HomeMy WebLinkAbout8.1 BudgetStudy 05-06•h CITY CLERK
'-" File # E1&&d_%k51
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: April 4, 2005
SUBJECT: Fiscal Year 2005-2006 Budget Study Session
Report Prepared by: Richard C. Ambrose, City Manager
ATTACHMENTS 1.
Analysis of Anticipated 2005-2006 Impacts on the City's
General Fund
2.
Background Financial Information 2A-2E
3.
Historical Expenditure Comparisons and HSL's
4.
Summary of 2004-2009 Capital Improvement Program by
Program Area
5.
Resolution No. 80-93 (Policy for Management & Use of
General Fund Assets)
6.
Letters from Community Groups (a-k)
7.
E-mail from Sarr Sheffer, Imagine Performing Arts dated
March 26, 2005
8.
Budget Issues Worksheet
RECOMMENDATION: 1. Receive Staff Report.
2. Receive Presentations from Community Groups/
Organizations requesting funding.
3. Review Budget Issues Worksheet and provide Staff with
direction on each of the issues identified in the Worksheet.
4. Establish Budget Hearing Date to consider 2005-2006
Annual Budget and Five Year Capital Improvement
Program.
FINANCIAL STATEMENT: See attached.
DESCRIPTION: The City's Annual Budget Study Session provides the City Council with an
opportunity to identify those programs, services, and projects the Council would like Staff to analyze as
part of the development of the City's Annual Operating Budget and the Five Year Capital Improvement
Program for the upcoming year. The Budget Study Session also serves as a means of providing the
Council with early information regarding those items that may have a significant impact (positive or
negative) on the City's expenditures and revenues in Fiscal Year 2005-2006. The Study Session is also
designed to minimize last minute budget issues for which there would be insufficient time to evaluate.
In recent years the City has received an increasing number of funding requests from Community groups.
Historically, the City Council has heard presentations from those groups requesting a General Fund
Allocation in June. Groups that request Community Development Block Grant (CDBG) funding are
COPIES TO:
HABudget\Goals & Objectives\AGENDA STMTbudget study session4-4-05.doc
a'1 ITEM NO.: '
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heard by the City Council in January to conform with Alameda County's CDBG funding application
process.
In past years during the Budget Study Session, the City Council has determined if a Community Group
request for General Fund Support should be includcd in a base level of service or a higher service level of
service in the budget. This year the City Manager has invited groups requesting funding support to make
their presentations during the Budgct Study Session. This will enable the City Council to be more fully
informed when it determines if a fimding request should be preliminarily included in the base level budget
or not. Staff anticipates only providing an evaluation of the budget reQuests if the City Council iodicates
its desire to see the item identified in a higher service level.
A chart has been included in Attachment 8 which identifies the amount of funding the City allocated for
each Community Group in 2004-2005 and a space for indicatiog whether the group's entire request or a
portion of their request should be preliminarily included ill a base service level or higher service level for
2005-2006.
In addition to the Community Group requests the City received two new requests.
1. Imagine Performing Arts is requesting $12,000 to cover expenses associated with 3 community
theatre plays. It is Staffs' understanding that this theater company is not currently a non-profit
group, but is pursuing non-profit status.
2. City of Livermore Police Department is requesting $42,000 for Horizon Family Counseling
Service. There will not be a representative from the City of Livermore present to address this
reqnest on April 4th. Staff is proposing that this request be considered at a future COllilcil
meeting, at which time Staff will be prcpared to make a complete presentation regarding this
request.
Staff has provided the City Council with a Bndget Issucs Worksheet (see Attachment 8) for Fiscal Year
2005-2006. The purpose of this workshcet is to assist the City Council in establishing a policy
framework for preparation of the Preliminary Budget. It also provides the City Council with an
opportunity to identify new services or projects, which Staff can analyze as part of the Preliminary 2005-
2006 Budget. Lastly, as indicated above, the City Council can indicate whether further evaluation of a
community groups rcquest is needed by placing the group's request in a higher service level.
The Study Session will be most productive if individual Councilmembers review the Fiscal Year
2004-2005 Budget and 2004-2009 Capital Improvement Program documents prior to completing the
Budget Issues Worksheet and bring the completed Budget Issues Worksheet to the Council meeting for purposes of discussion.
2cif-
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ANALYSIS OF ANTICIPATED FUTURE IMPACTS
ON THE FISCAL YEAR 2005-2006 BUDGET
Staff has idcntificd a number of items that could potentially impact the City's Budget for Fiscal Year 2005-
2006. Thc infonnation prescnted below is preliminary and is based upon the data available at this time.
REVENUES
Staff anticipates there could be the following positive and negative impacts on the City's revenuc for the
upcoming Fiscal Y car:
1. Impact of the Projected State Budget Deficit -. As mentioned in the Mid Year Report to Council,
it is important to keep in mind that altho\lgh the Statc Fiscal Year 2004-2005 budget does include
ongoing savings and makes some progress toward resolving the State's ongoing structural budget
shortfall; the current spending plan contains a significant number of one-time or limited-term
solutions that will necessitate additional spending in future years. The combination of thesc factors
scems to indicate that the State will continue to be confronted with budget shortfalls. Early
estimates put prospcctivc shortfalls in the range of $6 billion in Fiscal Year 2005-2006 and $8 billion
in Fiscal Year 2006-2007. It remains extremely likely that substantial supplementary measures will
be needed to bring future budgcts into balance.
The effectiveness of Proposition 1 A will be tested in Fiscal Year 2005-2006 as the State addresses
its own budget shortfall.
2. Property Tax - At this time, Staff anticipatcs modest growth in the City's propcrty tax as a result of
projects that are already in process and will result in additional assessed valuation for the upcoming
Fiscal Year. The City is still faced with a potential additional shift in the amount ofthe Educational
Revenue Augmentation Fund. Consistent with the Proposition lA agreement, local governmcnts
will once again contribute approximately $1.4 billion in property tax shifts for ERAF. For next
Fiscal Year, it is expected that Dublin's revenue transfer to the state (approximately $861,000) will
remain the same as in Fiscal Year 2004-2005.
3. Building Permit Fees - In Fiscal year 2005-2006, the City expects to see construction ofthe following
private development projects:
· Enea retail project at the comer of Village Parkway and Amador Valley Blvd
· Trumark Comrncrcial
· New General Motors Dealerships
· Ulferts Shopping Center
· Tralee - Bancor Properties at Dougherty/Dublin
· Dublin Placc Shopping Center - New Retail
· Shamrock Village - Addition and Rcnovation
· See's Candies
· Dublin Honda (Dublin and Scarlett)
· Gateway Medical Offices
Even with these new projects, Staff is anticipating a fairly significant reduction in Building Permit
Fees in Fiscal Ycar 2005-2006 without the same corrcsponding decrease in Building Inspection
'1-'-1- OS 8'.1
ATTACHMENT 1
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costs. This is attributablc to several major developments pulling a large number of residential
building permits in Fiscal Year 2004-2005 which will take some time to construct and inspect. The
Fiscal Year 2004-2005 Building Permit Fees will exceed the Fiscal Year 2004-2005 rcvenue
estimate included in the budget.
4. Sales Tax - Staff does not anticipate that any of the projects mentioned in 3 above will generate a
full year or sales tax revenue. Staff does anticipate that the Trumark, Enea and Shamrock Village
Shopping Center will be complctcd at some point during Fiscal Year 2005-2006. At this time Staff
does not have the 4th Quarter 2004 Sales Tax Report, therefore it is not possible to provide the
Council with a more definitive projection of sales tax revenue for 2005-2006.
5. Booking Fees - In Fiscal Year 2005-2006 the City will not receive thc State reimbursement for
booking fees; this will reduce City revenues by approximately $60,700. However, as proposed, the
State plans to allow counties to only charge y, of the administrative costs of the booking fee to
cities. (NOTE: The Fiscal Year 2005-2006 booking fee has been calculated by Alameda County at
$222 per booking; allowing the County to pass on v:" or $111, per booking to the City).
6. SB 90 State Mandated Cost Reimbursements - State Mandated Cost Reimbursements are still in
flux and, as of the writing of this report, there is not yet a definitive answer for Fiscal Year 2005-
2006 funding. In January, the Governor proposed suspending a number of mandates (some new and
others that have been suspended for years). Although all local claims that are proposed to be
suspended have the potential to affect agencies financially, very few of the new mandates will affect
the City of Dublin. Fiscal Year 2004-2005 is the last year of deferrals/suspensions; and, with the
passage of Proposition lA, the State must either pay for mandated serviccs or suspend requirements
imposed on local government to carry out thesc responsibilities. The best information to date
indicates that estimates to be filed with the upcoming claiming cycle should be paid out in March of
2006.
7. Increased Charges for Service - City Staff is currently completing a City Council authorized fee
study to cvaluatc the City's existing fees for services. Staff anticipates that the City Council will
have an opportunity this spring to determine whether the results ofthe Study should be adopted.
EXPENDITURES
Staff has identified a number of items that are anticipated to have a significant impact on the City's
budget for Fiscal Year 2005-2006. This analysis does not include inflationary increases associated
with materials, supplies, equipment or increased costs associated with salaries and benefits for City
employees.
1. Demand for Services - The City's Operating Departments are currently evaluating whether the
City's increasing population will require expansion of services to kccp pace with the growth for
Fiscal Year 2005-2006.
2. Maintenance - In Fiscal Year 2005-2006, it is anticipated that the City will encounter additional
parks; buildings; streets; sweeping: landscaping; and tree and signal maintcnance costs, associated
with new infrastructure that is being completed in Fiscal Year 2004-2005. There will be some
additional costs associated with maintenance and operation costs at the new Senior Center. Staff is
also anticipating additional expenditures for Fire Station 16, as a result ofrequircd rcpair work.
3. Police and Fire Contract Costs - Staff anticipates increascs in police and fire contract service costs
for Fiscal Year 2005-2006. Most of the increase is attributable to salary and henefit and insurance
cost. The City is currently working with the County to review it's projections in depth.
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4. Carryover Capital Projects from Fiscal Year 2004-2005 - As covered in the Fiscal Year 2004-
2005 Mid-Year Budget Update, it is expected that approximately $430,000 will necd to be carried
over into Fiscal Year 2005-2006 for Capital Projects funded by the General Fund that were initiated
but not completed in the current fiscal year. Additionally, the City's current Five Year Capital
Improvement Program identifies approximately $3 million in projects with funding from the General
Fund which arc scheduled for Fiscal Year 2005-2006.
Staffprojects that there may be insufficient General Fund revenues to finance all the Capital Projects
scheduled for the upcoming fiscal year.
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CURRENT HIGHE:R
SE:RVICE: LEVEL SERVICE
ACTUAL BUDGET ESTIMATE:D BUDGn LEVELS RECOMME:NDE:D
2002-2003 2003-2004 __~.Qº3-2004 2004-2005 2004-2006 __~ºº~,2006
GE:NE:RALGOVE:RNME:NT ...__u.__
City Council $ 196,233 $ 260,660 $ 212,794 $ 252,910 $ 0 $ 262,910
City Manager/Clerk 740,856 628,110 827,974 916,378 11,896 928,273
Centrel Services 292,316 370,244 340,038 350,911 360,911
Legal Services 874,724 838.545 862,893 691,093 53,700 744,793
Administrative Services 9B2,222 1,381,492 1,260,334 1,443,459 113,836 1,557,095
Building Managemant 757,324 717,595 766,126 641,134 641,134
Insurance 362,023 430,405 388,272 36B,986 358,986
Elections 10,919 2,BOO 2,958 16,670 15.870
Non-Departmental 146,626 151.932 125.020 108,000 62.500 170.500
TOTAL-General Government $ 4,363,242 $ 4,961,703 $ 4,786.209 $ 4,778,641 $ 241,731 $ 5,020.272
PU8L1C SAFETY
Police Services $ 8,167,30B $ B,772,598 $ 9,057,456 $10,003,619 $ 0 $ 10,003.819
Crassing Guards 61,879 71,462 5B,800 72.263 72.283
Animal Control 164,666 197,194 232,483 266,362 266.382
Traffic Signal & Street Lighting 342,411 470,336 436.641 540,924 540.924
Disaster Preparedness 66,497 79,001 7B,769 66,413 65,413
Fire 6.213.227 7,474,051 7,453,496 B,610.2B1 8,510,281
TOT AL-Publio Safety $ 14,005,B87 $17.064,642 $17,317,646 $19,469,082 $ 0 $ 19,459,082
TRANSPORTATION
Public Works Administration $ 633,B76 $ 699,615 $ 682,798 $ 740,011 $ 0 $ 740,011
Street Maintenance 248,490 247,583 267,131 316,662 316,552
Street Sweeping 122,670 145,676 132,077 149,207 149,207
Street Tree MaÎntenanœ 86,100 147,956 143,289 124,451 124,451
Street Landscape Maintenance 769.90B 994.150 980,851 1 ,036.1B9 1,035,189
TOTAL-Transportation $ 1,860,943 $ 2,234,980 $ 2,206,146 $ 2,366,410 $ 0 $ 2,365,410
HEALTH & WELFARE
Waste Management $ 1,066,3B3 $ 1,330,666 $ 1,283.431 $ 1,407,369 $ 2,000 $ 1,409,369
Child Care 16,000 18,500 18,600 16,000 16,000
Social Services 34,427 45,935 45,936 44,927 44,927
Housing Programs 237,273 2,525.667 2,357,767 160.027 829.385 809,412
TOTAL-Health & Welfare $ 1,362,063 $ 3,920,76B $ 3,705,623 $ 1,647,323 $ 631,385 $ 2,278,708
CULTURE & LEISURE SERVICES
library Service $ 466,261 $ 653,662 $ 536,455 $ 662,730 $ 30,000 $ 582,730
Cultural Activities 121,196 136,663 118,006 136,61B 22,900 159,718
Heritage Center 92,604 114,773 104,585 126,207 16,146 141,355
Dublin Cemetary 31,341 54,66B 55,588 63,602 53,602
Park Maintenance 1,200,226 1,457,604 1,419,228 1,532,409 1.532,409
Community Cable TV 76,233 64,634 62,901 62,999 62,999
Parks & Community Services 2,393,354 2,733,475 2,623,237 2,99B,201 51,179 3,049,380
park, & Facilltie, Mana9amant $ 211.126 253,285 266,996 260,993 260,993
TOTAL·Culture & Lel,ura Sarvlce. 4,611,562 $ 5,371,054 $ 6,176,996 $ 6,742.959 $ 120,227 $ 6,B63,166
COMMUNITY DEVELOPMENT
Comm Dev (Planning & Bldg/Safety) $ 3,234,390 $ 4,434,209 $ 4,117,697 $ 6,00B.652 $ 302,663 $ 6,311,616
Enginaa'lng 1,886,275 1,944.683 1,914,016 2,22B.3B3 2,22B,383
EconomIc Development 278.983 310,116 306,426 229,671 66.666 266,226
TOT AL-CommunJty Development $ 5,399,648 $ 6,669,007 $ 6,33B,33B $ 7,468,908 $ 369,21B $ 7,B28,124
TOTAL OPERATING BUDGET $ 31,583,36~ $40.232,154 $ 39,529,967 $ 41 ,460,221 $1.362,661 $ 42,812,782
ATTACHMENT 3
SUMMARY OF HIGHER SERVICE LEVEL OPTIONS II~ 1'i!
Amount Associated Net
Cost Adopted Revenue Cost
Gønøral Government
City Manager
1. Increase Office Assistant II Hours $ 11,895 $ 11.895 $ 0 $ 11,895
Total City Manager $ 11,895 $ 11,895 $ 0 $ 11,895
Le9al Services
1. Higher Service Level Planning Projec!$ $ 35,700 $ 35,700 $ 16,500 $ 19,200
2. First Tima Home Buyer Program 18,000 18,000 0 18,000
Total legal Services $ 53,700 $ 53,700 $ 16,500 $ 37,200
Administrative Service.
1. GASB Infr..tructure Assessment $ 40,000 $ 40,000 $ 0 $ 40,000
2. Part-Time Information Systems Tech 23,636 23,636 0 23,636
3. Indirect Cost Rate Study 50,000 50,000 0 50,000
Total Administrative ServÎces $ 113,636 $ 113,636 $ 0 $ 113,636
Non~Departniental
1. Computers For Our School. Project $ 62,500 $ 62,500 $ 0 $ 62,500
Total Non-Departmental $ 62,500 $ 62,500 $ 0 $ 62,500
Subtotal - General Government $ 241.731 $ 241,731 $ 16,500 $ 225,231
Health & Welfere
Waste Management
1. Buy Recycled Paper Media Campaign $ 2,000 $ 2,000 $ 0 $ 2,000
Total Waste Management $ 2,000 $ 2,000 $ 0 $ 2,000
Housing Programs
1. Arroyo Vista Redevelopment $ 64,000 $ 64,000 $ 0 $ 64,000
2. First Time Home Buyer Program 565,365 565,385 0 585,365
Total Housing Programs $ 829,385 $ 629,385 $ 0 $ 629,385
Subtotal - Health & Welfare $ 631.385 $ 631,385 $ 0 $ 631.385
Culture & Loisure Services
Library
1. Library Materials $ 30.000 30.000 $ 0 $ 30.000
Total Library $ 30,000 $ 30,000 $ 0 $ 30,000
Cultural Activities
1. Winter Concert Series $ 3,754 $ 3,754 $ 2,000 $ 1,754
2. Arts Festival 4,146 4,146 1,025 3,121
3. Dublin Fine Art. Foundation 15.000 15.000 0 15.000
Total Cultural Activitie. $ 22,900 $ 22, gOO $ 3,025 $ 19,875
Heritage Center
1. Increase Heritage Center Director Hours $ 16.146 $ 16.148 $ 0 $ 16,148
Total Heritage Center $ 16,148 $ 16,148 $ 0 $ 16,148
SUMMARY OF HIGHER SERVICE LEVEL OPTIONS 12-pt"'tf
Amount Associated Net
Cost Adopted Revenue Cost
Parks & Community Services
1. Recreation Technician for New Senior Center $ 43,138 $ 43,138 $ 0 $ 43,138
2, Increase Clerical Support at Shannon 8,041 8,041 0 8,041
3. Teen Website 12,643 0 0 0
4. Graduate Intern for Passive Park Study 7.796 0 0 0
Total Parks & Community Services $ 71,618 $ 51,179 $ 0 $ 51,179
Subtotal - Culture & Leisure Services $ 140,666 $ 120,227 $ 3,025 $ 117,202
Community Development
Community Development
1. Senior Planner $ 258.455 $ 258.455 $ 201,700 $ 56.755
2. Permit Technician 44,208 44,208 0 44,208
Total Community Development $ 302,663 $ 302,663 $ 201,700 $ 100.963
Economic Development
1. Trl-Valley Convention and Visitors Bureau $ 56,555 $ 56.555 $ 0 $ 56.555
Total Economic Development $ 56,555 $ 56,555 $ 0 $ 56,555
Subtotal - Community Development $ 359,218 $ 359,218 $ 201,700 $ 157,518
TOTAL COSTS FOR HIGHER SERVICE LEVELS $ 1,373,000 $ 1,352,561 $ 221,225 $ 1.131,336
HISTORICAL COMPARISON OF EXPENDITURES BY PROGRAM I~~ 'lot
CURRENT HIGHER
SERVICE LEVEL SERVICE
ACTUAL BUDGET ESTIMATED BUDGET LEVELS RECOMMENDED
2002-2003 2003-2004 2003,21)9.1._ 2004-2005 2004-2005 . _..2º04-2005
..--.".....-....-......-...
CAPITAL IMPROVEMENT BUDGET
General $12,574.732 $ 2.906,039 $ 2,307,641 $ 1 ,025,815 $ 0 $ 1,025,815
Community Improvements 478,310 1.763,280 800,98B BB1,538 881,538
Parks 2,370,372 8,748,374 6,173,596 16,340,635 18,340,635
S treats 14.115,206 21,129,031 7,414.880 20,736.194 20,736,194
TOT AL-Capitallmprovemønts $ 29,538.620 $ 34,546,724 $16,897,105 $38,984,182 $ 0 $ 38.984,182
DUBLIN INFORMATION INC BUDGET
Total Dubiln Information Inc. $ 20 $ 20 $ 20 $ 0 $ 0 $ 0
INTERNAL SERVICE FUND BUDGET
Totallntemal Service Fund $ 2,344.964 $ 1,496,152 $ 1,407,203 $ 2,309,746 $ 0 $ 2,309,746
TOTAL EXPENDITURES-
ALL FUNDS $ 63,466,969 $ 76,275,050 $ 57.634,285 $ 82,754,149 $ 1,352,561 $ 84,106,710
Less Internal Service Fund $ (2,344,964) $ (1 ,496,152) $ (1,407,203) $ (2,309.746) $ 0 $ (2,309,746)
NET TOTAL EXPENDITURES
ALL FUNDS $61,122,005 $ 74,778,898 $ 56.227,082 $ 80,444,403 $ 1,352,581 $ 81,796,984
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. RESOLUT:tOlll NO. 80 - 93
. A lŒSOLtI'l':tmr OJ! 'rim an COUNC:tL
OF THE. c::rnOJ! DUBL:I:R
****************
ESTAØL.J:~o,,; A POLiCY FOR.· ~ MID. USE· OJ!' . ¡,.","¡O<KIÜ, FOØD ASSETS
WH"KBAS. the city ~ci~of the City of DÛb~in recogni~es the
importance of General Fund Reserves; and
WHEREAS, General Fund Reserves ~e an important asset .ofthe city
and it is prudent to' have .an established policy to guide ··their use;· and
WH"K...MI, typicaI.ly, General Fund monies are a discretionary funding
source which can be appropriated as enacted through the· annual budget
process; and
. 'wJ:1J:!a<.lSAS, . interest earnings· from City General FUndE!.eserves· can
prOVide an independent ~ocal revenue source; and
·WHEBEAS,· it . is. not possible to exactly predict. over time how.
econ0ø9-cconditions may .impact either the interest earnings (inccmè) or
the need. to utilize reserves to provide the ~evel of municipal serVices
deemed adequate by city Council policy; and ...' ..
.... WBEREAS, prudent managem'ent would. dictate. thð.tth;' city have a
general poH.cy for the management of its assets, including the
anticipatéd purpose of Genera1 Fund Reserves-. .. .
NOW, THEREFORE, BE ~T RESOLVED that the city Co"uncil of the City of
Dub1iri does hereby estah~ish the attaChed Po~icyfor the Management and
. Use of Genera~ Fund Reserves (Exhibit A), attached hereto and by .
reference roade a part hereof. .
HE IT FURTHER RESOLVED that City Staff ~ hereby authorized and
directed to undertake a~1administrative steps necessary to implement
said 111'01icy" and prelilent periodic reports to? the City Council_ .
l'ASSBD,Al'PROVED AND ADOPTED this 14th day of June, 1993.
A'YES:
COuhcilmembers Burton, Houston, Howard, ä.nd Ma:yorSnyd~
NOES:
None
ABSENT :
Counc:i..~memb..r
Moffatt
~b
~
. ABSTAIN:
. None
ATTACHMENT 5
... ,~' .
",
¿), d ~q(
.
BX:ti::rnr.r A
c:J:'I.'r OJ!' DtmLDI
GENERAL FmIÐ U.......VS por.:ccy
PUl!PoSE,
The'purpose of this documen~ is to formally outline the city council
poLicy of " maintaining General Fund ~"erv"s, and designating ·the
poten1::ial 'types' 'of" 1UIes ,for such reserves. Gener.al 'F'und' Reserves
ahall not be ,considered as b~ingreadilYavailabl.. for appropriations
'tOWardl;l op,eratinq. "Xpensel;l~ ""o"'?,t as :"'11ow&d tor in thi,s policy and
throughexPlioit action by the C~~ Council.
II.~ 0&" R.E~S
The amount of Gene:.:'",l Fund Rel;larvas will fluct_t.. over th...., 'l'he
city eounoiJ. :I;'''ooqnizes that there are numeroUs eVents which' oould
pJ.ac.. a legitimate demand on the reserves. "
¡WEnS", EMmmGs
1Ü.l int_est aari>.irìglil "n the Genara.1 F1,U1d R....=v.... shall aecru.. to the
'City's' Genoaral FUnd Unrel;lerved Fund'BaJ.ance, fcr appropriation by the
City Council in aooordance with 10010.1 and state J.awB, regulations end'
pol:!.oies. . . . . ,
bn.:r1lJ*Y "f'n AdCOHHODATE cr~' NEEDS
The 'city Council recogniz¿s the importanoe of maintaining flexihility
at this time sswell as in the fUture.' Proper. ~intenanoe of the
City's GeneraJ.'P'Und Reserve$ wilJ. ac:oollm1Odate a response to eoono:mi<;:
oonditions affeoting earnings on sa:!.d funds as welJ. as unanticipated
event.. whioh require an appropriation. .
P0'l1ImPr7:M. Un OJ!" 'RBSERV1'!::S
Any app:l;'opriation' o:f GeneraJ.. F1u1ð. Reserves îs subject to action by the
City council. The :following events, are the basi.., for a' policy to.
'~otect and 0="£1.1.111' plan for 'a:ny expenditure :frOI\\ General FUnd
Reserves; :.
· C.H:y Indebtedness: Reserves I\\ay be utilized to reduo.. or
elimi~tEi the need for c=ent or fUtUJ:'e debt s=vice payments.,
The,' li1!litation of, dlilit servioe as, an annual, cperating expense
al,low.. f.or available monies to be expendQÒ. for .othar publio
purposes. This shall' be oonsidered th,e highest priority for the,
, use of GeneraJ.. Fund :Reserves. '
· Bconamic Uncertainty; A prudent reserv.. oan be used' to finanoe
. :municipal services in the 'event that eoonc:m.io conditl.cn", have
deteriorated to the 'extent ,that traditionaJ. revenue sources oan
no long..r support the ...e:!::'Vices.
"~' :;.,/, t ;;, .\ ,~:' !"
~
;t~'b~
,
· 'Response to ReciUm:i=,in Rev';'nl1as: . .J:n recent years, stat..
Governilu,mt baa .taken r..venu.... which were pravlous1y ,oonsidered '100
,be 100111 revenu..... Deve1op¡nent of a" 1ooa11y contro11<¡od reVenue
source can be I1DþOrtant, "
· ,çat;aS'6:ophic LosS':. 'The City currant1y participates in.a pooled
..elf-insured 1iabiJ.ity and propftr'ty, program, A. i:::atas'trophic
eVent 3layrec;¡uir.. additional apþropri..:tions i!'I order .to attain a
fu1l recovery. '
· l"resarvat.ion oj' FtJIJ.dj; I!W ReVenue Generator: 'rhe pr..s~t1on of
General FtUtd Reserves 'provideI' revenue a'" a :resuJ.t of inveS'tlllent
inoome. ~i", is an. imþ=tant dis=etiona;:y' .1,.ncome 8=0$_
· Bconom:Lc .Dava10pme..,t .Stbnull1..: A locally controlled' funding
,source =1d. becolIIe one COJIiponent of = inveøtm!"Ilt plan, which
wouJ.d pròvide. a positive. return to the city and a public benefit.
'l'b.is ' 11stin9. is not intended to be all, iDolus1va;' however, it· is'
genera11y' ref);ective of the types of considerat.ions to be. made when
proposing· the use of, sucll funds. Proposed uses, which are: inconsistent
with this po1ioy should ~enionstrate a public bana:Ut and a fi')-ding
that it i.. in tþ.e best intêrest of the city.
RBN'I:S:IONS. .
. Revisions to' thi~ poliQY shall ba approvad'by ,the Ci~YCounc11 in tha
form 0;11 a Reso1ution.
f'SR/lN. .'i:,tn:ExbII._.~'1:!
;; I.{ Ø!tt'8"
Listing of Community Groups Requesting Funding for Fiscal Year 2005-2006
ATTACHMENTS ORGANIZATIONAL NAME:
a Drug Substance Abuse Council
· Dry Grad Night
· Red Ribbon Week
· Supplies for Substance Abuse Curriculum for Freshman PE
Classes
b Bay Area Buy Recycled Papcr Campaign
c Alameda County Green Business Program (GBP)
d Child Care Links
e Dublin Fine Arts Foundation
f Pacific Chamber Symphony
g Tri-Valley Community Television
h Dublin Partners In Education (DPIE)
Tri-Valley Convention & Visitors Bureau
J Tri-Valley Business Council
k Tri-Valley One-Stop Career Center
HI\Blld~t\GOR.II &. Objfcd'ln'\lXHIBITS ~r ATrACH(o.lIoc
A TT ACHMENT 6
r~. :.'...-,?
IIII·'¡
\ '. .'!
w~f,~i~~~"\':
DUBLIN HIGH SCHOOL 2.BTJbqC(
"THE GAEL FORCE "
A California Distinguished School
2003,1996,1992,1990
January 27, 2005
Maureen Byrne, Dm of Students
Theresa ~y. iü\!!Þ~(\I\tudents
~ofO
C \\ 'J, 1'Ì)'ù")
f'é.'ò rJ:.f\C"ð.
~SV'
øt'<~
Carol Redden Shimizu, Prindpal
Trent Kaufman, Assistant Prindpal
Mr. Richard Ambrose
. City of Dublin
100 Civic Plaza
Dublin, CA 94568
Dear Mr. Ambrose:
The Dublin Substance abuse Council (DSAC) is requesting $7,500 to partially fund Red Ribbon Week
and Dry Grad Night for the 2005-2006 school year.
$3500 will be distributed to all schools, both public and private, to help with the cost of Red Ribbon
Week anti-substance abuse activities. This amount is $500 more than last year due to incrcased
enrollment at many of our schools. $3500 will be used for the all night dry Grad Night party that
keeps Dublin High seniors safe after their graduation. Weare requesting an additional $500 this year
to help fund the purchase of supplementary supplies for our recently adopted substance abuse
curriculum in our freshman P.E. classes.
We are continually grateful for the city's generosity. Thank you in advance for your consideration.
Sincerely,
J.:%;~'
Trent ~an
Assistant Principal
DSAC Chair
CC: Carol Shimizu, Principal; Timothy Sbranti, Student Activities Director; Diana Hasenpflug,
Physical Education Department Chair
8151 Village Parkway
D~bHn, California 94568-1699
(n5) 833-3300 - Fax (9Z$) 833-3322
Attachment 6a
~
BAyROC
~
BAY AREA
RECYCLING
OUTREACH
COALITION
2£"'''b~t'
RECEIVED
CITY OF DUBLIN
FEB Q 8 2005
CITY MANAGER'S OFFICE
www.BayA,.aRfiH::y¡:linlll. 0 ql
February 1, 2005
City of Dublin
Richard C. Ambrose
City Manager
100 Civic Plaza
Dublin, Ca. 94568
Re: BayROC, Junk Mail Reduction Campaign
Dear Mr. An1brose:
Thank you for contacting our organization TCgarding your upcoming fiscal year and
funding request for the Junk Mail Reduction Campaign. In the past, the City of Dubljn
has participated in the Regional Campaigns run by the Bay Area Recycling Outreach
Coalition (BayROC)l. This coming year, we will be asking for contributions from the
Nine Counties and all of the cities within Santa Clara, San Mateo, Alameda, San
Francisco, Contra Costa, Solano, Marin, Napa and Sonoma Counties, for a regional
campaign for waste reduction in the spring of 2006. BayROC group will meet in March
to begin discussions for the 2006 campaign. Based on the success of the Stop Junk Mail
Can1paign, (over 1,500 calls and 15,000 hils 10 the website in two weeks) the committee
may continue this campaign for one more year. .
The last regional campaign was run from January 10 - 23, 2005. The target of this
campaign moved to the top of the waste management hicrarchy - waste reduction by
focusing on Junk Mail Reduction. Through the www.BavAreaRecvclini:!.org web site, the
newly created ~..&t9J:ÜunþnaiLon;[ web site, a junk mail kit, radio and print
advertising; the regional Junk Mail Reduction Campaign provided information to Bay
Area residents on how to dramatically reduce the amount of junk mail they receive. The
primary focus of the campaign is taking action to reduce waste and (be amount of junk
mail received.
Please considcr contributing $2,000 to the 2006 BayROC Regional Campaign. In the past
(2002, 2003, 2004 & 2005 campaigns), the City of Dublin has contributed $2000 each
year for the media buy portion of our campaign. Your on-going participation and
contribution is appreciated. In 2005, a total of $128,294 was contributed for the Stop
Junk Mail campaign, with $100,000 of the funds going directly to the radio advertising
1 The Bay Area Recycling Outreach Coalition (BayROC) is comprised of staff from Bay Area cities,
counties and other puhlic agencies working together to promote waste reduction and buy recycled concepts
and behaviors tlrrough rcginnat media campaigns. In the past years, BayROC has conducted the Shop
Smarr, Save Money and the Environment Too and the Buy Recycled Paper Campaign.\'.
Attachment 6b
·
o
~1Ob"ìt'
and the remaining amount for our Program Coordinator, Media Buyer, new website
design, radio ad development, print advertising and Junk Mail Kit
The advantages of City of Dublin participating in the BayRQC regional waste reduction
campaigns:
1. Maximizes limited 10eaJ advertising budgets;
2. Provides your jurisdiction with artwork and advertising, saving you the developmeDt
costs;
3. Meets AB 939 program requirements (clo~ing the loop education) with little or no
local staff effort;
4. Ensures that the public is getting the message waste reduction.
5. Buying media regioDally allows for a greater frequency of ads and longer duration of
media campaign than a city could provide individual1y;
6. Ensures a consistent, identifiable message whether people hear or see the ad at home,
in their car, or at work (which can often span more than one city or county);
7. Provides a website with past and current campaigns, including availability of sample
articles, press releases, why buy recycled information, waste prevention tips, how to
implement a Buy Recycled Program and other valuable information;
8. Ensures that your good faith effort can be shown on your arrnual reports to the State
under your public outreach and waste prevention efforts.
9. Provides a Calnpaign Coordinator, to assist your city in getting the message out to
your chamber and garbage hauler.
Your financial contribution towards this campaign will show your residents that you are
committed to making a difference in the environment and will keep them in the loop of
different ways they can take action at home or at the office to reduce waste. Should you
need additional infOffimtion or have suggestions for our futu.re campaign, please do not
hesitate to contact me. Thank you for your consideration.
Sincerely,
,-l¿¡¿,c< 'l¡,/~(Í'¡gd!j
Traci e Onstad Bills
BayROC Campaign Coordinator
4932 Sandy Lanc
San Jose, Ca. 95124
(408) 559·0899
tracie b)l1sIÚ!.shcgloba1.nç:J
www.havare;.arecvc1in \! .on~
,
. f\EOO~\~G~\.\Ñ
O\íV
Jþ..~ <¿6 '1.001j
ßEf\'S OFFICE.
c\1'I~
c?'ð Gb ?(<g
1'>-" Ak.lt
~ <1
GREEN BUSiNESS
January 24, 2005
/\]¡.'mcda COllntv (ir~en H.usin~ss Pr!)g:n~m
¡ 131, -I¡:¡rbor Hay Pllrk~\"<\y, Aramed~1 C^ 94502
Dublin City Council
100 Civic Plaza
Dublin CA 94568-2658
RE: Request for COntinued Funding - Green Business Program FY 200S /2006
Dear Council Members:
Thank you for the City's support of the Alameda County Green Business Program during past
years. Since 1996, the GBP has built partnerships, attracted state and local funding, certified
165 Green Businesses (including four In Dublin) and promoted Green Businesses to the public.
In the next year, the Program will continue these activities and increase our work with local
agencies to 'green' and certify their operations.
Our activities benefit businesses and local agencies by assisting them in environmental
compliance and resource conservation, saving them time and money and improving workplace
safety. Our activities benefit Dublin residents by giving them environmentally sound vendor
choices and helping businesses located in or near residential areas to operate compliant, clean
businesses. This year we started work with the Dublin/San Ramon Services District to certify all
of their operations. So far, their administrative office has completed the process.
The GBP is asking your City to support this partnership with a contribution of $1,500 to $3,000.
Your sponsorship enables us to forge a more positive relationship between government and
industry, increase coordination among regulatory programs, improve environmental Quality and
promote environmentally responsible consumerism. Funds for the Program will be paid through
Association of Bay Area Governments' BALANCE Foundation, a non-profit fiscal agent, tax ID
94-305-8005. The mailing address is P.O. Box 2050, Oakland CA 94607-2050.
1 have enclosed additional information about the Program. You may contact me at (510)567-
6770 with any questions.
Sincerely,
de'a. J.Evans'gen BUS. iness .COOrdinator
( \ .
. . .1t0J!ßL . ¿Wo.l\.14-
Enclosures
cc: Jl.llie Carter, Dublin City Miil!1iger's Office
Attachment 6c
L .. _ ______.
4;Ç9LQ~~ìÄ
'o/~ <(,j~'
hfff<êi:¡ \~¡\
_.j~,~. ~~'J-"º~T!,~_s:~__D~l~!:~.~~__..____.
'. Ç"1~1~~\~~"/ 1 00 Civic Plaza, Dublin. California 94568
'., /" i""I'J..
"..<J OJ>'''''
zq "b .,t
_......-~~".~-~,.....~'.,~~~~-~--
Webslte: http://www.ci.dublin.ca.us
January 3, 2005
Ms. Pamela Evans
Green Business Coordinator
Alameda County Green Business Prob'Tam
1131 Harbor Bay Parkway
Alameda, CA 94502
Dc", Ms. Evans:
The purpose .of this letter is to inform Alameda County Green Business Program of the process for
submitting funding requests for Fiscal Year 2005-2006. Requests for funding from community groups
are typically not included in the base budget for the City of Dublin. These types ofrequests are identified
as a separate budget increment above the base budget.
To be included for funding consideration, it is necessary for Alameda County Green Business Program to
submit a written request to the City Council identifYing the amount of funds requested, as well as (he
purpose of the funds. If available, pkàse include a budget of the current fiscal year along with the
proposed budget for the. upcoming fiscal ycar. .}nfonnation on the benefits of past funding from the City
would bc helpful, as well as a breakdown of the programs offered by Alameda County Green Business
Program and a description of how they benefit Dublin residents.
As you are aware, cities throughout California are having a strain on their fisca1 resources at this time,
"riven the state of the economy and the loss of significant revenues from the State of California. If you
plan to submit a request to the City of Dublin for Fiscal Year 2005-2006, please reco,,'Ilize that the City
may not be able to fund your organization at the same level as last year; therefore, please make sure you
provide complete justification for your request.
In order to meet the timeline for budget submittals, yoUr request must be submitted by February 7, 2005.
Should you have any questions regarding the budget process, please contact Ms. Julie Carter of my Staff,
at (925) 833-6605 for assistmlce.
Sincerely,
-~_,,^-ð (. . iJ::J~L--
Richard C. Ambrose
City Manager
cc: Julie Carter, Assistant to the City Manager
Area Code (925) . City Manager 833~665(1 . City Council .833-6650 . Persor¡na! g33~6605 . EconDmic Devalüprner'H 8:~3~6650
Finance 833-6640 . Public Works/Engillf.!E::dng 833-6630 . Parks 8: Community ServiC~$ 833-6645 . Police Ð~~~1·6670
Plsnning/Code Enforcement 833-6610 . Building Inspection 83~~6620 . Fire!' Prev9ntion Bureau B33-66DÔ
Printed on Racycled' PiilP~(
....
so'[)-rt
Green Business Work Plan - 2005-06
Activity/Projects - Continuous Through out the Year
Certify New Green Businesses
· Promote participation to restaurants, landscapers, automotive, printer, hotels, office/retail & others
· Work with local business groups, utilities, agencies & service districts to promote program to candidates
· Certify at least 25 new Green Businesses
· Recertify previously certified businesses when due
Promote GBP to New Industries
· Identify industries of common interest to partnern
· Participate in new standards development led by other GBPs in region (garment cleaning, dentist)
General Business Outreach
· Web site
· Newspaper articles
· Quarterly BusineSs Updates
· Promote information sharing among certified Green Businesses and candidates through certITication,
recertification. Updates, Green Dinners and other exchanges
· Support new Tri-Valley Chapter of Sustainable Business Alliance
Publjc Promotions
· Web site
· Paid advertising, public transit, publications. Yellow Pages, others
· Regional newspaper coverage of GBP
· Recognition events
· Green Festival, Earth Week, P2 Week, Second Chance Week and other activities
Secure Partner I Funder Commitment
· Update & distribute planning document for next three years
· Certify interested government/utility partner operations
· Request funding from partner agencies
· Coordinate outreach with local partner efforts (restaurants, business associations, other)
· Send Quarterly Updates
· New inspector training/orientation
· Outreach to managers/decision makers
· Recognize/Promote sponsors' involvement
· Apply for available local, state & federal grants
· Countywide recognition event
· City Council & Board resolutions
· Support/supplement local efforts & events
Participate in Regional Program
· Help shape regional outreach to public, business
· Share information with established and new GSPs (Alameda, Contra Costa, Marin, Napa, San Francisco,
Santa Clara, Sonoma, Santa Cruz-Monterey, San Diego, Humboldt, other participating or launching.,)
Alameda County
Green Business Program
31Dbq(
AkJj:
-1
GN.EEN B\JSINESS
Mission Statement
The Bay Area Green Business Program, a partnership among businesses, government agencies
and the public, is committed to encouraging environmentally sound business practices.
History I Background
The program certifies businesses on their environmental performance and promotes Green
Businesses to the public by issuing tf1e Green Business logo. To eam the logo, businesses
must comply with environmental laws and regulations, conserve resources, and .use
environmentally sound business practices. Candidates must undergo certification .
inspections.
The Alameda County Green Business Program (GBP) works closely with other Bay Area GBPs,
using consistent standards, certification processes and logo. In 1996 Alameda County started
its GBP in partnership witf1 tf1e automotive repair industry. Since then we have expanded to
include over a dozen commercial and government sectors. Nearly any business tf1at desires
certification and can meet the Green Business Standards can now become "Green".
Program Highlights and Accomplishments
Business Outreach II Certification
· 165 Cértified Green Businesses, including 14
certified utility/government/academic
operations.
· Industry-specific standards for automotive,
landscapers, printers, restaurants, hotels,
office/retail and wineries. Garment cleaners
coming.
· Web site - httD:I/'~tww.qreenbil"ca.aov
· Newspaper features, other ads/listings, and
public displays promote Green Businesses.
· Green Business recognition events.
· Quarterly Updates for businesses and
partners.
partnershios
· Strengthen œrtificationand funding
partnerships through collaborative strategic
planning, standards development and
certification.
· Work with business selVice organizations to
promote 'green' and sustainable practices,
recruit new Green Businesses.
Fundina
· Annual progrélm budget élbout $50,000.
· Funders include 10CéI1, state, regional and
federal government agencies and utilities.
Initiatives and Activities for 2005-2006
· Expand outreach to existing target industries.
· Complete standélrds for garment cleaners and
dentists.
· Update existing standélrds/checklists.
· Build On partnerships with Sustainable Business
Alliance, business associations, élßd Identify
other new strategic partnerships.
· Work with Emeryville & Albany Chambers of
Commerce and oty Programs to coordinate on
local initiatives & certify more local businesses.
· certify more government/utility partner
operations.
· Incræ5e public élwareness through regional and
local promotional activities.
· certify new businesses, and recertify
participating businesses every three years.
· Identify future target industry sectors in
collaboration with local partners.
A'arn~da County Green Business progro.m, Ja./'Ill.ary 2005
..
~2 Db .q~
8:J Child Care Links
S.erving Children & F<Jrnilies S.ince 1976
Fcbruary I, 2005
Richard Ambrose, City Manager
P. O. Box 2340
Dublin, CA 94568
Dear Mr. Ambrose:
Child Care Links is pleased to present this request for funding for the fiscal year 2005-2006 in thc amount
of$15,000. The requestedf1.¡nds are to be \Js~d to þrovide specific serviecs f()T Dublin residents including
the following services:
· Assisting potential Dublin family child care home providers in successfully comp1eting the licensing
process.
· Providing training in child development, business practice:( and health and nutrition for providers in
order to enhance the quality of care in the city of Dub!in.
· Increasing available child care resources in Dublin through participation in planning groups and
advocacy efforts. Child Care Links is currently active in regional, county, and state advocacy groups.
· Documenting changes in supply, demand, costs, and other information needed by the community.
Production of annual report and rate survey.
· Distribution of the "Employers' Quarterly" to Dublin chamber members. This quarterly newsletter
describes options and economic bene1íts related to family friendly business practices.
· Coordination of the Family Friendly Employer Award Program, which seeks to recognize a Dublin
employer each year.
· Coordination of a recognition program for Dublin ehild care providers, as they provide a valuab1e
service to children and their families.
· Educating parents about the value of quality care, informing the community about child care issues,
and providing outreach to under served local populations within the City of Dublin.
· Assisting CalWORKs participants and low-income families with eligibility for child care subsidies
and their child care search.
Enclosed is the proposed budgct for fiscal ycar 2005-2006. The Board and staff of Child Care Links is
looking forward to continuing to work with Dublin parents, child care providers and city staff. Please do
not hesitate to call if you have any questions.
Sincerely,
(;:~~~~)~;F.,----"j
&:r~1 Thompson ..
Executive Director
. .
'.', I'·'"
East County Office
1020 Serpentine L,ne, SUl1' 102
PleasantOI1, CA 94566
(92<;) 417·8731
(925) 417·8740 fax
ma i I@childcarelinks.ory
www.childC8 relillks.(]rg
South County Offke
39155 Liberty ,treet. Suile [14:>0
fremont. CA 94ó38
(510) 791·9256
(510) 713-0335 fox
North County Office
"'I!:"f'I ¡:~~;. "rHi, ("h~,,¡' "¡ . ~ rt.~~.·
Attachment 6d
Child Care Links
CITY OF DUBLIN BUDGET
2005-2006
¿3ao 1{
Current Contract
Program Grant Revenue
Program Expenses
Salaries
Fringe Benefits
Bank Charges
Payroll Service
Insurance
Professional Fees
Printing
Postage
Travel
Events & Workshops
Dues & Memberships
Telephone
Facilities & Maintenance
Equipment Rental
Rent
Total Program Expenses
15,000
9,500
3,340
15
55
60
85
115
300
50
150
125
85
75
105
940
15,000
- ....
~At iff¡
Parks and Community Services Department
MEMORANDUM
DATE: March 15, 2005
TO: Richard C. Amhrose, City Manager
cc: Diane Lowart, Parks & Community 9.¡:rvices Director
FROM: J.k John Hartnett, Hcritage & Cultural Arts Supervisor
SUBJECT:
Dublin Fine Arts Foundation-Request for Funding 2005-06
The Dublin Fine Arts Foundation (DFAF) recently sent the City a Request for Funding for fiscal year
2005-06 (attached). At the time, DFAF asked for $20,000 in support, but did not spccify the financial
breakdown of the funds.
DF AF has since responded with their projected 2005-06 budget, indicating a breakdown of the $20,000
request, as follows:
1. $ I 5,000 in general operating funds. DF AF plans to do another major special event this coming
year, as we]) as the Bray Commons Art commission and Art in the Schools program.
2. $3,750 to fund art projects at two local elementary schools. DFAF has contacted both schools,
who have exprcsscd interest in the project.
3. $1,250 for Bray Commons Art commission. The original commission of $15,000 has been
increased to $20,000 due to matcrial costs. This would bring the City's 25% contribution to
$5,000 (the City originally paid $3,750).
Attachment 6e
- ..c..
BUDGET 2005/06
35 ð¡) 1't
Prolected Revenue:
City of Dublin
Business & Individuals
Foundations
Restricted Funds (Art in the Parks)
Total projected revenue:
$20,000.
17,750.
12,000.
$3.750.
$.53,500.
EXDen ses:
Operating Expenses:
Consulting Director
Accounting & Insurance
Supplies, postage, etc.
$13,500.
3,000.
2.500.
$19,000.
"Art in the Parks":
Artists Honoraria:
Commission for Bray Commons Park:
$ 2,000.
20.000.
$22,000.
School 'Projects:
Fredericksen Elementary:
Dougherty Elementary:
$5,000.
$5.000.
$10,000.
Special Project (Planning)
$2,500
Total expenses: $53,500.
Contribution from City of Dublin:
General Operating Funds:
. Bray Commons:
School Projects:
$15,000.
1,250
3750.
$20,000.
'The original commission for Bray Commons was established at $15,000. Given the size of
the park and increase in material costs, the commission has now been set at $20,000. Based on
the commission of $15,000, DFAF received 25% of the original commission ($3,750.). DFAF is
requesting an additional $1,250 to bring the city's contribution to 25% of $20,000.
, ,
, '
"
"
31o~~
March 1, 2005
RECEIWt)
CITY OF DU"U~~
MAR 0 2 2il'>
Richard Ambrose
City Manager
City of Dublin
100 Civic Plaza
Dublin, CA 94568
CITY MANAGER'S ,,¡y'¡CE
Re: Dublin Fine Arts Foundation Funding Request - 2005/2006
Dear Rich:
In response to your letter of January 3, 2005, I would like to express our
appreciation for the City's continuing support of the Foundation's activities. 2004-2005
was a good year for the Foundation with the installation of Ned Kahn's artwork complete
in Emerald Glen Park and the Celebration of Art in Dublin with our Dublin Docs Art
cvent in August through October.
I met recently with Diane Lowart and Jobn Hartnett to discuss ways to coordinate
and improve our work with the City Staff. I was very pleased with the meeting and look
rorward to a very positive year.
For your convenience, I have attached a brief description of our organization, a
description of our 2004-2005 activities and a description of proposed activities for the
2005-2006 fiscal year. I have included a list of our current Board Members (note that
Ron Nahas retired from the Board this year after many years or dedicated service to the
community. Ron will be greatly missed.) In an effort to expand our presence in the
eonununity, we are œeruiting additional membeiõ and hope tç¡ expand our Board to at
least 8 Board Members. '
This year we are requesting $20,000 from the City in order to provide general
operating support as we complete the Bray Commons Art project, resume our Art in the
.,
~ l'b ,-r;
Mr. Richard Ambrose
March 1, 2005
Page Two
Schools program and work with Staff to develop an even bigger and better event for the
Celebration of Arts.
V cry truly yours,
¡
«7/,d>/"
MARTIN W. IND' ITZEN
President
MWVlmh
Enclosures
cc: Lynne Baer
Georgean Vonheeder-Leopold
Cindy Leung
Claudia McCormick
·,
~~ -rß
.
DUBLIN FINE ARTS FOUNDATION
Formed in 1988 as a private, nonprofit organization, the Dublin Finc Arts
Foundation acquircs significant works of fine art for Dublin's public spaces. DFAF
primarily raises funds, selects artists and commissions works to be transferred to the City.
In 1996 the first "Art in the Parks" project was dedicated at Stagecoach Park and in 1997
the "Black Pool" was installed in Alamo Creek Park. In 1999 and 2000 two more
artworks were commissioned for Mape and Kolb Parks for which DP AF in colIahoration
with thc City received the California Parks and Rccreation Society 2000 Award of
ExceUence for Neighborhood Community Life. In 2003/04, artworks by Ned Kahn and
Bryan Tedrick werc installcd in Emerald Glen Park and Dolan Park. "Dublin Does Art"
was a celebration of art in the community from August 20- October 3, 2004.
DFAF has also providcd artists for "Art in the SchooJs", created a Dublin
Sculptnre Park for the Civic Center as well as placing temporary exhibitions in the
community. More than 50 works of art have been commissioned or exhibited
temporarily at the Civic Center, in the community, in parks, and in schools since the
Foundation began.
Community involvement is at the core of the Dublin Fine Arts Foundation. For
example, for the "Art in the Parks" program Selection Committees are comprised of
rcsidents of the neighborhood surrounding each park. Models are then displayed in the
Civic Center for public comments along with a public reception for the public to meet the
artists. In past commissions, an important e1em¿nt in the artist selection was the
inv01vcment of the conm1unity in the artwork. For example, John King conducted
workshops with a summer camp held in K01h Park involving elementary school age
children in the creation of the tiles to be used in his "Dust in the Universe". Donna
Billick and Troy Corlis held an all day workshop in Mape Park open to all ages to create
handmade tiles to add to the Mape Mcmorial Park Archway. "DIe "Art in the Parks"
project was established to reach Dublin residents where they most congregate .- in the
parks. Selecting artworks that reflect and enhance the individual uses and neighborhoods
while accessible to all Dub1in residents is an important aspect of these projects.
.,
3'11Ib~(
ACTIVITIES AND PROGRAMS 2004/05
"Art in the Parks"
Dolan Park:
A Selection Committce was formed consisting of 4 members ITom the neighborhood, a DF AF
board member, a representative from the Heritage and Cultural Arts Commission and from the
Park and Community Services Cornmission. An RFQ was sent to Bay Arca artists and 4 finalists
wcre selected to creatc proposals. Models by Seyed Alavi, Caryl Castelherry, Bryan Tedrick, and
Laurel Truewere exhibited in the Civic Center lobby for 4 weeks and comments were colkctBd
from thc public. Bryan Tedrick was sclccted· and his kinetic bronze sculpture, "Dreams of
LongiDg After Nothing" was installed in thc park with a public dedication on June 7, 2004.
Emerald Glen Park:
In 2002, Ned Kahn was selected to work with the landscape architects, Carducci and Associates,
to create a sitc-specific water feature for the second phase of the 50 acre community park,
Emerald Glen Park. Aftcr much delay, "Divided Sea" was finaJ1y installed in July, 2004 and has
become a much celebrated and loved work by ilie community. The work consists of a J 00 foot
10Dg arch comprised of 60, 9-inch wide polished stainless steel plates ITom which sheets of water
flow creating wave patterns in the watcr.
Dublin Docs Art: A CelebratioJ1. of Public Art"
August 20 -Octoher 3,2004
The cvent celebrated the community's commitrnent to placing art in public spaces by inviting
artists to participate whose works have been commissioncd or exhibited inthc past:
Exhihitions:
Art at the Cmssings: Large-scale outdoor sculptures by Dan Dykes, Robert Ellison, & Bryan
Tedrick at Hacicnda CrosslllgS.
Art at the Dublin Civic Center: Artworks by Ray Bcldner, Donna BjJlick, Ned Kahn, Johanna
Poetbig, Ned Smyth, Yoshio Taylor, and Pcter Voulkos in tbe rotunda ofthe Civic Center.
The Photo Album: Art in Real Life: Jon Rubin created a temporary project involving members
of the community. Rubin selected snapshots from family photo albums that were enlarged and
then displayed on those families' lawns.
Programs:
Art at the Movies: "Rivers & Tides" at the Dublin Library Monday evenings during the event.
Youth Making Art at the Crossings: Daniel Galvez & John Wehrle creating a mural with kids.
Plein Air Paint Out at the Crossings: Community members in an afternoon of making art.
.
LfO'b ~t
PROPOSED ACTIVITIES AND PROGRAMS 2005/06
"Art in the Parks"
Bray Common Park:
'This new park will be dedicated June, 2005 and at that time, a Selection Committee will
be formed to begiD the proccss of commissioning an artist to create a work for the park.
As the park is in a new development, the Foundation and the city view the selection and
commissioning of an artwork as an opportunity to bring together new residents to help
creatc a new community. Thc installation of art in Bray Common Park will complete thc
"Art in the Parks" projcct.
. "Art in thc Schools"
In the past, the FoundatioD has worked with the Dublin Unified School District to providc
an artist to work with studcnts to crcatc a unique artwork f(Jr the entrance to eight schools
in Dublin. Two (J]ementary schools rcmain without art and the Foundation will work
with both to create a unique entrance to each of the schools.
'''Event'':
Because of th(J success of thc "Dublin does Art", the Foundation is in the beginning
stages of planning another 6 week long evcnt for Spring, 2006. The Foundation is
planning to collaborate with otber arts organization in the aTea to create a regional event.
"
q\~4't
BOARD OF DIRECTORS
presidcnt:
Martin W. lnderbitzen, Attorney at LaW
7077 Kol\ Center ParkWay, Su.ite nO
Pleasanton, CA- 94566
Treasurer:
Qcorgean V or¡]weder/Leopo\d, CP A
6\\88 Map\e Drivc
Dublin, CA 94568
Directors:
cyndy Leung, Education Advocate
7904 Jade Circle
Du.blin, CA 94568
Claudia McCOrn:llck, City Council Member
7170 Emera\d Avenue
Dublin, CA 94568
Rona\d N:ilias, Real Estate Developer
100 Bates Blvd. suite 200
Orinda, CA 94563
E;<._Offwio:
LyDIle Baer, Consulting Director
1020 Union Street #2
san Francisco, CA- 94133
~
Pac.Ýf
Chamber8ym¡hJny
Richard C. Ambrose
City Manager
City ofDublîn
100 Civic Plaza
Dublin, CA 94568
lft'b '!f('
RECEIVED
_CITY OF DUBLIN
FEB 0 4 2r0~
CITY MANAO¡;;¡f.. ~¡ '.....;February 3,2005
Dear Mr. Ambrose,
Pacific Chamber Symphony respectfully requests that the City of Dublin consider a $7,000 grant
fur the fiscal year 2005-06. This 30",1, decrease in our grant request is the result of the discussion
at last year's City Council session; that over time the program become less dependant upon City
funding and that interested council members help us secure funding from other sources. This
program began as a. partnership between the Pacific Chamber Symphony, the Dublin Unified
Scbool District and the City of Dublin. With your help additionaJ partners would make the
program stronger and sustainable over the long tenn.
Funding from the City of Dublin last year has enabled the Symphony to present its program of
live classica.I music in all five of the Dublin public elementary schools. Our professional
musicians present a. total often concerts: two for each school so as 1D cover the entire pubic
school district. Each teacher receives prep1l11ltofy materials in advance oillie performances to
enhance the concert experience. Following the concerts selected classes receive visits rrom the
Maestro to further explore concepts introduced in the assembly setting.
As this successful progmm to provide musica.I introduction and education to Dublin elementary
. school students continues students build on their past experiences. Eachyear they are introduced
to a new basic musica.1 concept and as the childten cycle through the elementary school years they
will gain both a vivid introduction to and undeManding ofhow c1assica.1 music is made.
Developing these skills will help provide a lifetime of appreciation of music.
The encloaed attachments include the program description for the schools and the project budget.
Sincerely,
'l
j¿ß
Lawrence Kohl
Music Director
Cc: Julie Carter
1155 EosI; 14'" _ Sutle 215
$In l......lIro, CA 94'IiT7
p 51 0.352.3945" 51C1.352.3947
114 S.nsome street. SUIte 825
san Fta_o, CA 94104
p 415.989.6672 F 415.IlOO.6873
6834 Gort1Ind Court
_nIon, CA 94588
p 925.484.9783
p.clflcc""1II ...r..ymp.... ny. ..rg
Attachment 6f
1.f'3"b~ g
Pacific Cbamber Sympbony
Overview of Educational Program for Elementary Grades
Music in school:jacilitating a child's capœ;ity for discovery and mental growth.
L Why is music helpful in the classroom?
· It engages the wbole child and stimulates integration of left and right
brain; process and goal driven learning.
· It facilitates sensory learning and otTers opportunities to link learning
styles.
· It honors individuality and expression.
· It establishes a space for reflection in life, in school and in the community.
2. Best practices:
Most theorists agree that music is best learned through recurring sensory
experiences that provide both variety and repetition. Next, concepts that
categorize elements in music and help students develop awareness (''Ear
Training") are introduced. This teaches students to identify musical concepts as
they listen. Also, students should be encouraged to develop individual musical
opinions and preferences, as a first step to establishing a relationship to music.
3. Curriculum:
The following package is designed with respect to the teleological considerations
outHned above. Each year the curriculum takes on a specific musical concept with
a corresponding musical ensemble. As children learn about the basic concepts of
music (rhythm, melody, acoustics and timbre, harmony, form, style, etc.)
throughout the elementary grades awareness, understanding and discerning
appreciation .are developed.
. The program has two parts:
» Small Ensembles:ba..dc musical conœpts and Iww elU!h instrument
make~ its unique sounds
This program goes beyond a simple exploration of what different
instruments look like and the instrumental families they belong to, to an
in-depth presentation through accessible classical music, demonstration on
how each instrument really achieves its unique acoustical profile and the
. ClQJloration of a basic musical concept. Thus over a period of several years
the student will learn about what musically makes rhythm, melody,
harmony, texture, etc. This ensemble consists ofthe five orchestral and
band instruments children are most likely to choose: violin, cello, trumpet,
clarinet and flute. In various combinations they produce a compelling
blend of the individual voices. The members of the .ensemble have literally
done thousands of concerts for kids and have led assembly organizers in
our feedback reviews to give rave accolades. This assembly is supported
by a comprehensive educational package that covers music teaching
theciry, developmental milestones in children's relationship to music, class
projects and activities. It also contains the opportunity for each student to
create artwork or write a letter describing the concert. This is a proven
method reinforCÎng the meaning and joy of the musical experience.
:¡;. Maestro's Classroom Visits: Creaúng the spaeefor individual response
Following the small ensemble visit, the Maestro will visit the selected
elementary classes for a more personal exploration, reviewing the
ensemble introduction to instruments and the student's individual
responses to the instruments. Concepts are identified; values are attributed
to sounds and children are led to articulate personal preferences. The
Maestro helps the students frame those .interests into "ways of listening"
for the full orchestra concert, launching the practice of "ear training" a
fundamental mechanism in the study and appreciation of music.
YL.\D() ~ß'
Pacific Chamber Symphony
Educational Program for Dublin Schools
10 s.mall ensemble concerts for the elementary schools (2 back·to-back for each of the 5
schools)
Maestro Kohl meets with third graders at each school to follow-up on the quintet
perfonnances and to stimulate sign-ups to join the school music instrumental program.
45 Db q(
·
Pacific Chamber Symphony
Dublin Educational Program Budget
2006
Income
City of Dublin
PCS General Operating Budget
Total
Expense
Artistic and Program
Coordination! Administration
Production and materials
Total
4~Dt" ~
$7,000
~
$11,500
$ 8,750
2,000
750
$11,500
ECEIV
CITY OF DUBLIN
FEB 1 7 l005
CITY MANAGER'S QfFICé
February 15, 2005
Richard C. Ambrose, City Manager
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Dear Mr. Ambrose,
On behalf of Tri- Valley Community Television, TV30, I am pleased to submit this
funding request to the City of Dublin in the amount of $58,032. This request is for the
2005-2006 Fiscal Year. ..
The funds will be utilized to maintain Tri- Valley Community Television operations on
Channels 28, 29 and 30, and to provide public education and government programming
consistent with the station's mission to "enrich the communities through local television
communication." The amount requested is derived from a formula based on 9,672 current
DubJin cable subscribers, at the rate of 50 cents per subscriber/month.
A copy of the Tri- Valley Community Television budget for FY 2005-2006 will he
provided to thc City of Dublin upon adoption by the Board of Directors, anticipated for
May 2005.
Thank you for your favorablc consideration of this request If you have questions, or
would like additional information, please contact me at the number listed below.
Tli-Valley Community Television
. 4663 Bernal Ave., Ste. B . Pleasant
Attachment 6g
4<6 Pb'tß
Dublin Partners in Education
PO Box 2307
Dublin, CA 94568
925.828.2551 x8024
925.803.9746 fax
DUBLIN
PARTNERS IN
EDUCATION
Feb=ry 3, 2005
RECEIVED
CITY OF DUBLIN
FEB 0 3 2005
CITY MANAGER'S OFFICE
Mr. RichaId Ambrosc
City Manager, City of Dublin
100 Civic Plaza
Dublin, CA 94568
Dear Mr. Ambrosc,
Thank you for the opportunity to bc considcrcd by the City of Dublin for funding. I am
respectfully submitting a gr,,,nt application on behalf of Dublin Partners in Education.
Ovcr thc last ycar DPIE is proud to have impacted thousands of students with priceless
programs provided through thc support of "good neighbors" like the City. Wc work closely
with the District to cnsurc that all funds and otheI community resourc;cs work towaId
making Dublin schools the =viable school district in thc Tri· Valley area.
I look forward to our continued c;ollabop"tion to bring academic excellence to Dublin
schools!
z:
Pamela Glynn
Executive DÌIector
CC: Mayor Janct Lockhart
Dublin Partners in Education is a non-praflt foundation dedicat,
mutually heneficial busine~·.!J and education partnerships in
maximize community re.wurce.'-jor the students of ¡he Dublin Unifle
Attachment 6h
DUBLIN PARTNERS IN
EDUCATION
.._n___.___......._..."..""·"'·' ,,,.,_,..,,"_'._.."'_,._..__._.._________,_.,,._,~'"~',,.,^",'.","..."."'...."".....------.---.-
CITY OF DUBLIN GRANT APPLICATION
I'R.EPARED BY PAMELA GLYNN
FEBRUARY 2005
o
DUBLIN
PARTNERS IN
EDUCATION
Li'\'?J1(
.---. ..--.-..----..-------.......-.....
....---.--.---.---...--
Table of Contc=nts
. ......-......-----.---......-..--....
.. --.....-.-----..--..-...-........
Grant Application Summary .............__...._____........................... 1
M'ission.....,.............,... n...'....... n. .... ...n., n '___no n. ,,_.. .....,............... 2
Executive Summary ...................................................._____..__..... 2
Statement of Functional Expenses__.____.................................. 4
Purpose of Grant ...___....._____________...__......................................... 5
DPIE Calendar Of Events .....................................___..._____....__ 6
. .-...---..-.----..--.
... ....---.---....-.--.........-....
5%'ftt
.... . -.....-.-.-.-.-.-.-. ".
·.-.....".--...------..-.-,
-.-..-.-..-.---.---.-......
....... .........- -.--------.......".-
. ....--.-------....-"....--...
.--.--.-.-.........
.. ..-.-....-..--..-..---...-...-..
GRANT APPJ.ICATION SUMMARY
..........-....-.-.---.-.-.--..-...
Of."garÜzation:
Amount of Funds Requested;
Purpose of Punds:
N on Profit Status:
Dublin Partners in Education
Pamela Glynot Executive: Director
PO Box 2307, Dublin CA 94568
925.828.2551 x8024
$12,500
Operational Expenses, Scholarships and Teacher Grants
501 (C) 3 Corporation, Tax ID 94-3207780
1
Þl~ 1(
G2~ '0/6
.-.-.-.."......-.-.-..
-.--..--.----.----.-".-.....
. . ............._."._.________uo....
____.._____.____..._____..n .
MISSION
TO FOSTER MUTUALLY BENEFICIAL BUSINESS EDUCA TION PARTNERSHIPS IN
ORDEIl TO MAXIMIZE COMMUNITY (lESOUIlCES FOR THE STUDENTS OF THB
DUBLIN UNIFIED SCHOOL DISTIlICT
__".._.__...__.____._n___.___._...... ,.,
.._._.,..__,__~__________.'__".m".'.'_"
...._--~-----_.,._---'--,....
. ...-.....---.---..---------.."...'.0."..
. . . u__...____._.__._.__.__.''''.
..-.....---...-------..--..
EXECUTIVE SUMMARY
-.-..-------......-
. . --.--...-.-....--.-----.----.-----..-.....
..._------------"...
In its second decade of operation, DPIB rcmains an effective and .tablc organization with a
n-.i"ion to bridge the gap between the <chools and the community by crearing programs that not
only fund enhancement to school programs but offcr community members many way' to get
involved.
The quality of education dcsircd by residents of Dublin far cxceeds the vety b.,ic education
funded by the State. !)PIE seeks ro hdp the Dublin Unified Schnol District bridge the gap in the
type and quality of program. offered to the students.
The programs funded by DPIE bencfit the 5,000+ students of the Dublin Unified School
District. For our current Fiscal Year r /04 - 6/05) the following programs have been or will be
funded by DPIE;
· Primary Inrervention Program at the elementary levd that addresses the need. of
children who require a litde extra attention to be successful studenr,
· Elementary Science Fun Fair at all elementary schools to hdp young children
foster a love for ~cience and experimentation
· Marquee or other Major Gift to Fallon Middle School
· Vocationat Menroring Program at Dublin High School to expose students to
local professionals and help them refine their career goals
· PeaceMakers character devdopment program at the elementary levd to reduce
bullying and teach all children conflicr-resolution ,kills
· Exploring the Real World -literacy program based on non-fiction
· Write With Might, a multi-school collaborative program that provides staff
training and curriculum materials to increase student writing proficiency
· Funding for the Winter Concert Series at both Dublin High and Wells Middle
School
2
;~b"f'
· Student Art Auction whieh fund. high qnality supplies, guest arti.t, and 5howŒ,es
the work of our young artist' to the community
· Academic Scholarships for seniors graduating from Dublin and Valley High
Schools (4 given at the end of the '03/'04 school year)
· Art Scholarships for .eniors graduating from Dublin and Valley High Schools (2 to
be given during the '04/'05 .ehool year)
Dublin Fanners in Education enjoys a close working relationship with the Dublin Unified
School District. All programs funded by DPIE must support ooe or more of DUSD', Four Bold
Initiatives; which were created to açhieve world-class status in our schools.
DUSD FOUR BOI,D INITIATIVES,
· Develop and implement strategies aod program. designed to provide srodents and
other stakeholder group> expanded opportunities for learning. All srodents will
be life-long learners and demonstrate an appreciation of learning.
· Create state-of-the-art learning centers by developing safe, modem, well-
equipped school facilitics that fully support 21" ceorory educational programs.
· Establish effective communications and pannerships with all stakeholders by
implcmenting strategies to enhance communications between and amoog all
.takebolder groups. Build partnerships that will enhance thc cducational experience
for all students.
· Achieve the goal of 100% safe schools. No violence, no drugs, no hate crimes, nO
sexual harassment. All ,tndents will feci physically and emotionally safc.
3
SY-t ot'tt(
.-..--.- '''.-.........-.....
..... -..-.-...-.-.-...-----.------.--..."'-.-........
....."..---------------..--.--...- ,.
STATEMENT OF FUNCTIONAL EXPENSES
...-.----..--.----------..--....-........--- -....
..__......_._.___"._m___.________._...
.-"..."....-."...----
DPIE P&L 4 year. Statement of Functional Expenses
Actual Actual Budget Projected
Revenue 7/02 - 6/03 7/03 - 6/04 7104 - 6/05 7/05 - 6/06
Student Art Auction $25,330 $33,031 $37,500 $ 39,000
Golf Tournament $38,753 $26,042 $37,326 $37,000
New fundraiser TBD $1,000 $10,000
Fireworks $16,500 $48,898 $55,318 $55,000
Donations $23,327 $24,898 $25,000 $27,500
Grants $24,500 $11,081 $15,000 $15,000
Gross Revenue; $ 128,410 S 143,950 S 171,144 S 183,500
Direct Fundraising Expenses;
. Student Art Auction $12,341 $13,455 $ 16,000 $ 16,000
Fireworks $32,898 $ 34,077 $ 35,000
Golf Tournament $21,632 $11,312 $ 13,621 $ 14,000
Marketing $ 268 $ 1,901 $ 4,000 $ 4,000
Total Fundraising Expens8 l; $ 34.241 S 59,566 S 67,698 S 69,000
Nítt Ravenu.: S Ø4,169 .$ 84,384 S 103,446 $ 114,600
Operating Expenses -
Programs
Teacher Grants $ 14,008 $ 17,280 $ 20,000 $ 22,000
Music/Scholarship/Etc. $ 4,525 $ 3,850 $ 12,500 $ 17,000
Mentor Program $ 600 $ 1,000
Total; S 18,533 $ 21,130 S 33,100 S 40,000
Operating Expenses.
Administration
Payroll $ 60,323 $ 44,992 $ 49,500 $ 52,000
Supplies $ 1,171 $ 1,908 $ 1,500 $ 1,700
Postage $ 595 $ 1,062 $ 2,000 $ 2,200
Bank Fees $ 1,325 $ 1,931 $ 1,500 $ 1,500
CPA $ 1,400 $ 1,200 $ 1,200 $ 1,200
Insurance $ 2,798 $ 3,862 $ 2,000 $ 2,200
Misc, $ 360 $ 999 $ 3,500 $ 3,500
Total: S 67,972 S 55,954 S 61,200 S 64,300
NíttlnçOmÏl: S 7,664 $ 7,300 , $ 9.146 $ ·10,200
I "Retpmto $t!IdÏlI\t" Ratio: 211'%" U'It, 32% 31'%1
(pròg"ms I Net Revenue) '..'. ",;
,
.. THROUGH SOUND FISCAL MANAGEMENT, DPIE IS PROUD TO HAVE BEEN
ABLE TO INCREASE THE "RETURN TO STUDENT" RATIO (FINANCIAL
MEASUREMENT OF PROGRAMS FUNDED) YEAR AFTER YEAR IN A TOUGH
ECONOMY. ..
4
551() 0/(
. ...._.__..______ ... .___.___n____...___..____.._._.."._.....'" ...,._
. ..... ...--..-----------------.-----....".....
PURPOSE OF GRANT
,·__·"u"__·_·,·___________·___··__·___·········.._ ..,.
......-.-.--------"..-.--..-.-.-
A financial grant from the City of Dublin would serve DI'IE in the following ways:
· Make additional funds available for our Teacher Grant Program and the Student
Scholarship Fund.
· Fund the development of partnerships for administrative-intensive ptograms such
as the Mentot Program, Principal for a Day, and relationship building with local
businesses.
· Provide operational expenses required to manage the volunteer recnritment and
coordination of the Mentor Program and the Science Fun Fair.
· COVC! c:xpenses associated \V'Ìth accounting, web maintenance; general 1narketiog
and community visibility activities required to maintain a positive presence_
...-"--.......---..-------.-.---------..--.....
.. ......u.._.____.________.___.__....
A grant from the Ciry if Dub/in would signify to the residen~r that edu,ation is important to the
who/, city, not just porents, and demanJtmt' ¡he benefits to a// residents if Dublin, not just
J'ludenls.
.-.-...-...-------.-....-.-.-.
-.-----.-.-.--
Upon receipt of a grant, DI'JE Will be happy to provide recognition and acknowledgement to the
City of Dublin in the following way"
·
Press release to local news publications and each schQol's newsletter
·
Logo On quarterly DPJE new,letter, wcb,ite, brochure and other materials
where possible
·
Recognition at Scholarship Award,
·
Publie check presentation at either City Council meeting and/or nUSD Board
Meeting, both broadcast On CTV30
5
,
5LÞfò 1'1
.
-.----.-.--.---.--,.."-----.-.------,..--.-,,. -
. n. ...........___n.._._______._.._____..._._.._...
DPIE CALENDAII OF EVENTS
-..-........".....-.,....-......-...
.. .. .....---....."".--.-.-...".---....-.-----..----.--..-...-..-.-..---....--.., .--...
~I
PliO GRAMS FUND liAISING MARKETING MANAGEMENT.
-.-.--.-......,. .-........... '" _m_ -..-..----.-------- --...--,,-.. . ...".
July · Mentor Recruitment · Fireworks · · CPA review of books
August · Mentor Recruitment · Patron Donor · Patron Donor · Advisory Council
Camoaion Campaign · CPA review of books
September · Mentor Training · · Dayan the Glen · CPA review of books
· 'State of the · Fall Newsletter
Schools' Address · 'State of the
Schools' Address
· Golf Tournament PR
October · Mentor Breakfast · GolfT ournament · Golf Tournament PR · CPA review of books
November · Mentor Breakfast · · · CPA review of books
· Art Supply Funds
oranted to schools
December · Job Shadow · Membership Drive · Winter Newsletter · Mid-Year Budget
(Winter Newsletter) Review
· Discount Dining · CPA review of books
Card Sales
January · Mentor Breakfast · Discount Dining · Wine & Dine PR · CPA review of books
Card Sales
February · Mentor Breakfast · DPIE Wine & Dine · Wine & Dine PR · CPA review of books
· Sciance Fun Fair · Discount Dining
· Princioal For A Dav Card Sales · Report to Dublin ðiiY
March · Mentor Breakfast · Discount Dining · Spring Newsletter
· Teacher Grant Card Sales Council
Applications · CPA review of books
· Student Art JudQinQ
April · JobShedow · · Student Art Auction · CPA review of books
· Student Art Awards PR · Report to School
Board
May · Mentor Breakfast · Student Art Auction · Student Art Auction · CPA review of books
· Teacher Grant PR
Awards · Teacher Grant PR
June · Scholarship Awards · · Summer Newsletter · CPA review of books
· FYOs.-06 Plannino
..
6
·
Þ1 "
Ple.asanton . L1verm~
Dublin· San Ramoll
/~
Q
January 7, 2005
Mr. Richard C. Ambrose
City Manager
City of Dublin
100 Civic Plaza
Dublin, CA 94568
CONVENTION & VISITOR'S
BUREAU
HeM AND VIDEO COMMJSSTON
RE: FUNDING REQUEST FOR FISCAL YEAR 2005-2006
Dear Mr_ Ambrose:
We recently received your letter explaining the process for submitting funding requests to the City of Dublin for
Fiscal Vear 2005-2006. In that letter, you state that the deadline for requests is February 7, 2005.
However, the Tri-Valley Convention & Visitors Bureau's budget process mandates that three distinct groups
sequentially review and approve the budget prior to its submission to our funding cities:
I. The Tri-Valley CVB Finance Committee
2. The Tri-Valley CVB Board of Directors
3. The City Managers and Economic Development Directors from the cities of Dublin, Livermore,
PleasantoTI, and Si:D1 Ramon.
Historically, these budget revi~w and approval meetings occur during the month of February, with final submission
of the budget happening the.tïrst week of March. We understaJld that your timeline has changed to accommodate
your budget cycle needs and want to provide you with our budgc-l request in a timely manner.
For your planning purposes. we anticipate that our Fiscal Year 2005-2006 budget request will remain very close to
last fiscal year's request of$56,555. This number is contingen~ however, upon review and approval of the three
group mentioned above. We expect our final Fiscal Vear 2005-2006 budget to be approved witbin 60 days and wil1
provide the City of Dublin with a copy of it and its complete justification in that time.
Thank you for your understanding and patience. Please contact me with any questions or concerns. We look
forward to continuing our partnership.
~b.
ExecutÎve Oi . r
cc: Janet Lockhart, Mayor, City of Dublin
George Zika, Vice Mayor, City of Dohlin
Kasie Hildenbrand, CouncHmember, City of Dublin
CI.audia McCormick, Councihnember, City of Dublin
Tony Oravetz, Cooncllmember, City of Dublin . . ...
Chris Foss, Economic Development Director, City of Dublin
Mark Bolton, Board Treasurer, Tri-Valley Convention & Visitors Bureau
Julie Robey, Board Chairperson, Tri-Valley Convention & Visitors Bureau
Attachment 6i
260 Main Sir"", P"""nlon, CA 94566 . ToI; (925) 846·8910 Fax;
http://www.TriValleyCVB.com-
6~JQ'1t
March 4, 2005
PICU::>luHon .. Livcrrnort:=
Dublin II Sal1 R~l.'m( n
Mr. Richard C. Ambrose
City Manager
City of Dubl.in
100 Civic Plaza
Dublin, California 94568
;EIVED
Of:: DUBLIN
MAR 0 3 2005
CITy ..",¡'lAGER'S OFFICEoNVENTION & VISITOR'S BUREAU
FILM & VIDEO COMMISSION
RE: Funding Request for Fiscal Y car 2005-2006
Dear Mr. Ambrose:
The Tri-Valley Convention & Visitors Bureau's budget request from the City of Dublin for the
upcoming fiscal year beginning on July 1,2005 is $56,555.00. This number, which is identical to our
budget request for last fiscal year, equates to 12% of the $471,291.00 requested from our four funding
cities, As a reminder, each city's share is based on the number of hotel rooms in each city divided by
the total number of hotel rooms in the four funding cities. The remaining budget will be derived from
membership dues ($66,000.00), projected program income (ticket sales, booth sales, newsletter inserts,
etc. totaling $18,100.00), a small amount from Capital Reserves ($28,000), and a grant requested from
the County of Alameda ($20,000.00).
Projected Economic Impact and Benefits
The budget proposed is designed to implement and manage the sales and marketing of the Tri- Valley
region, which provides additional revenue to the four cities that they would not have without CVB
support services. In this fiscal year-to-date the CVB has generated 98 Sales Leads resulting in 49
confirmed bookings (2,418 room nights) representing a projected $972,036.00 in generated revenue to
the valley.! In this same period the CVB has also generated 62 Group Event Sales Leads resulting in 18
confirmed bookings (1,995 attendance) representing an additional $181,545.00 in generated revenue.oo
Additionally, the CVB brought a large event (6'~ Annual Californi.a Independent Film Festival) to the
Tri-Valley area resulting in an extra $86,400.00 in Event Attendance revenue.' Combined, these three
areas represent a total of $1,239,981,00 in economic impact back to the cities of Pleasanton, Livermore,
Dublin and San Ramon in this fiscal. year-to-date.
! This number is based on total room nights multiplied by 1.5 people peT T"Om mulliplied by average spending generated per
day ($268). Formula updated by CVB Board in January 2005. SouTces; IntemationaJ Association of Convention & Visitor
Bureaus (IACVB) Foundation, Travel Industry Association of America (Travel Price Index), U.S. Department of Labor,
Bureau of Labor Statistics (Consnmer Price Index). See attachment "Convention [neome Survey" for breakdown of costs.
. The creation of a Group Eveuts Sales Lead is a complimentary service pT<>vidc"<1 by the CVB to those people looking fOT an
event locaûon and event services (restaurants. caterers, event facílíties. wineries; florists, DJs, etc.) that do not require
sleeping nx,ms. Wi!h!he Board's approvaJ, the CVB began soliciting and trncking GESLs in August 2004. Based on
attendance mUltiplied by $91.00. Soun;e: International Association of Convention & Visitor Bureaus (IACVB).
f A new category to capture day trip spending by visitors in conjunction with CVB sponsored events and/or even!, hroughlto
!he Tri-Valley through the efforts of the CVB. Past examples indude the ShTiners, the Professional Women Bowlers
Association, and other citywide events. With the Board's approval, the C"'VB began tracking Event Attendance in October
2004. Based on Day Trip Spending ($60) x Day Attendance. Day Attendance '" Total Attendance - Room Nights. Source:
Western Association of Convention & Visitor Bureaus (W ACVB).
5PfiQ .df<g
Tri- Valley eVB FY 05-06 Program Budget Letter Page 2 of 5
Projected Economic Impact and Benefits (Continued)
For Dublin, the CVB generated 70 Sales Leads fiscal-year-to-date resulting in 12 confirmed bookings
(369 room nights) representing a projected $148,338.00 in revenue, The CVB has also generated 41
Group Event Sales Leads for Dublin resulting in 4 confirmed bookings (205 attendance) representing an
additional $18,655.00 in generated revenue.
Additional, qualitative benefits of affiliation with the CVB include increased "brand recognition" of the
Tri- Valley region through advertising and promotional efforts and press coverage, as well as numerous
member benefits - promotion in the annual Visitor Guide; free listing in collateral produced by the
Bureau; representation at all trade shows, sales events, and promotions managed by the CVB; a visitor
center to display member brochures and flyers; networking opportunities with industry professionals to
enhance the members' bottom line; inclusion in continued marketing and promotional programs; and a
free listing and link on the CVB web site. The Tri-Valley CVB has also partnered with the LivelTIlore
Valley Winegrowers Association in its "Experience Livermore Valley Wine Country" campaign. For
your reference, I've attached copies of our most recent advertising, promotioual pieces, and press
coverage, as well as a list of industry events and tlllde shows the CVB has attended.
Alternative Funding Option Being Explored
The CVB appreciates its funding cities' continued support but realizes that alternative funding sources
need to be explored to ensure the organization's long-tenn viability. It is important to note that the CVB
is actively pursuing the formation of a Tri- Valley tourism business improvement district. The creation
of a new multi-city district and assessment on rented room nights would provide the CVB with a self-
funding model and alleviate the cities' of their current level of funding obligation. As an example, if a
$1.00 assessment were placed on each rented room night from Tri-Valley properties, and a conservative
occupancy of 50% is factored in, the dollars collected would amount to more than $700,000. Our hope is
that this funding mechanism would be in place for fiscal year 2006-2007 (beginning July 1, 2006), with
collections starting January 2006 to provide a six-month reserve offunds to begin the new fiscal year.
Introduction
Per requests from our funding cities, and to better demonstrate where city funds are going, a program
budget has heen created detailing our expenses for services in the following three programs:
1. Membership & Events
2. Sales & Marketing
3. Program Administration Support
The program budget for Fiscal Year 2005-2006 includes a comparison to Fiscal Year 2004-2005.
Where applicable, I've added comments eXplaining changes versus last year's budget.
~D~q'l
Tri -Valley CVB FY 05-06 Program Budget Letter Page 3 of 5
Membership & Events
As its name suggests, this program covers programs and services related to membership and the events
hosted by the CVB.
"Hosting Events" is the largest portion of this program's budget, which has remained consistent with last
year's budget number. Because two of our four events also have ticket and booth sales, we have
historically been able to generate income to help offset the additional costs, as we expect to do again
next fiscal year with an estimated $18,100.00 in projected program income. Our events provide current
and prospective members with wonderful networking opportunities throughout the year, a chance to
learn more about the CVB's services, and allow the CVB to partner with other local organizations
(Chambers of Commerce, etc.) on regional events. In January our largest event, the Tri-Valley Regional
Mixer, was a huge success with record attendance of 630.
The "Board Retreat" budget has remained nearly the same. This year we continued to "keep it local" to
help offset additional costs. By using a member facilitator and venue/caterer, we also helped provide
economic support back to our own community. My plan is to do the same next fiscal year. Following
discussion at the Retreat this year, the Board identified its top four areas offoeus, which have been
reflected in the budget structure:
1. External ~ Sales & Marketing
· Ideas for additional business including Wedding and Motor coach Tours, niche
marketing, and continued Wine Region marketing
2. Internal - Membership
· Promotion/education of benefits of CVB membership, Member-to-member business
3. Politics/Education
· Educating Council/mayors on CVB, Documentation/reporting results of CVB
4. Alternative Funding Options
· BID Formation, Review CVB Membership Fee Structure
The "California Independent Film Festi val" is a CVB-sponsored event held late Fall in the Tri- Valley.
This year the CVB partnered with the Livermore Valley Winegrowers Association, CVB member
wineries, restaurants and venues, the Livermore Chamber of Commerce, and Livermore Downtown to
bring over 1,500 visitors to our region to enjoy the best in independent films, great food and wine, and
area attractions. It also brought lots of celebrity star power to town, from Star Wars's Mark Hamill and
TV's Cathy Lee Crosby, to Marty Ingels, Shirley Jones and Rich Little honoring their friend,legendary
actor Tony Curtis, with a Lifetime Achievement A ward. As a result of our efforts, we received lots of
favorable press, which increased awareness of the Tn-Valley area and Livermore Valley Wine Country,
as well as over $86,000 in economic impact. As this event has grown in scope, we've upped the budget
number slightly.
The budget for "Membership Solicitation/Maintenance" has remained fairly consistent, though we've
created a new category called "Local Membership Trade Shows" to capture costs associated with
attendance and exhibition at community and Chamber trade shows, We currently have 319 members, 39
total in Dublin, which breaks out to 32 business members and 7 city members. So far this fiscal year we
have solicited 5 new Dublin members. For your convenience,l've attached a listing of our Dublin
membership.
~lZIb"(
Tri- Valley CVB FY 05-06 Program Budget Letter Page 4 of 5
Membership & Events (Continued)
The budget for "Local Events", which contains all event attendance fees and related expenses, also
remains fairly consistent with last year. This category will help track the costs associated with attending
our local partners events, luncheons and mixers.
The CVB produces a "Newsletter" six times a year to help communicate with our members and provide
them an opportuntity to advertise, Again this year we were able to save money by using a Bulk Mail
permit and mailing our newsletters out via'Bulk Mail instead of using first class, metered mail.
In an effort to communicate more immediately with current and prospective members we've used an
electronic newsletter format, "Broadcast E-mail". This technology allows the CVB to provide color
photos, enhanced graphics, and copy and links about local news and events, It also tracks who has read
the e-mail, how many times they've read it, and which links they clicked on for each campaign.
Our community outreach effort includes consistent costs for mileage for "Speaking Engagements", and
supplies for "Visitor Information/Servicing".
Sales & Marketing
"Trade Shows" is the largest portion of this program's budget, comprised of nine shows to pursue the
Association, Sl'vtERF (Social, Military, Education, Religious, and Fraternal), Wedding, Government,
Corporate, Sports, and Tour & TravellLeisure markets. These trade shows often allow members to co-
op booth space to gain additional sales contacts and further stretch sales & marketing dollars. These
contacts are then passed on to the entire CVB membership.
Formerly combined, the categories for "Small Trade Shows" and "Sales Blitzes" have been split. We've
found that many smaller, regional trade show opportuntities crop up during the year that we want to
attend. Additionally, we've increased the frequency of our Sacramento area "Sales Blitzes". The
creation of these two, distinct categories helps capture these important Sales-related activities.
Also new in the budget this year are separate categories for "Local Property Visits", "DOS (Director of
Sales) Meetings", and "GM (General Manager) Meetings", all valuable outreach vehicles.
We've again designated a significant portion of this program's budget to "Advertising", whichinc1udes
design fees and placement in publications targeting Association, SMERF, Wedding, Government,
Corporate, Sports, and Tour & Travel/Leisure markets. Our budget for "Brochures" has remained
consistent, while the design fees for our "Web Site" have decreased overall, though still allow for web-
related upgrades.
This program's budget also includes administrative costs such as "Supplies", "Promotional Items",
"Dues & Subscriptions", "Meals & Entertainment", "Mileage", and "Professional Industry Conferences"
which are necessary to market our region, as well as maintain industry relationships and keep up with
trends.
~2.~ 1t
Tri-Valley eVB FY 05-06 Program Budget Letter Page 5 of 5
Program Administration Support
The final program deals primarily with occupancy and operational expenses for the CVB. The most
noticable changes from last fiscal year are the increases in rent and computer services for database
maintenance.
The Budget Summary page breaks out all revenue, projected income, and expenses by Program. In
addition, I've included a Staffing Costs comparison and estimated percentage of time by staff member,
for each program,
Conclusion
I've attached our proposed budget that details our programs and services for Fiscal Year 2005-2006. For
your convenience, the budget includes a comparison to last fiscal year's budget. You'll also find related
attachments and source material for the return on investment figures I've quoted within this letter, as
well as a list of hotels and rooms per city, which is the basis for determining each funding city's share.
We respectfully seek your support and look forward to continuing our regional partnership. Thank you
for your consideration.
h~~~
Amy" BI~
Executive Director
Attachments
Tri- Valley CVB FY 2005-2006 Program Budget
Convention Income Survey
Hotel & Number of Rooms Count FY 2004-2005
CVB Dublin Membership List
Sample ofCVB Advertising, Promotional Pieces and Press Coverage
CVB Industry Events and Trade ShowsjÓr 200S
cc: Christopher Foss - Economic Development, City of Dublin
Program Budget for TrI-Valley Convention & Visitors Bureau
FY July 1, 2005 - June 30, 2006
-- 2005-(16 2C104-<io .~... ...........
- Qudgot ....... ""'FY
....""'"
1, Mt..,ob.,...JoI¡... E'*'tS
-"" ...... 1 J,0130_oo 13,060.00 0.00
CYB lUl1(;heon Ticket ~ales help offset costs ($4,000)
Reri~¡;.r C"';¡I ~~ 300.00
Catenng 3,000.00
Promotional Items -400.00
Pm~iQr1õ!I SClrviç~ 500.00
SUppJle9 Z,500,OQ
MiIeBge 100.00
FallEducatlol"lalMI:¡¡eI'
Rental Charges l${J.OO
C..t~ri~ 100.00
Suppliè!i 30,00
Mileage lO.oo
Regional MixElr Ticket sales help offæt costs ($' 0,000)
RentilICh~rgt::!; 500.00 Booth S\I!1!::5 tw:lp ~~ çQ$ts ($3,500)
C i[ering S,OOO,OO
Supplies: 150.00
Mi~õIge 30.00
S¡;;rillg EdllÇ;;¡tioml Mixer
Ret'll;!JIChoIrges 150,00
Catering 100.00
S\lpp'jc;~ 30.00
MllE!age 20.00
..... .- 3,684.00 3,600.00 84.00
Professil;m¡¡ Serviœ~ 1,850.00
RE!Ii[iiJChOlty¡!5 350,00
Catering 600.00
Prcmotion.d Items 600,00
Supplies 234.00
Mil~õIg~ SO.OO
CBIIfomIa Independent Flm FBIJtfvaI 2.~OO.OO 1.900.00 600.00 nçreiil~ed bi.K:l!JlI:t ;¡Is ~nt hõJs grown
Advertising Plõlc¡::menl; 1,000.00 irl5=~
D@!Ilgnfee-g. 200.00
Supplies 1,000.00
Me;}!:!!: & Entertalrlmerlt 100.00
Mileage 200.00
Nembønhlp SoIlátBtionINaIntønance 3,050.00 4,000.00 (950.00) MoV(!d tl'õlde ~111;1W r~~ cl.Jt to !'Iew,
SLJpplie~ 2,000,00 ~ep;;llr:.te categof)/: Increased M&E
M¡~;jge 300.00 to better reflect actua'"
Advertising Placement 400.00
De~ign F~ 150,00
Meãl~ & Etltert;illl\me~,t ZOO.OO
Lor.;W~IpTriId8SfKMw
Tt'ade Show r ee:!!: 1,100.00 1,350.00 0.00 1,:350.00 Was part !;If M~mbæl"$hip Solit:itõltitll'1l
Mileage 100.00 Milintenõ\l'Ice ~\llougly
Meõtl~ & Ente~õllinmerrt SO.Oo-
Supplies 100.00
Lo<oIE_ 2,770.00 2,670,00 (100.00.) Reduced Mileage
¡;~nt Attendõtnce Z,500.(x)
MIleage .200.00
Meals & Entertainment 50.00
Tt'a~1 20.00
~...(6:./y!t:1III'} 5,0£10.00 5,090,00 O.QO Advertls.lng Inserta. provide offætting
pnntmg 1,500.00 ¡ncolM' ($600)
Ship JingIPostage- (Bulk M.ail) 1,000.00
Suppli~~ 2:,500,00
Mileage 90.00
Tri-Võ!ll~y CVB Program Budget
FY JUly 1, 2.005 - June 30, 2006
Psga-1
LÞ3~q~
{p~ 1<
-- - 2DO+OS o.qö", ~
- BOd9ói ........ .....FY
1._A"""'(_
---- 601:>,00 ij,OQ.OO 0.00
Profe8sionat Service!! 600,00
~t._gml.lIott. 50.00 .0.00 0.00
Mileage 50.00
--- zoo.Oo ~OO.OO 0,00
Supplies 200.00
~ M6'Ið..~'" & Ewnt3 EJcpBnsIIB: ;i2,374.Do ~1,390.00 984,00
~_....O>otto , 09,800.00 80,825.00 2S.97S.00
T__A__ 142,174.00 112,215,00 :i::9,959.00
Tri-Valley CVB Program Budget
FY Jllly 1, 2005 . June 30, 2006
PoIge2
~ G~ 1(
2.SliIa5:MIIr1œdtIg
- 2.öo5-Oi];, zoo+O. , Omngø ,~
- """'"' ...... ,-,,",FY
24,860_00 N,Eil $.00 245.00
""""""""
.--.......
D~~ TQmy Brid.1 F¡¡i~
T~~ 5how I=~
Promotionallœms
MlIJal:; & EntlJrtilinirMlnt
MI~
Supplies
800.00
420.00
40.00
~O.OO
50.00
crQSs5phere (I'ormI!rly NrA)
Trade Show Fees
Tr~1
StJÞPlI~'!-
Meals & Erltertalnment
2,$00.00
2,200.00
~OO,OO
::100.00
TEAMS
Tr.JdeSho::iWF~
travel (2 ppL x 5 days)
Promotional Items
M!::¡¡ $& EntertõlinrT\~nt
Mlll!:!ãge
2,900.00
4,500.00
400.00
500.00
Z~.OO
C;;¡!SA!;¡ S;!¡:r.l.mento (C;;difDrni;ll Scx:~ty of Aswçiation Ы:çutives)
Trõ!ld~ Show Fe~ 950.00
Travel 20.00
~uppli= 100.00
Promotional Items 6:50.00
~:;¡t jõ & Errt~rt:¡; inmçnt 25.00
Ren[õll Chõ:lrge5 250.00
Mileage 75.00
Modem Brid;¡iI Fõli~
Trade Show ree:g;
Prornotion<d Itllilm5
MeõJls & EI'lI.eI"[~i'lt'nent
Mileage
S~Jppl¡"5
850.00
50,00
40.00
20.00
50.00
NCCMPI (Northern Cal.
Trõlde Show Fe=
Travel
Supplies
Promt;ltiQn¡¡ ~~ms
Me¡¡ls & Enfert.:Jll\rF1ent
R!!nt;}/Charges
Mileage
Chapter of Meeting rrofegglOnala Int'!)
600.00
20.00
150.00
200.00
40.00
100.00
30.00
SF Hœplt-allty Ex ).:) (for'l'lierly M:ly";:¡ir)
Irade Show fees
Tr¡¡~1
Milt!3ge
Meals & entertainment
500.00
30.00
35,00
20.00
HSMAI (Hu~p t3.ny S;tle~ & M.3tketing A!isociõlLien Int~rr'i;i[loh;:¡l)
Trade Show Fees 2,500.00
T~I 700.00
~uppl~~ 200.00
Þromotlonalltems 100.00
Meals & Entu-rt¡¡inment 1 50,00
R~nt¡ 1 Chõr.r'ges 300.00
Mileage 60.00
AtJdltiul'lat Tradé shew TIID
Trade Show Fees
PmlTlotiQnõtllt~~
Meõl 5 & Enlertõlinm~nt
MIleage
S\Jppl¡~~
800.00
200.00
40.00
50.00
100.00
Tri-V~I~ CVB Prog-I'iIITII3~t
FY July', ;¡:'OOS - Jl.ln~ 3D, ZOOij
page9-
- ZOO5.... ZOO+05 ~"" c..n..-
- -- ""- ""'FI'
z.5o"" & _ (....-...d)
smoII Trodo_ -480.00 0.00 480.00 New ~~0'Y
trade Show Fees 400.00
SupPIiø:i S"OO
t.tile~ ::¡iO.DO
-- 6;::0,00 70"00 (140.00) Removed.!irr'IIIM T~ ShOWfIft:;~ fIvm
Tr¡V4!:1 40,00 thi$ I;ilt~, ("~~ I'II!.W ea~ory
Promotiol'tilt ltern!; 300.00
Me3l:9 & Entertainment ao.oo
Mileage 200.00
......-- 450.00 0.00 450.00 NeW' category
SupPIløs 50.00
Nlile* 100.01)
PrcrnctiOf1¡ lltI!l'I"I!I; ::100_00
005_ 70.00 0_01;) 70.00 New(;irt~ry
$lIPÞI~!; :50.00
Mileage 20.00
...- 270.00 "00 270.00 N¡::w ~tegol'Y
Supplll!~ 70.00
Mileage 50.00
M&F. 150.00
- 46,500.00 46,230.00 210.00
Oe~ign Fee5 5,500.00
AdvertiSing Pl:sceml!nt 41,000.00
.......... 14.500.00 14,500.00 0.00
DE!algnFeeg. 4,500.00
Printing , 0,000.00
web ... 8,300,00 1 Z,300,OO (4,000.00)
Computer Servi¡;;~ (Milillt. & H~ting) 4,300.00
OesignFees 4,000.00
~~: 24,155.00 2.2.,435.00 1,720.00 Added M&E, Increa3ed 'Supplies budget
SupPIle-s 3,500,00
Prcl1lQtiQn~lltel1'1lõ 8,000.00
Dut!!;& SUb!lcrlptlöM 7,SOO.00
M&E 300.00
Mileit9l' :350_00
Prof. !t'ldu~!I( Y tonrl!!l'I!l\!::~~A1'fIII3tIQn Event!!
PIC ,.., 1,500,00
PIC M&E a~~.oo
P\ÇMi~; I!:Je 750.00
PlCT~vel 1,350.00
_.....& M...._' 17.0,;¡:Q~_OO 12.0,840.00 (63.5.00)
EstImated Staffing CœbI: 143,350-00 , SS,71$;¡¡!.ao (15.412.00)
T...._&_._ 2.63,5.55,00 279,6QZ,QO (16,047.00)
TI'¡"'Val~ tvB F'I'ogram Budget
f'y July 1. 2005 - JlØ1. 30, 2006
P;;age4
(p~ZSb 1i
,......... ZOQ~ 200+0. Chonøo .... ~"
- -. - Lllløl;FY
3.___
Rent/Sto~ge F~ 54,112.00 5t,S02.oo 2,610.00 R~M Iu=:~~ ¡n.=:I~ $tQ~ f~
Telephone 7,500.00 7,Soo.00 0.00
RCpQk~ ~nd Maintenance 5,700.00 5,700.00 0.00
~z ~l;qLilþlnl!;l'¡I; 1 $,000.00 14:i,OOO.OO 0.00
Utilities 6,000.00 S,OOO.OO 1,000.00 Antldpa!& h'I~~~
Mi~~go 300.00 2:S0.00 50.00
"""",.. 7,500.00 7,~OO.OO 0.00
"m",;__ 12,500.00 12.500.00 0.00 Contain! ALL I"nete~ (nan-bulk) mõllll
ACC(ll,lntin~l 7,500.00 6,500,00 ',000.00 Doøs not rontain Annual Audit fees
Computer selV~ ;,000.00 ;¡!,500,OO 2,500.00 D«tilb~1II m"intcOIilncc
Temp. Serviœa SOO.OO 500.00 0,00
HRAdIIl::fti$¡"5! 300.00 30a,OO 0.00
Pro~IoMI $8vk::1!5 (A/'II' I. ;¡J; Audit) 5,200.00 4,SOO.OO 700.00 Annl, õlll Al.Idit fIr;~ ~ il1Ç~iI5ed
Insurance (worker's ComP, P¡nþ:;:~I;;Ir'$", &. liability) t 1.000.00 1-4,000.00 (3,000.00) ~ttt!rl'e~~!\.Iiid5
Human RIllfiOUrDS E:ducailin 2.,700.00 2,500.00 200.00
C~þital Expenditlft 3,000.00 3,000.00 0,00
B'i.nk ÇhQrgt:!$IE-(:l;I!TIIl'1t rçe Pee 1,000.00 , ,000,00 0.00
Subtat1IIExpøJI9M.: 145,B12.OO 140,7SZ.00 5,060,00
.....-....... ~ 51,650.OÖ 49,072:.00 2,778.00
T.........___ 197.662.00 189,824.00 7,8:38.00
Tri-Valley C\IB Progn:lm Budget
FY July " 2005 " Juno 30, 2006
.."",
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'8% t 79.MO.OO 183.aœ.00 H.71::LOO) Reduced by 1 %
,." , 22.536·09 117,8:23.00 4,713.00 Increased by 196
"" 56,555,00 55,555.00 0.00 Sõlf1'l~96;i~I,.Y
24" 113,110.00 113,110.00 0.00 Same%ssLV
:11:6,000.00 11,000,00 , 7,000.00 TQ milin~"W¡ FY 04-0.5 ~.I$ of t';fty
funding
20,000.00 20,000.00 0.00
66,000.00 65,000.00 1.000.00
18,]00.00 14,:350.00 8,750.00 Im;re¡$I:d fWI;JoQ~h!; f¡;¡r R~iI;:In;jÚ Mi:(\!H"
603,391.00 5B1.641.oo 21,750.00
Oty-
CltyofPlea~rol'l
City of LMtnnOre
CIty af DubliIJ
City ot $;iln R~cl'l.
C<>mributIoo _ """"'" -..
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AJamedstoli'TtY
Membership 0ue9
Prcj~t¡:d PI1;Igram Income'"
---
Ticket Sale-g -Lül'll::l'Ieon ($40 x 100)
TiI;.kl!lt Sales - Regional ($20 x 500)
IkxJtI'lS*:s-~il;lnat ($175;11; 20)
Newskrt.ter Inserts ($50 E!'a x 12)
~--,,-~',,_.".'~
4,000,00
10,000.00
3,500.00
600.00
18100.00
-r__"............
1 , Membe~h;p &: Events
2. ~:r.les & Mark:eting
3. Program AdMini!b.Hlori Supþort
1<12,174.00
26:3,555.00
197,662.00
l1Z,lI5.00
279.6Oz.oo
189,824.00
Z9,5I59,OQ
(16,047.00)
7,839.00
-rota!...........
603.891.00
581,541.00
21,1:50.00
~_CootBBy_
1. Membership & E~I'It.~
?,s.a~$&M.¡¡rl¡;etin!J
:3. Prognlm Admirri!-ltatlon Support
109,800.00
143.350.00
S 1,850,00
80,825.00
158.762.00
49,072.00
2.8,975.00
(15.....12.00)
2,778.00
TI:1WI$taffingCaøts::*
30S.000.00
288,659.00
16.:341.00
"1m:re.¡¡se due to COlA il'lC"reaaes and r1ge in hé;l!lJtl'1 C'ari! ~t:s
EstImmd~ofT1rns NIE
Total!!: 218
U~ ...",.-.......
40 20
9 1
90 1
90 1
.g 1
5 75
283 gg
47 17
Executive OIreetOl' 40
Director of MembershIp & Event!! 90
5..~!; Mõlnõlg~r 9
(2nd) &ilea Manager 9
S..~~lVi$itor Coordin.øtor* SO
Admin. Ag~t./Oft'I~ Mõ'lr'r.Ig~¡4' 20
Percørrtageðfd:afflng~per~ 36
~ltI.ilTleernpll;l}'~:;
Tri-V..lley cve P'n;Igt\l¡n Bvdg.,t
FY July 1, ZOOS - JUriI!! ~O, Zool)
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Hotels & Number of Rooms FY 2004 - 2005
As of 1/21105
Pleasanton
Candlewood
Courtyard by Marriott
Crowne Plaza
Evergreen B&B
Guest House Inn & Suites
Hilton at the Club
Motel 6
Ramada Inn
Residence Inn by Marriott
Sheraton Four Points
Sierra Suites
Summerfield Suites
The Rose Hotel
Wyndham Garden Hotel
126
145
242
4
34
294
76
102
135
214
112
128
38
171
-----~~-~------------------------------------------~---------
1821
Livermore
Comfort Inn
Courtyard by Marriott
Del Valle LodgelEl Dorado
Doubletree
Extended Stay America
Hampton Inn
Hawthorn Suites, Ltd.
Hilton Garden
Holiday Inn Express
Livermore Inn!Town House Motel
Motel 6/ All Star Inn
Palace Motel
Ramada Hotel
Residence Inn by Marriott
Sands Motel
Springtown Inn
60
121
25
125
122
80
62
97
92
20
102
15
60
96
26
125
----------------~-------~~--~-~~----~------~----------------
1228
111b1~
Hotels & Number of Rooms FY 2004 - 2005 (continued)
As of 1/21/05
Dublin
AmeriSuites Hotel
Extended Stay Amedca
Holiday Inn Express
Radisson Hotel
128
122
91
234
~--------~-------------~~~--------~~-------------------------
575
San Ramon
Courtyard by Marriott
Residence Inn
Homestead
San Ramon Marriott
San Ramon Valley Conference Center
Sierra Suites
Extended Stay
137
106
147
368
119
142
128
------------------------------------------------~------------
1147
TOTAL HOTEL ROOMS:
4771
Room Allocation:
City Rooms for % Room;; for % # of Rooms Change % Change vs.
FY 2003-04 FY 2004--05 ys. Last Year Last Year
pJeasanton 1825 39 1821 38 -4 -I
Livermore 1145 25 1228 26 +83* +1
Dublin 578 12 575 12 ·3 0
San Ramon 1140 24- 1147 24- +7 0
~._~~~'-~.~~-,- _.~.,,~~
TOT AI_S 4688 100 4771 100 +83 0
*Added Holiday Inn Express in Livermore (scheduled to open February 2005)
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16th 1i
Tri- Valley Convention & Visitors Bureau
Sales Department
Industry Events & Trade Shows 2005
January -
Modem Bridal Fairc (Plcasanton Hilton)
NCCMPI Prep Meeting
DOS Meeting
Dale Tomy Bridal Faire (San Ramon Marriott)
Fcbruary -
Hospitality Hoot - Volunteering (S.F. Design Center)
NCCMPI Trade Show (member co-op, Oakland Marriott City Ccnter)
March ~
San Francisco Hospitality Expo (member co-op)
April-
W ACVB Conventions & Meetings Industry Sales Training & Education Scminar (Oregon)
May-
TBD
June -
HSMAI Trade Show (member co-op, San Josc)
DOS Meeting (loeation/timc THD)
July -
Sales Blitz with CVB members (San Francisco)
August -
TBD
Septembcr -
Dale Tomy Bridal Faire (San Ramon Marriott)
October -
TBD
November~
CrossSphere Trade Show (location TBD)
TEAMS Trade Show (Ft. Lauderdale, Florida)
Sales Blitz witb CVB members (Sacramento)
December -
CalSAE Seasonal Spectacular Trade Show (member co-op, Sacramento)
Holiday Hotel Visits
--'1I("'l
c:;*4i~y
ess
ncil
February 7, 2005
RECEIVED
CITY OF DUBLIN
FEB 1 0 2005
CITY MANAGER'S OFFICE
Mr. Ricbard Ambrose
City Manager
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Dear Rich:
We are requesting that the City of Dublin again contribute $25,000 to tbe Vision 201 0
Project to support our Fiscal Year 2005/2006 Program.
Attached is a summary of our most recent accomplishments. Key projects discussed in
the report that were supported by last year's contribution include:
Preserving Prosperity Economic Study
Tri- Valley Working Landscape Plan (Agricultural Enhancement)
2005 Tri-Valley Science & Engineering Fair
Second Annual Tri-Valley LifeSeience Conference
Tri- Valley Agricultural Water Task Force Consulting & Facilitation
Tri- Valley Agricultural Market & Economic Studies
Tri- Valley Regional GIS System Development
In the upcoming Fiscal Year we want to continue our focus on the Tri-Valley regional
economy. The Final Report for the Preserving Prosperity Project will be completed in
May, including public initiatives and action plans. A primary initiative is the
establishment of an Innovation Network to promote innovation as a regional imperative.
This Network will:
_ ConnectlIeverage large numbers of entrepreneurs, finns and institutions.
- Develop strong business partnerships.
_ Develop public/private partnerships and research ventures.
_ Identity cross boundary opportunities in areas of converging technologies.
The Network wi1\ bring people together to identify and implement projects and research
partnerships that will develop innovative technologies and prompt regional economic
development. We plan to release the report at a Public Forum in May with a targeted
audience of250 plus people, comprised of business, government, education and
community representatives. The objective will be to publicize the report, attract
volunteers for committee membership and recruit members for the Innovation Network.
P.O. Box 3258 ... Livermore, CA 94551-3258 ... (925) 890-1892 ...
Attachment 6j
1 fJ iTb'1«
)rg
.-~
11~ 1ß
We anticipate expenses related to special reports and consulting required to support the
Innovation Network and the Economic Vitality Committee.
The work ofthe Agricultural Task Force was completed with the release of the Tri-
Valley Working Landscape Plan in January 2005. We have requested that the regional
jurisdictions come together to develop an Implementation Plan for this program. As the
Implementation Plan is being developed, the Vision 2010 Agricultural Sub-Committee
will focus on finalizing the Agritourism Trail. We plan on working with the Tri-Valley
Convention and Visitors Bureau, the Livennore Valley Winegrowers Association, and
tourism related business owners to finalize the trail concept. We anticipate expenses
relating to graphics for the map. The Agricultural Sub-Committee will also continue to
focus on the Pennanent Market concept and pursue discussions with potential developers
and marketing experts.
The Community Planning and Housing Committee is planning a Public Forum in the
early summer to focus on the Affordable Housing issue and review the progress of each
regional jurisdiction against their General Plan Housing Element objectives.
The Education Committee will continue to focus on Workforce Preparation. Committee
members will be involved in the Innovation Network with the objective of identifYing
emerging technologies and other future workforce skill needs. The Committee released
its first newsletter in January, 2005, with a primary objective of attracting more business
partners to the committee. The newsletter will be published quarterly. A copy is attached.
The Regional Mobility Committee developed the attached Transportation Committee
Map and intends to present the map to the Tri- Valley Transportation Council to agree on
regional transportation project priorities and initiate advocacy efforts for those projects.
The Committee participated in the Solutions on Sunol Coalition advocacy efforts on
behalf of the 1-680 HOT Lane Pilot Project that was approved by the Governor last
summer.
We are currently developing the Vision 2010 Fiscal Year 2005/2006 Budget and the
summary of the Fiscal Year 2004/2005 Vision 2010 Project Expenditures. We will
submit this information shortly.
Thank you for your consideration of this request and the strong support of the City of
Dublin for the Vision 2010 Program.
Yo~.
~ O'Malley
President
l~UO ~(
Tri-Valley
Business
Council
Vision 2010: Our Recent Accomplishments
ECONOMIC VITALITY COMMITTEE
(. Tri.Valley Regional Economic AnalYSis Project initiated November 30,2004.
Details: The Business Council has engaged Collaborative Economics, Inc. to conduct a
comprehensive economic analysis of the Tri-Valley Region. This study, called the Preserving
Prosperity Project, will assess the current regional economy, identity our leading industry
Clusters, determine what new economic opportunities are emerging and how to respond to those
opportunities and challenges in a way that preserves the regions prosperity. A 30 person
Leadership Team composed of business, government and community leaders has been formed to
guide the process. A kickoff meeting of the Leadership Team was held on November 30,2004.
At that meeting Collaborative Economics outlined the process and facilitated a discussion with
the Team regarding their views of the current regional economy, the desired future economy, and
oPportunities, issues and concerns regarding the ability to achieve that future economy. Phase I
of the study will involve a two month period (December, 2004/January, 2005) where
Collaborative Economics will conduct focus groups, interview local industry leaders, and
conduct detailed analysis of the regional economy. They will develop a "Call to Action" report
that willmghlight key economic trends, opportunities and challenges to "preserve prosperity" in
the Tri- Valley. Tms report will be presented to the Leadership Team for their review and
COmment in a February 8, 2005 meeting. Appropriate adjustments will be made and the report
will be released in a Public Forum in late February. This will start the two month Phase II
(March/April, 2005) of the project where a group of Action Teams representing Industry Clusters
will be fü¡med to consider the oPportunities arid challenges defined in the "Call to Action"
Report. These teams will develop recommended actions in written compacts describing the
overall approach, individual action initiatives, and measurable objectives for preserving regional
prosperity. These initiatives will be released in a Public Forum planned for late April, 2005.
.:. Alliance for Convergent Technologies (ACI) fOntJed.
Details: In July, 2004, the Business Council, Las Positas Community College and the Tri-
Valley Technology Enterprise Center (TTEC) formed an Alliance for Converging Technologies
partnership. The objective of this partnersmp is to develop a regional strategy to establish the
Tri-Valley as a center for technology research and development. We want to bring together the
National Laboratories, UC Davis, UC Merced, California State University, Hayward, and
I
regio"" wclmology rom,"'"" '" "",lore """"". ;oim """"", pro;'" ",d ",,\moJogy I"! 'b "! ~
"""",_"" o__m. W. M IhM wi""" <1m regi"" ,""" '"' ro"" ,,"" of
"",,,,,logy I"", ". ro~""'" illcl....' '^"'" ..,mlY, biodof-, 1_, - ~I.
,o""oloti"" ",d h_ .""my W. \mw ¡,,¡ti-' d",,"'¡"'" - _""'m of <1m
k", p>rticip"'''' 001-' _. ",d om politiml ""'= "" how "",,,,d · high I",,", of
_ W, _iou' '" mill" ,,,,,,,'n< io ,bi. w,_ .,d th, ="" of. reg;""" ,-
center will be a key focus for the Preserving Prosperity Project.
.. Th' Bo.i.- en.ow bn. _gol ill ,.........i' _- to .~id. ........1 i..oI ro
the State of California regarding the State Budget crisis and State economic recovery.
"""ire' On J~' 24, 2004 ,ho Bo..... c,,""'~ ill ,....-, with th' c,¡;forni' c_ fro
....0"" Co"",,,",,, ho""" "'" Bud,,,, ,,",og. A """'" ..... of35 oM' I""" from tho
,,",,0= wciol "'.thy, 10m! ,__ ",,,,,,,,,,,, "" """",,,",,,,,,,, ro_""" ro'" '" both
leam about the State budget i.ssue and contribute their recommendations to resolve the issue.
Tbi' "" '" op,,,,,,,,,,1y '0 pro"''' reg;""" iupo' _ding bodgo! refo~ "" .......ill'
.riorith> Tho ,,,ro, -",,,, '" ..,.., P""'"loti"" """,ng bn.kDOt of ,ho ''''to ""got
wm"" of """"" bow _ romp'"' to _ ""'" "" tho rei,,", of om bodg" "",. W>lh.
hott" OM- of th, bod,.. th' groo, th'" ""clopod moom-"'" f.. bod'"
refo= ",d ..",dill, priori"m A fo"",, report of ,h,m ,-",,,,,,",,om will ho p..-ol '"
th, Gov'"'o' ",d th, Lngi,I""re _, '"' .gio of - .,-.. bOn, ro"","ol ill reg;"'"
thre"""oo' c.iforei. ,iodin.. wore ,,_01 '" th, Go,,",o' .,d th, Lngi-' ill th, I'"~
m....... ^,. fo\loW'o, 10 tho Bodget ,,",0' . smro Bod", """""I" -"" mod·""
_ d",,",opol '" "low to, . wi"" ,"'.. of ¡rob" ill,ut '" tho "",,,, ,ofo~ .'''''',. Thi.
model presents a variety of budget scenarios and spending alternatives and the user indicates
'h.' .'_ Th' modd w"' "",,, by' Tri·V""" B.......· Coo"," group i. D_...·
2004. Further application oftbe model will be determined in early 2005.
On April 22, 2004 the Business Council hosted a "State Economic Vitality Strategy
C""",,,otio,," with S,,""' Wrigio MoP"'" colif<>mio s,,,- ofBo,ill,m, n""po....o. ""
Roo,,",. A """,, of 25 bo""''' ""'''' mot _ Socr_ M,P'" '0 "0"''' direo< ill.ol Iìom
<1m Tri.V"'" re......' idom 10 "inod&" c"if_', .bort·- -' =~"", witd,
impro"'" long.",m =""mi' ro_"nom '"' ",_.tiw ..""to.. M"'"""" .110
.""'""" =""""""",om fro ","00' 10 imp"'" T ri· V""" """"",i, ",,,,lily "" qrnùity of
li&. A report ~ th, =o=,,"om Iìom lho Tri·V""" """'û_ ",,",," d~clopol "" i,
"clIobl' fro ""'~. Tbi. report "" b_ pre"""" '" th, Go= .,dhi' Cobi." "". "'"
of 13 Conversations occurring in Regions throughout California during the Spring/Summer,
2004 A Whito P.p« 10_ th, Iœy roromoo ,,"orom,,,,,",,'"' ",ming 001 of,h, regiom
of California will be developed. The Economic Conversation led to our subsequent decisions to
ioiIJ." <1m _ p""poriIy Prei'" "" ,,,moû"" of lho Alli- f" co_ng
Technologies.
.:. Second Annual UfeScience Conference held April 13, 2004 at Wente Vineyards.
"d'''' "" _" ""~ i. ",.good '" bigWight Ih, TriNoll", .,d E'" Boy bioI""
illill"tty "" ,w" ~"" "","",ing 0" _, of "T""",logy ill lho """"d''', W~ h,ld.
2
~ ib '1~
Wente Vineyards. Over 200 people attended. Expert speakers from Lawrence Livermore
National Laboratory, SRI International, and Burr& Co were featured, covering topics such as;
- "What it means to have a Genome"
- "A new means of Gene Silencing"
- "What's needed from the Private Sector to help fight Bioterrorism"
- "New Models for Drug Translation"
- "Biotech: State of the Industry"
In addition, two panel discussions were presented, one panel composed of Biotech Company
CEOs, and the other composed of Biotech Venture Capitalists. After the presentations a Mini-
Trade show was offered, along with a Livermore Valley Wine Reception.
.:. Business Council Releases first ever Tri-VaJley Economic Report
Details: The Tri-Valley Business Council partnered with the Economic Development Alliance
for Business to develop a Tri-Valley Economic Report, which was introduced in January, 2004.
The report includes statistics broken down by the five jurisdictions in the region, regional
summary statistics, and regional comparisons with the statistics for the overall East Bay, South
Bay, and entire Bay Area regions. Data analysis includes:
· Total population: total residents, growth statistics, and growth rate.
· Labor force: total employed, total unemployed, and unemployment rate.
· Education Levels
· Incomes: by household.
· Housing Units
· Housing Values
· Employment and Wages: by business cluster.
The Tri-Valley Economic Report will be used to help market the region and establish a baseline
for economic performance. We foresee the Business Council taking the lead in this process,
bringing the local governments and the Chambers of Commerce into a partnership with business
leaders to guide Tri- Valley Economic Development. The Economic Development Directors for
the local jurisdictions have played a key role in the review process for the report.
The Tri-Valley Economic Report was the key subject at the January 28,2004 Business Council
Annual Membership Meeting. Dr. Chris Thornberg, UCLA Anderson Forecast, discussed the
report and the California Economy. He was followed by a Panel consisting of Doug Henton,
President, Collaborative Ecooomics and Bruce Kern, Executive Director, Economic
Development Alliance for Business (EDAB). Doug and Bruce discussed the report in detail,
reviewed economic recovery efforts under way in other regions of California and offered
recommendations for the Tri- Valley.
3
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REGIONAL MOBILITY COMMITTEE
.:. Regional Mobility Committee develops Tri-VaUey Regional Transportation Vision Map
Details: Committee Chair, Chris Kinzel, TJKM Transportation Consultants, developed a
regional transportation vision map that outlines future transportation improvement projects. This
map will enable the Committee to determine which projects have the most impact on regional
mobjJjty and allow the group to set priorities for advocacy efforts. This map will also be used to
coordinate our Committee advocacy priorities with other groups such as the Tri- Valley
Transportation Council and the Solutions on Sunol (SOS) Coalition.
.:. The Transportation Committee ensures Tri-Valley transportation projects are included
in the Bay Area Regional Transportation Initiative Draft Plan
Details: The Transportation Committee has four representatives participating in the Regional
Transportation Initiative, a collaborative effort of private sector leaders and 16 economic
development organizations led by the Bay Area Council working to develop a 30 year strategic
plan to improve Bay Area mobility. Thus far all of the vital Tri-Valley transportation
improvements advocated by the Transportation Committee have been included in the first draft
version of the plan. The Draft Plan has been reviewed and approved by tbe Business
Council Board of Directors. It was reviewed by the Tri-ValIey Transportation Council in
January 2004. The Council approved the Draft Plan in concept.
.:. Solutions on Sunol (SOS) Coalition focuses on HOT Lane Pilot Project
Details: The Solutions on Sunol (SOS) Coalition, a partnership of the Business Council, the
Contra Costa Council, the Bay Area Council, the Silicon Valley Manufacturers Group and the
California Alliance for Jobs has regrouped. The coalition initially focused on advocacy for a fast
track process for legislative approval and construction of an 1-680 Pilot High Occupancy Toll
(HOT) Lane Project. The pilot project was approved by the Governor in the summer of 2004.
The project will involve a l4-mile segment along 1-680 from Route 84 to Route 237. The group
will aI.so advocate for Hwy 580 improvements, including HOV Lane construction, and Rte 84
improvements.
EDUCATION COMMITTEE
.:. Tri-Valley Science and Engineering Fair boasts 260 participants and internationa~
event finalists.
Details: The Eigbth Annual Tri-Valley Science and Engineering Fair, held March 24-28,
2004, attracted 350 participants with 275 projects, representing 23 schools in the region. The
Tri-Valley student Sweepstakes Winners in the Individual and Team categories received an
expense paid trip to compete in the 2004 Intel International Science & Engineering Fair held in
May in Portland, Oregon. Our Tri-Val1ey students placed in both the individual project and
group team project competitions at the International Fair. This was the sixth year in eight years
4
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of competition that our Tri- Valley students have placed among the international event finalists.
The Ninth Annual Tri-Valley Science and Engineering Fail will be held March 17-20,2005. If
you are interested in becoming a Corporate Sponsor of the Fair or have interest in providing
judges or mentors for the students, please contact Tom O'Malley by calling (925) 890-1892 or
EMail: tjomalley@aol.com
.:. High school career forums focus on local career options.
Details: Among our workforce preparation efforts the Tri-Valley Education Collaborative hosts
annual Career Forums for high school students and their parents. On December, 2004, the Forum
featured "Career Opportunities in Business and Entrepreneurship". Speakers discussed careers in
Banking, Small Business Ownership, Real Estate, Finance and Human Resources, and Franchise
Ownership. Over 250 students and parents attended. On March 31, 2004, the Education
Collaborative event featured careers in the Skilled Trades. The event was set up in a trade show
format that featured booths staffed by representatives from each of the skilled trades. Over 350
students and parents visited the booths and acquired information on career opportunities, job
qualification requirements and apprenticeships. Also, representatives from the Tri- Valley
Regional Occupation Program and Las Positas College were present to outline current courses
offered to prepare for the skilled trades. The Tri- Valley Connections Program was represented to
outline student internship opportunities. Our past Forums have discussed careers in:
Information Technology
Agriculture and Environmental Science
Media Arts and Communication
Health Care and Medicine
Public Service Careers
.) Tri-Valley Connections Internship Program
Details: The Business Council participated in the development of the Tri-Valley Connections
Internship Program. The program presents a one-stop opportunity for high school and
community college students to connect with job internships available at Tri- Valley businesses.
To quality for an Internship a student is required to complete the Internship Readiness Course at
Las Positas College. This is a credited course that focuses on the skills needed to find a job, such
as resume preparation, cover letter and interview skills. Students are provided with training in
soft skills such as workplace expectations, professionalism, communication, customer service,
diversity awareness, and time management. The program tries to present students with real life
learning experiences and provide employers with qualified internship candidates. Interested
students and businesses are encouraged to call the Tri-Valley Connections Program at (925) 485-
5267 or visit their web site at: www.trivalleyconnections.eom
.:. Tri-Valley Educational Collaborative continues focus to ensure that all students learn
and apply the academic, thinking and interpersonal skills and personal qualities to be
successful in their life's work.
Details: The group continues its development of Tri-Valley Career Pathways to assist students
to understand education and experience requirements for specific careers. Weare seeking more
5
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business partners to assist in defining regional career opportunities. If you are interested, please
call Tom O'Malley at (925) 890-1892 or Email: tjomalleyl@aoLcom
COMMUNITY PLANNING AND HOUSING COMMITTEE
.:. Committee initiates a Housing Element Progress Report Project
Details: The Conunittee developed a report format for each of our local jurisdictions to report
progress to date against housing targets established in their General Plan Housing Elements. The
Cities of Dublin, Livermore, Pleasanton and San Ramon, and the Town of Danville have each
been requested to complete the report. The committee will compile the results and report out on
regional progress against Housing Element targets. This subject will likely be the focus of a
Housing Forum planned for early 2005.
-:- Committee joins with other Housing Coalitions to expand Bay Area foeus ou Affordable
Housing.
Details: The Conunittee has linked up with several other Housing Coalitions to present a
united call for Affordable Housing throughout the Bay Area. Alliances have been established
with the Bay Area Alliance for Sustainable Communities; the East Bay JobsIHousing Coalition;
and most recently State Senator Tom Torlakson's East Bay Housing Alliance.
.:. Affordable Housing Slideshow educates over 400 Community Leaders.
Details: The Community Planning and Housing Conunittee has presented its Affordable
Housing Slideshow to over 400 business, faith and community leaders in the Tri-Valley. This 45-
minute presentation has been developed by a remarkable partnership with the Interfaith Poverty
forum, the League of Women Voters, the East Bay Housing Organization (ECHO), the
Pleasanton Housing Conunission and the City of Dublin's Housing Specialist and has increased
the visibility of the housing crisis in the region. Representatives of the Housing Conunittee are
available to present the Slideshow to any business, community or governmental organization.
.:. Policy Subcommittee advocates for General Plans that meet Vision 2010 community
planning goals.
Details: The Policy Subcommittee analyzed the General Plan Housing Elements for Dublin,
Pleasanton, Livermore and San Ramon. The eonunittee developed and submitted recommended
changes to these elements. The gronp will follow up with annual reviews to detemrine whether
or not the cities are meeting plan objectives regarding housing construction. Meanwhile, the
Housing Action Coalition has been busy reviewing potential projects to evaluate whether they
meet our criteria and actively supporting those that meet the criteria by appearing at public
hearings.
.:. Committee co-hosts the Tri-Valley Affordable Housing & Transportation Forum
6
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Details: In January 2003, in response to one of our organization development goals, the
committee co-hosted an Affordable Housing and Transportation Forum attended by over 200
people. The event was designed to attract more support for our Affordable Housing Program and
to bring expert opinion to the ITont regarding the connection that the lack of affordable housing
results in more people accepting long commutes to acquire affordable housing which in turn
creates more traffic congestion.
AGRICULTURE AND OPEN SPACE COMMITTEE
.:. Vision 2010 Ag Plan is coordinated with General Plan Update of Alameda County and
the City of Livermore.
Details: Kristine Mazzei continues to manage the implementation of the Agricultural
Enhancement Plan for the region. As part of her role she maintains the connections between the
jurisdictions, agencies, and Vision 2010. Recently this has involved major collaboration with
Alameda County during the development of their Natural Resources, Open Space, and
Agriculture (ROSA) Element of their General Plan. The Agriculture Element is strongly
influenced by the Tri- Valley Agriculture Enhancement Plan, and the research of the Ag Water
Task Force has been paramount to the completion of the planning document We have also
worked closely with the City of Livermore in the development of their General Plan Open Space
Element. Our partnership has ensured consistency between the government plans and Vision
2010. As a partnership we have been able to leverage each other's financial resources to
accomplish mutual research and planning goals, and because we have shared studies, we are
working ITom a common base of information.
.:. Business Council Leads Agricultural Water Task Force.
Details: The work of the Water Task force was completed in November, 2004 with publication
of the Tri-Valley Working Landscape Plan. This is a comprehensive plan for the regional rural
landscape that meets natural resource preservation and agricultural enhancement goals,
identifies water sources to support irrigated agricultural expansion, and outlines project costs.
The plan includes potential crops, market demographics, recommended marketing programs,
potential revenues, and outlines public policy and funding requirements to implement these
programs. The Working Landscape Plan will be presented to Tri-Valley Political Leaders at a
Forum on January 21, 2005. The Water Task Force Steering ComlIÚttee will continue to be
involved in implementation ofthe plan.
The Tri-Valley Business Council has been coordinating and funding the activities of the Tri-
Valley Agricultural Water Task Force for three years. The objectives of the Task Force included
identification of a water source, associated distribution system, and costs related to providing
water to meets the needs of our Tri-ValIey Agricultural Enhancement Plan. The Task Force
involved about 80 volunteers. The Steering ComlIÚttee involves a group of 12 individuals, each
representing a variety of stakeholder interests, who collectively design the strategy for the Task
Force as it moves forward through the public consensus process. This Steering Committee has
7
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representatives from the Business Council, local agencies, and Tri- Valley jurisdictions. Thus, the
efforts of the Task Force are closely linked to the related efforts in the surrounding community.
Our partnerships have enabled the Business Council to leverage our Irvine grant funding by
linking the research and land use planning efforts of the Task Force to the goals of the local
jurisdictions. For instance, while the City of Livermore tackles the issue of whether they can
supply recycled water to agriculture, we are coordinating this with our own efforts to analyze the
potential crops that could be grown using this new water source. Coordinated research and data
sharing ensures the Business Council and local organizations are maximizing the value of their
own expenditures.
Four key consultant studies have been conducted within the Tri- Valley to provide the critical
water and economic information needed to identifY the pilot project areas for agriculture
enhancement. The entities that are funding these studies vary, but all of the consultants have
been directed to coordinate their resea:rch to ensure consistency in the findings. These studies
include:
· City of Livermore: Re'yded Water Analysis Completed: 11103
This study examines the opportunities for the City of Livermore to provide its tertiary
treated recycled water to local agriculture, instead of pumping the treated water to the
San Francisco Bay for disposal. The study was presented to the Water Task Force in
December, 2003.
· Zone 7 Water Agency: Agriculture Water Cost Analysis Due Date: 2/05
The Zone 7 Water Agency is identifYing the costs associated with water acquisition,
storage, and distribution systems for all of the agriculture enhancement subregions of the
Tn-Valley. As part of this research Zone 7 will provide an in depth analysis of an
irrigation pian for North Livermore in response to a recent request from the Livermore
City Council.
· Vision 2010: Aglandlnvestment Serviæs Study Completed 08/04
This research identifies the regional ma:rket and demand for new agricultural products, as
well as higlùighting the opportunities for agritourism in the valley.
· Vision 20/0: Agriçulture Economics Evaluation Completed 08/04
This work is tightly linked to the Zone 7 Water Agency study. Mike Gatzman has
connected Zone 7' s water cost estimates to crop production costs and profitability to
determine which agriculture products are most economically feasible for development in
the Tri-Valley.
All of this resea:reh has been incorporated into the final version of the Working Landscape Plan.
The Steering Committee of the Agriculture Water Task Force will continue to track the
implementation of the Plan, but it is expected that the local jurisdictions will playa larger role in
leading the process forward in 2005. The political leaders briefing in January, 2005 will define
the new roles of the various entities associated with the project's development and
implementation.
.:. Six full-day ag tours in the region showcase the enhaucement opportunities for the Tri-
Valley working landscape.
8
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Details: Another major project of the Ag Water Task Force was the organization of agricultural
tours to familiarize participants with the opportunities for the working landscape in the region.
We hosted four full-day field trips within the region, each one focused on a unique subregion and
its challenges and opportunities for agricultural enhancement. We were pleased to have
approximately 30 participants for each six-hour Friday tour. The trips were popular hecause
participants had a chance to experience new parts of the landscape that are typically not
accessible because they are on private land. Due to the popularity of the original tours, we added
two additional tours to the agenda specifically designed for political leaders and agency staff.
.:. Parks & Trails Subcommittee maps out a connected regional trail network.
Details: The Subcommittee has developed a map outlining a potential regional trail network
that includes a trail around the rim of the Livermore-Amador Valley. They have identified
current gaps between local and regional trails that could be connected to provide opportunities to
link into a regional network These opportunities are being presented to local and regional
governments and agencies for inclusion in parks and trails master plans. The group is appearing
at public hearings regarding these plans to advocate for prompt action. Recent accomplishments
include:
- Connection of 5 miles ofregional arroyo trails. (Alamo Canal, Arroyo Mocho and Alamo
Creek
- Gap closed at EJ Charro Trail on Arroyo Mocho
- Active Trail Element included in Zone 7 Streams Master Plan
_ Public Advocacy for regional trail connections for Sycamore Grove; connections under 1580
and 680; Alamo Creek in Dublin; South Bay Aqueduct Enlargement Project; and the west
side of Lake del Valle
9
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RECEIVED
CITY OF DUBLI~1 1ß
FEB 0 3 Z005 ðb
CITY MANAGER'S OFfiCE
THE TRI-V ALl J.:y ON E-STOP CAREER CENTEH, PLEASANTON
January 13, 2005
Richard C. Ambrose
City Manager
City of Dublin
100 civic Plaza
Dublin, CA 94568
Dear Mr. Ambrose;
On behalf of the Tri" Valley Onc-Stop Career Center and the Chabot-Las Positas Community
College District, I would like to thank the City of Dublin for the financial support you have
provided us in recent years. This has played a significant role in the success we have had in
providing resources and services to job, education and training seekers for residents of the City
of Dublin. Over the past years, we have registered over 768 Dublin citizens and provided
services to those individuals over 5,402 times, In addition, this past fiscal year, we have worked
with numerous Dublin employers to help them with their business needs. (See attached
documents for examples).
As we head into a new fiscal year, we sec an ever-increasing need for the services of the Tri-
Valley One-Stop Career Center. This past ycar, the Center's daily customer base nearly doubled.
With an uncertain economy, local residents are still facing the possibility of being laid off £Tom
their jobs. Weare up to the challenge in assisting the residents of the City of Dublin in finding
gainful employment. Beginning July 1,2005, we would like to request additional funds
($10,000) to support the efforts of the Tri- Valley One-Stop Career Center. The overall mission
of the Tri-Valley One-Stop Career Center is to provide resources and services in support of
employers and all job, education and training seekers. Examples of services for employers
include:
· Free posting of job orders at the nearest One-Stop Career Center by dialing (888) 41 I-HIRE.
· Facilitics for on-site interviewing and recruitment.
· On-site assistance for plant closures or lay-oIls.
5020 Fr"nklin Drive. PIc"s,,"lol. CA 945fJ¡
Tel. No: (925) ~,H5..)~W Fax No: (925) 4H5-
Attachment 6k
.
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Page 2: City of Dublin
.Januatv 13. 2005
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Tri-Valley One-Stop CaTe"" Center
Example of resources and services available to all jobs, education and training seekers include:
· Job Listings.
· Computers with Internet access through T-l technology.
· Software for resume writing and career development.
· Fax. and phones for employer contact.
· Job search workshops, (i.e. Resume Writing, Interview Preparation, etc.).
· Labor Market Information.
In addition, One-Stop Career Centers have target programs, such as the Workforce Investment
Act and CaIWORKs. Through these programs, quaIifiedappJicants could receive additional
services such as case management, in-depth assessment testing to determine interests, skills and
potential barriers to employment, and paid training and supportive services (i.e. counseling).
Many organizations such as Job Corps (youth employment), the Department of Rehabilitation,
EDD, and Allied Housing províde services to Dublin residents at the Career Center. We have
also increased our outreach efforts to Dublin residents by providing a series of job search
workshops at the Dublin Library.
This is just a glimpse of the types of services that we will bc providing forresidents of the City
of Dublin. I have attached a budget breakdown to this letter. We arc excited about the new fiscal
year, and look forward to working with the City of Dublin. If you have any questions, feel free
to reach me at (925) 373-5820
Thank you,
t71~
Jeff Baker
Tri-Valley One-Stop Career Center
Page 3: City of Dublin
Januarv 13, 2005
Budget 2005-2006
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Tri-Valley One-Stop Career Center
Requested Budget: $10,000.00
Salaries:
Supplies:
Operating Expenses:
Total:
$8,000.00
$1,000.00
$1.000.00
$10.000.00
Pagc 4: City of Dublin
January 13.2005
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TriN alley One-Stop Career Center
DUBLIN BUSINESS SERVICE ACTIVITIES
2004-2005
Extended Stay America
Ross Dcpartment Store
MarshaUs Dept. Store
Farmers Insuranee Co.
Petco
Conductcd on-site recruitment at the Tri- Valley One-Stop Center,
which resulted in one hire.
Conducted on-site recruitment at the Tri-Valley One-Stop Center,
which resulted in onc hire.
Posted job openings atthe Tri- Valley One-Stop Center, which
resulted in one hire.
Conducted multiple on-site recruitments over a period of one year
at the Tri-Valley One-Stop Center and resulted in two hires
Conducted on-site reeruitmcnt at the Tri- Valley One-Stop Center,
and resulted in onc hire
Sample of Dublin Employers who have listed thcir job openings with the Tn-Valley One-Stop
Carecr Center in thc year 2004-2005:
The Premier Medical Group
Sybase
Toys "R" Us
Farmers Insurance
Peet's Coffee & Tea
TJ Max Dept. Store
Amador Valley Vending
E-Loan
City of Dublin
Dublin Unified School District
Areotek, Inc.
Homc Depot
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J~ LIBRARY
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!,im)a Af, If~)(1d, Cotl.Jlly 1~/lJrtzrÙ.lIt
Alb8ny
Ca:-;hc) V~JIIQY
Centcrviile
Dublin
Extemion Services
FrernQnt M, in
Irvlngton
Nøwark
Niles
5Hn I"Or'f;)nzo
.l)niOI! City
January 26, 2005
To Whom It MayConcern:
The Tri-Valley One Stop Career Center has been working in partnership with the Dublin
Library since the fall of 2003 presenting a series of job workshops. Each season the center
has presented 3-4 workshops at the library. The topics covered have included the job
search, resume writing, individual resume critique, interviewing skills and career
assessment. These workshops were well attended and generated many inquiries. With
unemployment at record levels, these workshops help fill a need in our community.
Our partnership is continuing in 2005 with a series of spring workshops for job seekers.
We are currently setting up dates for workshops which will include "the Job Search from A
to Zoo, resume writing, and how to interview. In addition, the May workshop will focus on
teens, featuring career planning and how to go about finding that first job.
The Tri-Valley One Stop Career Center has been a welcome partner for the Library. They
are experts in their field and provide a free, easily accessible service to the unemployed.
Offering workshops at the library broadens their base and exposes the wider community to
the excellent service they provide. As librarians, we are frequently asked for information on
how to go about finding a job or a new career. The Library has an excellent and extensive
collection of employment and career resources but it is with pleasure that we can also Offer
patrons with confidence the additional personal expertise they can receive from the Tri-
Valley One Stop Career Center.
The benefit to Dublin citizens is that the Career Center, in cooperation with the Library,
really helps people find jobs. It's an invaluable service to the community. The Library
welcomes this partnership and highly supports the endeavors of the Tri-Valley One Stop
Career Center.
Sincerely,
j)~~
Donna Leach, Librarian
Dublin Library
200 CIVIC Pial";
Dublirì, (A 94568·2383
925·~28·1315
fAX 925 828·9295
www..;:¡r.:library.org
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Dora Sotelo
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From; Sarr Sheffer [sarr@imagineperformlngarts.org]
Sent; Friday. March 25, 2005 4:22 PM
To; Dora Sotelo
Cc; John Hartnett
Subject: Request for a Grant
City of Dublin,
Weare requesting a grant for operating expenses and seed money to get our community theatre program
off the ground.
Our goal is to establish a Main Stage schedule (community theatre)
To start a series of plays we are asking for roughly $4k per play; to help finance the first 3 plays
we arc asking for $12K
The expenses for each play will actually exceed the $4K, but we expect to recoup some of our
costs through ticket sales and concessions.
Roughly, the "per performance" costs break down to:
Royalties and rcntal costs: $400 - $1,200
Director: $1,200 - $1,500
Actors: $800-$1600 in stipends, (a token offering of$lOO per actor to help offset thcir
personal expenses)
Set construction $1,000· $2,500
Costumes (Costumer expense, materials and costume rentals): $500 - $1,500
Administrative and incidental expenses: (Copying, water, office supplies, etc.) $100 - $300
Range $4,000 - $8,600 per play
As we establish a successful community theatre program, we believe that the Dublin community will
benefit by:
Increased Cultural Arts exposure, both for the community and in the name of the community.
Involve Dublin Residents in local live theatre.
Establishing a community theatre is a primary goal for us and it is an integral step toward other goals we
have including theatre workshops for Dunlin Residents of all ages.
In addition to providing local Jive theatre to Dublin residents, we expect to draw members of nearby
communities as well. Depending on the number of visitors, there could be some positive economic
benefits in addition to the broader quality-of-life benefits.
Thank you,
Sarr Sheffer
Managing Director
Imagine Performing Arts
Aspire Dance & Fitness
qJ?20 QJ.ù:ili..n....ffi
Dub)j!h..~94.'&fi
(90S) 551'5382 office
(925) 551-5914 f~x
(925) 998.9229 cell
s,arr@irngg.inenerforminf!9t:ttJ...,Qr£
WVf'N ,ima~perfQImi.!)gm:tÆ&!:&
Attachment 7
3/25/2005
qS I1b 1'õ
BUDGET ISSUES WORKSHEET
FISCAL YEAR 2005-2006
1. OPERATING EXPENDITURES
I.A The City Council adopted a level of service for cach Budget Activity (i.e., Police, Park
Maintenance, Library, etc.) in Fiscal Year 2004-2005 (See Attachment 3 and the 2004-
2005 Preliminary Budget).
For the purpose of developing the Fiscal Year 2005-2006 Operating Budget, should the
scrvice levels adopted in the 2004-2005 Budget be used as the starting point (i.e., base
level 0 f scrvice)?
YES
or
NO
(Please circle one)
If you circle "NO" what service modification or new programs would you like to see
added or dropped from the base level of service?
ADDED SERVICES
DROPPED SERVICES
I.B. To the extent thc City Council's 2005-2006 Goals & Objectives require additional
resources not inc1udcd in the current budget, should the 2005-2006 Budget fund only
High Priority Objectives?
YES
or
NO
(Please circle one)
ATTACHMENT B
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l.c. Comnnmity Group Funding Requests:
During Fiscal Year 2004-2005, the City funded a number of community groups which
arc idcntified below. Since several Community Groups either reduced or increased
their requests for Fiscal Ycar 2005-2006 OR are considered a ~ funding request,
Staff has also included the Fiscal Year 2005-2006 information for Council's
consideration. Please indicate with a check (--/) which community groups should be
preliminarily included in the base level or in a hil!her service level of the Fiscal
Year 2005-2006 Budget.
2004-2005 2005-2006 Base Higher
Funding Funding Level of Level
Community Croup Level* REQUEST Scrvice of Service
Dfllg Substance Abuse Council
Drv Grad Night $3,500 $3,500
Red Ribbon Week $3,000 $3,500
Supplies for Substance Abuse Curriculum for $500
Freshman PE Classes (new course reQuest)
Dublin Unified School District $62,500 $0
Bav Area Buv Recvcled Paper Campaign $2,000 $2,000
Alameda Countv Green Business Program (GBP) $1,500 $1,500
· GBP Request of up to another $1,500 $1,500
Child Care Links $15,000 $15,000
Dublin Finc Arts Foundation (new total of $20,000) $15,000
· Operating Support $15,000
· Additional Funds for Bray Commons Art $1,250
· Two Elemcntary School Art Projects $3,750
Pacific Chamber Symphony $10,000 $7,000
Tri- Valley Community Television $54,624 $58,032
Dublin Partners In Education (new total of$12,500) $10,000
· Operating Support $10,000
· Additional Operating Reuuest $2,500
Tri-Valley Convention & Visitors Bureau $56,555 $56,555
Tri-Valley Business Council $25,000 $25,000
Tri- Valley One-Stop Career Ccntcr $10,000 $10,000
Total Community Croup Fundinl! ReQuests $268,679 $216.587
*This information is taken from the budget data for FY2004-05; as noted above, the
FY2005-06 requested funding level may differ from the FY2004-05 amounts presented.
ID. Other Funding Requests:
During the preliminary stagcs of the Fiscal Year 2005-2006 budgct process, the City has
also received funding requests from several entities not formally designatcd as City-
sponsored community groups. These requests are also brought to Council's attention
and are identified below for Council consideration.
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Other Grou
Imagine Performing Arts (new request)
Livermore Police Department - Horizons Family
Counseling Program (new reqnest -Defer
consideration to a future Council Meeting up to
$42,000
Total Other Fundln Re uests
2004-2005
Funding
Level*
N/A
N/A
2005-2006
Funding
RE VEST
$12,000
$42,000
Base
Level of
Service
q1 i!lJ qt6
High;;!
Level
of Service
$54,000
2. CAPITAL IMPROVEMENT PROGRAM (CIP)
2.A. Charts provided in Attaclunent 4 (see attached) also include a summary of the capital
improvements adopted as part of the City's Five-Year CIP.
Of those projects currently identified in the Five-Year CIP, are there any projects which
you would like to sec funded in Fiscal Year 2005-2006? If so, please indicate below.
2.B. Are there any ncw Capital Projects that are not in the current Five Ycar CIP that you
would like to see included in the new Fivc Year CIP? If so, please indicate below.
2.C. In the 2004-2005 Budget (as adjusted), a total of $6,709,036 was allocated from the
General Fund for Capital Projects.
If this funding is necessary for Operating Expenditurcs in 2005-2006, which ofthe
following alternatives do you prefer for funding Capital Projects in 2005-2006?
Please check preferred method.
1. Defer 2005-2006 Capital Projects to a later year.
2. Utilize unallocated Reserves.
3. Utilize Debt Financing.
4. Other
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3. CONTRACT SERVICES
The following service contracts are scheduled to bc evaluated at the end of Fiscal Year
2004-2005. Are you interested in Staff evaluating any aspect of the service other than
the cost of providing the service for Fiscal Year 2005-2006? If so, please indicate
below.
Cost Only If "Yes," Identify Other Issues
CONTRACT (Yes/No)
A. Building & Safety
I) Linhart Petersen Powers & Assoc.
2) 4 Leaf
B. Crossing Guard Services (All City NOTE: no rate
Management) increase is anticipated.
C. Maintenance Services (MCE)
D. Police Services
4. RESERVES
The City's policy on use ofrcserves (see Attachment 5, Resolution 80-93) establishes
the appropriate use for these funds. Should use of Reserves be limited to Capital or
other one-time expenditures?
YES or NO (Please circle one)
5. BUDGET CALENDAR
In order to finalize the budget calendar for preparation of the 2005-2006 Budget and
Five-Year CIP, it is necessary to establish a budget hearing date.
In order to provide Staff with enough time to complete the budget, Staff would
recommend that the Council identify a day during the week of June 20, 2005, as the
Budget Hearing datc. Please indicate preferred date below.
Selected Budget Hearing Date;
H:\~M\GOfII~ &.ObjettivI!SWJORKSHfETbud~ !iludy ~!.ioft4-4-{15,do(:
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