HomeMy WebLinkAbout4.09 Front Counter Upgrade CITY CLERK
File # E~J~~'~~ ,
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: January 6, 2004
SUBJECT:
Acceptance of Work, Contracts 03-09 and 03-15, Civic Center Front
Counter Upgrade Project
Report Prepared by: Melissa Morton, City Engineer
ATTACHMENTS:
None
RECOMMENDATION:
FINANCIAL STATEMENT:
Accept improvements constructed under Contracts 03-09 and 03-15
and authorize final payment to RoSa Construction, less retention to
be paid in 35 days il'no subcontractor claims are received.
Fiscal Year 2003-2004 Expenses
Project Budget
Actual Cost
Printing and Legal
Notice $700 $77
Design & Construction
Administration $4,000 $2,931
Project Management $3,000 $3,000
Improvements $77,572 $78,400
Total: $85,272 $84,408
An additional $11,182 was expended in Fiscal Year 2002-03,
primarily for design services and for the deposit on the carpet, for a
total project cost of $95,590.
This project was completed within funds budgeted.
DESCRIPTION: This project consisted of two separate contracts to reconfigure the space
under the Development Services counter and to install new furniture for the three workstations located
behind the counter. The intent of the project was to provide more efficient and ergonomic workspace and
to reduce clutter in the area of the counter, resulting in improved service to the public.
Contract 03-09 for the improvements to the counter itself was originally authorized and bid in June of
2003, No bids were received, and the City Council authorized Staff to negotiate with contractors for the
work. The only responsive contractor interested in the work was RoSa Construction.
COPIES TO: RoSa Construction
ITEM NO. 4.9
Contract 03-15 for installation of the workstations, plus the carpeting and electrical work, was authorized
in August of 2003. The only bid received was also fi.om RoSa Construction, and both comracts were
awarded in October. The work was performed during the month of November.
One change order was incurred related to the carpeting and electrical work. Data and telephone cabling
were performed under a separate purchase order through another vendor.
The work has been completed satisfactorily and within budget.
Staff recommends that the City Council accept the improvements constructed under Contracts 03-09 and
03-15 and authorize final payment to RoSa Construction, less retention to be paid in 35 days if no
subcontractor claims are received.
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