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Home My WebLink About4.06 Budget Carryovers cITY CLERK File#J IJ~ -~ o-RIOI AGENDA STATEMENT CITY COUNCIL MEETING DATE: ,January 6, 2004 SUBJECT: Budget Carryovers from Fiscal Year 2002-2003 to Fiscal Year 2003'2004 Report Prepared By: Carole A. Perry, Administrative Services Director and Fred W. Marsh, Finance Manager FINANCIAL STATEMENT: Budget Change Forms Approve the Budget Changes See Report. Sufficient General Fund adjustments required. Reserves exist to cover the DESCRIPTION: As part of the process of reviewing the Preliminary Financial Reports for Fiscal Year 2002-2003, Staff noted several Capital Projects Budget line items, originally anticipated for completion in Fiscal Year 2002-2003, are now scheduled for completion in Fiscal Year 2003-2004. Department Estimated Actual Amount of Fund or Capital Actual Expense Expense Carryover Number Project Project Name FY 2002-2003 FY 2002-2003 Required 001 ' 93130 City Cablecast System 175,340 169,371 5,969 001 93192 Geographic Information System 122,826 66,482 56,344 001 93450 Civic Center Library 993,448 926,048 10,563 001 93911 Front Counter Upgrade 13,101 11,182 1,919 001 93935 Civic Center HVAC 813,509 784,414 1,629 001 94060 Downtown Improvement Implementation 258,712 175,523 83,189 001 94226 Freeway Underpass Art at Dublin Boulevard 001 94255 001 94615 001 94955 001 96080 001 96300 & Amador Valley Boulevard Sidewalk Reconstruction Underneath 1-680 on Dublin Boulevard & Amador Valley Boulevard Village Parkway Median Landscaping - Dublin Boulevard to Amador Valley Boulevard San Ramon Road Banner Poles Dublin Boulevard Underground Utilities- Village Parkway to Sierra Court Village Parkway & Lewis Avenue Intersection Improvement Total General Fund 158,101 135,103 22,998 20,701 665 20,036 17,299 5,874 11,425 7,153 0 7,153 422,541 93,837 328,704 46,216 24,972 21,244 571,173 COPIES TO: G:L~udit~FY 02-03\cafrXagenda budget carryovers.doc ITEM NO. Department Estimated Actual Amount of Fund or Capital Actual Expense Expense Carryover Number Project Project Name FY 2002-2003 FY 2002-2003 Required 206 96564 219 96920 Traffic Signal Upgrade - Village Parkway ! Amador Valley BoUlevard Total Gas Tax Fund Dublin Boulevard Improvements- Village Parkway to Sierra Court TOtal State Transportation Improvement Fund 3,710 0 3,710 2,401,847 1,826,922 300 96380 1-580 & San Ramon Road Freeway Interchange Improvements 65,939 55,699 300 96420 1-580 & Tassajara Road Freeway Interchange Improvements 1,730,067 1,640,498 300 96852 Dougherty Road Improvements - Houston to 1-580 6,200 1,579 Total Traffic Impact Fee Fund 310 95600 Emerald Glen Park 699,996 649,101 310 95640 Dublin Ranch Neighborhood Parks 244,196 217,064 TOtal Public Facility Fee Fund 315 95635 Park Play Area Renovations 63,878 Total Park Dedication Fund 696 710 96061 Street Light Pole Replacement 62,703 56,000 Total Assessment District Fund 710 3,710 560,200 560,200 Total Proposed for All Funds 10,240 89,569 4,621 104,430 50,895 27,132 78,027 63,182 63,182 6,703 6,703 1,387,425 The proposed budget adjustments for these specific capital projects do not result in an increase in the total expenditures, as originally reported in the City's adopted Capital Improvement Program for 2002-2007. Funds that were budgeted in Fiscal Year 2002-2003 were not expended, due to project delays. Those amounts will be carried over to fund the project costs now anticipated during Fiscal Year 2003-2004. In addition, staff noted expenditures in the following Operating Departments originally anticipated to occur in Fiscal Year 2002-2003 that will actually need to be carried over to Fiscal Year 2003-2004; a.) a $5,000 proposed carryover for Central Services, for the CALoops program b.) a $16,600 proposed carryover for Housing Programs, for the Commercial Linkage Fee Study, c.) a $12,000 proposed carryover for the Building Division, for a new copier, and d.) a $5,000 proposed carryover for Economic Development, for the second payment due on the Downtown Revitalization Consultant's contract. RECOMMENDATION: These various Operating and/or Capital Project budget items are outlined on the following summary schedule. In order for Staff to be able to fully fund these projects in Fiscal Year 2003-2004, it is recommended that City Council approve the budget change forms that are attached for the amounts noted in the summary information. CITY OF DUBLIN BUDGET CHANGE FORM CHANGE FORM #: New Appropriations (City Council Approval Required): From Unappropriated Reserves From New Revenues Fund# Budget Transfers: From Budgeted Contingent Reserve (1080-799.000) Within Same Department Activity Between Departments (City Council Approval Required) Other Name: Name: Central Services - Contract Services 5,000 Account: Account: 001-10210-740-000 Name: Name: Housing Programs - Contract Services 16,600 Account: Account: 001-50500.740.000 Name: Name: Building Division - Equipment ISF 12,000 Account: Account: 001-90200-750.073 Economic Development --Contract Name: :Name: Services 5,000 Account: Account: 001-90400-740-000 City Cablecast System - Name: Name: Improvements 5,969 Account: Account: 001-93130-750-050 Geographic Information System - Name: Name: Contract Services 8,798 Account: Account: 001-93192-740-000 Geographic Information System - Name: Name: Equipment ISF 47,546 Account: Account: 001-93192-750-073 Name: Name: Civic Center Library - 10,563 Account: Account: 001-93450-750-030 Front Counter Upgrade - Name: Name: Improvements 1,919 Account: Account: 001-93911-750-050 Name: Name: Civic Center HVAC 1,629 Account: Account: 001-93935-750-050 Downtown Improvement Name: Name: Implementation 83,189 'Account: Account: 001-94060-750-050 Freeway Underpass Art - Name: Name: Improvements 22,998 Account: Account: 001-94226-750-050 Sidewalk Reconstruction - Name: Name: Improvements 20,036 Account: Account: 001-94255-750-050 Village Parkway Median Landscaping Name: Name: - Improvements 11,425 Account:- Account: 001-94615-750-050 San Ramon Rd Banner Poles - Name: Name: Improvements 7,153 Account: Account: 001-94955-750-050 Dublin Blvd Underground Utilities - Name: Name: Improvements. 328,704 Account: Account: 001-96080-750-050 G:XAudit\FY 02-03\cafr\budget change carryoverl.xls I of 3 12/17/2003 5:23 PM CITY OF DUBLIN BUDGET CHANGE FORM CHANGE FORM #: New Appropriations (City Council Approval Required): From Unappropriated Reserves From New Revenues Fund # Budget Transfers: From Budgeted Contingent Reserve (1080-799.000) Within Same Department Activity Between Departments (City Council Approval Required) Other Name: Name: Village Parkway & Lewis Avenue 21,244 Account: Account: 001-96300-750-050 Traffic Signal Upgrade Village Name: Name: Parkway - Improvements 3,710 Account: Account: 206-96564-750-050 Dublin Blvd Widening - Name: Name: Improvements 560,200 Account: Account: 219-96920-750-050 1580 and San Ramon Road - Name: Name: Improvements 10,240 Account: Account: 300-96380-740-078 1580 and Tassajara Road - ~Name: Name: Improvements 89,569 Account: Account: 300-96420-740-081 Dougherty Road Improvements - Name: Name: Houston to I580 4,621 Account: Account: 300-96852-740-078 Name: Name: Emerald Glen Park - Filing Fees 2,900 Account: Account: 310-95600-730-000 Name: Name: Emerald Glen Park - Eng. Testing 20,000 Account: Account: 310-95600-740-077 Name: Name: Emerald Glen Park - Inspection 4,300 Account: Account: 310-95600-740-079 Name: Name: Emerald Glen Park - Const. Admin 22,595 Account: Account: 310-95600-740-081 Name: Name: Emerald Glen Park - Improvements 1,100 Account: Account: 310-95600-750-050 Dublin Ranch Neighborhood Parks - Name: Name: Design 27,132 Account: Account: 310-95640-740-078 Park Play Area Renovations - Name: Name: Improvements 63,182 Account: Account: 315-95635-750-050 G:L~udifiFY 02-03\cafr\budget change carryoverl.xls 2 of 3 12/17/2003 5:23 PM CITY OF DUBLIN BUDGET CHANGE FORM CHANGE FORM #: New Appropriations (City Council Approval Required): .~ From Unappropriated Reserves From New Revenues Fund # Budget Transfers: From Budgeted Contingent Reserve (1080-799.000) Within Same Department Activity Between Departments (City Council Approval Required) Other IName: IName: Street Light Pole Replacement 6,703 Account: IACcount: 710-96061-750-050 Total - Total 1,426,025 Reason for Budget Change: To adjust budgeted amounts for Fiscal year 2003-2004 for the uncompleted portion of projects orig nay scheduled for completion in Fiscal Year 2002-2003 Signature City Manager: Date: Signature ~ ~ ~. ....... Mayor: Date: Signature Posted By: Date: Signature G:~,udit\FY 02-03\cafr\budget change carryover 1.xls 3 of 3 12/17/2003 5:23 PM