HomeMy WebLinkAbout4.02 PDEvidenceVentSystem
CITY CLERK
File # D~[Q]Q]~f'j~
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: February 15, 2005
SUBJECT:
Award of Bid - Contract 04-14, Police Evidence Ventilation System
Report Prepared by: Melissa Morton, Public Works Director
ATTACHMENTS:
Resolution Awarding Contract 04-14 to Cal-Neva Environmental
Systems
RECOMMENDATION: ~doPt resolution awarding Contract 04-14, Police
~ Ventilation System, to Cal-Ncva Environmental Systems
FINANCIAL STATEMENT: Bids received were as fol1ows:
Evidence
Bidder
Cal-Neva Environmental Systems
American AC, Plumbing, &
Heating
RoSa Construction
Martinez Sheet Metal
Bid
$56,150.00
$57,742.00
* $57,227.00
** $49,320.00
* RoSa Construction's bid did not include an addendum copy as
required.
** Martinez Sheet Metal's bid did not include a bid bond or
addendum copy as required
The lowest responsive bid is within funds budgeted for this portion
of the Short Term Space Needs Capital Improvement Project.
DESCRIPTION: At the meeting of December 7, 2004, the City Council authorized
Staff to solicit bids for a project to install a separate HV AC (heating, ventilating, and air conditioning)
unit inside the Poliee Wing evidence storage area. At the present time, the evidence area is served by the
same HV AC unit that also serves other portions of the Police Wing, and it is not possible to achieve the
degree of ventilation needed in the evidence area withollt compromising the service to the rest of the
building.
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COPIES TO:
Bidders
John Croswhite, the Zahn Group
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It was also proposed that this project would provide an exterior container to house confiscated eviden.ce,
After the project was advertised, Staff determined that the best solution for the storage of evidence would
be two indoor secure storage cabinets which would be independently ventilated from the rest of the
cvidcncc area and from the Police Wing in general. This is a morc typical storage sollltion which mcets
thc intent of the project to isolate the evidence but docs not require an outdoor container that would be an
inconvenience for Staff. The two indoor containers will be purchased directly by thc City; therefore, this
proj ect includes thc cost of installing the two containers and associatcd vcntilation systems.
A total of four bids were received. The lowest responsivc bidder is Cal-Neva Environmental Systems
with a bid of $56,150. A lower bid was submitted by Martincz Sheet Metal; however, Martincz Sheet
Metal's bid omitted both thc bid bond and signed copy of the addendum, which were required items.
RoSa Construction also omitted the addcndum copy, although the proposal document contained a
statement acknowledging reccipt ofthc addendum.
Staff has reviewed the low bidder's proposal and chccked with references, and recommends that the City
Council adopt the resolution awarding Contract 04-14, Police Evidence Ventilation System, to Cal-Neva
Environmental Systems,
Page 2 ð[;~
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RESOLUTION NO. -05
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
**********************
AWARDING CONTRACT 04-14
POLICE EVIDENCE VENTILATION SYSTEM
TO CAL-NEV A ENVIRONMENT AI, SYSTEMS
WHEREAS, the City of Dublin did, on February 2,2005, publicly open, cxamine, and declare an
sealed bids for doing the work described in the approved Plans, Specifications, and Modifications for
Contract 04-14, Police Evidence Ventilation System, authorized by the City Council on December 7,
2004, which Plans, Specifications, and Modifications arc hereby expressly referred to for a description of
said work and for all particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the Public Works Director, who has recommended that
the bid hereinafter mentioned is the lowest and best bid for doing said work;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby award City of Dublin Contract 04-14, Police Evidence Ventilation System, to the lowest
rcsponsible bidder therefor, to wit, Cal-Neva Environmental Systems, with a bid ofPifty Six Thousand,
One Hundred Fifty Dollars and No Cents ($56,150), the particulars of which bid are on file in the Office
of the Public Works Director.
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the agreement.
PASSED, APPROVED AND ADOPTED this 15th day of February, 2005
AYES:
NOES:
ABSENT:
ABSTAINING:
Mayor
ATTEST:
City Clerk
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