HomeMy WebLinkAbout4.08 Disposal Surplus PropCITY CLERK
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: January 6, 2004
SUBJECT:
ATTACHMENTS:
RECOMMENDATION:
FINANCIAL STATEMENT:
Disposal of Property- Unclaimed and Surplus Property
Report Prepared by: Amy Cunningham, Administrative Analyst )~-~
1. Resolution Declaring Certain Items as Unclaimed and Surplus
Property
2. Notice of Public Auction
1. Adopt Resolution
2. Authorize Staff to proceed with transfer of property to Nationwide
Auction Systems pursuant to the current agreement with the City
Pursuant to the Dublin Municipal Code proceeds from the sale of
property will accrue in the General Fund and Equipment
Replacement Fund.
DESCRIPTION:
Police Services staff have identified a number of items that can be disposed of and would be appropriate
to forward to an auction firm. The City also has unclaimed and surplus property available for disposal.
Consistent with past practice Staff proposes to transfer all items to a single professional auction firm,
which has a current agreement with the City (Nationwide Auction Systems). The firm conducts bi-
monthly auctions of miscellaneous goods similar to those the City currently has available.
Items Available for Auction
Police Services staff have identified various items of unclaimed property, which can be disposed of at this
time. The need for storage space requires the City to periodically dispose of items stored at City facilities.
The City's purchasing ordinance allows for auctioning of items declared surplus and the City's Municipal
Code Section 2.40.070 provides for auctioning of unclaimed bicycles held at least three months, and other
unclaimed items that have been held at least four months. Police Services Staff have verified that all
unclaimed items to be auctioned exceed the minimum holding periods. The auction company is
responsible for grouping the items and preparing the lots to be sold. In the past the auctioneers
successfully sold all items, including non-functioning equipment.
On November 8, 1993, the City entered into an agreement with Nationwide Companies to auction various
items including surplus vehicles. The agreement provided that it would remain in effect unless either
party gave 30 days notice of termination. Staff has contacted Nationwide and they have indicated that
they will continue to honor the terms of the 1993 agreement for their auction on February 27, 2004.
Nationwide conducts auctions from their northern California facility located in Benicia. The firm
H/cc-forms/agdastmt.doc
COPIES TO:
ITEM NO.
arranges for the pick up of all items and transportation to their facility.
marketing the sale.
They are also responsible for
Nationwide will retain a 10% commission on all items sold. The City has had positive experiences with
the prices received on items auctioned by Nationwide in the past, although it is recognized that past sales
prices cannot be a guarantee of future sales.
Staff requests that the City Council adopt the attached resolution, which declares the items surplus, and
authorize the use of Nationwide Auction Systems for auction of all appropriate unclaimed and surplus
property currently held by Police Services.
RESOLUTION NO. -04
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
DECLARING CERTAIN ITEMS AS
UNCLAIMED AND SURPLUS PROPERTY
WHEREAS, Police Services staff have identified various items of unclaimed property which under state
and local laws provide that it may now be auctioned; and
WHEREAS, staff have also identified miscellaneous surplus property and equipment, including vehicles,
which pursuant to the local purchasing ordinance may be disposed of at an auction; and
WHEREAS, the most effective method of disposing of such items is by auction; and
WHEREAS, independent firms are available to publicly auction items to the highest bidder; and
WHEREAS, consolidating the sale of all items is a cost-effective means to obtain auction services.
NOW, THEREFORE, BE IT RESOLVED that items including: bicycles, jewelry, audio/video equipment,
clothing, household goods, computers and computer equipment, office furniture and the police vehicles
listed below are declared surplus property to be sold at auction:
CAR NUMBER MODEL YEAR MILEAGE · CONDITION
00-D 11 Ford - Crown Victoria 2000 74,879 Poor
00-D04 Ford - Crown Victoria 2000 71,933 Poor
BE IT FURTHER RESOLVED that the City Manager and/or his designee shall be authorized to arrange
for the auction of unclaimed property and other surplus City property in accordance with state and local
laws and regulations.
BE IT FURTHER RESOLVED that the City Manager and/or his designee shall be authorized to make
any and all necessary arrangements to transfer the property to be auctioned to Nationwide Companies
pursuant to an agreement between the City of Dublin and Nationwide dated November 8, 1993.
PASSED, APPROVED AND ADOPTED this 6th day of January, 2004.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
ATTACHMENT 1
NOTICE OF
PUBLIC AUCTION OF
SURPLUS & UNCLAIMED PROPERTY
In accordance with Chapters 2.36 and 2.40 of the Dublin Municipal Code (DMC), the City Manager has
determined that certain surplus and unclaimed prOperty is currently held by the City. The unclaimed
property has been held in excess of the Retention Period identified in Section 2.40.020 DMC (At least
four months, except for unclaimed bicycles which shall be held for at least 3 months.).
The Auction shall be held February 27, 2004, beginning at 9:30 A.M. at Nationwide Auction Systems,' 1
Oak Road, Benicia, California 94510, (707) 745-0119.
The City of Dublin surplus and unclaimed property to be auctioned includes: bicycles, jewelry,
audio/video equipment, clothing, household goods, computers and computer equipment, and vehicles.
This Notice shall be posted for at least five days prior to the date of the Auction at the public notice
hearing locations designated by the City of Dublin.
January 7, 2004
Richard C. Ambrose, City Manager
ATTACHMENT 2