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Home My WebLink About4.01 Draft 05-17-2005 CC Min !J.EGULAlt MEETING - MAÝ 17. 2005 CLOSED SESSION A closed session was held at 6:30 p.m., regarding: 1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPA TED LITIGA nON Gowmment Code Section 54956.9, subdivision (b)(1) f¡ds and Cln;umslances: Government Code Section 54956.9, subdivision (b)(3)(B) - CIP Project 1# 96920 2. PERSONNEL - Government Code Section 549S7.6(a) - ConfeJenCfl with Agency Labor Negotiator Richard Ambrose, City Manager - Unlllþresenl8d City Employees: AssistJlnt City Manager City Enginecr Administrative Analyst II Administrative Aidc Assistant C ¡vi I Engineer Administrati vC Analyst I Associate Civil Engineer Administrative Technician Associate Planncr Assistant Planner Recreation Supervisor Community Safety Assistant Senior Administrative Analyst Engineering Technician I S~11Ìor Civil Enginecr Engineering Technician II Senior Planner Finance Technician I Administrative Services Director Finance Technician II Assistant to the City Manager Heritage Center Director BniIding Official Permit Technician City Clerk Office Assistant I Community Development Director Offiec Assistant II Eeonomic Development Director Preschool Instructor Finance Manager Public Works Inspector Information Systems Manager Recreation Coordinator Parks & Community Services Director Recreation Technician Parks & Facilitics DevelopmentManager Secretary Planning Manager Secretary to the City Manager/Deputy City Clerk Public Works Director/Assistant City Engineer Senior Financc Technician Housing Specialist Senior Office Assistant Parks & Community Serviccs Manager Senior Building Inspector Parks & Facilities Development Coordinator Heritage & Cultural Arts Supervisor Geographic Information System Coordinator Information Systems Tcchnician I Code Enforcement Officcr Information Systems Technician n A regular meeting of the Dublin City Council was held on Tuesday, May 17,2005, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:03 p.m., by Mayor Lockhart. . CITY COUNCIL MINUTES VOLlJME 24 REGULAR MEETING May 17,2005 PAGE 197 Lf, r CI ROLL CALL PRESENT: Councilmembers Hildenbrand, McCormick, Oravetz, Zika and Mayor Lockhart. ABSENT: None. · PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the Council, Staff and those present. · REPORT ON CLOSED SESSION ACTION Mayor Lockhart announced that Item 1 was discussed, with no action taken. Item 2 was continued to the end of the meeting. · REPORT ON 2005 DUBUN PRIDE WEEK ACTIVITIES AND RECOGNITION OF POSTtR CONTEST WINNERS AND DUBUN PRIDE PARTNERS 7:05 p.m. 3.1 (150-80) Senior Administrative Analyst Jason Behrmann, presented the Staff Report and reviewed the Dublin Pride Week activities. Over 100 volunteers participated in this years' event. Over 100 "Pride of Dublin" hybrid orchid from Fordyce Orchids were sold. Mayor Lockhart thanked Cm. McCormick and Cm. Hildenbrand for their participation in planning this years' Dublin Pride Week. The grand prize winner of the Dublin Pride Poster Contest was Taylor Marie Fulwiler, a 7th grader at Wells Middle School. Special Recognition went to Rebecca Lyttkens, 2nd Grade, Quarry Lane School. First Prize Winners were: Amanda Chau, Kindergartner, Dougherty Elementary; Dylan Tuell, 2nd Grade, Dougherty Elementary; Nicole Sonobe, 5th Grade, Dougherty Elementary; and Mikaela Grantham, 8th Grade St. Raymond School. Second Prize Winners were: Gabrielle Gamboa, 15t Grade, St. Raymond School; Shilpa Vinod, 2nd Grade, Dougherty Elementary; Meaghan Wong, 5th Grade, Dougherty Elementary; and Erin Harrnetioux, 8th Grade, St. Philip Lutheran. CITY COUNCIL MINUTES VOLUME 24 REGULAR MEETING May 17,2005 PAGE 198 The following Dublin Pride Partners involved in Dublin Pride Week were recognized and presented with a certificate: Fordyce Orchids; Dublin San Ramon Services District; Dublin/San Ramon Women's Club; Waste Management; Dublin Chamber of Commerce; Dublin Lions Club; CitiLinks; Tri~VaIley Herald; and individuals: Steve Lockhart;Julie Holt; Sheila Fagliano. · PROCLAMATION DECLARING MAY 15-21,2005 AS NATIONAL PUBIJC WORKS WEEK 7: 21 p.m. 3.Z (610-50) Mayor Lockhart presented a proclamation designating the week of May 15-21,2005 as Public Works Week to Public Works Director Melissa Morton. · 7:Z4 p.m. Valerie Barnes presented a check to the City of Dublin in the amount of $4,300 from the Grwc Dublin/San Ramon Women's Club. The proceeds have been earmarked for a kitchen restoration project at the historical center. · RECESS 7:Z6 p.m. Mayor Lockhart called for a short break. The meeting reconvened at 7:Z8 p.m. with all Councilmembers present. CONSENT CALENDAR 7:Z8 p.m. Items 4.1 through 4.10 On motion of Vm. Zika, seconded by Cm. Oravetz, and by unanimous vote, the Council took the foIlowing actions: Approved (4.1) Minutes of Regular Meeting of May 3, Z005; CITY COUNCIL MINUTES VOLUME 24 REGULAR MEETING May 17,2005 PAGE 199 Adopted (4.Z 600·60) RESOLUTION NO. 7Z - 05 APPROVING THE IMPROVEMENT AGREEMENT FOR TASSA,JARA ROAD BRIDGE IMPROVEMENTS, DUBUN RANCH OFFSITE MITIGATION (SIERRA LAND DEVELOPMENT CORPORATION) Adopted (4.3 600-35) RESOLUTION NO. 73 - 05 AWARDING CONTRACT NO. 05-05, 2004-2005 ANNUAL STREET OVERLAY PROGRAM AND DUBUN SPORTS GROUND RENOVATIONS (PARKING LOT) TO O'GRADY PAVING, INC. Adopted (4.4 410·40/670·40) RESOLUTION NO. 74 - 05 APPROVING PARCEL MAP 8310 (VALLEY CHRISTIAN SCHOOL), ACCEPTING OFFER OF DEDICATION FOR STREET PURPOSES AND ACCEPTING GRANT OF CONSERVATION EASEMENT Accepted (4.5 600-35) work under Contract 04-11, Civic Center Roof Deck Repair, and authorized release of retention after 35 days if there are no subcontractor claims; Adopted (4.6 600-40/480-Z0) RESOLUTION NO. 75 - 05 AU1HORIZING AN AGREEMENT BETWEEN THE CITY OF DUBUN AND THE COUNTY OF ALAMEDA FOR PARTICIPATION IN THE ALAMEDA URBAN COUNTY CDBG/HOME FUNDS PROGRAM FOR nSCAL YEARS 2006·2008 (THREE YEARS) AU1HORIZING THE MAYOR TO SIGN THE ABOVE AGREEMENT CITY COUNCIL MINUTES VOLUME 24 REGULAR MEETING May 17,2005 PAGE 200 Adopted (4.7 600-40/600-30/480-10) RESOLUTION NO. 76 - 05 AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF DUBUN AND THE COUNTY OF ALAMEDA TO RECEIVE COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR FISCAL YEAR 2006-2006 AND APPROVING COMMUNITY DEVELOPMENT BLOCK GRANT -FUNDED AGREEMENTS WITH SENIOR SUPPORT PROGRAMS OF THE TRI-VALLEY, TRI-VALLEY HAVEN, SPECTRUM COMMUNITY SERVICES, INC., COMMUNITY RESOURCES FOR INDEPENDENT UVING, OPEN HEART KITCHEN AND BAY AREA COMMUNITY SERVICES FOR THE SAME FISCAL YEAR AND AUTHORIZING THE MAYOR TO SIGN THE ABOVE AGREEMENTS Accepted (4.8 330-50) financial Reports for the Month of April 2005; Approved (4.9 600-30) Change Order #1 for the Recreation & Aquatic Complex and Emerald Glen Park with The Sports Management Group; Approved (4.10 300-40) the Warrant Register in the amount of $3,828,168.79. . PUBUC HEARING - QUARRY LANE SCHOOL- DR. SABRI ARAC DEVELOPMENT AGREI;MENT (DA) FOR PHASE 2 PA 99-064 7:29 p.m. 6.1 (600-60) Mayor Lockhart opened the public hearing. Planning Manager,Jeri Ram, presented the staff report and reported that this is the second reading of an Ordinance which would approve a Development Agreement between the City of Dublin and Dr. Sabri Arac for the expansion of the Quarry Lane School (Phase 2) at 6363 Tassajara Road. The proposed Development Agreement will serve to implement the conditions of approval, physical improvements and other requirements for the project. No testimony relative to this issue was entered by any member of the public. Mayor Lockhart closed the public hearing. CITY CmJNCIL MINUTES VOLUME 24 REGULAR MEETING May 17,2005 PAGE 201 On motion of Cm. Oravetz, seconded by Cm. Hildenbrand, and by unanimous vote, the Council adopted ORDINANCE NO. 13 N 05 APPROVING A DEVEWPMENT AGREEMENT FOR AP 99-064 DR. SABRI ARAC FOR QUARRY LANE SCHOOL . PUBLIC HEARlNG- AMENDMENT TO FIRE FACILITIES FEE 7:31 p.rn. 6.2 (540-20) Mayor Lockhart opened the public hearing. Economic Development Director, Chris Foss, presented the staff report and advised that the City Council would consider a proposed increase to the Fire Facilities Fee which will range from less than 1% for residential development and from 1-2.3% for non- residential development. No testimony relative to this issue was entered by any member of the public. Mayor Lockhart closed the public hearing. On motion of Cm. Hildenbrand, seconded by Cm. McCormick, and by unanimous vote, the Council adopted RESOLUTION NO. 77 - 05 AMENDING TIlE FIRE FACILITY FEE FOR RITURE DEVELOPMENT WITIlIN TIlE CITY OF DUBLIN . CONSULTANT SERVICES FOR DUBLIN HISTORIC PARK MASTER PLAN 7:35 p.m. 7.1 (600-30) Parks and Community Services Director, Diane Lowart, presented the staff report and advised that in order to develop a master plan for the potential expansion and enhancement of the Dublin Historic Park, a request for proposals for consultant services CITY COUNCIL MINUTES VOLUME 24 REGULAR MEETING May 17,2005 PAGE 202 was circulated: Five proposals were received and the selection committee recommends the firm of Royston Hanamoto Alley and Abey (RHAA). Staff has negotiated a Consultant Services Agreement with RHAA for consideration by the City Council. Vm. Zika expressed concern about holding public meetings when people might be on vacation. Ms. Lowart recommended that Staff proceed with the established time~lines, which could be extended if participation is affected. On motion of Cm. McCormick, seconded by Cm. Hildenbrand, and by unanimous vote, the Council adopted RESOLUTION 78 - 05 APPROVING AN AGREEMENT WITH ROYSTON HANAMOTO ALLEY AND ABEY FOR CONSULTANT SERVICES IN THE DEVELOPMENT OF THE DUBUN HISTORIC PARK MASTER PLAN . HOUSING NEEDS SURVEY OUESTIONNAIRES FOR RESIDENTIAL AND BUSINESS SURVEYS 7:39 p.m. 7.2 (430-50) Housing Specialist, Julia Abdala, presented the staff report and advised that the City Council would review the final draft questionnaires created by consultant Godbe Research for conducting a Housing Needs Survey of residents and businesses in the City of Dublin. Cm. Hildenbrand questioned why the survey would ask the opinion of someone as young as 18 years old about housing needs. Mr. Godbe indicated that the threshold could be moved up to 20-21 years old respondents. Cm. McCormick asked that question 5b be modified to find out why someone was selling their house to move away, such as affordability issues or lack of services. Mr. Godbe indicated that this question could be modified. CITY COUNCIL MINUTES VOLUME 24 REGULAR MEETING May 17,2005 PACE 203 . CONSULTANT SERVICES FORA RECREATIONAL AND CIVIC FACIUTIES ASSESSMENT FOR THE CAMP PARKS PROJECT AREA 7:51 p.m. 8.1 (600-30) Senior Planner, Kristi Bascom, presented the staff report and advised that the City Council will consider entering into a consultant Services Agreement in the amount of $22,170 with Moore Iacofano Goltsman, Inc. (MIG) to conduct a recreational and civic facilities assessment for the Camp Parks Project Area. Cm. Hildenbrand asked if Councilmembers would be interviewed individually. Ms. Bascom explained that two Councilmember will be selected at random as well as several other people involved in recreational organizations and the cultural organizations throughout the community. On motion of Vm. Zika, seconded by Cm. Oravetz, and by unanimous vote, the Council adopted RESOLUTION NO. 79 - 05 APPROVING AN AGREEMENT wrm MOORE IACOFANO GOLTSMAN, INC. (MIG) FOR A RECREATIONAL AND CIVIC FACIUTIES ASSESSMENT FOR THE CAMP PARKS PROJECT AREA . ANNUAL CONTRACT REVIEW - CROSSING GUARD SERVICES 7:55 p.m. 8.2 (600N30) Assistant to the City Manager, Julie Carter, presented the staff report and advised that the City Council will conduct the annual contract review of Crossing Guard Services provided through All City Management Services, Inc., and determine whether to increase and/or decrease the current service levels based on a report prepared by the City Traffic Engineer. Police Chief Thuman advised that a traffic flow assessment would be conducted at all schools at the beginning of the school year. CITY COUNCIL MINIJTES VOLUME 24 REGULAR MEETING May 17,2005 PAGE 204 The Council and Staff engaged in a question and answer session about the need for a crossing guard at Silvergate Drive and Amarillo Road. Cm. Hildenbrand recommended that the crossing guard be removed from Silvergate and Amarillo, but leave the contingent fund in place in case it is needed at Fallon School or back at Nielsen School. The Council agreed. Mayor Lockhart clarified a total of seven guards would be funded, six of which would be stationary, remove the crossing guard at Amarillo Road and leave a contingency to place to replace the crossing guard at Amarillo Road or fund a guard at Fallon Middle School. The Council concurred. On motion of Vm. Zika, seconded by Cm. McCormick, and by unanimous vote, the Council adopted RESOLUTION NO. 80 - 05 AUTHORIZING THE EXECUTION OF AN AMENDMENf TO THE AGREEMENf WITH ALL CITY MANAGEMENf SERVICES, INC. FOR THE PROVISION OF CROSSING GUARD SERVICES . OTHER BUSINESS 8:11 p.m. City Manager Ambrose announced that the TriNalley Council meeting would be held on May 26, 2005 at 6:30 p.m. at the Martinelli Center in Livermore. The San Ramon Valley Children's Museum will give a presentation, as well as a brief presentation by each City on a special project underway in their city. Vm. Zika advised that he would like to get a straw vote to see if there was support to repeal the Garage Conversion Ordinance, which was causing some problems. City Manager Ambrose advised that Vm. Zika could request that the issue be placed on a future agenda. CITY COUNCIL MINUTES VOLUME 24 REGULAR MEETING May 17,2005 PAGE 205 Vm. Zika requested that the item be placed on a future agenda. Cm. Hildenbrand advised that she had received a letter from the City of EI Cerrito regarding their resolution opposing the statewide special election in November and requested this item to be placed on a future agenda for Council consideration. Cm. McCormick agreed with the request. Cm. Oravetz disagreed with the request. Vm. Zika indicated that it could be placed on the agenda for discussion. Cm. McCormick announced that she was involved with Waste Management Authority budget workshops. Mayor Lockhart announced that she attended the American Lung Association luncheon. She was also invited to attend the World Environment Week and the anniversary of the United Nations, which would be held in San Francisco. Mayor Lockhart announced that a report would be distributed to the Council regarding the Tri-Valley Business Council meeting she attended which included Mayors and City Managers of Dublin, San Ramon, Pleasanton and Livermore, they discussed the role of the Tri-VaIley Business Council's role in the valley and the Tri-Valley Triangle Study. . CLOSED SESSION 8:20 p.m. The Council went back into Closed Session to discuss Item 2. Following the Closed Session, Mayor Lockhart announced that no action was taken. . CITY COUNCIL MINUTES VOLUME 24 REGULAR MEETING MayJ7,2005 PAGE 206 ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 10:15 p.m. Minutes taken and prepared by Gloria McCafferty, Senior Office Assistant. Mayor ATTEST: City Clerk .~ CITY COUNCIL MINUTES VOLUME 24 REGULAR MEETING May 17,2005 PAGE 207