
AMENDMENT #3 TO AGREEMENT
BETWEEN CITY OF DUBLIN AND CCS PLANNING AND ENGINEERING, INC..
FOR ENGINEERING SERVICES
WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and CCS Planning and
Engineering, Inc. (hereinafter referred to as "CONSULTANT"), entered into an agreement on May 16,
2000 to design the I-580/Fallon Road Interchange Improvements; and
WHEREAS, the City Council of the City of Dublin approved Amendment #1 and #2 to the
Consultant agreement to include additional services, and
WHEREAS, the City desires to amend the consultant contraet to include additional services,.and
the not-to-exeeed contract amount is proposed to be increased to cover the cost of the additional work; ,
NOW, THEREFORE, the parties hereto agree as follows:
Scope of Work
The Scope of Work shall be extended to include additional scope of work as described in
Consultant's letter dated Mnroh 6, 2003 for the I-580lFallon Road Interchange Improvements Project
(attached).
Extension ofYees
The total cost for time-and-materials work under this amendment shall not exceed an additional
$383,849.
crr OF DUBLIN
þ'ûAdx';g,~
Mayor
AJ~~
City Clerk ' ~
CCS PLANNING AND ~' INe.
--t-P~Lt.
Tom WÎlltch
Date:
ç/ Z'J 10').
>St.'+:> $.2--
EXHIBIT "A" OFRESOLUll0N 1"11 1-04
AMENDMENT #4 TO AGREEMENT
BETWEEN CITY OF DUBLIN AND TY UN INTERNAll0NALlCCS
FOR ENGINEERING SERVICES
WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and TV Un InternationalfCCS
(hereinafter referred to as "CONSULTANT"), entered into an agieement on May 16,2000 to design the 1-
580IFallon Road Interchange Improvements; and
WHEREAS, the City Couneil of the City of Dublin approved Amendment #1, #2, and #3 to the
Consultant agreement to include additional savices, and
WHEREAS, the City desires to amend the consultant contract to include additional services, and
the not-to-exceed contract amount is proposed to be increased to cover the cost of the additional work;
NOW, THEREFORE, the parties hereto agree as follows:
Scope of Work
The Scope of Work shall be extended to include additional scope of work as described in
Consultant's letter dated Augnst 23, 2004 for the I-580lFallon Road Interchange Improvements Project
(attached).
Extension of Fees
The total cost for time-and-materials work under this amendment shall not exceed an additional
$389,509.
~T
l\fI.l,;' }QI.. /
City~ . ~
TY LIN" INTERNATIONAIJCCS
~;£
Date: 4-u.1/..df '25, '0*f