HomeMy WebLinkAbout03-06-1995 Adopted CC Minutes G&OADJOURNED REGULAR MEETING - March 6, 1995
An adjourned regular meeting of the City Council of the City of Dublin was held on Monday,
March 6, 1995, in the Council Chambers of the Dublin Civic Center. The meeting was called
to order at 7:05 p.m., by Mayor Houston.
ROLL CALL
PRESENT: Councilmembers Barnes, Burton, Howard, Moffatt, and Mayor Houston
ABSENT: None
PLEDGE OF ALLEGIANCE (610-20)
The Mayor led the Council, Staff, and those present in the pledge of allegiance to the Flag.
1995 Goals & Objectives (100-80)
Mayor Houston announced that anyone who would like to speak to the City Council should
fill out a blue speakerrslip.
Tom Ford, 7262 Tina Place, Dublin, indicated he was representing the Briarhill Board of
Directors. The Briarhill Development is 25 to 30 years old and was developed in a time
when no parks had been developed in the area. Today, there are still no parks in the
immediate area. He felt there should be a neighborhood park. Shannon Park is over a mile
away with Mape & Dolan both being more than half a mile away. This area pays taxes to
support the other parks, but they felt they were disadvantaged in regards to parks. He
apologized for approaching the City Council before going through the Parks & Community
Services Commission and the Planning Commission with his request, but he had just learned
of the Goals & Objectives meeting and felt his request should be made at this planning
session. Another concern the Briarhill BOard of Directors had pertained to the Barracuda
Swim Team. This particular swim team uses their swimming facility. The Association does
not have any requirement in regard to living in the area to use the cabana club. The
Association has been subsidizing the swim team for years. Since they were not a rich club,
he would like to see what sort of City support could be given to the swim team. The swim
team was open to anyone who wanted to join the team. It was a major budget item for the
Association to support the team. Over half the members of the swim team do not live in
Briarhill.
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Cm. Howard asked if the members were all Dublin residents.
Mr. Ford responded as far as he knew, they were.
Betsy Chapman, 11579 Circle Way, Dublin, requested that the City provide a new gym for
the residents of Dublin. She had circulated a letter through the schools asking for support
for a new gymnasium. 179 families had returned letters supporting the idea. She presented
the letters to the Secretary.
Cm. Moffatt asked how she proposed the gymnasium be funded, perhaps through an
assessment district.
Mayor Houston responded that a liaison committee had been formed to look into ways of
funding the cost of the gym.
Linda Jeffery, 7604 Arbor Creek Circle, requested that the Council have the Civic Center
Fountain repaired and turned back on. She indicated that a petition was being passed in the
community asking residents if they wanted the fountain turned back on, but she had put the
wrong date to have the petitions returned to her so she could present them at the meeting.
She did turn in what petitions she had. She felt the Civic Center Fountains were a
showpiece for the City. The drought was now over and she asked the Council to please
restore the fountain.
Cm. Burton asked if she was aware that the cost of turning the fountain on would be $25',000
to $30,000, in addition to the costs to maintain the fountain on a regular basis.
Ms. Jeffery realized it would cost to have the fountain restored, but she felt it was worth the
money.
Les Duman, 7567 Olive Drive, indicated he was representing the Children's Theatre
Workshop. He felt CTW provided many good positive things to the community. It was
working with several agencies in the City. He felt it could help bring new businesses into
Dublin. It could work with the Teen Task Force as an outreach program. It could work with
Dublin Fine Arts Foundation. CTW had received inquiries of serious interest from three
Dublin residents since the last Council meeting.
Cm. Howard stated she had planned to put CTW on the Goals & Objectives.
Mayor Houston replied that Councilmembers could add items to the Goals & Objectives for
discussion.
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Karen Dyer, 6829 Sage Court, appreciated the high rating the Council had given the library.
As a member of the Alameda County Library Advisory Commission and a member of the
Friends of the Dublin Library, she wanted to offer her services to help in any way.
Mayor Houston felt using library volunteers was a good idea.
Cm. Moffatt explained his suggestion was to combine the Cities of Livermore, Pleasanton,
Dublin, and San Ramon into one library system and pull out of the Alameda County Library
System. He felt the Cities could pool their resources and have better service.
Mayor Houston suggested the use of volunteers to keep the library open more hours. The
volunteers would man the library to allow the doors to be open, but they would not check out
books.
Cm. Moffatt would like to see the schools and Cities combine services.
Burt Hadlock, 4718 McHenry Gate Way, Pleasanton, spoke in regard to the City working with
-the U.S. Army and Little League to facilitate development of additional ballfields at Camp
Parks. He belonged to a hardball league for men over 30. He felt there was a need for more
adult size ballgame fields, especially for use by hardball teams. In Sacramento there had
been fund raising to build a complex of hardball fields. There were eight team in a valley
league-and he felt these men would be willing to lend support to building fields at Camp
Parks.
Mayor Houston indicated the City was acting in a liaison capacity. The ultimate decision
would be made by Lt. Col. Bain. This was not City land.
Cm. Burton asked how many baseball fields were in the Valley.
Mr. Hadlock responded 8 in Pleasanton, 4 in Livermore, and 4 in Dublin.
Cm. Burton asked how many more were needed.
Betty Heller of the Mini Gourmet Restaurant, 7473 Village Parkway, Dublin stated she has
lived in Dublin for 18 years. She was in favor of a facade enchantment program. She has
had a business for six years and she felt the shopping center where her business is located
is a disgrace to the town. It is owned by an absentee property owner. There are only two
big businesses, Kelly Moore and Domino Pizza. The rest of the businesses in the shopping
center are small business owners. The small business owners do not have the money that
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the corporation or franchise business have. Veronica's and Crazy Curly's had been in the
shopping center, but they left. The small business owners are fighting to make it day to day.
It seemed that the City does not care for the small shop owners, but only about the big
shopping centers.
Mayor Houston indicated he had added Facade Enhancement Program to the Goals &
Objectives. The new Economic Development Manager will be looking into such a program,
but he was not sure how long it would take.
Janet Lockhart, 8136 Creekside Drive, wanted the Council to substitute taping and televising
of the Council meetings in place of the City Newsletter. The City Newsletter was received
once a year. It was glossy and lovely, but she felt it did not make much of an impact. It was
difficult for seniors to participate in evening meetings. Young families had a hard time
getting sitters for the children. This would be a way to get the information directly from the
Council. She felt it would be a valuable service to the community.
Mayor Houston reviewed the exhibits attached to the agenda statement and asked if the
Council had any questions regarding the exhibits. He then asked Mr. Ambrose to go over
Exhibit 4 which was a supplemental memorandum regarding intergovernmental relations.
Mr. Ambrose indicated that more and more valuable staff time was being used to monitor
what our neighbors are doing and Staff was not able to get all the 1994 Goals & Objectives
accomplished. The valley was experiencing a lot of growth. Last year 7/10 of one full time
Staff person was used to monitor activities. This year although the exact amount had not
been determined, more time had been spent. Staff was working with our neighbors, but it
was taking a lot of resources. During the last year, Staff monitored the following projects and
agencies: PLANNING PROJECTS - Dougherty Valley, Gale Ranch, Tassajara Valley, East
County Area Plan, Speaker Partners Project in Pleasanton, San Francisco Water
Department Project, Pleasanton General Plan Update, North Livermore General Plan
Amendment, Gateway Project in San F~amon, Country Club Village Project in San Ramon,
Rosa Villa Project in San Ramon, and Mountain House Master Plan Project;
SUBREGIONAL/REGIONAL ACTIVITIES: ABAG, East Bay Regional Park District, Bay
Area Air Quality Management District, Alameda County Airport Land Use Commission,
Alameda County Flood Control & Water Conservation District Zone 7; TRANSPORTATION:
El Charro Road Project, Alameda County Congestion Management Agency, Alameda County
Long Range Transportation Plan, Livermore/Amador Valley Transit Authority Short Range &
Long Range Transit Plans, Tri-Valley Transportation Council (including Technical Advisory
Committee), CALTRANS Freeway Improvements, Bay Area Rapid Transit District Extension,
Metropolitan TransportatiOn Commission; PUBLIC SAFETY: Alameda County Emergency
Medical Care Committee, Regional/Subregional Fire Studies, Tri-Valley Animal Shelter
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Project; OTHER: Dublin Unified School District Planning Projects including Master Facilities
Plan & Developer Impact Study, Dublin San Ramon Services District Planning Projects,
Alameda County Community Block Grant Technical Advisory Committee, Alameda County
Economic Development Council, Alameda County Waste Management Authority. In addition
to the activities identified above, the City has met jointly with representatives of other
agencies such as Tri-Valley Council, Tri-Valley Affordable Housing Committee, Dublin
Unified School District, East Bay Regional Park District, United States Army, Contra Costa
County, Alameda County, City of Pleasanton, City of San Ramon, and Dublin San Ramon
Services District.
Cm. Burton asked if there were any alternatives.
Mr. Ambrose replied it was up to the Council to determine.
Cm. Burton realized more and more was being stacked on the Staff. He suggested a lower
qualified person be uSed to report to the Department Head.
Mr. Ambrose indicated there were 34 City employees. One third are professional Staff so
there was not a lot to spread around.
Cm. Burton asked if there was another way to handle the problem.
Mr. Ambrose stated that other Cities were also impacted by the need to monitor, but their
Staffs were larger. With such a small Staff in Dublin, it was a major impact for our City.
Cm. Burton felt not a lot was accomplished in many of the meetings he attended.
Mr. Ambrose stated that in Public Works alone, the Senior Civil Engineer spent one third of
the time outside the office at meetings so he was not always able to complete other work.
Mayor Houston indicated the work would get done, but it would take longer.
Cm. Burton suggested the City hold down on the number of committees.
Mayor Houston asked if the Council had any comments regarding the General Government
Goals & Objectives.
On #5 under Administration, [Undertake the Americans with Disabilities Act (ADA) Self
evaluation of Facilities], Mayor Houston changed his rating from a "2" to a "3".
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Cm. Burton explained he had rated #8 under Administration [Report to Council on
development of a strategic plan] as a "3" because he felt it was important for Dublin to
establish an image. With BART coming, the City needs to establish a direction. What are
the priorities and a long range plan. It should not just be jobs and homes. There needs to
be a direction.
Cm. Barnes replied that she had given the item a "0" because it had been on the Goals &
Objectives since 1990. If it hadn't been accomplished as yet, it should be deleted.
Cm. Howard felt it was important, but was not a priority. She agreed the City needed an
image and a plan of what the City would look like.
Cm. Moffatt stated it was an important concept, but it would just be another committee and
more Staff time.
Cm. Burton indicated now that the City had an Economic Development Manager perhaps a
strategic plan would be developed.
In regard to #11, under Administration, [Review financial commitment to Channel 30,
implement plan to phase out subsidies], Mayor Houston felt CTV should be self-sufficient.
If the City participates in a particular program, then the City should pay for that program.
Cm. Howard explained that CTV was working on a plan, but she cautioned that the City
couldn't just drop support to CTV.
Mayor Houston wanted to see a 5 or 10 year plan from CTV.
Cm. Howard indicated that the City was paying' less to subsidize CTV than in the past. The
City was now paying a portion based on the number of subscribers.
Cm. Burton .complimented Cm. Howard in negotiating the change to charge by number of
subscribers. He was willing to pay for services we received.
Cm. Howard cautioned if the City said it would not pay for certain programs such as "Valley
Forum", it would affect all the other cities. This change could not be done overnight.
Mayor Houston stated he agreed with her 110%.
Cm. Burton preferred a user fee approach.
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Cm.'s Barnes, Burton, and Mayor Houston gave a "2" rating with Cm. Howard a "0" and Cm.
Moffatt a "1" on [Review financial commitment to Channel 30, implement plan to phase
out subsidies], which is a "medium" objective.
#12 under Administration, [Team Building Session for Council] was presented by Cm.
Barnes and Howard.
Cm. Barnes thought the Council really needed to have one with a facilitator.
Cm. Howard indicated when she had been a member of the School Board, they had not been
communicating, so a team building session had been held and it had helped.
Cm. Barnes stated the Council owed it to the residents to work together. She felt at the start
of every term, a team building workshop should be held.
Cm. Burton indicated he had already been to so many.
Cm. Moffatt asked why the session couldn't be held during a council meeting.
Mayor Houston felt a joint meeting with Dublin San Ramon Services District and the Dublin
Unified School District was not a bad idea.
Cm.'s Barnes and Howard gave a "3" rating while Cm. Burton and Moffatt gave a "1" and
Mayor Houston gave a "2", which made the objective a "Medium."
Cm. Barnes felt Monday night was a rotten night to hold the City Council meetings. It was
right after the weekend. She proposed #13, under Administration [Revise Council meeting
day, time & agenda].
Mayor Houston asked the Staff to make up a chad of other night meetings that the Council
had to attend due to their various committee assignments.
Cm. Moffatt asked what the timeframe was to post the agenda.
Mr. Ambrose responded 72 hours prior to the meeting.
Cm. Moffatt asked if weekends counted.
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[
Mr. Ambrose replied that they did count. Right now any item from the public that is to be on
the City Council agenda has to be in the City Clerk's Office by the Tuesday before the City
Council meeting at 11:00 a.m.
Mr. Ambrose suggested the chad include meetings held by Dublin San Ramon Services
District and the Dublin Unified School District.
#13 under Administration, Cm. Barnes, Burton, Howard, and Mayor Houston gave a "3"
rating while Cm. Moffatt gave a "1" which made the objective a "high" priority.
Cm. Barnes requested that an additional item be placed on the Goals & Objectives List. This
would be review the sound system, She has received several phone calls from residents
complaining that while attending Council meeting, the residents cannot hear what some of
the Council and Staff say.
Mr. Rankin responded that the equipment was directional type microphones. The speaker
needed to be facing the microphone to get the maximum benefit.
Ms. Jeffery stated that in choos'ng the microphones, the Council had considered elevated
microphones.
Mayor Houston suggested lapel talcs.
Mr. Ambrose indicated rewiring may be necessary for lapel microphones and the Council
and Staff would have to remember not to walk off with the microphones after each meeting.
#14 under Administration, the Council unanimously gave a "3" which made the objective
"high."
Mayor Houston asked how much it cost to design and publish the City Newsletter.
Mr. Ambrose replied $3,500 to $5,000.
Mayor Houston stated it would cost between $7,000 and $8,000 to televise the Council
meetings. He felt televising the Council meetings would get more information to the
community.
Cm. Barnes asked what is would cost to televise. She had heard a lot of different figures.
She wanted firm facts.
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Mr. Ambrose replied $356 per meeting for 3 cameras.
Ms. Darla Stephens from CTV stated it would cost $356 per time including three cameras.
CTV was providing such a service to the City of San Ramon. This would also include titles
of Councilmembers' names and the topic as the Council discussed itl
Mayor Houston estimated for 24 meetings the cost would be $8,544/year.
Ms. Stephens indicated this would be for taped Council meetings rather than live meetings.
Mr. Rankin stated there was a charge of $150 for taping costs per meeting and in 1994 the
Council had conducted 28 meetings so the cost would be approximately $10,.000.
Cm. Barnes expressed her concern of providing taped Council meetings to the residents.
She felt it was extremely important for people to actively participate at the Council meetings.
People can't talk back to the Council if they are watching on T.V. She felt $10,000 was a lot
of money.
Cm. Moffatt preferred the newsletter. He had seen a copy of the Arroyo Vista Calendar. It
had articles and pictures of staff and was not what heconsidered political. His wife used the
calendar at home all the time. It has when the special garbage pick-up and street sweeping
occurs. It can be hung up and used every day.
Mayor Houston stated it was 24 to 28 televised City Council meetings vs. 2 newsletter. He
felt the televised meetings would get a lot of information to the public.
Cm. Barnes felt the calendar was a good reference tool with all the phone numbers.
Cm. Burton preferred a calendar rather than a newsletter.
Mr. Ambrose indicated televising the Council meetings would not require a lot of Staff time,
but one calendar or newsletter would take a lot of Staff time to create.
Cm. Barnes asked what a video newsletter was.
Ms. Stephens replied it was a half-hour program. The City of Pleasanton has used it. One
time the program covered recycling as well as a visit to the aquatic center. Another time the
program was based on the Neighborhood Watch Program.
Cm. Barnes asked how much it would cost.
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Ms. Stephens responded $250 to $500 depending on whether 2, 3 or 4 segments were used.
Mr. Ambrose indicated such a project would required a lot of Staff time in putting it together
because someone would have to plan the program.
Cm. Burton felt it was a good idea.
#4 under Public Relations [Televise City Council meetings] was ranked a "3" by Cm.
Burton, Moffatt, and Mayor Houston with Cm. Barnes giving it a "2" and Cm. Howard a "1"
making the objective "high."
Cm. Barnes changed her rating from a "1" to a "2" and Cm. Moffatt changed his rating from a
"2" to a "3" for #2 under Public Relations [Investigate feasibility of televised video
newsletter] to make it a Medium objective.
Cm. Barnes felt Dublin Pride Week has lost its punch. Service groups should be
encouraged to come down and plant flowers at'the Civic Center. Kids could help older
people with projects around their homes. She felt it needed a boost.
Cm. Burton agreed. He felt service clubs should become involved.
Ms. Lockhart indicated the City used to go to businesses and check up on them. Certificates
were awarded to the businesses that had tidied up.
Mayor Houston stated it was too late for this year, but next year the City should work with the
Chamber of Commerce.
Cm. Burton felt it should be a community effort.
All five Councilmembers rated a "3" to #5, under Public Relations [Promote & expand
Dublin Pride Week].
Mayor Houston indicated the City of Pleasanton had studied creating their own Library
Services, but discovered it would cost $800,000 more to be on their own. He felt the County
has resisted the idea of using volunteer help. He felt it made more sense to use volunteers
to enable the Library to be open for longer periods of time.
Cm. Howard stated that in using volunteers, it was the same people who volunteered and
they would become burned out so they could not be relied upon.
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Cm. Barnes responded that school libraries had been staffed by volunteers. She felt the
volunteers should not be sold short. Volunteers find a need and they are there. She was
concerned by the resistance to use volunteers by the County.
On #8 under Contract Administration, [Consider combining. Library Service with
neighboring City], Cm. Burton and Moffatt gave it a "2" while Cm.'s Barnes, Howard; and
Mayor Houston gave it a "1", which made it a "Low" objective.
On #10 under Contract Administration, [Investigate use of volunteers to open library for
more hours], Cm.'s Barnes, Burton, Howard, and Moffatt gave it a "2" while Mayor Houston
gave it a "3" which made it a "Medium" objectivel
Mr. Ambrose indicated that consolidation of the Fire Services is already being looked at by
Staff.
#9 under Contract Administration [Fire Service Consolidation], Cm. Barnes, Burton,
Howard, Moffatt gave a "2" rating while Mayor Houston gave it a "3" which made it a
"Medium" objective.
Cm. Burton asked what was happening in regard to the Eastern Dublin Detailed Planned
Development District Rezonings, which was #13 under Planning.
Mr. Tong, Planning Director, responded that additional resources needed made this item a
"medium" objective by the Staff. As plans come in with the actual development, multi-
implementations and mitigation measures will be reviewed by Staff.
Cm. Burton asked if this would be paid by the developers. He felt it had to be done, that it
was important.
Mayor Houston agreed that new development would pay for itself.
Cm. Burton wanted to keep things moving.
Cm. Moffatt changed his rating from a "2" to a "3" which kept the objective as "high." He also
withdrew a request to increase Planning Staff. He had felt with all the studies that there
would be a need for one or two more Planning Staff.
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#2 under Building & Safety [Provide seminars for business community related to the
Americans with Disabilities Act (ADA) impact on new construction], Cm. Burton and
Mayor Houston changed their rating from a "2" to a "3"~ which made the objective "High."
Cm. Moffatt expressed concern that until the Federal Government comes out with a better
description, requirements could change.
Mayor Houston felt the City had to be pro-active in looking at ADA so that someone could
not come back and sue the City.
Mr. Ambrose explained that the Business Task Force was concerned about the handicap
regulations in relation to the small businesses.' People did not always understand those
regulations. The City was planning to hold a workshop for the small business owners to help
them understand their obligations in regard to ADA.
Mr. Taugher, Building Official, indicated the City was required to enforce the State
requirements. It becomes a construction requirement when someone is building a new
building. If the project is certified, then the City is saying the building is in compliance.
Mr. Ambrose explained that people who make modifications to their property need to know
before they make the modifications what type of modifications would kick in the ADA
regulations.
Mayor Houston added #7 under Economic Development [Facade Enhancement Program]
to the Goals & Objectives.
Cm. Barnes stated she had a big problem with it.
Cm. Howard did not think the City needed to put money into the program right now, but
should allow the Economic Development Manager to come back with ideas for the Council to
consider.
Cm. Barnes did not feel a facade enhancement program would fill that building in that
shopping center. The place was not big enough for the type of grocery stores people expect
today. She questioned whether giving money to the businesses in the shopping center was
really going to fix the problem if the place is not kept up. This would be the City's bucks
going into the shopping center. If the program did not involve giving money, then she would
be in favorite of it and give it a "2".
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Cm.'s Burton, Moffatt, and Mayor Houston gave it a "3" while Cm. Barnes gave it a "2" and
Cm. Howard gave it a "1" to make the objective "High."
#10 under Recreation [Work with U. S. Army & Little League to facilitate development of
additional ballfields at Camp Parks], Mr. Ambrose explained that the City does not have
direct control of the property. The City can only act as a mediator.
Lt. Col. Bain, from Camp Parks, cautioned about putting a lot of money into the project. The
government holds the property as its own. An offer to use the property was made by Camp
Parks to assist the young people. This should not be considered a permanent facility. The
money put into the project will not be able to be recuperated.
Mayor Houston stated that the Little League and Soccer League have the money. Using the
Army's land allowed having fields for use in a minimum amount of time. No structures were
part of the project.
Lt. Col. Bain asked about scoreboards and bleachers.
Cm. Burton changed his rating from a "3" to a "2". which made the objective "medium."
Cm. Moffatt explained that he had rated #4 under Recreation [Coordinate construction of
scorebooths and batting cages by Dublin Little League at the Dublin Sports Grounds
(DSG)]as a "2" because he had inquiries from some local businesses to donate scoreboards,
Ms. Lowart, Recreation Director, indicated the construction of scorebooths and batting cages
was in a holding pattern due to the weather.
A lady in the audience from Little League said the money and volunteers were ready and
waiting. There was a need to get rid of the ground squirrels at Camp Parks because they
made the outfields dangerous.
In regard to ADA regulations, Mr. Ambrose explained that a good faith effort needed to be
made.
Mr. Rankin concurred that the law says a City needs to have a plan/survey in place.
#14 under Recreation [Playground Compliance with ADA requirements] was withdrawn
and would be deferred until an evaluation could be made.
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Cm. Burton explained that there were capable people who were members of the Dublin
Historical Preservation Association. He did not see them in the cemetery business, but they
should be part of the operation of the museum/school. DHPA wanted to present a plan on
how the museum/school should be run.
Cm. Barnes stated that DHPA had had control over both the school building and old St.
Raymond's Church and had asked the City to take over. What is in the building belongs to
the entire City. There had been a Heritage Center Task Force with two members from DHPA
on it. The City is not throwing them out, but the City is the one paying the bills.
Cm. Burton responded that the DHPA had run the museum for many Year and it was an
insult to not include them.
Cm. Barnes replied that DHPA Board had been asked if they wanted to run it and in a vote of
11 to 1 they elected not to run it.
Cm. Howard indicated that the Council did not want to turn out DHPA.
Mayor Houston agreed that the Council wanted to encourage DPHA to get on board. There
is the Heritage Center Commission. No one is trying to kick anyone out. DHPA should take
advantage of the opportunities presented.
Ms. Lowart indicated that she had met with a representative of DHPA. He had agreed to
work with the Director and the Commission in a cooperative effort.
Mr. Ambrose cautioned that there were restrictions with the money received from the grant.
Cm. Burton stated there was a perception in the community so he wanted to make it a public
issue. He felt it was a serious matter from the standpoint of cooperation.
Cm. Moffatt asked Cm. Burton to communicate with DHPA as the vice-president of DHPA.
Cm. Howard concurred that Cm. Burton should go back to DHPA to communicate the
Council's position.
Mayor Houston concluded that the City would not put DHPA in charge of the Heritage
Center, but was willing to work with them.
#15 under Recreation [Determine best use of Dublin Historical Preservation Association
in operating Heritage Center. They are greatest resource of historical knowledge &
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deserve oppOrtunity to operate museum & church], Cm Burton gave it a "3", Cm. HoWard
and Mayor Houston gave it a "1" while Cm Barnes and Moffatt gave it a "0" which made a
~ "Low" objective.
Cm. Howard asked that request for help from Children's Theater Workshop be added to the
Recreation Objectives. She would like to see the City support this group. CTW could work
with the Teen Task Force.
Ms. Lowart gave an update on CTW's negotiations with the Dublin Unified School District.
The School District Board has given its conceptual approval to use school facilities, but the
actual agreement will be presented to the Board on March 15th.
Mayor Houston asked that Staff continue to monitor what the school district was going to do
and present a report back to the Council.
Cm. Howard indicated that she wanted to keep the issue alive and not have it get lost.
Mayor Houston responded if the goal was to give CTW money,, it was not a high priority.
Cm. Howard felt CTW was good for our kids. Not all kids were into sports.
Cm. Barnes stated she was not eager to spend money, CTW's money problems were not
very clear. She felt they needed some help to see how serious things were. She agreed
that only half our kids were interested .in sports so CTW can be a provider. But if CTW
wanted the Council to just provide money, she did not think that was the answer.
Mayor Houston asked the Staff to analyze the agreement between CTW and DUSD and see
where the City could fit in.
Cm.'s Barnes, Burton, Moffatt, and Mayor Houston gave [Request for help from Children's
Theater Workshop] a "2" while Cm. Howard gave it a "3" which made it a "Medium"
objective.
Cm. Burton stated that #5 under Police [Develop a Secret Witness Reward Program],'
made sense especially in regard to graffiti or vandalism. The reward would be paid on
conviction and the parents or kids would be responsible to pay the reward. He still gets $50
occasionally from the kid who shot at his van.
Jim Rose, Police Chief, indicated the City had been a member of "WeTip", but had never
used it in the 4 years they were a member. Right now there was not a program in place. To
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initiate such a program would require Staff time and some equipment ,such as an answering
machine.
Cm. Burton felt this could be used as a deterrent.
Chief Rose did not feel that rewards were a big deterrent to stopping crimes.
Cm. Barnes stated that she had sat in on the first Graffiti Task Force meeting and had
discovered that rewards were not a deterrent. The emphasis should be at the court level.
Mayor Houston felt it also depended upon the type of crime committed.
Chief Rose stated that rewards were a good tool in helping to solve some crimes, but that
rewards did not stop crimes. He also cautioned how the reward was advertised. It could
hurt the police effort rather than help it.
Mayor Houston felt the Chief had to have the final say on whether to use a reward system or
not.
Mr. Ambrose reported that the City had got the.OK for the Cops FAST Grant, but Staff was
going to evaluate whether the City .should follow through. He had heard the City of
Sunnyvale was going to turn down the grant and that the Republicans were going to try to
change certain aspects of the program.
Cm. Moffatt withdrew his objective to increase Police Personnel.
Mayor Houston stated he had been contacted by citizens asking why Dublin did not have a
DARE Program so he had added evaluate DARE Program to the Goals & Objectives.
Chief Rose indicated that the DARE Program was an excellent program which was very
effective as far as education and awareness, but he was not sure how effective the program
was down the road. The City of Dublin already had an excellent program which he felt was
better for our community. The program went from Kindergarten through high school in all of
Dublin's schools. The DARE Program was specific-to one school and one grade. It was a
Staff intense program. For Dublin to have the program would mean losing one police officer.
He favored the present program in Dublin.
Mayor Houston wondered if the DARE Program and the present Dublin Drug Awareness
Program could work together and requested that a presentation of each program be brought
back to the City Council.
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Cm. Barnes, Burton, Howard and Mayor Houston gave the objective a "3" while Cm. Moffatt
gave it a "2" which made it a "High" objective.
Mr. Rankin stated that the Cities of Pleasanton and Livermore provide their own Animal
Control Services while the City of Dublin contracts with Alameda County Sheriff's
Department. Because all cities were doing the same services, there was a possibility of
establishing a joint cooperative area. The problem with the City contracting with Alameda
County was the City could not increase the service level in small increments. Staff had
examined the possibility of providing the Animal Control Services ourselves, but in the past it
was not financially feasible.
Cm. Barnes and Burton .changed their rating from a "2" to a "3" on #1 under Animal Control
[Prepare a report and identify any potential opportunities for a regional approach to
Animal Control Patrol Services], which changed the priority from a 'Medium" to a "High."
On #6 under Waste Management [Be prepared to bid Garbage Franchise within time
schedule], Cm.'s Barnes, Burton, and Mayor HOuston ranked it a "3" while Cm.'s Howard
and Moffatt gave it a "2" which made it a "High" priority.
Cm. Burton had asked that Investigate having drop boxes on separate cOntract be added
to the Objectives. He would like to see options be provided to help the commercial service.
Mr. Rankin indicated that the Consultant had already received a bid from the Garbage
Company and negotiations would be beginning before the end of the month. If the City now
pulled out an item, it would change the whole negotiations.
Cm. Burton felt the costs to commercial was a sore spot and he felt it was worth looking at
including some options to help their costs.
Mr. Rankin replied that it had cost $3,500 for the consultant to prepare a report based of the
previous guidelines. If items were pulled out now, it could create a Pandora's box. City Staff
did not have the resources to make such a report that had been provided by the Consultant.
It was decided to delete Investigate having drop boxes on separate contract as an objective.
Cm. Moffatt felt operating the Civic Center Fountain was a good idea. He felt it was a
showpiece.
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Cm. Barnes said that although she talks about how much items are going to cost the City,
the City had to pay to have the lawns mowed. More people talk about our fountain. She was
for having it repaired and turned on.
Mayor Houston felt there were other items like the Library, CTW, more ball fields that were a
higher priority. This was not a high priority to him.
#4 under Maintenance [Repair Water Fountain & operate part-time] was given a "3" rating
by Cm. Barnes, Howard, and Moffatt. Cm. Burton gave it a "1" and Mayor Houston gave it a
"0" which made it a "High" priority.
Mayor Houston stated it was important for Staff to be able to make copies in a timely fashion.
Cm. Burton suggested that the agenda packets be duplexed to save on the amount of paper.
He felt the copy machine was the curse of civilization.
On #5 under Maintenance [Upgrade copy equipment] received a unanimous "3" ranking to
make it a "High" objective.
Mr. Ambrose indicated that the current copy machines had been fully depreciated. The
money was already there to replace the equipment. If the Council chose to upgrade the type
of copier, more money would be needed. Right now Staff would have to find time to find a
copier.
Five Year Capital Improvement Program Update
Mr. Thompson, Public Works Director, stated that TJKM had done a study and the City's
hardware was getting old.
Cm. Moffatt asked if an upgrade would improve the traffic flow.
Mr. Thompson replied maybe.
Mayor Houston proposed purchase street lights from General Fund and reduce
assessments to property owners. He asked for a status report.
Mr. Thompson replied that the City was involved with eleven other jurisdictions in purchasing
street lights from P G & E. The preliminary studies indicate it would be cheaper to purchase
the poles. An offer has been submitted to P G & E.
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Mayor Houston felt it made financial sense to purchase the poles. Because it could lower
the taxes, it made sense.
#4 under the CIP Upgrade, Cm.'s Barnes, Burton and Mayor Houston gave it a "3" while
Cm.'s Howard and Moffatt gave it a "2" which made it a "High" priority.
Cm. Barnes would-like to have underground utilities in the Downtown area. She realized the
City Would have to start small. Perhaps it could be started in the Downtown Area where they
are widening the roads.
Mr. Ambrose indicated underground utilities was very expensive. It had cost over one million
dollars for less than a mile.
Cm. Barnes felt it was more aesthetically pleasing.
Cm. Moffatt cautioned that the undergrounding would just go up to the property lines. It
could cost businesses a lot of money to get it into their, store.
Mayor Houston agreed that it was expensive. In Novato, the program had been done
incrementally. Incremental financing was also possible. This would definitely be a long term
project.
On #5 CIP Upgrade [Underground utilities in Downtown area], Cm.'s Barnes, Burton, and
Mayor Houston gave it a "3" while Cm. Howard gave it a "2" and Cm. Moffatt gave it a "1"
which made it a "high" objective.
By Consenus of the Council, the 1995 Goals & Objectives were adopted as attached~
OTHER BUSINESS
Citizen of the Year and Or,qanization of the Year (610-50)
Cm. Howard announced that presentations to the Citizen of the Year and Organization of the
Year would be made at the March 13, 1995 City Council meeting. There had been five
nominations' for Citizen of the Year and eight nominations for Organization of the Year.
Teen Task Force Meeting (950-80)
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Cm. Barnes indicated that on March 16, 1995 at 8:30 p.m. at the Dublin High Cafeteria will
be the first Teen Town Hall Meeting. Teens will be prioritizing a list of items of what they
would like to see for teens in Dublin.
Mayor Houston asked how the meeting had been publicized.
Ms. Lowart, Recreation Director, replied there had been two display ads in the local paper,
as well as notifying service clubs, the principal and leadership classes at the High School.
Tri-Valley Planning Committee Meeting
Cm. Barnes announced that the meeting of the Tri-Valley Planning Committee will be held
March 13, 1995 at 7:30 a.m., at the Dublin Civic Center in the Regional Meeting Room.
ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned at
10:28 p.m.
Minutes prepared by Sandie Hart.
Mayor
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PAGE 160
CITY OF DUBLIN
ADOPTED GOALS & OBJECTIVES
1995
COUNCIL if YEAR
PRIORITY
PROPOSED OBJECTIVE FOR ACCOMPLISHING GOAL
High 1. 95 Support Graffiti Task Force in the development of recommendations to City
Council to address the graffiti problem
High 2. 95 Review sound system in Council Chamber
High 3. 95 Develop & Implement a Customer Service Refresher/Training Seminar
High 4. 94 Complete Brown Bag Training for Development Services Staff
High 5. 95 Develop and implement Fingerprinting program for all volunteers and
employees who have with direct contact with minors
High 6. 95 Revise Council meeting day, time & 'agenda
Medium 7. 93 Undertake Americans Disability Act (ADA) Self Evaluation of Facilities
Medium 8. 95 Update Performance Evaluation Process and provide in-house training for
supervisors
Medium 9. 95 Team Building Session for Council
Medium 10. 95 Develop Records Retention Program
Medium 111 95 Evaluate cost/benefit of multi-jurisdictional mapping project
Medium 12. 90 Report to Council on development of a strategic plan
Medium 13. 95 Review financial commitment to Channel 30, implement plan to phase out
subsidies
Low 14. 91 Complete Employee Handbook
High 1. 95
High 2. 95
High 3. 94
Medium 4. 95
Medium 5. 91
Medium 6. 94
Coordinate the selection by the City Council of Independent Auditors
Implement policy and procedure for administering the City's Fixed Assets
Improve Follow-up on Accounts Receivable
Identify Means to Recover the cost of implementation associated with the '
Eastern Dublin Specific Plan
Update Purchasing Ordinance (incorporates policy on purchase of recycled
products)
Revise Accounting Procedures
High 1. 95 Aggressively monitor activities of other regional/local agencies which directly
impact the City
High 2. 95 Meet jointly with representatives from other agencies
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COUNCIL # YEAR
PRIORITY
PROPOSED OBJECTIVE FOR ACCOMPLISHING GOAL
High 1. 95 Promote & expand Dublin Pride Week
High 2. 95 Televise City Council Meetings
Medium 3. 95 Investigate feasibility of televised video newsletter
Medium 4. 95 Design and Publish a City Newsletter
Low 5. 93 Hold Quarterly informal town meetings
High 95 Perform Contract Evaluations On the Following Service Contracts:
1, Police Services
2. Animal Control
3. Crossing Guard Services
4. General Engineering
5. Traffic Engineering
6. Building & Safety
7. Library Services
Medium 8. 95 Fire Service Consolidation
Medium 9. 95 Investigate use of volunteers to open library for more hours
Low 10. 95 Consider combining Library Service with neighboring City
4.
5.
6.
7.
High 8. 93
High 9 85
High 10. 95
High 11. 95
High 12. 90
,Medium 13. 94
Medium 14. 95
Medium 15. 94
Low 16. 95
Low 17. 93
Low 18. 91
following major projects:
Scenic Corridor Policy
Kit Fox Habitat Management Plan
Stream Corridor Restoration Program
Grazing Management Plan
School Impact Mitigation Plan
View Shed Analysis
Develop a Noise Impact Mitigation Monitoring Fee
Zoning Ordinance Amendment RE: Outdoor Sales
Comprehensive Zoning Ordinance Revision
Hansen Ranch Phase 2 General Plan Amendment
Eastern Dublin Detailed Planned Development District Rezonings
Prepare Inclusionary Zoning Ordinance and other Housing Element
Implementation Programs
Schaefer Ranch General Plan Amendment
Develop Sign Ordinance Handout
Unified General Plan Map
Participate in ABAG Comprehensive Subregional Planning pilot project
Establish site specific land use data base
Conduct land use study for Southern Portion of Camp Parks
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COUNCIL # YEAR
PRIORITY
'PROPOSED OBJECTIVE FOR ACCOMPLISHING GOAL
High 1. 95 Adopt 1994 Uniform Building, Plumbing & Mechanical Code & 1993 National
Electrical Code
High 2. 95 Provide seminars for business community related to the American Disabilities
Act (ADA) impact on new construction
Medium 3. 95 Provide 2 homeowner improvement education seminars
Medium 4. 94 Develop process for recovery of property from earthquake damaged
buildings
High 1. 92 Update City's Subdivision Ordinance
High 2. 95 Reinspect 100% of industrial sites as required under the NPDES permit by
· June 30, 1995
Medium 3. 95 Revise City's Grading Ordinance
High 1. 95 Update building & land inventory survey and compile results in new data
base to be used as key component of City's Business Retention & Attraction
Program
High 2. 93 Pursue the development of a major commercial center in Eastern Dublin
High 3. 95 Develop economic development marketing brochure
High 4. 95 Establish a Business Retention Program focused on personal outreach to
approximately 300 businesses/year
High 5. 95 Organize and implement a pro-active business attraction campaign to
targeted industries. Goal is to contact 50 new companies per month
High 6. 95 Facade Enhancement Program
Medium 7. 95 Identify opportunities to install major City Entrance Signs along 1-580
High 1. 93 Complete renovation of Heritage Center
High 2. 94 Update the Agreement between the City & the School District regarding use
High 3. 95
High 4. 94
High 5. 94
High 6. 95
High 7. 95
of school facilities
Implement the recommendations of the Teen Task Force regarding
programs/activities for teens, Provided funding is available
Implement the recommendations of the Heritage Task Force regarding the
best way to operate programs at the Heritage Center
Coordinate construction of scorebooths and batting cages by Dublin Little
League at the Dublin Sports Grounds. (DSC)
Work with the School District to identify a location, funding mechanism and
design for a City/District gymnasium/recreation center
Complete study to establish a Public Facilities Fee Program for the City of
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COUNCIL # YEAR
PRIORITY
PROPOSED OBJECTIVE FOR ACCOMPLISHING GOAL
High 8. 95
Medium 9. 95
Medium 10. 95
Medium 11.. 95
Medium 12. 94
Medium 13. 95
Low 14. 92
Low 15. 95
Dublin
Coordinate construction of Snack Bar by Dublin Swim Team Parent's
Committee at Dublin Swim Center
Develop a Parks Implementation Plan for Eastern Dublin
Work with U.S. Army & Little League to facilitate development of additional
ballfields at Camp Parks
Request for help from Children's Theater Workshop
Secure outside funding & implement Recreation DePartment Fee'Assistance
Program
Work with Dublin Fine Arts Foundation on 1995 projects, provided funding is
available
Work with EBRPD & County to complete development of unbuilt portion of
Iron Home Trail
Determine best use of Dublin Historical Preservation Association in operating
Heritage Center. They are greatest resource of historical knowledge &
deserve opportunity to operate museum & church
High 1. 95 Increase the number of active Merchant Alert participants & Neighborhood
Watch groups
High 2. 95 Implement a police beat system
High 3. 94 Implement policy & procedure to increase capacity for police storage of
criminal records
High 4. 95 Evaluate the cost/benefit of the Cops FAST Grant
High 5. 95 Evaluate DARE Program & Dublin's existing Drug Education Awareness
Program
Medium 6. 95 Develop a Secret Witness Reward Program
approach to Animal Control Patrol Se~ices
Medium 2. 95 UndeKake on-going role as Committee member overseeing the operation of
the Animal Shelter
High 1. 93 Complete Basic Emergency Preparedness Training for all Depa~ments
High 2. 93
High 3. 94
High 4. 94
High 5. 93
Medium 6. 91
Present revised Multi-Functional Hazard Plan for City Council approval
pursuant to SB 1841
ComPlete Operational Plan for use of Amateur Radio Equipment
Undertake table top disaster simulation exercise
Prepare a report on the effectiveness of the Neighborhood Preparedness
Program & identify alternative means to provide the information
Complete Public Works Tri-Valley Mutual Aid Agreement
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COUNCIL # YEAR
PRIORITY
PROPOSED OBJECTIVE FOR ACCOMPLISHING GOAL
High 1. 95 Negotiate a new franchise agreement
High 2. 95 Coordinate with the garbage service provider the implementation of services
under the new agreement.
High 3 95 Coordinate Necessary Revisions To Source Reduction & Recycling Element
to respond to revised laws on the calculation of diversion completed
High 4. 95 Be prepared to bid Garbage Franchise within time schedule
Low 5. 93 CondUct a survey on the participation in curbside/multi-family recycling
programs
High 1. 95
High 2. 95
High 3. '95
Medium 4. 95
Low 5. 92
Upgrade copy equipment
Implement four new community volunteer projects
Repair Water Fountain & operate part-time
Develop long-range plan & funding mechanism for replacement of large
equipment or major maintenance projects for all City buildings
Undertake Corp. Yard Facilities Study
High 1. 93 Work with CalTrans and Alameda County Transportation Authority to
High 2. 95
High 3. 95
High 4. 95
High 5. 95
High, 6. 88
High 7. 94
h/doc/cmoff/3695ag&0
complete design of 1-580/I-680 Interchange Improvements and Downtown
Hook Ramps
Work with Tri-Valley Transportation Council to develop a Regional
Transportation Impact Fee
Ensure BART Station/parking lot design is compatible with City Street
network
Prepare Alignment Study for Eastern Dublin major arterials
Update review of Heindel Study to reimburse Pleasanton for 1-580
Improvements
Report to City Council on the Downtown Traffic Impact Fee
Conduct roadway realignment study for road parallel & south of Dublin Blvd.
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